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Personnel Policy & Procedure Manual

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Personnel Policy & Procedure Manual PERSONNEL POLICY & PROCEDURE MANUAL [Type text] Table of Contents 1) Introduction 1.1 General Provisions 4 1.2 Code of Employment 9 1.3 Equal Opportunity 10 1.4 Management Rights 11 1.5 Records & Reports 12 2) Policies and Personal Conduct 2.1 Code of Conduct 13 2.2 Harassment & Discrimination policy 15 2.3 Dress Code 18 2.4 Uniform Policy 20 2.5 Tobacco Policy 22 2.6 Hearing Participation/Refusal 23 2.7 Duty to Notify 24 2.8 Customer Relations 25 2.9 Workplace Violence 26 2.10 Holiday Displays 27 Click on the policy you wish to view 2.11 Conflict of Interest 29 2.12 Outside Employment 32 2.13 Political activity 33 2.14 Solicitation 34 2.15 Communication 35 3) Employment & Employee Development A. Employment 3.1A Procedure for filling vacancies 36 3.2A Employment of relatives 39 3.3A Job Description/Classification 40 3.4A Adjustment Period 41 B. Development 3.1B Orientation & Training 43 3.2B Employee Supervision 44 3.3B Performance Evaluation 46 3.4B Employee Recognition 47 3.5B Employee Innovation Program (EIP) 48 C. Actions 3.1C Promotion 52 1 3.2C Demotion 54 3.3C Reclassification 55 3.4C Transfer 56 3.5C Resignation 57 3.6C Layoff 59 3.7C Non Disciplinary Separations 61 3.8C Employment References 62 4) Compensation 4.1 Emergency Pay 63 4.2 Hours of Compensation 66 4.3 Out of Title Work 74 4.4 Compensation Plan 75 5) Benefits A. Leave 5.1A Holidays 78 5.2A Paid Time Off 80 5.3A FMLA/Personal Leave 87 5.4A Bereavement Leave 90 5.5A Civil Leave 92 Click on the policy you wish to view 5.6A Military Leave 94 5.7A Administrative Leave 96 5.8A Leave Donation 97 5.9A Leave Pool 99 5.10A Parental Leave 100 B. Continuing Education 5.1B Educational Incentive 102 5.2B Degree Alternative Plan (DAP) 103 5.3B Tuition Reimbursement Program 104 C. Health, Ancillary & Retirement 5.1C Florida Retirement System 108 5.2C Deferred Retirement Option Leave (DROP) 109 5.3C Group Insurance 112 5.4C Employee Assistance Program (EAP) 114 6) Employee Health & Safety 6.1 Driving Record Management 115 6.2 Vehicle/Equipment Accident Procedures 116 6.3 Drug Free Workplace 117 6.4 Medical Procedures 125 6.5 Workplace Safety 127 6.6 Workers Compensation Leave 129 2 7) Employee Relations 7.1 Disciplinary Policy/Process 133 7.2 Discharges, Suspensions, and Appeals 138 7.3 Employee Grievance Policy 145 7.4 Personnel Advisory Board 148 8) Administrative Policies 149 Submission & Processing of Pasco County BCC Agenda Items Budget Amendment Resolution Press Release Policy Proper Disposal of Official Public Records Public Records request BCC Facilities Access card/request procedure Property Management: Acquisition Tracking & Disposition of Surplus Real Property Remote Usage and Access Request Technology Use Pasco County Internet Access Social Media Telephone, Voicemail, Email, Text, Cell Pasco County Cell Phone Email/Texting Vehicle Usage Click on the policy you wish to view Acceptable Use of County Vehicles Requesting Vehicle /Equipment or Fuel Card for Use at County Fuel Pumps Obtaining Approval for Take Home Vehicle or Offsite Parking Pool Car Request Out of County Travel Sun Pass Policy Purchasing Card Handbook Submission of Agenda items and purchasing Document to Board of CC for Solicitation Approval 9) Index & Glossary of Terms 151 3 1.1 Click here to return to Table of Contents General Provisions Purpose These rules and regulations set forth the personnel policies of Pasco County. This is a guideline to familiarize everyone with some of the basic policies of the County. None of the policies are fixed terms of employment, and Pasco County reserves the right to modify any such policies or to make exceptions to them, at any time, without notice. Pasco County makes a substantial investment in its employees and appreciates how valuable each individual is to the team. The County will make every effort to work with members of the team in an attempt to apply its policies fairly and to resolve job performance or other problems. It, therefore, hopes that discharges from employment will rarely, if ever, prove necessary. By holding members of management accountable for fairness to others, Pasco County feels that its goal of being a good and fair place to work for everyone will be achieved. These rules are not intended to, and do not create a contract of employment, nor does any policy statement herein or otherwise constitute a guarantee of future employment. Additionally, these policies do not guarantee a promise of specific treatment or any particular term of employment. Positions Covered The following provisions contained in this manual shall apply to all full-time employees unless otherwise superseded by a collective bargaining agreement, with the exception of Elected Officials; those appointed to fill vacancies in elected offices; members of advisory boards, commissions, committees; the County Attorney; the County Administrator, Chief Assistant County Attorney, and Assistant County Administrators or other contracted positions. Rules and regulations related to general conduct shall apply to all positions in Pasco County including volunteers. Career Service A. The Personnel Policy & Procedure Manual shall apply to all positions in the County; however the following employees are considered at will: 1. County Commission secretaries and clerical staff. 2. The heads of departments and divisions appointed by the County Administrator. 3. Employees designated as Professional-Mid-management or Management and identified as such on their respective pay plans. 4. County Attorney's and County Administrator's secretaries and clerical staff. 5. Part-time employees who work less than 30 hours per week. 6. County employees assigned to work within the Judicial System. 7. Persons employed in casual employment for brief periods, but not in excess of 180 days because of temporary increase in volume of work or emergency conditions. 8. Attorneys, physicians, or dentists. 9. Persons under contract to conduct special studies or perform special surveys or services. 10. Members of advisory boards, commissions, and committees appointed 4 1.1 Click here to return to Table of Contents by the Board of County Commissioners or the County Administrator. B. Temporary and part-time employees shall be appointed in accordance with the provisions of the Rules and Regulations but shall not be entitled to the benefits afforded full-time/permanent employees. C. There shall be no requirement of residence for filing applications; however, all exempt employees are encouraged to establish residence and actually reside during their period of employment in the County. D. The County Administrator, Assistant County Administrators, and County Attorney, are required to maintain County residency. Administration and Amendment A. The Board of County Commissioners determines the county budget and therefore the number of current positions covered by the Personnel Policy & Procedure Manual. B. The County Attorney shall be the appointing and administrative authority for all assistants and staff of the County Attorney's Office. In applying the Personnel Policy & Procedure Manual to the County Attorney; assistants, and staff, all references in the manual to the County Administrator shall be deemed to mean the County Attorney for his office. C. The County Administrator: 1. Has the authority to amend the rules and regulations from time to time as necessary to sustain County operations. 2. Is responsible for the preparation and maintenance of the Personnel Policies and Procedures in cooperation with the Human Resources Director. 3. Is empowered to promulgate, adopt, and implement all administrative and procedural rules that relate to personnel and employment matters. This includes but is not limited to the following: I. Promote the orderly or efficient operation of County government. II. Promote or improve employee relations with County administrative and policy-making personnel. III. Establish a fair and expeditious program for processing grievances and disciplinary actions in a manner that comports with relevant principles of due process of law. IV. Establish an efficient method for administering employee benefits and compensation programs, within the budget, established by the Board of County Commissioners, including vacation, sick leave, or 5 1.1 Click here to return to Table of Contents paid time off benefits. V. Establish hiring practices to be followed by County administration and management personnel. VI. Establish hiring and leave practices relating to exempt administrative and management personnel under the control of the County Administrator. VII. Establish hours of work, attendance, overtime, and compensatory time practices. VIII. Establish practices concerning promotion, demotion, classifications, reclassification, title changes, and vacancies. IX. Establish methods for determining the standing and/or the discipline, assignment, and regulation of employees, which matters may be solely within the jurisdiction and discretion of the County Administrator. X. Establish procedures for the suspension, removal, or termination of employees. XI. The authority to suspend, remove, or terminate, with, or without cause, and without the approval of the Board of County Commissioners, any employee or officer in the Exempt Service under the control of the County Administrator. XII. Amendments to any procedural or administrative rule when it is necessary to promote the efficiency of County government and remove ambiguities in interpretations. Such amendments shall be compiled in writing and made available
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