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Interexchange Career Training USA | Host Employer Handbook

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Interexchange Career Training USA | Host Employer Handbook Host Employer Handbook Contents Chapter 1 - Welcome to InterExchange Career Training USA . 3 Chapter 2 - About Us . 4 About InterExchange . 4 Other InterExchange Programs . 4 The Goals and Objectives of the J-1 Intern/Trainee Exchange Visitor Program . 5 Chapter 3: Participant Rights, Protections, Understanding . 6 Chapter 4 - Important Program Documents . 8 DS-2019 Form (Certificate of Eligibility For Exchange Visitor (J-1) Status) . 8 DS-7002 Form (Training/Internship Placement Plan) . 8 The J-1 Visa . 8 Chapter 5 - Arriving in the USA . 10 Clearing Customs and Border Protection . 10 Entry to the U .S . 10 Chapter 6 - SEVIS . 11 Helping Participants Keep SEVIS Records Accurate . 11 Chapter 7 - Compensation . 12 Additional Employment . 12 Pay Increases & Promotions . 12 Employee Benefits . 12 Chapter 8 – Insurance . 13 Accident & Sickness Insurance . 13 Employer Insurance . 13 Workers’ Compensation . 13 Affordable Care Act (ACA) . 13 Chapter 9 - Social Security Numbers & Taxes . 14 Social Security Numbers . 14 Tax Information . 14 I-9 Form . 14 W-4 Form . 14 FICA and FUTA Withholdings . 14 How to Complete the W-4 Form . 15 Tax Refunds . 15 W-2 Form . 15 Filing Form 1040NR-EZ . 15 Chapter 10 - Paperwork and Testing . 16 Chapter 11 - Important Program Considerations . 17 International Travel . 17 Traveling abroad with an expired visa: . 17 Traveling abroad for business or personal travel with a valid visa: . 17 Termination/Quitting the Internship or Training Program . 17 Program Extensions . 18 Repeat Participation in the Internship and Training Program . 18 Two-Year Foreign Residency Requirement . 19 Change of Status . 19 After the Program . 19 Chapter 12 - Health, Safety, and Welfare and Handling Major Emergencies . 20 Avoiding Exploitative Behavior . 20 Precautions . 20 Natural Disasters and Other Major Emergencies . 20 Chapter 13 - Cultural Exchange . 21 Helping Participants Gain a New Understanding of the USA . 21 Culture Shock . 21 Chapter 14 - Tips for a Successful Program . 23 CT-EH01-0316 1 Career Training USA Employer Handbook Chapter 1 - Welcome to InterExchange Career Training USA Thank you for your decision to host an international intern or trainee and participate in the InterExchange Career Training USA program . InterExchange brings more than 40 years of experience, as well as knowledge and enthusiasm, to the world of international cultural exchange, and we look forward to working with you throughout the program . As a host employer, you play a very important role in ensuring that the goals and objectives of the J-1 Intern/Trainee exchange visitor program are met . Your international intern/trainee will be looking to you for guidance, support and mentorship during his or her program in the USA . At the same time, we hope that you and your U .S . employees will enjoy this opportunity to engage in an exceptional cultural exchange experience with your international participant, learning about the culture, customs, and business practices of his or her country . We encourage you to keep in touch with us throughout the program and let us know how we can provide the best learning opportunity possible to you, your international intern or trainee and your U .S . employees . You are welcome to call or visit us anytime during normal business hours—M-F, 9:30 a .m . - 5:30 p .m . EST . We are also prepared to assist you outside normal hours should an emergency arise . Remember to keep us updated about any changes to your email address or phone number so you can be sure to receive important program-related updates . We also encourage you to visit our Employer Resource Center for additional information about the program: www .InterExchange .org/career-training-usa/hire-intern-trainee/employer-resources Welcome to InterExchange Career Training USA . We wish you a very successful program . Keep in Touch! InterExchange www.InterExchange.org/career-training-usa 100 Wall Street Suite 301 www.facebook.com/InterExchange New York, NY 10005 Tel: 800.597.1722 twitter.com/InterExchange Fax: 212.924.0575 Emergencies Only: 917.373.0994 blog.InterExchange.org/career-training-usa Email: [email protected] Office Hours: Monday–Friday 9:30 a.m. – 5:30 p.m. EST CT-EH01-0316 3 Career Training USA Employer Handbook Chapter 2 - About Us About InterExchange InterExchange is a nonprofit.
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