Local Government Performance Assessment
Butebo District
(Vote Code: 619)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 68%
Educational Performance Measures 67%
Health Performance Measures 78%
Water & Environment Performance Measures 54% 619 Accountability Requirements 2019 Butebo District
No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s The LG submitted an contract of the forthcoming year by June 30 inventory/schedule of LG Annual Performance on the basis of the PFMAA and LG Budget submissions of performance Contract on 17th July 2019 guidelines for the coming financial year. contracts, check dates of through the on line platform submission and issuance of [email protected] and receipts and: received by MoFPED on the same day. o If LG submitted before or by due date, then state Since the submission ‘compliant’ deadline was extended to 31st August 2019 the DLG o If LG had not submitted was complaint or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a • From MoFPED’s The LG submitted a Budget Procurement Plan for the forthcoming FY by inventory of LG budget for FY 2019/2020 on 30th June (LG PPDA Regulations, 2006). submissions, check 17/07/2019 through on line whether: platform [email protected] and received by MoFPED o The LG budget is on the same day. accompanied by a Procurement Plan or not. If a The Budget contained LG LG submission includes a Procurement Plan Procurement Plan, the LG is compliant; otherwise it is not For FY 2019/2020 compliant. Since the submission deadline was extended to 31st August 2019 the DLG was complaint
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance From MoFPED’s official The LG submitted the report for the previous FY on or before 31st record/inventory of LG Annual Performance Report July (as per LG Budget Preparation submission of annual for the previous FY Guidelines for coming FY; PFMA Act, 2015) performance report 2018/2019 on 7/8/2019 submitted to MoFPED, through on line platform check the date MoFPED [email protected] and received the annual received by MoFPED on the performance report: same day. • If LG submitted report to MoFPED in time, then it is Since the submission compliant deadline was extended to • If LG submitted late or did 31st August 2019 the DLG not submit, then it is not was complaint compliant
4 Yes LG has submitted the quarterly budget From MoFPED’s official Submission of the quarterly performance report for all the four quarters record/ inventory of LG budget performance reports of the previous FY by end of the FY; PFMA submission of quarterly during FY 2018/2019 was Act, 2015). reports submitted to done as follows MoFPED, check the date MoFPED received the quarterly performance Quarter Submission Date - reports: Reference - • If LG submitted all four Acknowledgement Date reports to MoFPED of the Q1 30/11/2018 previous FY by July 31, pbsifmis.go.ug 30/11/2018 then it is compliant (timely submission of each quarterly Q2 26/2/2019 report, is not an pbsifmis.go.ug 26/2/2019 accountability requirement, but by end of the FY, all Q3 12/5/2019 quarterly reports should be pbsifmis.go.ug 12/5/2019 available). Q4 7/8/2019 • If LG submitted late or did pbsifmis.go.ug 7/8/2019 not submit at all, then it is not compliant.
Audit 5 No The LG has provided information to the From MoFPED’s The LG did not receive any PS/ST on the status of implementation of Inventory/record of LG communication regarding Internal Auditor General and the Auditor submissions of statements the Internal Auditor General’s findings for the previous financial entitled “Actions to Address General’s findings in FY year by end of February (PFMA s. 11 2g). Internal Auditor General’s 2017/2018 thus the This statement includes actions against all findings”, Accounting Officer had no find- ings where the Internal Audi- tor and basis to provide information the Auditor General recommended the Check: to the PS/ST on the status of Accounting Officer to take action in lines implementation of such • If LG submitted a with applicable laws. findings. ‘Response’ (and provide details), then it is compliant A) Internal Auditor General FY 2017/2018 • If LG did not submit a’ response’, then it is non- Total number of queries compliant raised: - • If there is a response for Total number of queries all –LG is compliant cleared: -
• If there are partial or not Total number of queries all issues responded to – LG pending : - is not compliant. The Accounting Officer addressed all the 10 (ten) findings raised in the Auditor General’s Annual Report for FY 2017/2018 and provided that information to PS/ST on 20th/03/2019 Ref:CR106/4 as indicated below:
B) Office of the Auditor General FY 2017/2018
Total number of queries raised: 10
Total number of queries cleared: 10
Total number of queries pending; 00
The nature of cleared queries in FY 2017/2018 were as indicated below to mention but a few:
Performance of Uganda Road Fund.
Local Revenue Short fall.
Failure to carry out Local Revenue Enumeration & Assessment.
Absence of District Environment Committee.
Unlicensed activities carried out in the wetlands.
NOTE: The submission to PS/ST dated 20th /03/2019 Ref: CR/106/4 was however later than the recommended deadline of by end of February 2019 as per PFMA 2015 11 2g. 6 Yes The audit opinion of LG Financial Statement The Auditor General's (issued in January) is not adverse or Opinion on the financial disclaimer. statements of Butebo LG for the year ended 30th June 2019 was "Unqualified" hence compliant.
619 Crosscutting Butebo Performance Measures District 2019
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ The Physical Planning Committee was in place infrastructure municipality has: composed of 12 members including Chairperson and projects in: (i) a NOT 13 as per Part III) of the Physical Planning Act, municipality / (ii) in • A functional Physical 2010 as follows: a district are Planning Committee in place approved by the that considers new investments Name -Designation -Appointment date- Ref respective on time: score 1. Mr Mulondo Robert Chairperson Physical Planning Committees and AsioLoyce- Physical Planner /Secretary- 2/3/2018- are consistent with CR/D/156/4 the approved Physical Plans Kooli Sam -District Roads Engineer- 2/3/2018- CR/D/156/4 Maximum 4 points for this Mr TasambaBonyi Samson -District Education Officer- performance 2/3/2018 -CR/D/156/4 (Replaced OmagorCharaile) measure. Lajja Sam- DistrictAgriculture Officer -2/3/2018 - CR/D/156/4
Alunyu Dennis- District Water Officer- 2/3/2018 - CR/D/156/4
Kabuna Sam -District Community Development officer- 2/3/2018 -CR/D/156/4
Dr.Oonyu Lawrence District Heath Officer 2/3/2018 CR/D/156/4
Galya Mohammed -District Natural Resources officer - 2/3/2018 -CR/D/156/4
Sayete Veronica -District Environment Officer- 2/3/2018 -CR/D/156/4
GadalaLancey- District Water Engineer- 2/3/2018- CR/D/156/4
Mukonge Peter -Clerk of Urban Council -2/3/2018 - CR/D/156/4
The committee lacked a surveyor and Physical Planner in Private Practice.
The Committee was functional during the FY 2018/2019 evidenced by meetings held as follows:
Date of meetings:13 March 2018
Matters discussed:Appointment and orientation of members of the committee under Min DPPC-1/06/17-18
Date of Meeting: 23rd August 2018
Matter discussed: Approval of Development Applications under Min DPPC – 1 /06/18-19 Date of Meeting: 15th June 2018
Matter discussed: Discussion of Physical Planning Status of the District under Min DPPC-2/06/17-18
Date of Meeting: 16/10/2019
Matter discussed: Approval of building Plans under Min DPPC -4/10/2019
The District had a physical Plans Register
1 0 All new • Evidence that district/ MLG The LG did not submit Minutes of Physical Planning infrastructure has submitted at least 4 sets of Committee to MLHUD as the Physical Planner was not projects in: (i) a minutes of Physical Planning aware of this compliance requirement. municipality / (ii) in Committee to the MoLHUD a district are score 1. approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • All infrastructure investments The LG did not have an approved District Physical infrastructure are consistent with the Development Plan and as such new infrastructure projects in: (i) a approved Physical investments are approved without a Physical municipality / (ii) in Development Plan: score 1 or Development Plan. According to the Physical Planner, a district are else 0 the district received a quotations of 100 million to approved by the develop a physical which was deemed too costly for the respective new district Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 1 0 All new • Action area plan prepared for An Action Area plan for FY 2018/2019 was NOT infrastructure the previous FY: score 1 or else prepared. projects in: (i) a 0 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
2 2 The prioritized • Evidence that priorities in The LG ensured that priorities in AWP for FY 2019/2020 investment AWP for the current FY are were based on the outcomes of the budget conference. activities in the based on the outcomes of The conference was held on 30th October 2018 at Rock approved AWP for budget conferences: score 2. Hotel as evidenced by; Agenda for the meeting, the current FY are attendance list signed by 64 participants and derived from the Presentations of all (11) Heads of Department contained approved five-year in Minutes of the meeting with District Planner.
development plan, A sample of such projects and their location in AWP are based on and Budget Conference is reflected below: discussions in annual reviews Sector- Project -AWP 2019/2020 -Page Budget and Conference
budget Education -Construction of Seed School at Kanginima- conferences and Page 53 AWP- Min 12/10/2018 Annex “J”
have project Education - Construction of 2 stance pit Latrine at profiles Kabelai PS- Page 22 AWP- Min 12/10/2018 Annex “J”
Maximum 5 points Water- Construction of Boreholes - Page 78 AWP- Min on this 11/10/2018 Annex “H” performance Roads- Rehabilitation and Maintenance Of Petete measure. Road- Page 67 AWP-Min 10/10/2018 Annex “G”
Health -Upgrading of Kanyum HC II to HC III - Page-43 AWP-Min 16/10/2018 Annex “N” 2 1 The prioritized • Evidence that the capital Sector -Project -AWP 2019/2020 -Page District investment investments in the approved Development Plan Page activities in the Annual work plan for the current approved AWP for Education- Construction of Seed School at Kanginima - the current FY are FY are derived from the Page 53 AWP- Page 24 DDP II derived from the approved five-year Education-Construction of 2 stance pit Latrine at approved five-year development plan. If differences appear, a justification has to be Kabelai PS -Page 22- Page 210 DDP II development plan, provided and evidence Water- Construction of Boreholes -Page 78 AWP- Page are based on provided that it was 179 DDP II discussions in approved by the Council. Score annual reviews Roads -Rehabilitation and Maintenance of Petete Road 1. and - Page 67 AWP - Page 211 DDP II
budget Health -Upgrading of Kanyum HC II to HC III Page 43 conferences and AWP- Page 39 DDPII have project profiles
Maximum 5 points on this performance measure.
2 2 The prioritized • Project profiles have been The LG Prepared Project Profiles for FY 2018/2019. investment developed and discussed by They were discussed by DTPC on 11 April 2019, under activities in the TPC for all investments in the Min 32/04/2019. approved AWP for the current FY are AWP as per LG Planning derived from the guideline: score 2. approved five-year
development plan, are based on discussions in annual reviews and
budget conferences and
have project profiles
Maximum 5 points on this performance measure. 3 1 Annual statistical • Annual statistical abstract, Annual Statistical Abstract was in place developed in abstract developed with gender- disaggregated June 2019 signed by Mr Keddi Samuel LC V and applied data has been compiled and Chairperson. It was presented to DTPC discussed and presented to the TPC to support approved in a DTPC Meeting held on 20/8/2019 under Maximum 1 point budget allocation and decision- Min 68/08/19 Presentation and Approval of District on this making- maximum score 1. Statistical Abstract performance measure 4 2 Investment • Evidence that all infrastructure Infrastructure projects implemented by Butebo LG in the activities in the projects implemented by the LG previous FY were derived from the annual work plan previous FY were in the previous FY were derived and budget approved by the LG Council Status of implemented as from the annual work plan and implementation of projects for FY 2018/2019. A list of per AWP. budget approved by the LG projects was reflected in a letter to District Chairperson Council: score 2 dated 23th July 2019 From CAO Mr Mulondo Robert Maximum 6 points under Ref; CR/161/4 on this performance Sector- Project- Page AWP 2018/2019 - Page measure. Approved Budget
Education- Construction of seed School at Kanginima- Page 117 AWP- Page 20 Approved Budget
Education- Construction of 2 stance pit Latrine at Kachabali PS- Page-115 AWP- Page 20 Approved Budget
Water -Rehabilitation of 12 Boreholes- Page 126 AWP- Page 26 Approved Budget
Water -Sitting, Drilling, Test, Casting and Installation of 6 Boreholes Lot 1) - Page 126 AWP - Page 26 Approved Budget
Water - Sitting, Drilling, Test, Casting and Installation of 6 Boreholes Lot 11) Page 126 AWP- Page 26 Approved Budget
Health -Upgrading of Kanyum HC II to HC III - Page 109 AWP- 17
Roads- and Engineering Rehabilitation and Maintenance of Kabelai corner - Petete Road - Page 123 AWP-Page 24 Approved Budget
Roads-Kabwangasi - Banda- Page 123 AWP- Page 24 Approved Budget
Roads-Petete - Kachocha -Page 123 AWP- Page 24 Approved Budget
Roads-Kanyum – Kituba - Page 123 AWP 24 Approved Budget
Roads-Kamenyamugongo - Bigezo - Page 123 AWP- 24 Approved Budget
Roads-Kanginima - Kasupete - Page 123 AWP- Page 24 Approved Budget
Roads-Kalapata – Kachocha - Namwaswata - Page 123 AWP- Page 24 Approved Budget 4 2 Investment • Evidence that the investment Sector -Project Completed as per work plan-YES/NO activities in the projects implemented in the previous FY were previous FY were completed as Education -Construction of seed School at Kanginimw implemented as per work plan by end for FY. -NO per AWP. o 100%: score 4 Education -Construction of 2 stance pit Latrine at Maximum 6 points Kachabali PS -YES on this o 80-99%: score 2 Water -Rehabilitation of 12 Boreholes -YES performance o Below 80%: 0 measure. Water -Sitting, Drilling, Test, Casting and Installation of 6 Boreholes Lot 1) YES
Water -Sitting, Drilling, Test, Casting and Installation of 6 Boreholes Lot 11) -YES
Health- Upgrading of KanyumHC II to HC III- NO
works -Rehabilitation and Maintenance of Kabelai corner - Petete Road -YES
works -Kabwangasi - Banda -YES
works -Petete - Kachocha -YES
works -Kanyum – Kituba -YES
works - Kamenyamugongo - Bigezo -YES
works - Kanginima - Kasupete YES
works- Kalapata – Kachocha - Namwaswata -YES
Percentage= YES/TOTAL X100
11/13 x100 = 84.6 5 The LG has 0 executed the • Evidence that all investment Sector- Project -Approved Budget -Actual budget for projects in the previous FY Expenditure construction of were completed within Health -Construction of 2 stance pit Latrine at Kachabali investment approved budget – Max. 15% PS 9,000,000 ( Budget) 9,000,000 (actual projects and O&M plus or minus of original budget: expenditure) for all major score 2 infrastructure Water -Rehabilitation of 12 Boreholes 30,000,000 ( projects during the Budget) 10,545,000 (actual expenditure) previous FY Sitting, Drilling, Test, Casting and Installation of 6 Maximum 4 points Boreholes Lot 1) 273,287,056 ( Budget) 94,000,000 on this (actual expenditure) Performance Measure. Water - Sitting, Drilling, Test, Casting and Installation of 6 Boreholes Lot 11) 117,123,024 ( Budget) 87,000,000 (actual expenditure)
works- Roads and Engineering Rehabilitation and Maintenance of Kabelai corner - Petete Road 32,913,467 ( Budget) 27,723,000 (actual expenditure)
works- Roads and Engineering Rehabilitation and Maintenance of Kabwangasi - Banda 23,277,504 ( Budget) 23,277,504 (actual expenditure)
works- Roads and Engineering Rehabilitation and Maintenance of Petete - Kachocha 26,040,000 ( Budget) 26,040,000 (actual expenditure)
works- - Roads and Engineering Rehabilitation and Maintenance of Kanyum – Kituba 28,100,000 ( Budget) 28,100,000 (actual expenditure)
works- Roads and Engineering Rehabilitation and Maintenance of Kamenyamugongo - Bigezo 23,640,000 ( Budget) 23,640,000 (actual expenditure)
works- Roads and Engineering Rehabilitation and Maintenance of Kanginima - Kasupete 25,200,000 (Budget)25,200,000 (actual expenditure)
works- Roads and Engineering Rehabilitation and Maintenance of Kalapata – Kachocha - Namwaswata 25,200,000 (Budget) 22,459,000 (actual expenditure)
TOTAL 496,658,027 (Budget) 376,984,504 (expenditure)
376,984,504/496,658,027 x 100 = 76% 5 The LG has 2 executed the • Evidence that the LG has List of assets and projects in need of maintenance budget for budgeted and spent at least for FY 2018/2019 was in place as below: construction of 80% of the O&M budget for Sector -Asset/Project -Cost of O&M investment infrastructure in the previous FY: score 2 projects and O&M Water -12 Bore holes- 43,454,100 for all major infrastructure projects during the previous FY TOTAL 43,454,100
Maximum 4 points Asset/Project -O&M Budget -Actual Expenditure on this 12 Bore holes- 53,246,193 ( Budget for O Performance &M)- 43,454,100 ( Actual expenditure Measure.
Total 53,246,193 (Budget for O &M) 43,454,100
Budget for O&M in FY 2018/2019 Shs 53,246,193
Actual expenditure on O&M during the FY Sh 43,454,100
Percentage was: 43,454,100/53,246,193 x 100 = 81.6%.
Human Resource Management 6 LG has 0 substantively • Evidence that the LG has filled At the time of assessment, only 2 out of 9 positions of recruited and all HoDs positions HoDs were substantively filled. appraised all substantively: score 3 Through a letter dated 23rd August 2018. Reference Heads of number CR/115/1 the CAO submitted the district Departments customised establishment structure to the Permanent Maximum 5 points Secretary Ministry of Public Service for approval. on this Then through a letter dated 18th September 2018 under Performance reference ARC 135/306/01 the PS MoPS approved the Measure the structure for adoption.
The approved structure illustrated that there should be 9 Heads of departments. The PAT identified only 2 out of 9 positions that where substantively filled these included the following;
Tasamba Bohyi Samson – appointed DEO through appointment letter dated 21stMarch 2018 under reference number CR.156/25
Mr. Sale Iddhi appointed CFO through appointment letter dated 27th March 2018 under reference CR/165/2
Five positions were filled with assigned staff these included the following;
Galia Muhammad – assigned DNRO through assignment letter dated 8th July 2019 by the CAO under reference number CR/165/2
Dr.Otodo Roem – assigned District Production & Marketing Officer through assignment letter dated 3rd July 2017 under reference number CR/153/1
Kooli Sam - assigned District Engineer through assignment letter dated 3rd July 2017 under reference number CR/153/1
Okurut Charles - assigned District Planner through assignment letter dated 3rd July 2017 under reference number CR/153/1
Kalyebi Joseph - assigned District Commercial officer through assignment letter dated 25th October 2019 under reference number CR/153/1
Tibako Nathan - assigned DHO through assignment letter dated 26th September 2019 under reference number CR/153/1 after Dr.Oonyo Lawrence had been granted permission to go for study leave.
Kabuna Samuel assigned DCDO through assignment letter dated 3rd July 2017 under reference number CR/153/1 6 LG has 2 substantively • Evidence that HoDs have During the time of assessment all appointed HoDs and recruited and been appraised as per assigned HoDs had performance reports on file as listed appraised all guidelines issued by MoPS below; Heads of during the previous FY: score 2 TasambaBohyi Samson – DEO had a performance Departments report signed on 8th July 2019 Maximum 5 points Mr. Sale Iddhi CFO had a performance report signed on on this 8th July 2019 Performance Measure Galia Muhammad – DNRO had a performance report signed on 8th July 2019.
Dr.Otodo Roem –District Production & Marketing Officer had a performance report signed on 8thJuly 2019.
Kooli Sam -DE- had a performance report signed on 8th July 2019
Okurut Charlse -District Planner had a performance report signed on 10th July 2019
Kalyebi Joseph -DCO had a performance report signed on 10th July 2019
Kabuna Samuel -DCDO had a performance report signed on 8th July 2019
Dr.Tibako Nathan -DHO had a performance report signed on 8th July 2019
7 The LG DSC has 2 considered all staff • Evidence that 100 % of staff All 173 vacancies submitted positions for that have been submitted for recruitment have recruitment were considered. submitted for been considered: score 2 Through cover letters dated 19th December 2018 and recruitment, 3rd Jan 2019 reference number CR/156/2 , the CAO confirmation and submitted 173 vacancies for filling by the DSC disciplinary actions during the The adverts where run on 25th December 2018 and previous FY. 14th January 2019 (through the Monitor Daily Newspaper) Maximum 4 points on this Then DSC meetings were held on 16th July 2019 MIN Performance 4/7/2019 approving the appointments. Measure. Below are some of the applications that were considered for instance On 16th Jul 2019, under Min 16th July 2019
Habajja Christine emerged the best for the position of inventory Management Officer,Ogwang Joshua emerged the best for the position of Engineering Assistant and Kuwuluka Fred emerged the best for the position of District Internal Auditor 7 The LG DSC has 0 considered all staff • Evidence that 100 % of In the FY under review ( 2018/19) no staff was submitted that have been positions submitted for for confirmation. submitted for confirmation have been recruitment, considered: score 1 confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 7 The LG DSC has 1 considered all staff • Evidence that 100 % of There were no disciplinary cases for submission to that have been positions submitted for DSC submitted for disciplinary actions have been recruitment, considered: score 1 confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited and 3 retiring access the • Evidence that 100% of the All 173 staff accessed salary payroll not later than two salary and pension staff recruited during the months payroll previous FY have accessed the The LG was using the IPPS which was updated on the respectively within salary payroll not later than two effective date of appointment. two months months after appointment: score 3 During the FY under review, the LG recruited 173 staff Maximum 5 points who accessed salary within two months after on this appointment Performance Measure. for examples;
Mugula Evelyne Pamela was appointed as Human Resource officer on 21st June 2019 under reference number CR/156/4 and posted on 13th August 2019 under reference CR /161/1 and entitled to a Base salary of 501,117 as stated on the first pay slip dated 28th September 2019.
Mugula Evelyne Pamela was appointed as Human Resource officer on 21st June 2019 under reference number CR/156/4 and posted to Butebo Town Council on 13th August 2019 under reference CR /161/1 and entitled to a Base salary of 501,117 as stated on the first pay slip dated 28th September 2019.
Mudundu Fatina was appointed as Enrolled Mid wife on 18th July 2019 under reference number CR/156/4 and posted to Butembo HC IV on 14th August 2019 under reference CR /161/1 and entitled to a Base salary of 501,117 as stated on the first pay slip dated 28th September 2019
8 Staff recruited and 0 retiring access the • Evidence that 100% of the None of 3 LG staff who retired in FY 2018/19 had salary and pension staff that retired during the accessed the pension payroll within (2) months after payroll previous FY have accessed the retirement. For example respectively within pension payroll not later than Agoete Margaret (Head Teacher) IPPS No. 482159 two months two months after retirement: score 2 retired on 27th September 2018 and accessed pension Maximum 5 points in June 2019 on this OpadiOjulong Rashid (Education Assistant) IPPS No. Performance 483511 retired on 27th September 2018 and accessed Measure. pension in June 2019
Revenue Mobilization 9 The LG has 4 increased LG own • If increase in OSR (excluding The LG OSR collected (excluding sale of assets) in FY source revenues in one/off, e.g. sale of assets) from 2017/2018 was Shs 104,175,515 as on page 34 of the last financial previous FY but one to previous Audited Final Accounts for FY 2017/2018 year compared to FY is more than 10 %: score 4. The Total OSR collected in FY 2018/2019 was Shs the one before the • If the increase is from 5% - 10 158,027,000 as on page 33 of the Draft Final Accounts previous financial %: score 2. FY 2018/2019. year (last FY year but one) • If the increase is less than 5 The increase was Shs 53,851 485 %: score 0. Maximum 4 points Percentage was (51.7% ) on this Performance The tremendous increase in Local Revenue collection Measure. was attributed to the following factors:
Recruitment of more staff in FY 2018/2019 thus more LST collected.
Corporate Social Responsibility of 3% from contracts and Supplies awarded in FY 2018/2019.
10 LG has collected 0 local revenues as • If revenue collection ratio (the Total Local Revenue Planned/ Budgeted (Original NOT per budget percentage of local revenue Revised Budget) for FY 2018/2019 was Shs (collection ratio) collected against planned for 140,000,000 as on page 2 of the approved Original the previous FY (budget Budget for FY 2018/2019. Maximum 2 points realisation) is within on this Total Local Revenue collected during FY 2018/2019 performance +/- 10 %: then score 2. If more was Shs 158,027,000 as on page 33 of the Draft Final measure than +/- 10 %: Score 0. Accounts FY 2018/2019.
Performance was 112.9%
Workings:
158,027,000/140,000,000 x 100 = -12.9%
Collection Ratio/Budget Realization was: 100% - 112.9% = -12.9%.
Attributes to the -12.9% collection ratio were as stated below:
Increase in group registration of YLP & UWEP beneficiaries thus more registration fees collected.
Corporate Social Responsibility of 3% from contracts and Supplies awarded.
More staff recruited in FY 2018/2019 thus increased LST collection. 11 Local revenue 0 administration, • Evidence that the Local Revenue collections subjected to sharing with allocation and District/Municipality has LLGs was Shs 65,145,000 as on page 33 of the Draft transparency remitted the mandatory LLG Final Accounts FY 2018/2019. share of local revenues: score 2 Maximum 4 points Amount of local revenue remitted to LLGs was Shs on this 1,500,000 but only to Butebo Town Council as performance evidenced on unnumbered Transfer Voucher dated measure. 4/12/2018.The 5 (five) Sub counties of Butebo, Petete, Kanirima, Kakoro & Kabwangasi did not receive any share in FY 2018/2019. Kabwangasi Town Council was not yet operational.
Therefore, only 2% of LST collected in FY 2018/2019 was remitted to LLGs and 98% retained by the District contrary to the Sharing ratio of 65:35 as per the LGA Cap 243 as amended section 85 (4)
Workings:
1,500,000/65,145,000 x 100 = 2%
11 Local revenue 0 administration, • Evidence that the total Council Actual Local Revenue collected in FY 2017/2018 was allocation and expenditures on allowances Shs 104,175,515. transparency and emoluments- (including from all sources) is not higher 20% of Shs 104,175,515 was Shs 20,835,103. Maximum 4 points than 20% of the OSR collected However, actual expenditure on Council allowances on this in the previous FY: score 2 and emoluments in FY 2018/2019 was: performance measure. Council & Standing Committee allowances were: Shs 25,335,000 as in the annexes of the financial statements for FY 2018/2019.
Travel Inland: Shs 5,197,000
TOTAL: Shs 30,532,000
Therefore, %age of actual spent against 20% of OSR of FY 2017/2018 was: 29.3%
Workings:
30,532,000/104,175,515 x 100= 29.3%
Thus exceeded the mandatory 20%.
In addition, no authority to exceed the 20% of OSR collected in FY 2017/2018 was sought from the Minister of Local Government contrary to 1st Schedule Regulation 4 (A) of the LGA Cap 243 as amended.
Procurement and contract management 12 2 The LG has in • Evidence that the District has The District LG had positions of Senior Procurement place the capacity the position of a Senior Officer and Procurement Officer substantively filled as to manage the Procurement Officer and follows. procurement Procurement Officer (if function Municipal: Procurement Officer and Assistant Procurement The Senior Procurement Officer (Ms Naula Beatrice) Maximum 4 points Officer) substantively filled: was appointed on promotion on 18th July 2019 as on this score 2 performance directed by DSC under min no.7/2019 (15) (i) measure. Ref:CR/156/4.
Procurement officer (Okalebo Simon Peter) was appointed on 27th March 2018 by DSC under min no. 6/2018 (a) signed by CAO. Ref: CR.165/2.
12 1 The LG has in • Evidence that the TEC The appointed Evaluation committee for the place the capacity produced and submitted reports procurement during FY 2018/2019 produced evaluation to manage the to the Contracts Committee for reports with technical and clear recommendations to the procurement the previous FY: score 1 contract committee for instance; function On 3rd September 2018 an Evaluation report was Maximum 4 points issued by the TEC on various projects that included: on this performance measure. Borehole drilling lot 1,Ref: Bute 619 /wrks/2018- 19/00014 under open domestic bidding and Technical Evaluation Committee comprising of DE, DWO,SPO and DA.
Borehole drilling lot 2, Ref: BUTE 619/wrks/18-19/00014 (ii) under open domestic bidding and Technical Evaluation Committee was comprised of DE, DWO, SPO and DA.
Upgrade of health centre II to Health centre III at Kanyum, Ref: MOH-UGIFT/wrks/18-19/0001-II was evaluated on 30th November 2018 under open domestic bidding and Technical Evaluation Committee was comprised of representative from MOH, Procurement officers from different districts and these include Bukedea, Butebo, Namutumba and Pallisa and it was conducted from Bugiri District.
Construction of Administrative Block at Petete Sub County Ref: Bute 615/wrks/18-19/00010 was evaluated on 29th May 2019 by Senior Assistant Secretary, Procurement Officer and Assistant Engineer Officer. 12 1 The LG has in • Evidence that the Contracts The Contracts Committee considered recommendations place the capacity Committee considered of the TEC and in all awarded contracts, the to manage the recommendations of the TEC Assessment Team did not note any deviations from TEC procurement and provide justifications for recommendations as sampled below: function any deviations from those recommendations: score 1 Maximum 4 points on this Bore hole drilling lot 1 Ref: BUTE 619/wrks/2018- performance 19/00014(i) 0n 25th September 2018 under min no measure. CC2/205/09/2018 Contract Committee upheld recommendation for TCE and awarded contract to the beat evaluated bidder M/s East African Borehole at UGX 156,164,031.
Bore hole drilling lot II Ref: BUTE 619/wrks/2018- 19/00014(II) 0n 25th September 2018 under min no CC2/206/09/2018 Contract Committee upheld recommendation for TCE and awarded contract to the beat evaluated bidder M/s East African Borehole at UGX 117,1234,023.
Upgrading of health centre II to health centre III, Ref: MOH-UG IFT/wrks/18-19/0001-I) 0n 2nd January 2019 under min no CC7/245/1/20109 Contract Committee upheld recommendation for TCE and awarded contract to the beat evaluated bidder M/s Visvar Investments Ltd UGX 474,529,862.
13 2 The LG has a • a) Evidence that the The procurement plan for FY 2019/2020 covered all the comprehensive procurement and Disposal Plan infrastructure projects for the FY 2019/2020 AWP as Procurement and for the current year covers all evidenced below: Disposal Plan infrastructure projects in the covering approved annual work plan and On page 1 of procurement plan, Bore holes drilling for infrastructure budget and b) evidence that the works is in AWP on page no.78 at estimated cost of activities in the LG has made procurements in UGX 190,000,000. approved AWP previous FY as per plan Construction of Kanginima Seed Secondary School for and is followed. (adherence to the procurement Education Department on page 1 of procurement plan plan) for the previous FY: score and evidenced on page 53 of the Annual Work plan Maximum 2 points 2 on this 2019/2020 at estimated cost of UGX 334,000,000. performance Construction of 5,3 and 2 stance pit latrine at Nasenyi measure. p/s, Kanginima P/s ,Kachabali P/s, Odipanya P/s, Kakoro T/S Ps and Kabelai P/s, Kalecheru P/s, Akisimi P/s, Nasuleta P/s for Education department page 1 of procurement plan for FY 2018/2019 corresponds well with respective AWP on page 53 at UGX 129,000,000 14 • For current FY, evidence that 2 The LG has the LG has prepared 80% of the By 30th August 2019, the PDU had prepared 80% of prepared bid bid documents for all the Bid Documents for all Infrastructure/Investment as documents, investment/infrastructure by evidenced below; maintained August 30: score 2 contract registers and procurement Out of 10 Investment/ infrastructure projects, only 8 bid activities files and documents (80%) had been prepared by time of adheres with Assessment. Examples are. established thresholds. Construction of 5 Stance Lined Pit Latrine at Nasenyi p/s and Kanginima p/s dated 5th November 2019 Maximum 6 points on this Installation of Toilet and washrooms in RDCs office performance dated 5th November 2019. measure.
Construction of an admin block at Butebo SC dated June 2019
14 0 The LG has • For Previous FY, evidence The DLG had Contract Register but it was not up to prepared bid that the LG has an updated date with the executed works and supplies for the FY documents, contract register and has 2018/2019.. maintained complete procurement activity contract registers files for all procurements: score and procurement 2 The register comprises of S/no. Procurement reference activities files and number, Subject of procurement, Method of adheres with Procurement, Date of Advert, Date of Public Bid established Opening, Contractor/Provider, Contract Price, thresholds. Completion Certificate and Remarks. Maximum 6 points on this performance measure. 14 • For previous FY, evidence 2 The LG has that the LG has adhered with All the procurements undertaken during the FY prepared bid procurement thresholds 2018/2019 under review complied with Regulation documents, (sample 5 projects): score 2. 33(3)ofthe LGs (Public Procurement and Disposal of maintained Public Assets) Regulations 2006 Thresholds for contract registers procurement of Works (1a and 1b), thresholds for and procurement procurement of supplies and services (2a and 2b), micro activities files and procurement (3) and community purchase adheres with (4).TheLGusedtwoprocurementmethods;Open Domestic established and Selective bidding. This was evident from the thresholds. sample of five sampled below;
Maximum 6 points Borehole drilling lot 2 Ref no. Bute 619/wrks/2018- on this 19/00014(ii) at UGX 117,123,023. The method used performance was Open Domestic Bidding and was advertised in measure. Daily Monitor, 27th July 2018. This adhered to the Thresholds.
Borehole drilling lot 1 Ref no. Bute 619/wrks/2018- 19/00014(i) at UGX 156,164,031. The method used was Open Domestic Bidding and was advertised in Daily Monitor, 27th July 2018. This adhered to the Thresholds.
Construction of a Seed secondary School at Kanginima, Ref no. MOES/UGIFT/wrks/18-19/00119) at UGX 2,531,365,252. The method used was Open Domestic Bidding and was advertised in New Vision, 27th December 2018. This adhered to the Thresholds.
Upgrading of health center HCIIto HCIII (Ref no. Bute 619/wrks/18-19/0001-11)at UGX 1,898,119,448.The method used was Open Domestic Bidding and was advertised by MOH in the New Vision,19th October 2018. This adhered to the Thresholds.
Construction of Administration block at Petete S/county. Ref: Bute 619/wrks/2018-19/00010 at UGX 9,902,560. The method used was Selective Bidding This adhered to the Thresholds. 15 • Evidence that all works 2 The LG has projects implemented in the For FY 2018/2019 all works projects implemented were certified and previous FY were appropriately appropriately certified based on technical supervision provided detailed certified – interim and For instance. project information completion certificates for all on all investments projects based on technical supervision: score 2 Maximum 4 points Drilling of Boreholes: on this performance Supervision report from the DWO showing that the measure boreholes had been successfully drilled was done except three that needed the attention of the contractor was issued on 4th July 2019.
A payment certificate was done on 28th June 2019 and signed by the DWO, CIA, and CAO.
The completion certificate for the siting, drilling, test pumping, casting and installation of boreholes was certified by the DWO, CIA and Environment Officer on 30th June 2019
Rehabilitation of Boreholes
Certificate of payment was issued on 26th June 2019 and signed by the DWO, CIA and CAO.
Audit Inspection report with pictures showing that works were done was issued on 10th October 2019
Supervision report from the DWO was issued on 26th June 2019 showing that works were appropriately done.
Completion certificates for the rehabilitation of boreholes in the district were certified by the DWO, CIA and Environment Officer on 3rd May 2019.
Feasibility Study and Design of Kaleko- Katakwi Piped Water Supply
Report on the design and feasibility study of Kaleko- Katakwi piped water supply system was issued by the DWO showing that the project was successfully done on 9th September 2019
The payment certificate was issued on 20th June 2019 and signed by the DWO, CIA and CAO
The Completion certificate for the Feasibility Study and Design of Kaleko-Katakwo Piped water supply was certified on 20th April 2019. 15 2 The LG has • Evidence that all works No contract had been awarded yet by the time of the certified and projects for the current FY are Assessment.therefore no project had started. provided detailed clearly labelled (site boards) project information indicating: the name of the on all investments project, contract value, the contractor; source of funding Maximum 4 points and expected duration: score 2 on this performance measure
Financial management 16 4 The LG makes • Evidence that the LG makes The LG operated 16 (sixteen) bank accounts in FY monthly and up to- monthly bank reconciliations 2018/2019 of which 15 (fifteen) were on manual system date bank and are up to-date at the time of and one (TSA Account) was on IFMS. reconciliations the assessment: score 4 All the 15 (fifteen) bank accounts in FY 2018/2019 were Maximum 4 points duly reconciled on monthly basis as evidenced in the on this sample below: performance measure. Butebo DLG General Account:
Bank statement balance as at 30/6/2019 was Shs 41,548,581.
Cash book balance as at 30/6/2019 was Shs 581.
Butebo DLG Health Account:
Bank statement balance as at 30/6/2019 was Shs 119,981,183
Cash book balance as at 30/6/2019 was Shs 140,381,183.
Butebo DLG Works & Technical Services Account:
Bank statement balance as at 30/6/2019 was Shs 98,661,770
Cash book balance as at 30/6/2019 was Shs 817,640.
Butebo DLG Natural Resources Account:
Bank statement balance as at 30/6/2019 was Shs 2,020,133
Cash book balance as at 30/6/2019 was Shs 48,838.
Butebo DLG Education Account:
Bank statement balance as at 30/6/2019 was Shs 26,985
Cash book balance as at 30/6/2019 was Shs 26,985.
In addition, the same bank accounts were being operated in FY 2019/2020 as evidenced in the sample below:
Finance ,Planning & Audit Account: Bank statement balance as at 30/9/2019 was Shs 30,867,220
Cash book balance as at 30/9/2020 was Shs 30,862,220
Community Based Services Account
Bank statement balance as at 30/9/2019 was Shs 1,062,215
Cash book balance as at 30/6/2019 was Shs 1,062,215
TSA under the Computerized system (IFMS):
The monthly General Ledger Reconciliation Summary statements for 1st Quarter FY 2019/2020 could not be printed as it required support from MOFPED and the LG was still waiting for that technical support at the time of assessment. 17 • If the LG makes timely 2 The LG made payment of suppliers during the The LG made timely payments of suppliers during FY timely payment of previous FY – no overdue bills 2018/2019 (no overdue bills were noted) as evidenced suppliers during (e.g. procurement bills) of over in the sampled payments below: the previous FY 2 months: score 2. M/s KAS Royal Traders and Contractors requested for Maximum 2 points payment of Shs 6,472,274 on 11/10/2018 for on this construction of 2-classroom block, Office & Store and performance Lightening Arrester which was certified (certificate No. 1) measure and recommended for payment by the District Engineer on 30/10/2018 and paid on 6/11/2018 vide PV No. PV 14/11/2018 within only 26 days.
M/s M & I Tukolebukozi Company Ltd requested for payment of Shs 4,498,791 on 6/12/2018 for construction of the District General Store which was certified under Certificate No. 1 and recommended for payment by the District Engineer on 10/12/2018 and paid on 12/12/2018 vide PV No. 03/12/2018 within only 6 days.
M/s East Africa Bore Holes Ltd requested for payment of Shs 156,164,039.9 on 19/6/2019 for Drilling, Test Pumping, Water Quality Analysis, Casting and Installation which was certified under Certificate No. 01 and recommended for payment by the DWO on 28/6/2019 and paid on 28/6/2019 vide PV No.14/6 within only 9 days. 18 1 The LG executes • Evidence that the LG has a The LG had a substantively appointed Principal Internal the Internal Audit substantive Senior Internal Auditor by the names of KIWULUKA FRED, appointed function in Auditor: 1 point. by the District Service Commission on 2/10/2019 Ref: accordance with CR/156/4 under DSC Min No. 8/2019/ (5) (i) of the LGA section 90 • LG has produced all quarterly 17/07/2019. and LG internal audit reports for the procurement previous FY: score 2. regulations
Maximum 6 points on this performance measure.
18 2 The LG executes • LG has produced all quarterly Quarterly Internal Audit Reports for FY 2018/2019 were the Internal Audit internal audit reports for the duly prepared by the District Internal Auditor addressed function in previous FY: score 2. to the District Speaker and copied to relevant authorities accordance with including CAO , OAG, IAG, LGPAC to mention but a the LGA section 90 few. and LG procurement Quarter Date of report regulations Reference
Maximum 6 points Quarter 1 10/8/2018 on this CR/252/1 Internal Audit Report performance Quarter 2 16/2/2019 measure. CR/252/1 Internal Audit Report
Quarter 3 15/2/2019 CR/252/1 Internal Audit Report
Quarter 4 15/8/2019 CR/252/1 18 Evidence that the LG has 0 The LG executes provided information to the The LG did not avail Information to Council & LG PAC the Internal Audit Council and LG PAC on the on Internal Audit Queries raised during FY 2018/2019 to function in status of implementation of the assessment team: accordance with internal audit findings for the Nature and total number of queries raised: 41 the LGA section 90 previous financial year i.e. and LG follow up on audit queries from Nature and total number of queries cleared: 02 procurement all quarterly audit reports: score regulations 2. Nature and total number of queries pending: 39
Maximum 6 points Out of 41 (forty one) queries raised in the 4 Quarterly on this Internal Audit Reports for FY 2018/2019 only 2 (two) performance under Water Sector were cleared as per 1st Quarterly measure. Internal Audit Report for FY 2019/2020 dated 29th/10/2019 page 5.
The nature of the pending queries was as stated below to mention but a few:
Dysfunctional bore holes at Kanginima, Petete & Opwateta Sub counties after completion.
Preparation of UPE budgets in Primary Schools not all- involving.
Higher level of absenteeism by both Teachers and pupils in all schools.
Desk to Pupil ratio was 1:6 instead of the recommended 1:3.
Delay in construction of 14 bore holes in Butebo District.
Delay in construction of Kanginima Seed Secondary School.
No requisitions for payments in Primary Schools.
Poor feeding of pupils at school by parents.
Shs 36,286,350 unaccounted for under Health Sector by In charges of the 5 (five) Health Center IVs.
Shs 26,036,800 unaccounted for under Education Sector by the Head teacher of Butebo Sec. School. 18 0 The LG executes • Evidence that internal audit All the 4 Quarterly Internal Audit Reports for FY the Internal Audit reports for the previous FY were 2018/2019 were duly submitted to the LG Accounting function in submitted to LG Accounting Officer and copied to LGPAC as indicated below:. accordance with Officer, LG PAC and LG PAC the LGA section 90 has reviewed them and Quarter Date of submission and LG followed-up: score 1. Reference for report review procurement Quarter 1 14th/08/2018 regulations Not Reviewed by LGPAC Maximum 6 points Quarter 2 19th/02/2019 on this Not Reviewed by LGPAC performance measure. Quarter 3 12th/04/2019 Not Reviewed by LGPAC
Quarter 4 20th/08/2019 Not Reviewed by LGPAC
The LG became operational on 3rd July 2017 and the LGPAC was belatedly appointed and approved by Council on 10th/8/2018 as per Agenda 10 C) Min. BTB DLG/COU/022/2018.
LGPAC had not yet reviewed the Quarterly Internal Audit Reports for FY 2018/2019 as they started with FY 2017/2018.
19 • Evidence that the LG 4 The LG maintains maintains an up- dated assets The LG maintained all the 3 (three) components of the a detailed and register covering details on Register of Fixed Assets i.e. Register of Motor Vehicles updated assets buildings, vehicle, etc. as per &Heavy Plants, Register of Land & Buildings and register Maximum format in the accounting Register of Fixed Assets – General. 4 points on this manual: score 4 performance They were maintained in accordance with the measure. prescribed formats in the LGAM, 2007 pages 167 & 168.
They had been up-dated as requires such as:
a) Ford Ranger Double Cabin Reg. No. UG 0204Z used by DWO, acquired on 1st/7/2017 had been up-dated up to 13/6/2019
b) Toyota Hilux Double Cabin Reg. No. UG 0941Z acquired on 3/9/2019 had been up-dated up to 4th/11/2019. 20 4 The LG has Quality of Annual financial The Auditor General's Opinion on the financial obtained an statement from previous FY: statements of Butebo LG for the year ended 30th June unqualified or 2019 was "Unqualified". qualified Audit • Unqualified audit opinion: opinion score 4
Maximum 4 points • Qualified: score 2 on this • Adverse/disclaimer: score 0 performance measure
Governance, oversight, transparency and accountability 21 2 The LG Council • Evidence that the Council The LG Council met and discussed service delivery meets and meets and discusses service related issues as provided in the minutes below: discusses service delivery related issues delivery related including TPC reports, Quarter 1: Meeting held on 10th August 2018 chaired by issues monitoring reports, performance District Speaker Ms Kaidu Rita discussed:
Maximum 2 points assessment results and LG i) Approval of Standing Committees under Min BTB on this PAC reports for last FY: score 2 DLG/COU/019/2018 performance ii) Approval of the district structure under Min BTB measure DLG/COU/020/2018
iii) Approval of Statutory Bodies under Min BTB DLG/COU/022/2018
Meeting held on 31 August October 2018 discussed the Presentation/Approval of the Budget Estimates for FY 2018/2019 under Minute BTB DLG/COU/032/2018
Quarter 2: Meeting held 10th October 2018 discussed the following
Presentation and approval of the 3 Year Development Plan under Min BTB DLG/COU/039/2018
Presentation and Approval of a 3 – Year Revenue Enhancement Plan under Min BTB DLG/COU/040/2018
Presentation and Approval of District Annual Statistical Abstract under Minute BTB DLG/COU/041/2018
3rd Quarter 4th January 2019
Presentation and Approval Creation of New Administrative Units under BTB DLG/COU/049/2019
4th Quarter held on 29th March 2019
Discussed the following:
Laying of District Work plan and Draft Budget Estimates for 2019/2020 under Min BTB DLG/COU/058/2019 22 • Evidence that LG has 1 The LG has designated a person to The Local Government designated Mr Shaineh Nelson responded to the coordinate response to feed- Paul, Principal Assistant Secretary to handle grievances feedback/ back (grievance/complaints) and to provide feed-back (grievance /complaints) and complaints and responded to feedback and appointed throughappointnet letter from Ms Nakityo provided by complaints: score 1. Joanita former CAO dated 3rd July 2017 under citizens reference CR 153/3
Maximum 2 points on this Performance Measure
22 0 The LG has • The LG has specified a The LG did not have a specified and publically responded to the system for recording, displayed system for recording, investigating and feedback/ investigating and responding to responding to grievances although grievance handling complaints grievances, which should be was being done provided by displayed at LG offices and citizens made publically available: score 1 Maximum 2 points on this Performance Measure
23 0 The LG shares Evidence that the LG has The LG published LG Payroll on public notice boards information with published: which constituted 21 Sheets and was still on by the time citizens of assessment. (Transparency) • The LG Payroll and Pensioner Schedule on public notice BUT Pensioner Schedule was not displayed Total maximum 4 boards and other means: score points on this 2 Performance Measure 23 1 The LG shares • Evidence that the procurement The procurement plan was NOT displayed because of information with plan and awarded contracts huge volumes but Best Evaluated Bidder Notices and citizens and amounts are published: Procurement Notices were displayed.For instance, (Transparency) score 1. Procurement Reference: BUTE 619/WRKS/2019- 20/0001 (i) Total maximum 4 points on this Subject: Sitting, Drilling and Supervision of 6 Boreholes Performance Lot (i) Measure Date for display: 16th September 2019
Date of removal: 30/9/2019
Signed by: CAO – Mr Mulondo Robert Date: 16/9/2019
Procurement Notices were displayed. For instance
Procurement Ref: BUTE 619/WRKS/19-20/00004
Subject: General Construction and renovation of buildings under Selective Bidding
Date of display: 16/9/2019
Removal: 30/9/2019
The LG had a specific notice board for PDU.
23 1 The LG shares • Evidence that the LG LG published performance assessment results and information with performance assessment implications as evidenced by citizens results and implications are (Transparency) published e.g. on the DTPC meeting of 20th August 2019 under Minute 67/8/2019 where chairperson and CAO reprimanded Total maximum 4 budget website for the previous Health department on poor performance (43%) and points on this year (from budget congratulated education department that scored 96%. Performance requirements): score 1. Measure
24 1 The LGs • Evidence that the HLG have The HLG communicated and explained guidelines, communicates communicated and explained circulars and policies issued by the national level to guidelines, guidelines, circulars and LLGs distribution as evidenced by a joint district circulars and policies issued by the national Technical Planning Committee meeting held on 27th policies to LLGs to level to LLGs during previous September 2018 under Minute 26/09/2018: Presentation provide feedback FY: score 1 of DDEG Guidelines. Under the minute the CFO to the citizens explained that DDEG funds would be used among others to fund social infrastructure (70%) in sectors such Maximum 2 points as education, health, water and social development. on this performance The Joint District Technical Planning Committee measure meeting held on 26th August 2019 under minute 74/08/2019: Presentation of NDP III Strategic Direction was a further testimony that the LG communicated and explained national guidelines, circulars and policies to LLGs. 24 1 The LGs • Evidence that LG during the The LG organized and conducted Radio talk shows as communicates previous FY conducted evidenced by a report from Mr Galya Mohammed the guidelines, discussions (e.g. municipal District Natural Resources Officer dated 16th July 2019 circulars and urban fora, barazas, radio to CAO. policies to LLGs to programmes etc.) with the provide feedback public to provide feed-back on to the citizens status of activity implementation: score 1. Maximum 2 points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG gender The DLG gender focal person and CDO have provided mainstreamed focal person and CDO have guidance and support to sector department in FY gender into their provided guidance and support 2018/2019 as evidenced below activities and to sector departments to planned activities mainstream gender, to strengthen vulnerability and inclusion into Gender and equity issues identified & discussed in women’s roles their activities score 2. different department and strategies to address the gaps Maximum 4 points during a meeting between GFP & HODs, dated 15th on this October 2018 with no minute number prepared by GFP performance Musa Tulenga (issue; increasing land disputes which measure. affects mostly widows, the poor, PWDs and children and indigenous population and internally displaced people and strategy,awareness creation on land rights and registration.)
Note of guidance from the Ministry of Gender Labour and Social Development (MGLSD) regarding National policy on elimination of gender based violence in Uganda received by CDO on 20th August 2018.
Report on training of gender mainstreaming in the district held on 30th May 2019. Topics covered include gender roles, gender needs and gaps, causes of gender imbalance and the meeting recommended departments should consider all categories of people say people with disabilities, women among others including road gangs in the recruitment exercise prepared by the GFP. 25 0 The LG has • Evidence that the gender focal The DLC gender focal person and CDO planned for a mainstreamed point and CDO have planned minimum of 2 activities for current FY 2019/2020 for gender into their for minimum 2 activities for instance activities and current FY to strengthen planned activities women’s roles and address to strengthen vulnerability Planned to conduct monitoring and supervision lower women’s roles and social inclusions and that local government on gender mainstreaming and Maximum 4 points more than 90 % of previous compliance. This is on Page 91 of the Annual work Plan on this year’s budget for gender costing UGX 3,000,000 performance activities/ vulnerability/ social measure. inclusion has been implement- ted: score 2. To conduct and organise for national youth day celebration. This is on Page 93 of the Annual Work Plan costing UGX 2,299,000
To empower the youth with basic skills of projects management before government supporting them with YLP projects funds.
Conducting field appraisals, training communities on Functional Adult Literacy activities
The approved budget estimates was 1,408,016,671 and expenditure was 1,053,253,865 thus implementing 74.8%.
As sampled below:
Data collection of the orphans and vulnerable children at UGX 277,000 on payment voucher no.017/11/2018 dated 20th November 2018.
Disability council facilitation at UGX 1,280,000 on payment voucher no.21/11/2018 dated 20th November 2018.
Monitoring of Youth Livelihood Programme at UGX 246,000 on payment voucher no.017/11/2018 dated 20th September 2018. 26 1 LG has • Evidence that environmental All projects implemented in FY 2018/2019 were established and screening or EIA where appropriated screened and mitigation measures are maintains a appropriate, are carried out for planned and budgeted for. As evidenced below: functional system activities, projects and plans and staff for and mitigation measures are Borehole drilling in KapwataiButebo town council. environmental and planned and budgeted for: Screening was done on 13th March 2019 by the DEO. social impact score 1 The Environment and Social Management Plan was assessment and done on 13th March 2019 by the DNRO/SEO. land acquisition Monitoring was done on 28th June 2019 by DCO and Maximum 6 points Ag.DNRO/SEO. on this performance Report on Certification of implementation of mitigation measure measures was done on 26th June 2019 signed by NRSO and SCDO
Construction of Kaginima seed Secondary School.
Screening was done on 13th June 2019 by DNRO. Environment and Social Mitigation Plan was done on 17th June 2019. Monitoring& Inspection was done on 8th May 2019 by DNRO and SDCO.
Report on Certification of implementation of mitigation measures was done on 9th July 2019 signed by NRSO and SCDO.
Up grading of Kanyum Health Centre II to Health Centre III
Screening was done on 13th December 2018 by the DNRO.
The Environment and Social Mitigation Plan was done on 14th December 2018. Report on certification on implementation of environmental mitigation measures was done on 24th June 2019, signed by Ag.DNRO and SDCO. 26 1 LG has • Evidence that the LG There was evidence that the LG integrated established and integrates environmental and environmental and social management and health and maintains a social management and health safety plans in the contract bid documents. As sampled functional system and safety plans in the contract below: and staff for bid documents: score 1 environmental and social impact Construction of Kaginima seed Secondary School. assessment and Safety, health and welfare of work people on page no 6 land acquisition BOQ,protection of works and persons on page 7 of Maximum 6 points BOQ. on this performance measure Up grading of Kanyum Health Centre II to Health Centre III.Protection of works page 40of BOQ, removal of plant &rubbish on page 43 of BOQ and occupational Health and safety, HIV / AIDs and gender on page 43 of BOQ.
Borehole drilling in KapwataiButebo town council. Item 2. Environmental mitigation and screening on (part 2:statement of requirement) activity schedule ,Bill no.1 preliminaries and general
26 1 LG has • Evidence that all projects are FY 2018/2019 DLG implemented projects on land established and implemented on land where the where LG had a proof of land ownership as per the maintains a LG has proof of ownership (e.g. sample below: functional system a land title, agreement etc..): and staff for score 1 environmental and On the project of the Seed Secondary School in social impact Kanginima Sub County. There was a memorandum of assessment and understanding made on 22nd May 2019 between the land acquisition Registered Trustees of the Church of Uganda (Bukedi Maximum 6 points Diocese) and Butebo DLG. The land was measuring on this approximately 32 acres. performance measure On the project for putting a borehole in LCI Nalidi One Village. There was a Land Agreement between Nalidi One and the landowner KuchanaDabison on 20th December 2018. The borehole shall occupy an area of 5 meters by 5 meters (length and width)
On the project for putting a borehole on Bulalaka Village. There was a Land Agreement between Wilberforce Nacha (The LCI Chairman of the area) and Kimonyi Dawson the land owner on 17th December 2018. 26 1 LG has • Evidence that all completed There was evidence that all completed projects have established and projects have Environmental environmental and social mitigation forms completed maintains a and Social Mitigation and signed by the Environmental Officer and CDO as functional system Certification Form completed evidenced below. and staff for and signed by Environmental environmental and Officer and CDO: score 1 social impact Upgrading of Kanyum Health CII to Health Centre III. assessment and land acquisition Report on Environmental monitoring for the general purpose quarter 4 2018/2019 made on 28th June 2019 Maximum 6 points was done by the Ag.DNRO/SEO and CDO/ADWO on on this 28th June 2019. Finally an Environmental and Social performance Certification form (Certificate No.BUTE 01/2019) was measure issued on 24th April 2019 by the DNRO and SCDO
Construction of Kaginima Seed Secondary School.
Report on Certification of implementation of mitigation measures, monitoring and inspection of projects was done on 30th August 2019 by the Ag. DNRO/SEO and SCDO. Finally an Environmental and Social Certification form (Certificate No. BUTE 02/ 2019) was issued on 9th July 2019 by the Ag. DNRO and SCDO
Kapwatai Borehole drilling at North ward Buteto Sub County. Report on Certificate of implementation of mitigation measures, Environmental Monitoring for general purpose quarter 4 2018/2019(Sit visited include upgrading of health centre II to III, Borehole drilling, Pit latrine construction and road construction) signed by Ag. DNRO and SCDO on 28th June 2019. Finally an Environmental and Social Certificate form (Certificate No. BUTE 03/2019) was issued on 26th June 2019 by the Ag. DNRO and SCDO.
26 0 LG has • Evidence that the contract There was no evidence that the contract payment established and payment certificated includes certificated included prior environmental and social maintains a prior environmental and social clearance since all the sampled interim certificated, functional system clearance (new one): Score 1 there was none that was signed by the Environmental and staff for Officer environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure 26 0 LG has • Evidence that environmental There was no evidence availed at the time of established and officer and CDO monthly report, Assessment that the Environmental Officer and CDO maintains a includes a) completed make monthly reports. Instead they make quarterly functional system checklists, reports based on projects under implementation and staff for environmental and b) deviations observed with social impact pictures, c) corrective actions assessment and taken. Score: 1 land acquisition
Maximum 6 points on this performance measure
619 Education Performance Butebo Measures 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 The LG education 4 department has • Evidence that the LG has Butebo LG Education department Budgeted for 31 budgeted and budgeted for a Head Head Teachers and 458 Teachers and allocated a deployed teachers as Teacher and minimum of 7 Wage Bill Provision of Ug.x 3,697,789.197 under per guidelines (a Head teachers per school (or Approved Budget Estimates of Vote 619 Butebo LG Teacher and minimum minimum a teacher per class Performance Contract FY 2019/2020 for a Head of 7 teachers per for schools with less than Teacher and Minimum of 7 Teachers per school with a school) P.7) for the current FY: score Head Teacher and classes less than p.7. 4 Maximum 8 for this performance measure
1 The LG education 4 department has • Evidence that the LG has Evidence from DEO, showed /Schools in Butebo LG, budgeted and deployed a Head Teacher 31 had at least a Head Teacher and a minimum of 7 deployed teachers as and minimum of 7 teachers teachers for primary schools with classes less than P.7. per guidelines (a Head per school (or minimum of a From a Sample of schools, visited St.JamesPetete P/S, Teacher and minimum teacher per class for schools had a Head Teacher, KaukauloYonah of 7 teachers per with less than P.7) for the (III/93/1170/V/2004/1012) appointed under school) current FY: score 4 MIN13.5/12/2017, dated 18/12/2017 and commenced Maximum 8 for this work with effect from 14/07/2017. performance measure KoddiKiirya Samuel Head Teacher Nasuleta P/S was appointed on Transfer Instruction Ref: CR/161/1 dated 23/07/2019.
Isaac Kanyanga Head Teacher Butebo P/S and Kagezi Simon Peter, Head Teacher, Matakokore P/S were appointed but documents were still in former mother service district, Pallisa District Education office.
While Outa Erukana was a Head Teacher of a Private P/S.
2 LG has substantively 6 recruited all primary • Evidence that the LG has Evidence from Approved Butebo LG Staff Structure school teachers where filled the structure for primary indicated that Education department had a total ceiling there is a wage bill teachers with a wage bill of 579 staff who included 31 Head Teachers and 31 provision provision Deputy Head Teachers and 514 Education Assistants, with a Wage Bill. Maximum 6 for this o If 100%: score 6 performance measure Therefore out of a staff ceiling of 579 in Education o If 80 - 99%: score 3 Sector, 576 Teachers, represented about (576/579) x 100% = 99.48 %of the total Education staff. o If below 80%: score 0 3 LG has substantively 6 recruited all positions • Evidence that the LG has Evidence from Butebo LG Approved Staff Structure, of school inspectors as substantively filled all showed that Education department had a staff of 05. per staff structure, positions of school With 01 District Education Officer and 02 Inspectors of where there is a wage inspectors as per staff Schools Inspectors. bill provision. structure, where there is a wage bill provision: score 6 Tasamba Samson Appointed District Education Officer, Maximum 6 for this Vide: Letter of Appointment ref: CR/156/5 dated performance measure 31/06/2019 under MIN 07/ DSC/2019 -
/ (10)(1). And Inspectors of Schools;
1)Kaanyi Josephine, appointed Vide; Letter of Ref: CR/161/2 under MIN 06/2018 (j),
2) MakataAsakeri appointed Vide: Letter Ref: CR/162 dated 27/03/2018 under MIN No.06/2018 (j) with a Wage Bill Provision Ug.x.48,574,200p.a under Vote.619. Butebo LG Approved Budget Estimates FY: 2019/2020.
4 2 The LG Education Evidence that the LG There was evidence the Education Department had a department has Education department has Recruitment Plan for FY: 2019/20 submitted to HRM. submitted a submitted a recruitment plan recruitment plan to HRM for the current FY to The Education department intended to recruit 76 covering primary fill positions of Education Ass, 08 D/ Head Teachers, 03 Head teachers and school Teachers, 02 Senior Educ. Ass. and 01 Senior inspectors to HRM for • Primary Teachers: score 2 Education Officer. the current FY.
Maximum 4 for this performance measure
4 2 The LG Education Evidence that the LG According to the approved structure the positions of department has Education department has School Inspecttors had been filled submitted a submitted a recruitment plan recruitment plan to HRM for the current FY to covering primary fill positions of teachers and school inspectors to HRM for • School Inspectors: score 2 the current FY.
Maximum 4 for this performance measure
Monitoring and Inspection 5 3 The LG Education Evidence that the LG Evidence availed at time of assessment, revealed, department has Education department has Education department had 02 Inspector of Schools had conducted ensured that all head submitted their Performance Agreements and had been performance appraisal teachers are appraised and appraised by CAO for FY: 2019/20. for school inspectors has appraised all school and ensured that inspectors during the Kabuna Sam had submitted Performance reports on performance appraisal previous FY 30/12/2018, Kaanyi Josephine Sam submitted on for all primary school 31/12/2018 and MatakaAsakeri submitted on head teachers is • 100% school inspectors: 12/01/2019 and were appraised by CAO. conducted during the score 3 previous FY.
Maximum 6 for this performance measure
5 3 The LG Education Evidence that the LG Evidence availed at the time of assessment indicated department has Education department has all 31 Head Teachers had submitted their Performance conducted ensured that all head Agreements for appraisal for the period 01/01 2018 to performance appraisal teachers are appraised and 31/12.2018. for school inspectors has appraised all school and ensured that inspectors during the For instance, KaukauloYonah Head Teacher of performance appraisal previous FY St.JamesPetete P/S submitted a performance contract for all primary school on 08/06/2018 and had been appraised by Sub County head teachers is • Primary school head Chief, Osuswan Peter on 12th./06/2018. conducted during the teachers KoddiKirya Samuel Head Teacher Nasuleta P/S previous FY. o 90 - 100%: score 3 submitted a performance contract 09/06/2018 to Sub Maximum 6 for this County Chief Osuswan Peter, was appraised on 12/06/ performance measure o 70% and 89%: score 2 2019.
o Below 70%: score 0 Kagezi Simon Peter Matakokore P/S submitted a performance contract on 19/03/2018 and was appraised by KimbaliJazil Sub County Chief on 19th/03/2018. 6 1 The LG Education • Evidence that the LG Butebo LG Education dept had received some Guide Department has Education department has lines from the MoES as following: effectively communicated all communicated and guidelines, policies, 1) Circular ref: BPD/86/103/05 dated 23/08/2019 for explained guidelines, circulars issued by the Update of Cost Centers for Education and Health policies, circulars national level in the previous sectors in Preparation for FY:2020/2021. issued by the national FY to schools: score 1 The Guide line aimed at avoiding occurrences of level in the previous misplaced Cost Centers and Smooth Planning in FY to schools Budgeting for FY:2020 / 2021.Head Teachers with Maximum 3 for this facilities available on OTIMS and PBS were required to performance measure confirm by 30/08/2018.
2 ) Circular EPD/149/298/07 dated 05/11/2018 Regional Consultations on the Draft EMIS Policy. STIR Program
3) Circular ADM/48/118/01 dated 04/01/2019 about Request to support DEO,DIS,MEO,MIU and Head Teachers to take part in Term I , 3Day Training Institution of “A-Teacher - Change Maker Program,” aimed at supporting government priority of improving teaching and learning in Uganda.
4) Unreferenced Letter dated 12/02/2019 on Support for the 5-Year STIR Longitudinal Study in letter earlier communicated on 28/03/2019. STIR Educationist an NGO working in partnership with Government of Uganda to reignite intrinsic motivation of Teachers and Education officials. Program intended towards building Teacher Networks that enable collaboration to improve Teaching Practices and Student learning.
6 2 The LG Education • Evidence that the LG Butebo LG, DEO held meetings with Head Teachers on Department has Education department has 06/02/2019 and under MIN06/BTB/HTRS/2019, DEO effectively held meetings with primary appreciated Head Teachers on the Performance, of 85 communicated and school head teachers and 38 First Grades in 2018 which had improved from 38 explained guidelines, among others explained and First Grades in 2017 which presented 55.3% policies, circulars sensitised on the guidelines, improvement in performance. issued by the national policies, circulars issued by level in the previous the national level: score 2 DEO also appreciated Head Teachers who had FY to schools completed fencing off their schools and encouraged others to emulate. Maximum 3 for this performance measure The DEO thus recommended Inspectors to be kin in inspecting support supervision in primary schools.
DEO argued Head Teachers to Budget for School - Flags and National Flags with immediate effect and advised them to raise Flags daily during working days in School compounds.
7 8 The LG Education De- • Evidence that all licenced Total Sample of 5 primary schools were visited and partment has or registered schools have Inspected. effectively inspected been inspected at least once all registered primary per term and reports Schools inspected included; Nasuleta P/S Butebo P/S, schools2 produced: Petete P/S, Matakokore P/Sand Victory Parents P/S. Maximum 12 for this o 100% - score 12 Nasuleta P/S Inspection Report on 20/04/2018, performance measure Findings revealed; o 90 to 99% - score 10 - Improved Scheming of Class work. o 80 to 89% - score 8 - Improved display of Teaching Aids. o 70 to 79% - score 6 - Well laid objective and clear notes. o 60 to 69% - score 3 However, some areas were still lacking like;- o 50 to 59 % score 1 - Special attention to Learners with Special Needs. o Below 50% score 0. -Assessment of Pupils and giving Feedback.
-Encourage Borrowing of Text books.
The Report thus recommended:
-Teachers to ensure joint Scheme and Lesson planning,
- Display of Time -Tables.
- Keep records of work.
Term 3 Inspection Report on 018/09/2018, Findings were that:
- Teachers had Clear organized Class-notes,
-Teachers had Lesson plans.
- Teacher displayed Schemes of work.
But the Report also revealed gaps of;
- Inadequate use of Textbook materials;
- Lack of creativity while teaching.
Inspection recommended that:
-Head Teachers mentor and supervise teachers.
Head Teacher ensure assessment be integrated into schemes of work.
Head Teachers ensure proper and regular supervision of Curriculum detail.
Nasuleta P/S Inspection Reports:
Term 1 = 1
Term 2 = 1
Term 3 = 1
Therefore annual coverage = 100%.
Butebo P/S Inspection Report Term 3, of 2018 on 20/04/2018, Findings revealed;
- Improved Scheming of Class work.
- Improved display of Teaching Aids.
- Well laid objective and class notes. Although some areas were still lacking for instance;
-Need to improve Lesson planning.
-Need to improve use of Teaching Aids in Upper Primary (P.6 - P.7).
-Need to improve Display of used materials.
Butebo P/S Inspection Reports:
Term 1 = 0
Term 2 = 1
Term 3 = 1,
Therefore 2/3xx100% = 67%
St. James Petete P/S
Inspection Report , 07/8/2018 = 1
Inspection Report , 15/11/2018 = 1
Inspection Report , 14/06/2019 = 1
Therefore Annual coverage = 100%
Victory Parents P/S
Inspection Report, 17/07/2019 = 1
Therefore annual coverage
1/3 x100%-= 33.33%
Matakokore P/S Inspection Reports
Term 1 = 1
Term 2 = 1
Term 3 = 1
Therefore annual coverage = 100%
Therefore, the overall average inspection coverage was (100% +67%+ 100% +33.33%+100% = (333.33%) / 3 = 80.1%.
8 0 LG Education • Evidence that the department has Education department has Though school inspections were carried out and discussed the results/ discussed school inspection reports done there was no evidence to prove that they reports of school reports and used reports to were dissussed by the Education department inspec- tions, used make recommendations for them to make corrective actions during the Evidence from copy of Butebo School Inspection recommendations for previous FY: score 4 reports of corrective actions and Term I, FY: 2018/2019, fol- lowed recommendations Term II, FY:2018/2019 and
Maximum 10 for this Term III,FY:2018/2019 performance measure Term I, Findings revealed that there was :
-Improvement in Scheming with approved formats, - Improved, clear lesson plans and objectives.
-Improved display of teaching Aids in P.1 - P.3.
There were areas that needed scaling up, such as:
- Continuous assessment of learners,
- Display of already used materials,
-Increase in Teaching aids in upper primary (P.4 to P.7).
Term II Objectives:
Aimed to improve on Teaching and Learning process. Details of findings included;
Teaching Pillar:
- To ensure attendance was fairly good,
-Scheming of work.
Pupil Pillar:
Regular Pupil attendance in school and class.
- Active participation during lessons.
- Personal Hygiene and sanitation
Term III, Aim was to improve Teaching and learning process.
Findings included:
Effective use of real objectives in Kabwangasi Demonstration school,
Support supervision by Head Teachers.
Recommendations followed that:
. Head Teachers to give adequate support supervision to teachers
. Teachers to display I.M.S.
. Community be sensitized
. Teachers should mark and correct Learners work. 8 2 LG Education • Evidence that the LG There was evidence that Butebo Education dept department has Education department has submitted Quarterly School inspection reports to the discussed the results/ submitted school inspection Directorate of Education Standards (DES) in the reports of school reports to the Directorate of Ministry of Education and Sports (MoES on 04/01/2019 inspec- tions, used Education Standards (DES) received by Mr.Okiror John (0774 177 167). them to make in the Ministry of Education recommendations for and Sports (MoES): Score 2 And submitted 3rd. Quarter Inspection Report 2019/19 corrective actions and 20/08/2019 received by Mr.Obua Jimmy. fol- lowed recommendations
Maximum 10 for this performance measure
8 4 LG Education • Evidence that the There was information and evidence of monitoring by department has inspection recommendations Ass. Inspector, Joseph Khaemba who tracked and discussed the results/ are followed- up: score 4. closely monitored activities of Teaching, Teacher reports of school commitment, and Leaner attendance and made a inspec- tions, used Monitoring Reports both on 14/08/2019 and them to make 15/08/2019. recommendations for corrective actions and Monitoring Objective of: fol- lowed Supportive guidance on Teacher - teaching Content. recommendations Ensuring subject topical out line ID properly displayed. Maximum 10 for this performance measure
9 0 The LG Education • Evidence that the LG has The LG list of schools consists of 31 schools which was department has submitted not consistent with the 30 schools on the EMIS submitted accurate/consistent data: accurate/consistent reports/date for school o List of schools which are lists and enrolment as consistent with both EMIS reports and PBS: score 5 per formats provided by MoES
Maximum 10 for this performance measure 9 0 The LG Education Evidence that the LG has Information of Enrolment data available was not department has submit- consistent with EMIS reports and PBS submitted accurate/consistent ted accurate/consistent data: Because among Lists of schools, had Enrolment as: reports/date for school • Enrolment data for all Enrolment PBS lists and enrolment as schools which is consistent Butebo P/S ...…. 1914 per formats provided with EMIS report and PBS: score 5 by MoES NasuletaP/S 1401 1036
Maximum 10 for this Matakokorep/s 1632 1398 performance measure Petete P/S had 1482 1443.
All lists of schools had EMIS Codes but inaccurate Enrolment pupil numbers.
Governance, oversight, transparency and accountability 10 2 The LG committee re- • Evidence that the council The Council Committee responsible for education sponsible for committee responsible for under General Purpose Committee met and discussed education met, education met and service delivery issues. discussed service discussed service delivery delivery issues and issues including inspection, For instance, In a meeting held on 20th August 2018 pre- sented issues that performance assessment under minute BTB DLG/GPC/005/2018 chaired by require approval to results, LG PAC reports etc. CouncilorNanzala Florence Chairperson of the Council during the previous FY: Committee discussed the following: score 2 Maximum 4 for this Sector Workplans and Budgets under the Education performance measure department, The DEO presented a budget totaling 6,779,816,569 which was approved.
Then in a meeting held on 23th March 2019 under Min BTB DLG/GPC/017/2019 the committee discussed reports and draft Budgets
10 2 The LG committee re- • Evidence that the In a meeting held on 10th October 2018, under Minute sponsible for education sector committee BTB DLG/COU/04, the Education sector committee education met, has presented issues that presented the department sector development plan discussed service require approval to Council: which feeds into the 3- Year District Development Plan delivery issues and score 2 for approval. pre- sented issues that require approval to Council
Maximum 4 for this performance measure 11 3 Primary schools in a Evidence that all primary Primary schools had functional SMC and had held LG have functional schools have functional meetings as follows; SMCs SMCs (estab- lished, meetings held, discussions 1)Nasuleta P/S SMC - held meeting and under Maximum 5 for this of budget and resource MIN03/05/2019, Discussed the Role of Planning and performance measure issues and submission of Budget. reports to DEO/ MEO) Meeting resolved SMC and PTA work together and • 100% schools: score 5 Renovate the P.4,P.5,P.1 Class room Block. Was held on 02/05/2019, attended by 13 members. SMC – • 80 to 99% schools: score 3 Meeting on 02/08/2019 under MINIV /02/08/2018 discussed Feeding School materials, absenteeism and • Below 80 % schools: score general behavior. MIN V/02/08/2018 laid out 0 Expenditure for Development Fund. MIN VI /02/08/2018 resolved to form a 3Member Committee; Mugoda Patrick, Rose Kamunansi and HarunahKatewu to implement the Expenditure.
Meeting was attended by 12 members.
SMC-Meeting under MIN 04/27/09/2019 approved Budget for FY2019/2020 and MIN06/27/09/2019 members resolved that SMC implement the Approved Budget.
The meeting was held on 27/09/2-19.
2) Butebo P/S SMC meeting held 21/03/2019 under MIN04/03/2019 discussed allocation of Funds for Class room Renovation, Awarded Contract a Contractor at ug.x.1.2 m/=. 7 Members attended the meeting.
SMC -Meeting on 12/06/2019 under MIN03/06/2019 allocated UPE Funds according to set Guide lines.
3) St. James Petete SMC – Held meetings on 25/08/2018, 9 people attended, Held a meeting on 22/02/2019 and attended by 11 people.
While SMC - held a meeting on 01/10/2019 and was attended by 12 members.
4)Matakokore P/S SMC held meetings on19/02/2019,attended by 56 members.
SMC- meeting was held on 04/10/2019 while a 3rd Meeting was held on 26/06/2019 attended by 107 members. Summarily:
Butebo P/S SMC= 100%
Nasuleta P/S SMC =100%
St.JamesPetete P/S SMC = 100%
Matakokore P/S SMC = 100%
Victory Parents P/S SMC= 0%
Therefore, over all meeting average was (100% + 100% + 100% +100% + 0 %)/5 = 80%. 12 Evidence that the LG has 3 The LG has publicised publicised all schools The LG had publicized all the primary schools all schools receiving receiving non-wage receiving UPE grants Schools that received Non - non- wage recurrent recurrent grants e.g. through Wage recurrent grants, (UPE) through posting on found grants posting on public notice at the sampled schools as listed below; boards: score 3 Maximum 3 for this Available Information from Sample P/S visited performance measure Petete P/S UPE Release Notice board,
Term 1 = Ug,x 4,220,000
Term 2 = Ug.x 4,220,000
Term 3 = Ug.x 6,000,000
Butebo P/S UPE Release
Term 1 = Ug.x. 3,014,300
Term 2 = Ug.x.3,014, 300
Term 3 = Ug.x.4, 523,434.
Nasuleta P/S UPE Release Notice
Term 1 = Ug.x.3,120,000
Term 2 = Ug.x.3,150,000
Term 3 = Ugx. 4,470,000
Matakokore P/S UPE Release Notice
Term 1 = Ug.x.4,110,000
Term 2 = Ug.x.4,150,000
Term 3 = Ugx. 5,960,000
ubulo Mixed p/s Notice Board had posted;
Term 3 received Ug.x 3,020,000
Term 2 received Ug.x. 3,007,000
Term 3 received Ug.x. 4,140,000
Lwanjusi p/s Notice Board had
Term 3 Release Ug,x,3,374,861
Releases are received under Non-Wage Bill Recurrent grants on a termly basis to UPE p/s
Procurement and contract management 13 0 The LG Education • Evidence that the sector Information available revealed that the Education department has has submitted procurement department submitted a Procurement Inputs to the submitted input into input to Procurement Unit Procurement Unit that covered Investment Items in the the LG procurement that covers all investment Approved Work Plan and Budget Estimates. The plan, complete with all items in the approved Sector Procurement inputs were submitted on 18/07 2019 technical annual work plan and through unreferenced letter. requirements, budget on time by April 30: score 4 This far beyond stipulated dead line of 30/04/2019 to the Procurement Unit that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments The LG Education department timely as per contract) department has timely (as per contract) certified and recommended suppliers for payment as certified and initiated certified and recommended evidenced in the sample payments below: payment for supplies suppliers for payment: score M/s Kopa Consult Ltd requested for payment of Shs on time 3. 882,860 on 21st/1/2019 for Retention on construction of Maximum 3 for this a 2-stance pit latrine at Kadesok P/S in Opwateta Sub performance measure county which was certified (under certificate No. 3) by the DEO on 29/1/2019 and paid on 14th/3/2019 vide PV No. 03/3/19.
M/s Oguatuntu General Traders requested for payment of Shs 718,000 on 21st/1/2019 for Retention on supplies of 36 3-seater desks to Mukunga P/S which was certified (under certificate No. 1) by the DEO on 26th/6/2018 and paid on 14th/3/2019 vide PV No. 05/3/19.
M/s KAS Royal Traders and Contractors requested for payment of Shs 6,472,274 on 11th /10/2018 for construction of 2-classroom block, Office & Store and Lightening Arrester which was certified (under certificate No. 1) by the District Engineer on 30th/10/2018 and paid on 6th/11/2018 vide PV No. 14/11/18. 15 0 The LG Education • Evidence that the The Annual performance report from Education department has department submitted the Department was submitted to Planner on 8/11/2018 submitted annual annual performance report reports (including all for the previous FY (with According Planner, the education sector follows a quarterly reports) in availability of all four calendar year and as such their submission do not time to the Planning quarterly reports) to the rhyme with Quarterly submissions of PBS Unit Planner by 15th of July for Quarter - Date of submission - Date of receipt consolidation: score 4 Maximum 4 for this Reference performance measure 20/4/2018- 20/4/2018 - None
12/7/2018 - 12/7/2018 - None
8/11/2018 8/11/2018
16 0 LG Education has • Evidence that the sector The LG Education Sector had 8 (eight) audit findings (5 acted on Internal Audit has provided information to in 1st quarter and 3 in 4th quarter) in the Quarterly recom- mendation (if the internal audit on the Internal Audit Reports for FY 2018/2019 whose status any) status of implementation of of implementation had not been provided to the Internal all audit findings for the Audit as indicated below: Maximum 4 for this previous financial year performance measure Total number and nature of queries raised: 08 o If sector has no audit query Total number and nature of queries cleared: 00 score 4 Total number and nature of queries pending: 08 o If the sector has provided information to the internal audit on the status of imple- The nature of queries raised and not cleared were as mentation of all audit stated below: findings for the previous financial year: score 2 Preparation of UPE budgets in P/S not all-inclusive.
o If all queries are not No requisitions for payments in P/S respond- Poor feeding of pupils in schools by parents. ed to score 0 High level of absenteeism by both Teachers and Pupils.
Desk to pupil ratio was 1:6 instead of the recommended 1:3
Delay in construction of Kanginima Seed Sec. School.
Shs. 26,036,800 not accounted for by the Head teacher of Butebo Sec. School.
Shs 8,279,000 not accounted for by the Head teacher of St. Paul Sec. School.
Social and environmental safeguards 17 2 LG Education • Evidence that the LG LG Education sector meeting on 20/09/2019 in Department has Education department in collaboration with the Gender Focal person disseminated and consultation with the gender disseminated Guidelines on Discipline in Schools like: promoted adherence focal person has to gender guidelines disseminated guidelines on 1) Matakokore P/S under MIN 02/98/2019 Senior Man how senior women/men argued Learners to be Disciplined. Maximum 5 points for teachers should provide 2) Pallisa DLG Meeting of the DTPC meeting held on this performance guidance to girls and boys to 28/4/2019 at district Council Chambers. measure handle hygiene, reproductive health, life Item 07 of the Agenda ; Presentation of Gender Issues skills, etc.: Score 2 for integration into Departmental Work Plans and Budgets. Under MIN 81/04/2019, Gender issues identified and recommendations made per department for redress in FY 2019/2020, attended by 26 members of the Butebo DLG, DTPC.
Issues raised included:
.High drop-out rates of Girl Child in P/S due to early marriages.
.Sexual harassment , Lack of Gender sensitive sanitation facilities,
.Inadequate qualified SWT/SMT.
Actions suggested;
. Recruit and deploy SWT/ SMT to advocate for more learning environment i.e better toilets and changing rooms for girls and respectively.
Training of SMC s. PTA s, Teachers and Pupils in making of reusable Pads.
.Continous awareness creation of Teachers, PTAs and Parents sexual harashment.
17 2 LG Education • Evidence that LG In the DTPC Meeting held on 28/4/2019 under MIN Department has Education department in 81/04/2019 disseminated and collaboration with gender promoted adherence department have issued and The Gender Focal Person explained to the Technical to gender guidelines explained guidelines on how Heads of Departments on issues such; to manage sanitation for girls High -Dropout rates. Maximum 5 points for and PWDs in primary this performance schools: score 2 Training of Parents, Teachers, Stake holders on the measure Rights of Girl and Boys.
Being sensitive on Gender aspects while recruiting new staff. 17 0 LG Education • Evidence that the School Evidence from School visited revealed that School Department has Management Committee Management Committees met the Gender composition disseminated and meets the guideline on as required as listed below; promoted adherence gender composition: score 1 to gender guidelines Butebo P/S SMC 10 members were comprised of: 4 Female to 6 male. 4/6*100=67% Maximum 5 points for this performance Alice Olagagi, JenepherKaanyi,RebeccaNadongo, measure Jane Obia, Joshua Sajja, Rev Andrew Mwoso, Wako Moses, Wabuna Dan, Nabuko Sam, Kadugala Isa,
Nasuleta P/S SMC – 09 members included; Mary Teko , Rose Kamunansi , James Okwi, Mukopi John, Olupot Alex, James Kirya, Mugunda Patrick,Harunah Katewu, Koddi Tom 2/9*100=22%
Matakokore P/S SMC- 11 members; 2 Female, 09 Male.=18%
MaryAchimidi, RitahKaidu, Omugit Gilbert, Okia John, Okiria John Steven, OdoJude,Ariong Patrick, Tambaki Samson, Pastor Mubbi Peter,
Petete P/S SMC - 11 members; 2 Female, 09 Male = 18%; Mary BabitaDaka, Alice Katotko, Pamella MWERU, mweru Israel. Mweru Samuel, KiryaSamuel.,RevRicghardWalyobe, Mufubiro Christopher, Mumpi Simon, Hamis Bin Humaru, MulabbiEria.
18 1 LG Education • Evidence that the LG There was evidence that Butebo LG Education sector department has Education department in in collaboration with the Environment department ensured that guide- collaboration with issued guidelines on Hygiene and Sanitation and lines on environmental Environment department has under MIN03/2019 SMT explained aims and objectives management are issued guidelines on of Hygiene and Sanitation. dissemi- nated and environmental management complied with (tree planting, waste management, formation of Maximum 3 points for environmental clubs and this performance environment education etc.): measure score 1:
18 1 LG Education • Evidence that all school There was no school infrastructure project constructed department has infrastructure projects are therefore no screening done. ensured that guide- screened before approval for lines on environmental construction using the management are checklist for screening of dissemi- nated and projects in the budget complied with guidelines and where risks are identified, the forms Maximum 3 points for include mitigation actions: this performance Score 1 measure 18 1 LG Education • The environmental officer There was no school infrastructure project constructed department has and community development therefore no monitoring done. ensured that guide- officer have visited the sites lines on environmental to checked whether the management are mitigation plans are dissemi- nated and complied with: Score 1 complied with
Maximum 3 points for this performance measure
619 Health Performance Butebo Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 4 LG has substantively Evidence that LG has According to the approved AWP of the health sector for FY recruited primary filled the structure for 2019/2020 there were 149 health workers and awage bill of health care workers primary health care with 1,813,966,000/=. The staff on the pay roll were 110 and a with a wage bill a wage bill provision wage bill of 1,279,126,000/=. This meant a staffing level of provision from PHC from PHC wage for the 73.8% wage current FY The balance of 534,839,920/= was to cater for the • More than 80% filled: recruitment of staff for Kanyumu HC II which was being score 8 upgraded to HC III status, By the time of assessment work Maximum 8 points for had progressed to almost 85%. The LG was waiting for a this performance • 60 – 80% - score 4 go ahead from MoH allowing them to recruit upon measure completion of construction. • Less than 60% filled: score 0
2 6 The LG Health Evidence that Health The DHO submitted a recruitment plan to CAO/HRM for FY department has department has 2019/2020 on 15th August 2019 through unreferenced submitted a submitted a submission. The consolidated recruitment Plan for the comprehensive comprehensive district indicated that the Health sector intended to recruit recruitment plan for recruitment plan/re- 35 positions namely: 1-District Health Officer, 1-ADHO- primary health care quest to HRM for the Envir, 1-SHE, 1-Medical Officer, 1-Senoir Clinical Officer,1- workers to the HRM current FY, covering the Anesthetist, 1 LaboratoryTechnician, 1 Bio-statisian, 1- department vacant positions of Dispensor, 6-Enrolled Mid Wives, 2-Enrolled Nurses, 2- primary health care Has, 1-Cold Chain Assistants, 6-Porters, Askaris. There workers: score 6 was 469,616,090/= wage for recruiting these health workers in FY 2019/2020. Maximum 6 points for this performance measure 3 8 The LG Health Evidence that the all From available evidence the district had appraised most of department has health facilities in- its workers. Sample taken from the 5 facilities indicated that conducted charges have been the all the 5 in-charges had been appraised for FY performance appraisal appraised during the 2018/2019. for Health Centre IVs previous FY: and Hospital In- In-charge Butebo HC IV, Dr. Ngiri SMO, CR/D/10145, IPPS charge and ensured o 100%: score 8 818914 was approved by CAO on 26TH April 2019 performance o 70 – 99%: score 4 Butebo HC IV, MrKalereAnthony,SCO, CR/D/10131 was appraisals for HC III appraised by CAO on 1st October 2019. and II in-charges are o Below 70%: score 0 conducted In-charge Nagwere HC III, Naimali Ruth, EN, CR/D/10764, IPPS 964724 was appraised on 1st October 2019
In-charge Kabwangasi HCIII, NdoboliNzogi Richard Maximum 8 points for CR/D/10134, IPPS 759347 was appraised by cAO on 1t this performance October 2019 measure In-charge Kanyumu HC II, NabiryeZaina CR/D/10189, IPPS 759490 was appraised by CAO on 25th July 2019
Kakoro SDA HC II (PNFP) did not have a seconded staff. The appraisal was internal. This position was replaced by MrKalere Anthony SCO in Butebo HC IV.
This result (5/5)*100 = 100%
4 4 The Local Government • Evidence that the LG The DHO Performance Contract for 2019/2020 shows the Health department has Health department has list of staff as deployed to different health facilities, by title, deployed health deployed health workers salary scale, and computer number among other workers across health in line with the lists parameters. A sample of Health care workers taken from facilities and in submitted with the the list of health sector staff indicated that the deployment accordance with the budget for the current matched the list of staff provided in the approved staff lists submitted FY, and if not provided AWP/Performance contract FY 2019/2020 together with the justification for budget in the current deviations: score 4 For Example: FY. MrKalereAnthorny, SCO, CR/D/10131, IPPS 759470 was Maximum 4 points for deployed in Butebo HC IV as SCO. this performance MrSizomuAbubakerShariff, CR/D/10177, IPPS was measure deployed in Nagwere HC III as HA
MrNdoboliNzogi Richard SCO, CR/D/10134, IPPS 759347 was deployed in Kabwangasi HC III
Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that the The DHO distributed guidelines and policies using informal effectively DHO/ MHO has arrangements through meetings and in-charges calling at communicated and communicated all his office for some other official concerns. The following explained guidelines, guidelines, policies, guidelines were found in each of the following health policies, circulars circulars issued by the facilities sampled: issued by the national national level in the level in the previous previous FY to health Nagwere HC III: FY to health facilities facilities: score 3 1. Uganda Clinical Guidelines 2016
2.The Health Management Information System and Health Maximum 6 for this Unit Procedure manual 2014 performance measure Kanyum HC II:
1.Uganda Clinical Guidelines 2016
2.3.Essential medicines 2016
Butebo HC IV:
1.Uganda Clinical guidelines 2016
2.The Health Management Information System and Health Unit Procedure manual 2014
Kakoro SDA
1.Uganda Clinical Guidelines 2016
Kabwangasi HC III
1.Uganda Clinical guidelines 2016
5 3 The DHO/MHO has • Evidence that the The DHO organized a meeting on 4th March 2019 for effectively DHO/ MHO has held dissemination and explaining the following guidelines: communicated and meetings with health explained guidelines, facility in- charges and a) National Sanitation and Hygiene Guidelines 2019 policies, circulars among others explained b) Medical waste management guidelines 2018 which he issued by the national the guidelines, policies, had obtained from a Waste Management workshop level in the previous circulars issued by the organized by MoH in Kampala. FY to health facilities national level: score 3 c) Rota virus Vaccine Field Guidelines 2018
d) Health Sector grant and Budget guidelines to LGs FY Maximum 6 for this 2019/2020 performance measure 6 3 The LG Health Evidence that DHT/MHT The DHO conducted integrated Support supervision in all Department has has supervised 100% of the 4 quarters as follows: effectively provided HC IVs and district support supervision to hospitals (including Quarter one: 12th to 15th August the DHO supervised district health services PNFPs receiving PHC Butebo HC IV, KabwangasiHc III, and Kakoro HC III. grant) at least once in a Some of the issues noted were: quarter: score 3
Maximum 6 points for In Butebo HC IV there was poor management of medical this performance waste, and laboratory arrangement was not up to-date; in measure Kabwangasi HC III and Kakoro HC III medical waste binliners were absent, HMIS forms were not properly filled; there was poor arrangement of drug store, among other observations. Recommendations were made to address these problems.
In Quarter Two: The DHO supervised Butebo HC IV and Nagwere HC III between 14th and 15th November 2018.
Quarter Three; The DHO supervised Kabwangasi HC III and Butebo HC IV
Quarter Four: DHO supervised Butebo HC IV and Kabwangasi HC III.
6 3 The LG Health Evidence that DHT/MHT Butebo HC IV (HSD) conducted support supervision to Department has has ensured that HSD lower Health Centers III and II. effectively provided has super- vised lower support supervision to level health facili- ties In quarter one: the HSD supervised Nagwere HC III and district health services within the previous FY: Kanyumu HC II on 26th September 2018. The gaps found included poor waste management, poor data analysis • If 100% supervised: among other issues. Recommendations were made to score 3 improve the situation Maximum 6 points for this performance • 80 - 99% of the health In quarter two: the HSD supervised Galimagi HC III, Kakoro measure facilities: score 2 SDA HC II on 20th December 2018. The gaps found included knowledge gap in temperature charting, • 60% - 79% of the incomplete documentation of child register, and poor data health facilities: score 1 analysis.
• Less than 60% of the In quarter three: the HSD supervised Kabwangasi HC III, health facilities: score 0 Kakoro HC III, and Kachuru. The problems found were Placenta pit full at Kabwangasi HC III, Delivery bed broken at Kakoro HC III, and infection control poor at Kachuru HC II.
In quarter four: On the 18th July the HSD supervised Kabwangasi HC III and Kakoro HC III. 7 0 The LG Health • Evidence that all the At the time of assessment there was no evidence of department (including 4 quarterly reports have minutes to prove that the DHO organized meetings to HSDs) have been discussed and discuss the quarterly reports discussed the used to make results/reports of the recommendations (in support supervision each quarter) for and monitoring visits, corrective actions during used them to make the previous FY: score 4 recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
7 0 The LG Health • Evidence that the Since there were no minutes that illustrated the discussion department (including recommendations are of the 4 quarterly reports and recommendations pointed HSDs) have followed up and specific out. discussed the activities undertaken for results/reports of the correction: score 6 In addition, there were no minutes of follow up on the support supervision pointed out recommendations. and monitoring visits, used them to make recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
8 10 The LG Health • Evidence that the LG Butebo District had 8 Health facilities receiving PHC-non- department has has submitted wage (7 governments and 1 PNFP). At the time of the submitted accurate/ accurate/consistent data assessment all the 8 health facilities were submitting HMIS consistent reports/data regarding: data through DHIS2 software 100%. However, there was a for health facility lists problem of submitting reports on time as stipulated in the receiving PHC funding o List of health facilities HMIS program (reporting before the 15th day of the next as per formats receiving PHC funding, month. Only 40% of the facilities submitted reports on time provided by MoH which are consistent with during the month of June 2019. both HMIS reports and PBS: score 10
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the LG The Council Committee responsible for Health under responsible for health committee responsible General Purpose Committee, met and discussed service met, discussed service for health met and delivery issues. For instance, the meeting of delivery issues and discussed service presented is- sues that delivery issues including In a meeting held on 20th August 2018 under minute require approval to supervision reports, number BTB DLG/GPC/005/2018 the committee discussed Council performance assessment workplan and budget estimates for FY 2018/19. The results, LG PAC reports DHOthen presented a budget of Ugshs2,416,600,225 etc. during the previous which was recommended for Council Approval. FY: score 2 Maximum 4 for this On 16th May 2019 a meeting was held to Review of the performance measure Workplan and draft Budget under Min BTB DLG/GPC/024/2019. The DHO cited areas of concern where immunization coverage was at 76.6% and Latrine coverage at 86% and hand Washing at 25%. The Committee resolved that a deliberate strategy to address the issues be put in place.
9 2 The LG committee • Evidence that the In a meeting held on 10th October 2018, under Minute BTB responsible for health health sector committee DLG/COU/04, theHeath sector committee presented the met, discussed service has pre- sented issues department sector development plan which feeds into the delivery issues and that require approval to 3- Year District Development Plan for approval. presented is- sues that Council: score 2 require approval to Council
Maximum 4 for this performance measure
10 6 The Health Unit Evidence that health Kabwangasi HC III HUMC of 7 members (2 female and 5 Management facilities and Hospitals Male) gender compliance of (2/7 )* 100% = 29%. The Committees and have functional committee was active and met 4 times in FY 2018/2019: Hospital Board are HUMCs/Boards 6th September 2018, 5th December 2018,28th March 2019. operational/functioning (established, meetings held and discus- sions of Kakoro HC III HUMC of 9 members (2 female nd 7 male) budget and resource gender compliance of (2/9)*100% = 22%. The committee issues): was active and met on 8th August 2018, 3rd December Maximum 6 points 2018, 19th February 2019, and 28th June 2019. • If 100% of randomly sampled facilities: score Nagwere HC III HUMC of 9 members (1 female and 8 6 male). The committee was active and met in all the 4 quarters: 27th September 2018, 29th November 2018, 18th • If 80-99 %: score 4 February 2019, and 27th June 2019.
• If 70-79: %: score 2 Kanyumu HC III HUMC of 7 members (3 female and 4 male) gender compliance of (3/7)*100% = 43%. The • If less than 70%: committee met 4 times in FY 2018/2019: 7th September score 0 2018,2nd December 2018, 5thMarch 2019, and 3rd June 2019.
Butebo HC IV HUMC 11 members (4 female and 7 male); gender compliance of (4/11)*100% = 35%. The committee met on 12th September 2018, 13th November 2018, 20thMarch 2019, and 10th May 2019. 11 4 The LG has publicised • Evidence that the LG Butebo District had publicized all the 8 health facilities all health facilities has publicised all health receiving PHC funds non-wage for all the quarters in FY receiving PHC non- facilities receiving PHC 2018/2019, and quarter one FY 2019/2020. This was wage recurrent grants non- wage recurrent posted on noticeboards of the CAO and DHO as well as in grants e.g. through Health facilities. posting on public notice boards: score 4 S/N HEALTH FACILITY QUARTER ANNUAL Maximum 4 for this AMOUNT performance measure 1 Butebo HC IV 15,534,277 62,137,109
2 KabwangasiHc IV 3,355,226 13,420,905
3 Kakoro HC III 3,355,226 13,420,905
4 Nagwere HC III 3,355,226 13,420,905
5 Putti HC II 503,012 2,012,048
6 Kachuru HC II 503,012 2,012,048
7 Kanyumu HC II 503,012 2,012,048
8 Kakoro SDA HC II 503,012 503,012
TOTAL 2 7 ,9 0 8 ,8 1 1 111,635,244
Procurement and contract management 12 0 The LG Health • Evidence that the The DHO submitted a Procurement Plan for FY 2019/2020 department has sector has submitted to PDU on 19thJuly 2019 to procure 7 items. In the district submitted input to input to procurement Consolidated Procurement Plan the health sector items procurement plan and plan to PDU that cover appear as: requests, complete all investment items in with all technical the approved Sector an- Item 3: To procure construction of wash rooms at district requirements, to PDU nual work plan and and Butebo HC IV 40,000,000 of which health sector would that cover all items in budget on time by April consume 17,100,000/= the approved Sector 30 for the current FY: Item 15; assorted office supplies for all depts. 20,000,000/= annual work plan and score 2 budget Item 17: Supply of fuel 52, 800,000/=
Item 20: computer repair and maintenance 4,300,000/=
Maximum 4 for this Item 21; motor vehicle repair andmaintenance performance measure 55,600,000/= 12 2 The LG Health • Evidence that LG The DHO submitted procurement request on form PP1 to department has Health department construct a 4 stance latrine at Butebo HC IV worth submitted input to submitted procurement 17,100,000/= the CAO approved this procurement on 25th procurement plan and request form (Form PP5) September 2019 requests, complete to the PDU by 1st with all technical Quarter of the current FY: The rest of the procurement was to be done through LPO requirements, to PDU score 2. mechanism. The DHO was already accessing the funds for that cover all items in the indicated procurements through this mechanism. the approved Sector annual work plan and budget
Maximum 4 for this performance measure
13 4 The LG Health • Evidence that the The LG Health department certified and recommended department has DHO/ MHO (as per suppliers timely for payment as evidenced in the sampled certified and initiated contract) certified and payments below: payment for supplies recommended suppliers on time timely for payment: score M/s M & I Tukolebukozi Company Ltd requested for 4. payment of Shs 4,498,791 on 6th/12/2018 for construction of the District General Store which was certified (under certificate No.1) and recommended for payment by the Maximum 4 for this District Engineer on 10th/12/2018 and paid on performance measure 12th/12/2018 vide PV No. 03/12/2018.
M/s M & I Tukolebukozi Company Ltd requested for payment of Shs 11,131,986 on 29th /8/2018 for construction of the District General Store which was certified (under certificate No.5) and recommended for payment by the District Engineer on 30th/8/2018 and paid on 4th/8/2018 vide PV No. 04/8/2018
M/s M & I Tukolebukozi Company Ltd requested for payment of Shs 9,000,000 on 29th /8/2018 for construction of the District General Store which was certified (under certificate No.4) and recommended for payment by the District Engineer on 13th /7/2018 and paid on 3rd /8/2018 vide PV No. 03/8/2018
Financial management and reporting 14 4 The LG Health • Evidence that the The department submitted the annual performance report department has department submitted for the previous FY 2018/2019 to Planner on 2/7/2019 submitted annual the annual performance reports (including all report for the previous Submission of quarterly reports to Planner during FY quarterly reports) in FY (including all four 2018/2019: time to the Planning quarterly reports) to the Quarter -Date of submission- Received -Reference Unit Planner by mid-July for consolidation: score 4 Q1 28/9/2018 28/9/2018 None
Q2 8/1/2019 8/1/2019 None Maximum 4 for this performance measure Q3 02/04/2019 2/4/2019 None
Q4 2/7/2019 02/7/2019 None
15 0 LG Health department Evidence that the sector The LG Health department had 5 (five) audit findings (in has acted on Internal has provided information 2nd quarter) in the Quarterly Internal Audit Reports for FY Audit recommendation to the internal audit on 2018/2019 whose implementation status had not been (if any) the status of provided to the Internal Audit as indicated below: implementation of all audit findings for the Total number and nature of queries raised:05 previous financial year Maximum 4 for this Total number and nature of queries cleared: 00 performance measure • If sector has no audit Total number and nature of queries pending : 05 query: Score 4
• If the sector has provided information to The nature of the queries raised and not cleared were as the internal audit on the stated below: status of implementation of all audit findings for the previous financial year: Score 2 points Shs 31,068,550 not accounted for by the In charge of Butebo HC IV. • If all queries are not Shs 2,377,000 not accounted for by the In charge of responded to Score 0 Nagware HC IV.
Shs 2,400,000 not accounted for by the In charge of Kabwangasi HC IV.
Shs 202,900 not accounted for by the In charge of Putti HC IV.
Shs 237,900 not accounted for by the In charge of Kuchura HC IV.
Social and environmental safeguards 16 0 Compliance with • Evidence that Health At the time of assessment only 2 out of 5 (40%) of health gender composition of Unit Management facilities sampled satisfied the gender compliance of 30% HUMC and promotion Committee (HUMC) (KanyumuHC III (43% female) and Butebo HC IV (35% of gender sensitive meet the gender female). sanitation in health composition as per facilities. guidelines (i.e. minimum Kabwangasi HC III HUMC of 7 members (2 female and 5 30 Male) gender compliance of (2/7 )* 100% = 29%
% women: score 2 MEMBERS Maximum 4 points EsiaraGeresom as C/Person MsGimboMindadi
MsNalongoJanat
MsAkello Hellen
MrCherekut Job
MrBoono Musa
MrNapedo Sam (RIP in 2018)
Kakoro HC III HUMC of 9 members (2 female nd 7 male) gender compliance of (2/9)*100% = 22%
MEMBERS
PrKajjura Jimmy as C/Person
MrOkia Caleb
MrSsebaduka Martin
MrNasuwaBalam
Ms Lydia Jesca
MrMugalya Moses
MrOkaayiDelick
MsOlinga Rebecca
MrIsingomaEssau
Nagwere HC III HUMC of 9 members (1 female and 8 Male) gender compliance of (1/9)*100% = 11%
MEMBERS
MrTalisuna Cosmas as C/Person
MrWanzige Sam
MrMando Godfrey
Mr Mweru Charles
Ms Winnie Nduuga
MrKamunanasi Stephen
MrOpio David
MrKibapa Henry Robert
MrSizomuBubakar Sheriff
Kanyumu HC III HUMC of 7 members (3 female and 4 male) gender compliance of (3/7)*100% = 43%
MEMBERS
OkiaOkiror JP as C/Person
WaloziAloni
OkwiAloysious
Ariong Moses Akuleut Faith
AsekenyeDoroth
Birungi Margaret
Butebo HC IV HUMC 11 members (4 femle and 7 male); gender compliance of (4/11)*100% = 35%
MEMBERS:
MrOlupot John as C/Person
MsSajjaBulandina
MrMagino Gideon
MsPanuha Ruth
MrOchola Peter
MsKataike Beatrice
MrEgonaitJmes
MrShaine Nelson
DrNgiri Amos
MsAiki Tabitha
MrGuloba Michael
16 2 Compliance with • Evidence that the LG The DHO issued a circular letter dated 11th March 2019 gender composition of has issued guidelines on which accompanied a copy of sanitation guidelines titled HUMC and promotion how to manage “National Sanitation and Hygiene Guidelines, MoH 2017”. of gender sensitive sanitation in health Onsite inspection in the sampled health facilities evidenced sanitation in health facilities including that each health facility had separate latrine stances for facilities. separating facilities for Male and female clearly labelled “MALE” and “FEMALE” men and women: score 2.
Maximum 4 points
17 2 LG Health department • Evidence that all In FY 2018/2019, the health departmenthad a project of has ensured that health facility upgrading of Kanyum Heath Center II to Health Centre III: guidelines on infrastructure projects environmental are screened before According to the screening check list,theproject was management are approval for construction screened on 13th December 2018. The checklist had a disseminated and using the checklist for number of variables which included; the natural complied with screening of projects in environmental, river ad lakes ecology, landscape, the budget guidelines resettlement, pollution etc and where risks are Recommendationsweremadeand on 24th April 2019the identified, the forms Maximum 4 points for environmental officer signed on the interim certificate include mitigation this performance actions: Score 2 measure 17 2 LG Health department • The environmental According to an environment compliance monitoring report has ensured that officer and community dated 28thJune 2019, written by the Ag. DNRO addressed guidelines on development officer have to the CAO, there was evidence that environmental officer environmental visited the sites to had visited the sites to check whether the mitigation plans management are checked whether the were complied with. disseminated and mitigation plans are complied with complied with: Score 2
Maximum 4 points for this performance measure
18 4 The LG Health • Evidence that the LG The DHO issued a circular letter dated 18th September department has issued has issued guidelines on 2019 titled “Proper Waste Management” which guidelines on medical medical waste accompanied a document named “Butebo District Waste waste management management, including Management Guidelines” guidelines (e.g. sanitation charts, Secondly, onsite inspection revealed charts “Segregation posters, etc.) for of Medical Waste” pinned on the walls in the Laboratory Maximum 4 points construction of facilities and treatment rooms along with the 3 waste bins in black, for medical waste yellow and Red for separating medical wastes. The disposal2: score 4. facilities also had rubbish pits for final burning and disposal of medical wastes.
619 Water & Sanitation Butebo Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 4 The DWO has • Evidence that the district The District Water Department allocated 67.7% of the targeted allocations Water department has targeted budget to sub counties with safe water coverage to sub-counties with sub- counties with safe water below the district average in the budget for the safe water coverage coverage below the district current FY. The AWP for the Water Sector was below the district average in the budget for the prepared on 21st August 2019 and received by average. current FY: Ministry of Local Government on 23rd August 2019.
o If 100 % of the budget The District Water Average Coverage for allocation for the current FY is FY2019/2020 was 64.89% Maximum score 10 allocated to S/Cs below for this performance average coverage: score 10 The areas below the District Water Average measure Coverage were: Butebo (56.92), Petete(60.3), o If 80-99%: Score 7 Kabwangasi (54.005)
o If 60-79: Score 4 The Total Development Budget was UGX 425,314,817. (Ref. Development Budget for the o If below 60 %: Score 0 Water Sector,2019/20).
The money targeted for areas below the District Water Average Coverage was as below.
Deep Hole Drilling 12No. in Butebo 3, Petete 3, Kabwangasi 2 =(8/12)*248,570,664= 165,713,776
Rehabilitation in Butebo 4, Petete 1, Kabwangasi 4 = (9/14)*10,357,116= 6,658,146
Feasibility Study in Butebo= 41,000,000
Retention= (18/19)*0.628(percentage of money invested in low coverage areas in FY2018/19)*125,387,037= 74,598,688
Total = UGX 287,970,610
Percentage =(287,970,610/425,314,817)*100=67.7% 2 5 The district Water • Evidence that the district The Water Department has implemented 62.8% of department has Water department has the projects in areas below the Average District implemented implemented budgeted water Water Coverage as illustrated below. budgeted water projects in the targeted sub- projects in the counties with safe water The District Average Water Coverage was 62.23%. targeted sub-counties coverage below the district The areas below are: Butebo(56.03),Petete (57.44) (i.e. sub-counties average in the previous FY. and Kabwangasi (48.3) with safe water o If 100 % of the water projects coverage below the The Development Budget was UGX 376,954,668 district average) are implemented in the targeted S/Cs: The portion of Funds implemented in the areas below the district water coverage was as below illustrated: Score 15 Maximum 15 points 1. Boreholes in Butebo 3, Petete 2, Kabwangasi 3= o If 80-99%: Score 10 for this performance (8/14)*301,562,134= 172,321,219 measure o If 60-79: Score 5 2. Borehole Rehabilitation in Butebo 2, Petete 2, o If below 60 %: Score 0 KAbangwasi 3 = (8/12)*32,500,000= 21,666,667
3. Feasibility Study at Butebo = 42,892,534
TOTAL =236,880,420
Percentage = (236,880,420/376,954,668)*100=62.8%
Summary of Projects Implemented:
Drilling of Boreholes Lot2
Ref:Bute619/wrks/2018-19/00014(ii)
Project was awarded to East Africa Boreholes Ltd at UGX 117,123,023.9
Drilling of Boreholes Lot 1
Ref:Bute619/wrks/2018-19/00014(i)
Project was awarded to East Africa Boreholes Ltd at UGX 156,164,031.9
Borehole Rehabilitation
Ref:Bute 619/wrks/2018-19/000011(i)
Contract awarded to Jerusalem General Consult Ltd at UGX 30,000,000
Feasibility Study and Engineering Design of GFS in Butebo.
Ref: Bute619/wrks/2018-19/00015. Contract was awarded to Terracon Technical Works Ltd at UGX 41,600,000
Monitoring and Supervision 3 0 The district Water Evidence that the district Water There was no sufficient evidence that the District department carries department has monitored each Water Department monitored each of the WSS out monthly of WSS facilities at least facilities at least annually since the monitoring or monitoring of project annually. supervision reports submitted at the time of the investments in the Assessment were very insufficient as evidenced sector • If more than 95% of the WSS below: facilities monitored: score 15 Progress of works by East Africa Boreholes Drilling • 80% - 95% of the WSS Company dated 2nd May 2019 to CAO from DWO. Maximum 15 points facilities - This report highlighted stalling works on borehole for this performance drilling. measure monitored: score 10
• 70 - 79%: score 7
• 60% - 69% monitored: score 5
• 50% - 59%: score 3
• Less than 50% of WSS facilities monitored: score 0
4 5 The district Water • Evidence that the district has There was evidence that the District Submitted department has submitted accurate/consistent accurate/consistent data for the previous submitted data for the current FY: Score 5 FY2018/2019 as per the reports below in the various accurate/consistent quarters. reports/ data lists of water facilities as per 1. Quarter 1 report submitted on 22ndOctober 2018 formats provided by and Received by MoWE on 31st October 2018 MoWE 2. Quarter 2 report submitted on 23rd January 2019 and Received by MoWE on 29thJanuary 2019
Maximum 10 for this 3. Quarter 3 report submitted on 2nd August 2019 performance and Received by MoWE on 03rd May 2019 measure 4. Quarter 4 report submitted on 21st August 2019 and Received by MoWE on 23rd August2019
4 5 The district Water • List of water facility which are There was evidence that the List of water facilities department has consistent in both sector MIS weeree consistent in both sector MIS reports and submitted reports and PBS: score 5 PBS. accurate/consistent reports/ data lists of This was contained in the Form1 and Form 4 Files water facilities as per submitted on 23rd August 2019 in the Quarter 4 formats provided by report (Ref: CR/752/2) that showed new boreholes in MoWE different areas of Butebo, Kanginima, Kakoro, Kabwangasi and Petete and facilities and their functionality. This corresponded with PBS information contained in the Annual PBS report Page Maximum 10 for this 71 that gives a list of the new water sources in the performance areas mentioned above. (Source: PBS Budget measure performance for FY2018/19 for Q1, Q2, Q3 and Q4).
Procurement and contract management 5 4 The district Water Evidence that the sector has The sector submitted in put for the district department has submitted input for the district procurement plan to PDU that cover all investment submitted input for procurement plan to PDU that items in the approved Sector annual work plan and district’s procurement cover all investment items in the budget on 14th May 2019 plan, complete with approved Sector annual work all technical plan and budget on time (by The requisition prepared by the DWO on 02nd May requirements, to PDU April 30): score 4 2019 and received by the PDU on 14th May 2019 that cover all items in showed the projects to be done in FY2019/2020 such the approved Sector as Borehole Drilling, Borehole Rehabilitation and annual work plan and Feasibility Study but no specifications, drawings, nor budget BOQs were attached.
Maximum 4 for this performance measure
6 0 The district has • If the contract manager There was evidence of appointment of Contract appointed Contract prepared a contract Managers, but no contract management plans Manager and has management plan and availed and no evidence of monthly site visits for the effectively managed conducted monthly site visits for different WSS infrastructure projects prepared. the WSS contracts the different WSS infrastructure projects as per the contract Appointment of Contract Manager for deep borehole management plan: score 2 drilling and rehabilitation was issued by the CAO to DWo on 10th December 2018 and copied to District Maximum 8 points for Chairperson, RDC, PDU and DE. this performance measure 6 2 The district has • If water and sanitation As per the BOQs, Specifications, Drawings, Interim appointed Contract facilities constructed as per reports, there was evidence that the sanitation Manager and has design(s): score 2 facilities were constructed as per the designs as per effectively managed evidenced by reports from the technical supervision the WSS contracts teams.
Drilling of Boreholes
Maximum 8 points for As per the report from the DWO on 4th July 2019, it this performance showed that Lot 1 boreholes were successfully measure installed except the one at Kanyumu B that needed the Contractors attention. Also for Lot 2, the boreholes were successfully installed except those at Rakaka and Bulalaka that also needed the attention of the Contractor.
Design of Kaleko- Katakwi Piped Water System
As per the report to the CAO from the DWO on 9th September 2019, it was noted that the activity was successfully conducted by Terracon Technical Works Limited and that the outputs of Technical Specifications, Detailed Design Report, Engineers Estimates and Book of Drawings were to be forwarded for approval to the Ministry of Water and Environment on 20th May 2019.
Rehabilitation of Boreholes
As per the report from the DWO on 26th June 2019, it showed that the boreholes had been properly rehabilitated. This is further confirmed by the Audit report to the CAO dated 10th October 2019
6 2 The district has • If contractor handed over all There was no substantial report that the projects appointed Contract completed WSS facilities: score were handed over but based on the interim and Manager and has 2 substantial completion certificates issued on all the effectively managed WSS projects, its sufficient enough that they are the WSS contracts functioning and are awaiting the defect liability period to be officially handed over.
Completion certificates for the rehabilitation of Maximum 8 points for boreholes in the district were certified by the DWO, this performance CIA and Environment Officer on 3rd May 2019. measure The completion certificate for the siting, drilling, test pumping, casting and installation of boreholes was certified by the DWO, CIA and Environment Officer on 30th June 2019.
The Completion certificate for the Feasibility Study and Design of Kaleko-Katakwo Piped water supply was certified on 20th April 2019. 6 2 The district has • If DWO appropriately There was evidence that all WSS were appropriately appointed Contract certified all WSS projects and certified as evidenced below. Manager and has prepared and filed completion effectively managed reports: score 2 Drilling of Boreholes: the WSS contracts Supervision report from the DWO showing that the boreholes had been successfully drilled was done except three that needed the attention of the Maximum 8 points for contractor was issued on 4th July 2019. this performance measure A payment certificate was done on 28th June 2019 and signed by the DWO, CIA, and CAO.
The completion certificate for the siting, drilling, test pumping, casting and installation of boreholes was certified by the DWO, CIA and Environment Officer on 30th June 2019
Rehabilitation of Boreholes
Certificate of payment was issued on 26th June 2019 and signed by the DWO, CIA and CAO.
Audit Inspection report with pictures showing that works were done was issued on 10th October 2019
Supervision report from the DWO was issued on 26th June 2019 showing that works were appropriately done.
Completion certificates for the rehabilitation of boreholes in the district were certified by the DWO, CIA and Environment Officer on 3rd May 2019.
Feasibility Study and Design of Kaleko- Katakwi Piped Water Supply
Report on the design and feasibility study of Kaleko- Katakwi piped water supply system was issued by the DWO showing that the project was successfully done on 9th September 2019
The payment certificate was issued on 20th June 2019 and signed by the DWO, CIA and CAO
The Completion certificate for the Feasibility Study and Design of Kaleko-Katakwo Piped water supply was certified on 20th April 2019. 7 3 The district Water • Evidence that the DWOs The DWO timely certified and recommended depart- ment has timely (as per contract) certified suppliers for payment as per the following sampled certified and initi- and recommended suppliers for payments. ated payment for payment: score 3 points works and supplies M/s East Africa Ltd requested for payment of Shs. on time 156,164,031.9 on 19th/06/2019 for Surveying, Drilling, Test pumping , water Quality Analysis , Maximum 3 for this Casting and Installation was certified and performance recommend for payment by District Water Officer on measure 28th/6/2019 and was paid on 28th/6/2019 vide PV No. 26/11/18.
M/s Jerusalem General Consult Ltd requested for payment of Shs.10,545,000 (no date of request) for Rehabilitation of 12 Boreholes was certified and recommend for payment by District Water Officer on 26th/6/2019 and was paid on 28th/6/2019 vide PV No. 13/06.
Financial management and reporting 8 0 The district Water • Evidence that the department The department submitted the annual performance department has submitted the annual report for the previous FY 2018/2019 on 23/08/2019 submitted annual performance report for the reports (including all previous FY (including all four Quarter -Date of submission -Date of receipt - quarterly reports) in quarterly reports) to the Planner Reference time to the Plan- ning by mid-July for consolidation: Q1 22/10/ 2018 22/10/2018 Unit score 5 CR/752/2
Q2 23/1/2019 23/1/2019 Maximum 5 for this CR/752/2 performance Q3 2/5/2019 2/5/2019 measure CR/752/2
Q4 21/08/2019 23/8/2019 CR/752/2 9 0 The District Water • Evidence that the sector has The District Water department had 6 (six) audit Department has provided information to the queries (1 in quarter one, 1 in quarter 2, 2 in quarter 3 acted on Internal internal audit on the status of and 2 in quarter 4) raised in the Quarterly Internal Audit implementation of all audit Audit Reports for FY 2018/2019. recommendation (if findings for the previous any) financial year However, only 2 (two ) queries were cleared as evidenced in the 1st Quarterly Internal Audit Reports o If sector has no audit query of FY 2019’20120 dated 29th /10/2019 page 5. As score 5 illustrated in the table below: Maximum 5 for this performance o If the sector has provided Total number and nature of queries raised: 06 measure information to the internal audit on the status of implementation Total number and nature of queries cleared: 02 of all audit findings for the Total number and nature of queries pending: 04 previous financial year: score 3 The nature of pending queries raised were as stated If queries are not responded to below; score 0 Dysfunctional bore holes at Kanginima, Petete and Opwateta Sub counties respectively.
Shs 48,751,990 unaccounted for by the Head of Sector (Mr. Gadala)
Delay in construction of 14 bore holes in Butebo District.
Unaccounted for funds of Shs 26,399,900 by various staff under Water Sector.
Note: The nature of the 2 (two) queries cleared were as indicated below:
Shs 8,000,000 not accounted for by DWO for supervision Rehabilitation of bore holes.
Shs 13,279,000 unaccounted for by DWO for supervision of Drilling 14 bore holes.
Governance, oversight, transparency and accountability 10 3 The district • Evidence that the council The Council Committee responsible for Water under committee committee responsible for water Finance and Works met and discussed service responsible for water met and discussed service delivery issues. For instance, the meeting met, discussed delivery issues including of17/8/2018 Chaired by Shaine James Chairperson service delivery supervision reports, discussed departmental Workplan under Min BTB issues and presented performance assessment DLG/FIN & WRKS/005/2018 issues that require results, LG PAC reports and approval to Council submissions from the District The meeting of 17th May 2019 reviewed the Water and Sanitation Departmental Workplans and draft budget under BTB Coordination Committee DLG/FIN & WRKS/035/2019 (DWSCC) etc. during the Maximum 6 for this The Meeting of 21st March 2019 discussed previous FY: score 3 performance departmental workplans and draft budget estimates measure for 2019/2020 under Min BTB DLG/FIN & WRKS/030 recommended a review of the departmental workplan and budgets before submission to Council. 10 3 The district • Evidence that the water The meeting of 17th May 2019 reviewed the committee sector committee has presented Departmental Workplans and draft budget under BTB responsible for water issues that require approval to DLG/FIN & WRKS/035/2019 met, discussed Council: score 3 service delivery The reviewed budget estimates were approved issues and presented within the entire district budget approved on 30th May issues that require 2019 under Min BTB DLG/COU/067/2019 approval to Council approved during the Coincil meeting of 10 October 2018 under Min BTB/DLG/COU/040
Maximum 6 for this . performance measure
11 2 The district Water • The AWP, budget and the There was evidence that grant releases and department has Water Development grant expenditures were displayed on the District Notice shared information releases and expenditures have Board at the time of the assessment. widely to the public to been displayed on the district enhance notice boards as per the PPDA The following releases were also displayed on transparency Act and discussed at advocacy Notice Boards quarterly. meetings: score 2. 1st Quarter Development Budget amounting to UGX 125,651,556 and DWD (CONDITIONAL) amounting Maximum 6 points for to UGX 7,577,108 was released and it was displayed this performance on the Notice Board on 20th September 2018 measure 2nd Quarter Development Budget amounting to UGX 125,651,556and DWD (CONDITIONAL) amounting to UGX 7,577,108 was released and it was displayed on the Notice Board on 22nd November 2018
3rd Quarter Development Budget amounting to UGX 125,651,556 and DWD (CONDITIONAL) amounting to UGX 7,577,108 was released and it was displayed on the Notice Board on 12th February 2019.
4th Quarter DWD (Conditional) amounting to UGX 7,577,108 was released and it was displayed on the Notice Board on 25th April 2019. 11 2 The district Water • All WSS projects are clearly There was evidence that the projects are clearly department has labelled indicating the name of labeled indicating the name of the project, date of shared information the project, date of construction, construction, the contractor and source of funding. widely to the public to the contractor and source of This was as per the visits carried out by the enhance funding: score 2 Assessment Team. transparency Borehole at Petete. It was clearly labeled as below.
Date of Construction: 23rd May 2019 Maximum 6 points for this performance Borehole No: DWD-70402 measure Funded by: DWSCG
Financial Year:2018/19
Contractor: East Africa Boreholes Limited
Borehole at Budoba Village, . It was clearly labeled as below.
Date of Construction: 27th May 2019
Borehole No: DWD-70403
Funded by: DWSCG
Financial Year:2018/19
Contractor: East Africa Boreholes Limited
Borehole at Kawatai B. It was clearly labeled as below.
Date of Construction: 31st May 2019
Borehole No: DWD-70407
Funded by: DWSCG
Financial Year:2018/19
Contractor: East Africa Boreholes Limited
FY:2018/19
Contractor: KLR 11 2 The district Water • Information on tenders and There was evidence that the information on tenders department has contract awards (indicating and contract awards was displayed on Notice Boards shared information contractor name /contract and as per the availed best evaluated bidder notices widely to the public to contract sum) displayed on the below: enhance District notice boards: score 2 transparency Drilling of Boreholes Lot1
Best Evaluated Bidder Notice was signed by the PDU and CAO on 26th September 2018 Maximum 6 points for this performance Date of Display was 26th September 2018 measure Date of Removal was 10th October 2018
Best Evaluated Bidder: East Africa Boreholes Limited at UGX 156,164,031.9
Drilling of Boreholes Lot2
Best Evaluated Bidder Notice was signed by the PDU and CAO on 19th December 2018.
Date of Display was 26th September 2018
Date of Removal was 10th October 2018
Best Evaluated Bidder: East Africa Boreholes Limited at UGX 117,123,023.9
Design of the Kaleko- Katakwi Piped Water System
Best Evaluated Bidder Notice was signed by the PDU on 22nd October 2018
Date of Display was 22nd October 2018
Date of Removal was 2nd November 2018
Best Evaluated Bidder was Terracon Technical Works Ltd at UGX 41,600,000
12 1 Participation of • If communities apply for There was no evidence that the LG received communities in WSS water/ public sanitation facilities applications for water in the FY 2019/20. programmes as per the sector critical requirements (including community contribu- tions) for the current FY: score 1 Maximum 3 points for this performance measure 12 2 Participation of • Water and Sanitation There was no sufficient evidence on file of functional communities in WSS Committees that are functioning water and sanitation committees on the facilities programmes evidenced by either: i) collection visited. However all the facilities visited were fenced, of O&M funds, ii( carrying out clean and operating well. preventive mainte- nance and minor repairs, iii) facility The facilities visited were Boreholes at Petete, Maximum 3 points for fenced/protected, or iv) they an Budoba Village and Kapwatai B. The discussion with this performance M&E plan for the previous FY: the locals showed that committees were available measure score 2 though they couldn’t produce any files to prove that.
Note: One of parameters above is sufficient for the score.
Social and environmental safeguards 13 2 The LG Water • Evidence that environmental All projects implemented in FY 2018/2019 were department has screening (as per templates) for appropriated screened and mitigation measures are devised strategies for all projects and EIAs (where planned and budgeted for. As evidenced below: environmental required) conducted for all WSS conservation and projects and reports are in Borehole drilling in KapwataiButebo town council. management place: score 2 Screening was done on 13th March 2019 by the DEO. The Environment and Social Management Plan was done on 13th March 2019 by the Maximum 4 points for DNRO/SEO. this performance measure Monitoring was done on 28th June 2019 by DCO and Ag.DNRO/SEO.
Report on Certification of implementation of mitigation measures was done on 26th June 2019 signed by NRSO and SCDO
Borehole Rehabilitation in BurwetaKabwangasi Sub County
Screening was done on 14th March 2019 by the DNRO . The Environment and Social Management Plan was prepared on 14th March 2019 by DNRO. The report on environmental screening monitoring of borehole rehabilitation was done on 15th April 2019 by ADWO/CDO and Ag. DNRO/SEO. The Environment and Social Certification was done on 19th June 2019. Certificate No. BUTE19/2019. It was signed by Ag. DNRO/SEO and SCDO
13 1 The LG Water • Evidence that there has been There was evidence that follow-up support was department has follow up support provided in provided in case of unacceptable environmental devised strategies for case of unacceptable concerns in the past as evidenced below. environmental environmental concerns in the conservation and past FY: score 1 In the drilling of boreholes in Maizimasa, Kabusule management and Sidanyi, during the monitoring of the projects on 15th April 2019, it was noted that they were not fenced and thus the team recommended for the fencing of the boreholes. Maximum 4 points for this performance measure 13 1 The LG Water • Evidence that construction There was evidence that construction and department has and supervision contracts have supervision contracts hada clause on environmental devised strategies for clause on environmental protection as evidenced below. environmental protection: score 1 conservation and In the BOQ for the rehabilitation of boreholes (Part 2) management it was noted that Environmental Mitigation and Screening should be done.
As part of the standard contract terms section 5, its Maximum 4 points for noted that documents such as Powers of Attorney, this performance Letters of Attorney, Specifications, Bills of Quantities measure are part of the Contract.
14 3 The district Water • If at least 50% WSCs are At least 50% of the members of the WSCs were department has women and at least one women and occupying key positions as evidenced promoted gender occupying a key position from the sampled WSCs below. equity in WSC (chairperson, secretary or composition. Treasurer) as per the sector Kakoro Borehole: This had 5 Men and 5 Women and critical requirements: score 3 they occupied the following positions: Maximum 3 points for this performance Soigi Samuel – Chairman- Male measure OkenFenekansi- Vice- Male
Nambibi Sarah- Secretary- Woman
Nakinya Joyce- Treasurer- Woman
Tanka Robinah- Caretaker- Woman
Okurut Paul- Caretaker- Male
AsioAnjera- Elder – Woman
Baluka Sarah- Youth- Woman
OkenDefasi- Youth – Male
Mukule George -Ex-Official- Male.
50% are Women and Treasurer and Secretary are Women
Bumusana Village Borehole
MutyaEnock- Chairman- Male
Aguruma Florence- Vice – Woman
Betty Okapel- Secretary- Woman
EsezaMwaga- Treasurer- Woman
VicentOkolimong- Caretaker- Male
Wagosi Grace- Caretaker- Female
Okurut Paul-Youth- Male
GoretNandutu- Youth- Female
WagosiYakobo- Elder- Male
Mwanga Valentine- LC1 Chair- Ex- Offical- Male The committee has 6Women and 5 Men and the Vice Chairperson, Secretary and Treasurer are all Women
Busekero Borehole
FiridaBumba- Chairperson- Woman
KisakyeErina- Vice Chair- Woman
Gimbo Sarah- Secretary- Woman
Kamwaghaha George – Secretary- Mobilisation- Male
Magoola Israel – Caretaker- Male
TakaliHajira- Caretaker- Woman
MagoolaNakirya- Treasurer- Woman
The Committee had 5 Women out of 7 members and all key positions are held by Women.
15 0 Gender and special • If public sanitation facilities The Public Sanitation facilities visited did not have all needs-sensitive have adequate access and the requirements. For Example. sanitation facilities in separate stances for men, public places/ women and PWDs: score 3 The Public Toilet at Kanyumu TC had separate stances for women, men and no provision for PWDs RGCs provided by but it had a ram. the Water Department. Also the public Toilet at Butebo TC had separate stances for Men and Women and non for PWDS. It Maximum 3 points for didn’t have a ram. this performance measure