GAZETTE VOLUME XLV NUMBER 14 ISSN No

The University of the Philippines GAZETTE VOLUME XLV NUMBER 14 ISSN No. 0115-7450

TABLE OF CONTENTS Pages i-xi

1309th MEETING, 22 JULY 2015

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING

A. 1301st BOR Meeting, 29 September 2014

1. Proposal of UP Manila to Implement a Health Benefit Program ……… 1-3

REPORT of the PRESIDENT and other

SECTORAL REGENTS

A. Report of the President ……………………………………………….……. 3 B. Report of the Faculty Regent …………………………………………….… 3

C. Report of the Student Regent …………………………………………….… 3 D. Report of the Staff Regent …………………………………………….…… 3

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

GENERAL GOVERNANCE

A. Proposal to Establish an Organic Office for the Bids and Awards Committees of UP Manila ………………………………………………….. 3-4

B. Appointment of University Officials…………………………………..…… 5-8

1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

ACADEMIC MATTERS

A. Proposed Guidelines on Promoting Women’s Empowerment and Gender Equality in the University of the Philippines (U.P. Gender Guidelines)……. 9

B. Proposal to Rename the University Center for Women’s Studies (UCWS) to “University Center for Women and Gender Studies”……………………….. 9

C. Establishment of the Gawad Pangulo for the Following Artistic Categories: 9-10

 Choral Competition  Multimedia Competition  Competition for new UP Designs and Symbols

D. Proposal on Professorial Chairs and Faculty Grants………………………… 10-12 E. Proposal to Solicit Donations from Alumni and Friends to Fund Professorial Chairs and Faculty Grants and Student Scholarship through the Online Donation Site: giveto.edu.ph.…………………………………………………...…. 12

F. Proposal to Standardize the Grading System and the Computation in the General Weighted Average (GWA) Across CUs for the following: 12-14

 Removal of the grade of “4”

 PE courses

 NSTP courses

 Undergraduate thesis  Practicum/OJT

G. Appointment as UP Artists, for the Period CY 2014-2016 and CY 2015- 2017………………………………………………………………………….. 14-15

H. Adjustments on the U.P. Cesar E.A. Virata School of Business (UPVSB) Faculty Merit Award, From P10,000.00 To P22,000.00 effective Calendar Year 2015…………………………………………………………………….. 16

I. Varsity Athletic Admission System (VAAS) Awardees for the School Year 2015-2016 Totalling One Hundred Forty-Five (145) Slots………………….. 16-17

J. Establishment of Atty. Raul C. Villanueva Professorial Chair in Engineering at the College of Engineering, UP Diliman………………………………….. 17

K. Establishment of the Oscar M. Lopez Professorial Chair in Environmental Engineering at the College of Engineering, UP Diliman……………………. 17-18

1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

L. Establishment of the Jose Aliling Professorial Chair in Construction Management at the College of Engineering, UP Diliman…………………… 18

M. Establishment of the Howard and Conchita Redmon Professorial Chair in Reproductive Health Services at the College of Medicine, UP Manila……… 18

N. Graduation of Students who Completed all the Requirements for their Respective Degrees/Titles as of the Second Semester/Second Trimester 2014-2015 or as of the End of the Term Specified, as Recommended by their Respective University, Except Those with Pending Disciplinary Cases 19

 UP Open University (Approved by the UPOU University Council in its 48th meeting held on 7 July 2015.)

FISCAL MATTERS

A. Requests in Connection with the Investment Management Agreement that will be signed by the UP System with its accredited universal banks: 19-21

A.1 For UP System to sign a Client Suitability Assessment Form classifying the University as Conservative, Moderately Conservative, or Moderate Investor; and

A.2 For UP System to sign a waiver specifying that it would like to avail of corporate bonds, preferred and common equity instruments as part of its investment portfolio under an Investment Management Agreement with accredited universal banks, and that it fully understands and is willing to take the risks incidental to these asset classes.

B. Request to Authorize the Chancellors to Set Up a Revolving Fund for an Off-Campus Housing Soft Loan Facility …………………………………… 21-22

C. Proposed Fee Structure and Other Guidelines in the Engagement of S&T Personnel of the UP National Engineering Center For Consulting Work and Other Services……………………………………………………………….. 22-23

D. Reprogramming of Three Hundred Twenty Three Million Eight Hundred Ninety Five Thousand Two Hundred Eighty Six Pesos Only (P323,895,286.00) representing UP System Administrations Unexpended Balances of Prior Year’s Obligations………………………………………... 23

E. Reprogramming of UP Los Baños Unexpended Obligations from Personal Services Under the General Fund CY 2007-2012 in the Amount of Fifty Million Pesos (P50,000,000.00)……………………………………………... 23-24

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F. Reprogramming of Savings from Unexpended Obligations of UP Manila from the General Fund 101 in the Amount of Thirty Five Million Pesos Only (P35,000,000.00) and Programming of Savings from Unexpended Obligations from the Revolving Fund 164 in the Amount of Twenty Five Million Pesos Only (P25,000,000.00), for a total of Sixty Million Pesos Only (P60,000,000.00)……………………………………………………….. 24

G. Reprogramming of UP Visayas Prior Year’s Unexpended Obligations in the Amount of Seventeen Million Forty Nine Thousand Six Hundred Eighty Nine Pesos & 53/100 Only (P17,049,689.53) ………………………………. 25

H. Contract and Purchase Order for UP-PGH PUR-14-09-1474: Complete Set of External Beam Radiotherapy Equipment and Room Renovations………... 25

ADMINISTRATIVE MATTERS

A. Appointment of Professor Emeritus, Effective Upon Retirement …………... 25-27

B. Request of Dr. Jose C. Gonzales that his Salary be Drawn from the Plantilla Position as PGH Director (Director IV), Effective 01 August to 31 December 2015………………………………………………………………. 27-28

C. Proposed College of Law Dormitory Management Policy……………….….. 28-29

D. Request for Waiver of the Maximum Number of Year of Temporary Appointment for Instructor in Various CUs………………………………….. 29

E. Request for Temporary Waiver of Faculty Tenure Rule in Various CUs……. 29-30

F. Appointment of Faculty………………………………………………………. 30-33

MATTERS SUBMITTED FOR BY THE BOARD CONFIRMATION

ACADEMIC MATTERS

A. Confirmation of the Approval by the Board of Regents (through a Referendum conducted on 23 June 2015) of the Appeal for Graduation of 27 Students of UP Baguio College of Arts and Communication, with Waiver of Certain Required General Education (GE) Courses…………………………... 34-35

B. Confirmation of the Approval by the Board of Regents (through a Referendum conducted on 19-24 June 2015) of the Proposed Revisions on SY 2015, Application Requirements for Taking the UPCAT………………... 36-37 iv

1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

C. Confirmation of the Collective Negotiations Agreement (CNA) with All UP Academic Employees Union (AUPAEU), effective 6 July 2015 to 5 July 2020 ………………………………………………………………………….. 37

D. Graduation of Students who completed all the Requirements for their Respective Degrees/Titles as of the Second Semester/Second Trimester 2014-2015 or as of the End of the Term Specified, as Recommended by their Respective University, Except Those with Pending Disciplinary Cases of Various CUs…………………………………………………………………... 37-38

E. Research Funding Agreements (RFAs) of the Approved Philippine- California Advanced Research Institutes (PCARI) ………………………….. 38

F. Agreements/Contracts

UP System

1. Memorandum of Agreement between the University of the Philippines and the Management Association of the Philippines (MAP)……………... 38

2. Memorandum of Understanding between the University of the Philippines and the Provincial Government of Pangasinan (LGU- Pangasinan)……………………………………………………………….. 39

3. Memorandum of Understanding between the University of the Philippines and the University of the East (UE)………………………….. 39

4. Memorandum of Agreement between the University of the Philippines and the Department of Environment and Natural Resources (DENR)…… 39

5. Memorandum of Understanding between the University of the Philippines and Partido State University (PSU)………………………….. 39

6. Memorandum on Academic Cooperation between the University of the Philippines and the Federal State Autonomous Educational Institution of Higher Professional Education “Far Eastern Federal University” (FEFU).. 39

7. Deed of Absolute Sale between the University of the Philippines (VENDEE) and the Various Vendors…………………………………….. 40

UP Diliman

1. Material Transfer Agreement between the University of the Philippines Diliman and Inter-Lab Products (RECIPIENT)………………………….. 40

2. Memorandum of Understanding among the University of the Philippines Diliman, Dassault Systemes K.K., and the MDC Group, Inc. …………… 40

1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

3. Memorandum of Understanding between the University of the Philippines Diliman and the United Nations Educational Scientific and Cultural Organization (UNESCO)……………………………………….. 40

4. Memorandum of Understanding between the University of the Philippines Diliman and the Philippine Science High School System (PSHSS)…………………………………………………………………... 41

5. Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas Diliman at ni Dr. Glecy C. Atienza (Grantee)……………………………. 41

6. Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas Diliman at Cecilia S. Dela Paz at Patrick D. Flores (Mga Awtor)……….. 41

7. Amended/Supplemental Agreement (to the PCC and UP Agreement) between the University of the Philippines Diliman and the Philippine Carabao Center (PCC)……………………………………………………. 41-42

8. Memorandum of Agreement between the University of the Philippines Diliman and the National Irrigation Administration, Balog-Balog Multipurpose Project Phase II (NIA-BBMP II)…………………………... 42

9. Memorandum of Agreement between the University of the Philippines Diliman and the Department of Foreign Affairs (DFA)………………….. 42

10. Memorandum of Agreement between the University of the Philippines Diliman and Kalayaan College, Inc. ……………………………………... 42

11. Memorandum of Agreement between UP Diliman and Soka University (Japan)……………………………………………………………………. 42-43

12. Amended Memorandum of Agreement between the University of the Philippines Diliman and the Department of Energy (DOE)……………… 43

13. Agreement of Cooperation between the University of the Philippines Diliman and St. Norbert College (SNC) (Fifth Renewal)………………... 43

14. Project Contract between the University of the Philippines Diliman and Japan International Cooperation Agency (JICA) Project Office for ASEAN University Network / Southeast Asia Engineering Education Development Network (AUN/SEED-Net)……………………………….. 44

15. Amendment of Contract between the University of the Philippines Diliman and Japan International Cooperation Agency (JICA) Project Office for ASEAN University Network / Southeast Asia Engineering Education Development Network (AUN/SEED-Net)……………………. 44

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16. Agreement of Training Among the University of the Philippines Diliman, Mr. Christian R. Orozco (GRANTEE), and the Department of Science and Technology – Philippine Council for Industry, Energy, and Emerging Technology Research and Development (DOST-PCIEERD)… 45

17. Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Council for Industry, Energy and Emerging Technology Research Development (PCIEERD)………………………… 45

18. Memorandum of Agreement between the University of the Philippines Diliman and Loei Rajabhat University (LRU)…………………………… 45

19. Project Contract between the University of the Philippines Diliman and Japan International Cooperation Agency Project Office for ASEAN University Network / Southeast Asia Engineering Education Development Network (AUN/SEED-Net)………………………………. 45

20. Memorandum of Agreement between the University of the Philippines Diliman and the Apex Mining Corporation, Inc. (AMCI)………………... 45

UP Open University

1. Memorandum of Understanding between the University of the Philippines Open University and Mandukit Anluagi Sta. Ursula ………... 46

2. Memorandum of Understanding between the University of the Philippines Open University and the Paete Artists Guild (PAG)………… 46

3. Memorandum of Agreement among the University of the Philippines Open University, Department of Environment and Natural Resources (DENR), and the Environmental Management Bureau (EMB)………….. 46

MATTERS SUBMITTED FOR INFORMATION A. Delegated Authority to the President subject to INFORMATION OF THE BOARD

A. Election of Hon. RAMON M. MARONILLA as President of the UP Alumni Association vice Ponciano E. Rivera, Jr. for the Term 2015-2018…………… 46-47

B. Selection of Mr. Miguel Enrico A. Pangalangan as the New Student Regent vice Mr. Neill John G. Macuha for Academic Year 2015-2016……………… 47

C. Selection of Mr. Alexis M. Mejia as the New Staff Regent vice Ms. Anna Razel L. Ramirez, for a Term of Two Years, Effective July 2015…………… 47

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D. Delegated Authority to the President subject to INFORMATION of the Board

D.1 Proposed Academic Calendars of UP Diliman Programs and Units for Academic Year 2015-2016……………………………………………... 47-48

1) MBA/MS Finance Program of the Cesar E.A. Virata School of Business

2) Professional Masters in Tropical Marine Ecosystems Management

D.2 Contracts of Lease between the University of the Philippines and the Various Tenants of the UP Alumni Center……………………………... 48-49

D.3 Contracts/Agreements

UP Diliman

1. Construction Agreement between the University of the Philippines Diliman and Engr. Emerson Y. Maulit doing business under the name and style of Reygem Builders……………………………….. 49

2. Construction Agreement between the University of the Philippines Diliman and Paul G. Marquez doing business under the name and style of PGM Construction and Plumbing Services……………….. 49

3. Construction Agreement between the University of the Philippines Diliman and Mr. Modesto Villegas, doing business under the name and style of M.P. Villegas Construction…………………………… 50

4. Construction Agreement between the University of the Philippines Diliman and Ravilo-Gonzales Group Construction Corporation….. 50

(Highlights of Discussion – 51-52)

5. Deed of Donation between the University of the Philippines (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and Atty. Raul C. Villanueva (Donor)……………………………………………………………... 50

6. Deed of Donation between the University of the Philippines (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and Pilipinas Shell Petroleum Corporation represented by Edgar O. Chua (Donor)………………. 50

7. Deed of Donation between the University of the Philippines (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and Jose Aliling Construction Management, Inc. (Donor)…………………………………………. 50

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UP Manila

1. Contract for Security Services between the University of the Philippines Manila and VISION Security Services, Inc…………… 51

2. Deed of Donation and Acceptance between the University of the Philippines Manila and Howard Redmon and Conchita Redmon…. 51

UP Open University

1. General Construction Agreement between the University of the Philippines Open University and Silver Gray Enterprises…………. 51

OTHER MATTERS

A. Ratification and Authority to Delegate Issuing Letters of Commitment to Secure Tax Exemptions Certificate from the Department of Finance on Importation of Goods for the University…………………………………….. 52

B. Memorandum of Agreement between the University of the Philippines and the Bases Conversion and Development Authority (BCDA), for the Allocation by BCDA of a 70-hectare area in the Clark Green City for the Use of the University………………………………………………………… 52-53

C. Memorandum of Understanding between the University of the Philippines and the City Government of Davao, for the Establishment of the Davao City - UP Sports Complex at UP Mindanao………………………………………. 53-55

D. Permission to Cut Four (4) Coconut Trees that will be Affected by the Construction of the School of Management – Human Kinetics Center (SOM-HKC) Road, UP Mindanao…………………………………………… 56

E. On the Issues in the UPCAT Application……………………………………. 56-58

F. On the Schedule of the Special Meeting……………………………………… 58

(Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to D) ……………………………………………………….. 59-70

1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

ADMINISTRATIVE ISSUANCES

ADMINISTRATIVE ORDERS

A. ADMINISTRATIVE ORDER NO. PAEP 15-63: President’s Representative to the Search Committee for the Director of the Institute of Chemistry, College of Arts and Sciences, UPLB ………………...... 71

B. ADMINISTRATIVE ORDER NO. PAEP 15-64: Reconstitution of the UP Committee on Constructors Performance Evaluation System (CPES) ……… 72-73

C. ADMINISTRATIVE ORDER NO. PAEP 15-65: Dr. Gisela P. Concepcion as Officer-in-Charge of the University, 10-11 June 2015 …………………… 74

D. ADMINISTRATIVE ORDER NO. PAEP 15-68: VP Elvira A. Zamora as Officer-in-Charge of the University, 28 June-5 July 2015…………………... 75

E. ADMINISTRATIVE ORDER NO. PAEP 15-70: Reconstitution of the UP System Administrative Personnel Committee……………………………….. 76

F. ADMINISTRATIVE ORDER NO. PAEP 15-71: Constructor Performance Evaluators (CPEs) for the Design and Construction of University of the Philippines Professional Schools Library Building (eLibrary) at SRP, Cebu City …………………………………………………………………………. 71-78

G. ADMINISTRATIVE ORDER NO. PAEP 15-72: Designation of the Members of the Committee on Program for Environmental Governance (CPEG) Representing the University of the Philippines System…………….. 79-80

H. ADMINISTRATIVE ORDER NO. PAEP 15-73: Constitution of a Steering Committee for the Procurement Seminar Workshop on R&D………………. 81

I. ADMINISTRATIVE ORDER NO. PAEP 15-73-A: Constitution of a Steering Committee for the Procurement Seminar Workshop on R&D……… 82

J. ADMINISTRATIVE ORDER NO. PAEP 15-74: Study Team on Health Care Needs of UP Students and Employees………………………………….. 83

K. ADMINISTRATIVE ORDER NO. PAEP 15-75: Reconstitution of UP Performance Management Teams (PMTs)…………………………………… 84

L. ADMINISTRATIVE ORDER NO. PAEP 15-75-A: UP Guidelines on the Suspension and Blacklisting of Manufacturers, Suppliers, Distributors, Contractors and Consultants (UP Procurement System Document 2015- 001)………………………………………………………………………….... 85-92

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MEMORANDA

A. MEMORANDUM NO. PAEP 15-32: Call for Nominations to the 2nd Gawad Pangulo: A Competition for Progressive Teaching and Learning Award …... 93-104

B. MEMORANDUM NO. PAEP 15-33: Clarification on Applicable Honoraria Rates for Committees on Scholarships and Financial Assistance (CSFAs)……………………………………………………………………..... 105-109

C. MEMORANDUM NO. PAEP 15-35: Guidelines on the One-Time Grant of the FY 2015 Productivity Enhancement Incentive (PEI)…………………….. 110-116

D. MEMORANDUM NO. PAEP 15-36: URGENT, Submission of Additional Details in Support of UP’s Request for Increased Budget in CY 2016……… 117

E. MEMORANDUM NO. PAEP 15-37-A: UP Guidelines for SY 2015-16 Admissions under the Iskolar ng Bayan (INB) Law…………………………. 118-124

F. MEMORANDUM NO. PAEP 15-38: Appeal for the Graduation of the 27 Students of UP Baguio College of Arts and Communication, with Waiver of Certain Required General Education (GE) Courses………………………….. 125

G. MEMORANDUM NO. PAEP 15-39: Implementation of Adjusted Hourly Rates for Student Assistants and Graduate Assistants Effective First Semester of AY 2014-2015…………………………………………………... 126

H. MEMORANDUM NO. PAEP 15-42: Earthquake Drill on 30 July 2015, 10:30-11:30 AM……………………………………………………………… 127

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

DECISIONS OF THE BOARD OF REGENTS

1309th MEETING, 22 JULY 2015

2016julAPRIL 2015

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING

A. 1301st BOR Meeting, 29 September 2014

1. Proposal of UP Manila to Implement a Health Benefit Program

The University of the Philippines Manila proposes to implement a Health Benefit Program, similar to a health insurance that will augment the FAPHE (Financial Assistance Program for Hospitalization Expenses) benefit. UP Manila has set aside Five Million Pesos (P5,000,000.00) from its reprogrammed savings fund for HEALTH BENEFIT PROGRAM. UP Manila would like to set aside an additional 10 MILLION PESOS from its reprogrammed savings to make a total of P15-Million Health Benefit Program Fund. This will ensure availability of funds for the next 10 years if the usage remains at an average of P1.5 million per year.

This is meant to augment the previously-approved FAPHE in the amount of P200,000.00 per employee while employed by the University. FAPHE benefit is a fixed amount for the entire time the employee is with UP. Once used, the employee will have to shoulder his/her hospitalization needs. This BENEFIT ceases effectivity once the UP implements an alternative medical program for UP employees.

General Implementing Guidelines of UP Manila Health Benefit Program

a) All employees with employee-employer relationship are covered.

b) Each employee has a maximum P100,000.00 HEALTH BENEFIT FUND per year which can be used to pay for confinements within the year.

c) This will be used for confinements in PGH only, and such confinement should have been prescribed by the attending physician, except for the following conditions:

i. Injury/illness due to intemperate use of drugs and substances and/or alcohol ii. Cosmetic/aesthetic care

d) This benefit cannot be used for confinements outside PGH. Emergency situations needing immediate medical attention may be requested to be charged to FAPHE, on reimbursement basis.

e) This benefit is available ONLY for hospital bills, prescribed medicines, and laboratory examinations; NOT for professional fees.

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

f) This benefit is forfeited when not used within the year. It is not cumulative and not commutative.

g) This health benefit will be used after PhilHealth deductions.

h) The FAPHE benefit will be tapped when the PhilHealth and this health benefit are not sufficient for the confinement expenses.

Highlights of the Discussion

1. The UP Manila Health Benefit Program is similar to a health insurance program adopted earlier for the faculty and staff across the system augmenting the Financial Assistance Program for Hospitalization Expenses (FAPHE). The proposal will provide an additional amount of P100,000.00 per employee on top of the P200,000.00 under the FAPHE. President Pascual endorsed it with a condition that if there will be a more appropriate health insurance or health program for the UP System, the said Health Benefit Program will be replaced.

2. Regent Cong. Romulo inquired whether the proposed Health Benefit Program was similar to or different from the Health Insurance Program previously discussed at the Board which is related to the PhilHealth share.

3. UP Manila Chancellor Carmencita Padilla clarified that the current proposal covers the employees of academic units of UP Manila. However, the previous proposal involving the Philippine General Hospital (PGH) employees has been put aside in the meantime because there were problems and issues about it. The UP System decided not to proceed with the implementation of the UPM/PGH Health Insurance Program. Chancellor Padilla is moving ahead with the proposal of UP Manila since it is ready to be implemented.

4. Chancellor Padilla added that the controversy in the PGH proposal was the source of the seed money, which should come from the PhilHealth shares. However, for the proposed Health Benefit Program of UP Manila, the money will come from its reprogrammed fund. The original plan was just to put P5 million, but another P10 million will be added to guarantee protection for the next ten years.

5. Given that the issues with the PGH proposal have not been settled yet, Regent Cong. Romulo pointed out that complaints and issues might be raised again especially that only the employees of the academic units of UP Manila are included in the new proposal.

6. Chancellor Padilla said that she sat down with the groups raising the issues and according to them they have nothing against the concept of a health program. It was only the funding source of the PGH proposal that they were objecting to. She also explained to them that the current proposal was different from the one presented before and that UP Manila will go ahead in implementing it with the academic units first and then will proceed with PGH employees in due time. The groups were optimistic that the issues with the PGH proposal will be resolved.

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7. Regent Albarracin suggested that it would be better to study the financial implication in terms of costs if the other campuses will ask for the same health benefit program.

8. President Pascual said that the Health Benefit Program is an ad interim arrangement to augment health benefits. The UP administration is in the process of studying a health insurance scheme for the whole UP System. There has been an agreement with the Unions to create a technical working group to study the matter. The UP System is seriously looking into it and is committing the income from its internal generating properties to fund the health insurance scheme.

Board Action: APPROVED

REPORT of the PRESIDENT and other

SECTORAL REGENTS

for INFORMATION OF THE BOARD A. Report of the President (A copy of the report is attached as Annex A, pages 59-63.)

B. Report of the Faculty Regent (A copy of the report is attached as Annex B, pages 64-65.)

C. Report of the Student Regent (A copy of the report is attached as Annex C, pages66-68.)

D. Report of the Staff Regent (A copy of the report is attached as Annex D, pages 69-70.)

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

GENERAL GOVERNANCE

A. Proposal to Establish an Organic Office for the Bids and Awards Committees of UP Manila

Highlights of the Discussion

1. President Pascual explained that the proposed organic office will serve as the secretariat for the various BACs in the UP Manila campus.

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2. According to UP Manila Chancellor Carmencita Padilla, the bottleneck in the procurement process in UP Manila was at the Bids and Awards Committees (BAC) because the Committee members and staff handling are all part-time. The Vice Chancellor for Administration proposed to come up with an organic office, at no expense to the University, by putting together all the part-time people into one office and identifying a lead person to handle the pre-procurement and the post- procurement processes ensuring that documents sent to the BAC are in order.

3. The current problem is that, since there are no full time people handling the pre- and post-procurement processes, by the time the contract or project reaches the BAC, there would be a missing document which causes the delay. The proposed organic office for the BAC will take care of these pre- and post-procurement components. Chancellor Padilla clarified that there will be no change in the composition of the BAC because that is prescribed by law.

4. Regent Albarracin said that in his experience as a Private Sector Observer in the Department of National Defense for around six (6) or seven (7) years, the key to timely procurement is the technical expertise or the proficiency of the staff handling the documents. It is very difficult to put an organization and so long as there are unqualified part time people, the problems will remain. He said that there was no need to economize since two (2) or three (3) competent full time persons will be beneficial for the office. He also suggested that the organic office should be evaluated after a year.

5. Regent Cong. Romulo commended Chancellor Padilla for the good move. He hopes that the other CUs would follow suit.

6. President Pascual agreed with Regent Albarracin that the problem is appointing part- time people (members of the faculty) to take the lead but on additional assignment basis. These faculty administrators can only do so much with their extra appointment. Unlike in the case of the UP BGC where there would be a professional management company that will devote full-time people to operate and maintain the place, many of the units thrive on the basis of additional assignment because there are no plantilla items. The proposal of UP Manila to get full-time people to stay together and be managed by a supervising person is one solution to address such problems.

7. Vice President Concepcion recommended that technical experts be included in the committees. The real problem in procurement, both for Research and Development and infrastructure, is the need to evaluate the technical specifications being provided by the proponents.

8. Chair Licuanan said that the group that should become part of the secretariat should really be a technical working group, with specific expertise relevant to the procurement and the equipment or supplies being procured.

Board Action: APPROVED

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B. Appointment of University Officials

UP System

Prof. DANILO L. CONCEPCION as Executive Director, University of the Philippines Bonifacio Global City (UP BGC), effective 15 July 2015 until 31 December 2016 unless sooner terminated

UP Diliman

Prof. ELENA ENRIQUEZ PERNIA as Dean, College of Mass Communication, effective 1 September 2015 until 31 August 2018

UP Los Baños

Prof. NINA M. CADIZ as Director, Office of Student Affairs (OSA), effective 22 July 2015 until 21 July 2018

Prof. MA. THERESA H. VELASCO as Dean, College of Development Communication, effective 16 June 2015 until 15 June 2018

UP Manila

Dr. AGNES D. MEJIA as Dean, College of Medicine, effective 24 June 2015 until 23 June 2018

UP Baguio

Prof. ELIZABETH A. CALINAWAGAN as Dean, College of Arts and Communication, effective 22 July 2015 until 21 July 2018

Assoc. Prof. ROSEMARY M. GUTIERREZ as Dean, College of Science, effective 1 June 2015 until 31 May 2018

Prof. SANTOS JOSE O. DACANAY III as Dean, College of Social Sciences, effective 22 July 2015 until 21 July 2018

Highlights of the Discussion

ON THE APPOINTMENT OF PROF. DANILO L. CONCEPCION AS EXECUTIVE DIRECTOR OF THE UNIVERSITY OF THE PHILIPPINES UP BONIFACIO GLOBAL CITY

1. The appointment of an Executive Director was part of the UP BGC Operational Governance Framework that was approved by the Board in the last meeting. The Dean of the College of Law was found to be the most appropriate Executive Director

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to exercise leadership in UP BGC since the College of Law will have a major presence in that campus.

2. Regent Encanto was happy that the Dean of the College of Law will be appointed as Executive Director because she believed that the College of Law has a prominent role in the UP BGC. However, she requested that the Executive Director be appointed on an institutional basis so that whoever holds the position of the Dean of the College of Law will become Executive Director of the UP BGC campus. While there will be a Property Manager, the Executive Director will play a vital role in procuring equipment and running the building itself.

3. Chair Licuanan noted the suggestion of Regent Encanto of the possibility of making the position of Executive Director institutional, i.e., the Dean of the College of Law, being the UP BGC Executive Director, rather than the person.

4. Regent Albarracin recalled that Regent Encanto mentioned in the previous meeting that it would be good to invite other colleges in UP planning to offer course/s at UP BGC, to present or discuss with the Board how they can make sure that their programs are viable. He inquired whether it has already been done.

5. Regent Encanto also asked whether it would be possible to have meetings with Senate President Drilon and former Senator Angara, or their representatives, where they can participate and give inputs on the project since the idea of the UP BGC started out or was accelerated during the centennial celebration of the College of Law.

6. President Pascual added that his office is preparing a detailed chronology of events leading to the establishment of the UP BGC and he will distribute it as soon as it is completed.

7. Regent Encanto said that the UP BGC can serve as a model on how UP can attract funding and donations of this kind.

8. President Pascual said that UP welcomes the support of its alumni. He is in close dialogue with the UP Law Alumni Foundation, including its President, Avellino “Nonong” Cruz, Jr., and the Dean of College of Law, on the matter.

ON THE DEANSHIP OF THE COLLEGE OF MASS COMMUNICATION, UP DILIMAN

1. Regent Encanto said that the Deanship is all about academic leadership. Being the National University, UP should continue to maintain its high standard and commitment to academic excellence and to ensure that UP has the cutting edge in different disciplines, particularly, in communication. The College of Mass Communication (CMC) has the tremendous responsibility to train media practitioners who can affect and shape the media and harness its fullest potential in strengthening democratic institutions and the lives of the people.

2. Regent Encanto recited the list of academic achievements of Dr. Elizabeth Enriquez. She said that the since Deanship should emphasize academic leadership, she believed

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

that Dr. Enriquez would make an excellent leader of CMC because of her academic qualifications, outstanding track record of scholarship, and her experience both as a media practitioner and as an administrator.

3. Regent Maronilla was impressed by the academic achievements of Dr. Enriquez. While he does not have any idea on the qualification of the endorsement of the Chancellor, he presumed that the Chancellor would not have recommended Dr. Elena Pernia if she does not possess the same academic excellence. When the Chancellor endorses a candidate for a position and since the Chancellor knows the ins and outs of the field, Regent Maronilla would be more inclined to respect the Chancellor’s decision.

4. Regent Encanto said that there were three (3) errors she would like to correct in the recommendation letter of the Chancellor. The first was the statement that Dr. Enriquez is “too firm”. Regent Encanto does not see that being “too firm” is a fault. It might help the College to have a Dean who is a disciplinarian and who will discipline the faculty and staff.

5. The second was about the statement that since Dr. Pernia is the Philippine Daily Inquirer (PDI) Reader’s Advocate, she would help improve tabloid journalism. A Reader’s Advocate is accountable to the readers of the newspaper and addresses the complaints of the readers. Regent Encanto said that it does not have to do with improving tabloid or campus journalism because it is for a specific newspaper that the Reader’s Advocate has to be accountable for. She also filed a complaint against the PDI because of its tendency to sensationalize and to be inaccurate despite the fact that it is the leading broadsheet, in terms of circulation. She pointed out that CMC promotes responsible ethical journalism.

6. The third point was about reducing Dr. Enriquez’s expertise to DZUP and to broadcast journalism. She said that it is not true that Dr. Enriquez was away from the College when she was holding an administrative position because she was the one responsible for crafting and developing the broadcast communication programs to have subjects on political economy, audiences, preferences, etc. Dr. Enriquez also developed the curriculum for the MA and PhD programs in Media Studies.

7. On Staff Regent Mejia’s query about the implication if the Board reverses the endorsement of the Chancellor, Chair Licuanan said that the Board should decide based on strong justifications.

8. Based on the assessment of the Chancellor, President Pascual said that both candidates have strong academic credentials but Dr. Pernia is viewed to be in a better position to get the administrative staff to support the activities and objectives of the College. She could be a better overall academic leader.

9. Student Regent Pangalangan said that he had consulted the CMC Student Council, which came out with a survey on the Deanship. Since CMC is known to be a student- friendly college in UP Diliman, where facilities are accessible and administrative staff are very close to the students, the CMC students believe that Dr. Pernia can provide continuity to the student-friendly characteristic of the College. In terms of the

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perspectives of the Board, Student Regent Pangalangan said that he would consider the citation of the pros and cons for his decision.

10. Faculty Regent Padilla inquired why the Board was not provided a copy of the Search Committee Report. Secretary De Las Llagas responded that her office sends only documents that it receives. It is the Chancellor’s call to give her office a copy but everything is presented and submitted to the President by the Chancellor.

11. Regent Encanto informed the Board of an incident that involved Dr. Pernia during her term as Dean of the CMC where ABS-CBN offered to donate P50 Million worth of equipment to the CMC which would have been useful for training students become media practitioners. Dr. Pernia said that 50% of the P50 Million have to be in cash so that it could be used for professorial chairs and the other 50% could be equipment. The ABS-CBN was not willing to shell out cash and Dr. Pernia was reported to have said “take it or leave it”. As a result, the CMC did not get the equipment and heard that it was donated to another university. The Dean has to be accountable because it was a loss for UP and the College could have put it to good use. She said that others should also be given an opportunity to provide the College a refreshing vision and leadership that it deserves.

12. President Pascual confirmed that he and the Chancellor were aware of the cited incident but according to Dr. Pernia, the issue had something to do with naming rights. The ABS-CBN wanted naming rights but there were problems about it then. On whether this incident soured UP’s relationship with ABS-CBN, President Pascual said that there are two partnerships with ABS-CBN and there was no trace of the incident in any of their exchanges.

13. President Pascual remembered that he was with the Board when Dr. Pernia was completing her first term as Dean of CMC and she had to beg off because of personal reasons, which gave way to Dr. Roland Tolentino to become the new Dean.

14. Regent Encanto said that Dr. Pernia served one term and in the following search for the next Dean where Dr. Pernia was a nominee, the Search Committee consisting of former Deans of the College recommended Dr. Tolentino. This was an indicator of the assessment by former Deans of Dr. Pernia.

15. President Pascual clarified that Dr. Pernia withdrew her candidacy at the last CMC Deanship in favor of Dr. Tolentino.

16. Chair Licuanan put the decision on the deanship via secret balloting. Six (6) of the ten (10) Regents who were present voted in favor of Dr. Pernia as Dean of the College of Mass Communication.

Board Action: APPROVED

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

ACADEMIC MATTERS

A. Proposed Guidelines on Promoting Women’s Empowerment and Gender Equality in the University of the Philippines (U.P. Gender Guidelines)

Highlights of the Discussion

1. The proposed guidelines in promoting women’s empowerment and gender equality have been reviewed by a technical committee on Gender and Development (GAD) at the Commission on Higher Education (CHED). The committee found it to be well- written and responsive to all the current laws and policies on GAD in the Philippines.

2. Regent Senator Cayetano said she does not have any concern because UP has always been in the forefront when it comes to gender issues and she was happy to approve the proposed guidelines. However, since she is still halfway through her review of the said guidelines, she was hoping that the UP System could still consider some amendments, if any. She may have some things to add particularly on the definition of women in sports.

3. Chair Licuanan said that the Board is approving the UP Gender Guidelines and any amendment will be welcome. President Pascual said that his office will keep the guidelines open until they hear from Regent Senator Cayetano in the next meeting.

Board Action: APPROVED

B. Proposal to Rename the University Center for Women’s Studies (UCWS) to “University Center for Women and Gender Studies”

The proposal forms part of the UP Gender Guidelines being proposed above.

Highlights of the Discussion

As former Chair of the Commission on Women, Chair Licuanan supported the proposal to rename the University Center for Women Studies to the “University Center for Women and Gender Studies”.

Board Action: APPROVED

C. Establishment of the Gawad Pangulo for the Following Artistic Categories:

 Choral Competition  Multimedia Competition  Competition for new UP Designs and Symbols

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Highlights of the Discussion

This new award is established to encourage competitiveness on important areas and to promote excellence in the University like music, multimedia learning systems and the arts.

Board Action: APPROVED

D. Proposal on Professorial Chairs and Faculty Grants

D.1 Minimum Amounts

The minimum amounts for Professorial Chairs and Faculty Grants in the University will be:

P 120,000 per year for Professorial Chairs P 96,000 per year for Faculty Grants

D.2 Guidelines

Professorial chairs and faculty grants are forms of recognition for the achievement of faculty members in the University, which are established to advance knowledge and learning in various fields or disciplines.

Support for professorial chairs and faculty grants can be given on a three-year basis (P360,000/P288,000) or on a yearly basis (P120,000/P96,000) for three years, or as a special endowment fund.

A candidate should be a full-time member of the faculty and should have shown outstanding performance in two out of three areas of performance:

1. Teaching 2. Research/Creative work 3. Public service or extension

An annual call for nominations will be made based on specific criteria to evaluate outstanding performance in the three areas in the last three years. Performance shall be re-evaluated every three years based on the same criteria for renewal of the professorial chairs and faculty grants or for elevation from faculty grant to professorial chair.

D.3 Funding

The University will allocate P100 Million per year during the period 2016-2018 for approximately 800 professorial chairs and faculty grants to be distributed by priority fields across all the Constituent Universities. The funding source will be from the rental income of the University from its PPP projects (e.g., UP- Ayala Technohub and the UP Town Center).

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Highlights of the Discussion

1. The BOR Finance Committee had already discussed the proposal and recommended the P100 Million allocation of UP from its rental income to fund the professorial chairs.

2. The following items are being asked for Board approval:

2.1 The minimum amounts for professorial chairs and faculty grants; 2.2 The funding of P100 Million sourced from the rental income of the University to be allocated annually for approximately 800 professorial chairs and faculty grants; and 2.3 That the rates be followed for other professorial chairs funded by other means.

3. Chair Licuanan recalled that there were questions and concerns to be addressed such as, “What are required of a donor to have naming rights?”, “What would be required of a donor to consider the donation an endowed chair?”, “What is the period for endowed professorial chair?”, and “What to do with the donor who cannot afford to give big amounts?”, among others. All these concerns should be considered and put into one framework.

4. President Pascual said that the Board can treat the proposal as a policy from the point of view of the recipient. The amount of P360,000 for three (3) years will be the minimum amount for donors to fund professorial chairs with naming rights and P4 million for fully-endowed professorial chairs.

5. Other professorial chairs may be funded by UP from its income from revenue- generating projects like the UP Town Center. This is the P100-million allocation to fund about 800 professorial chairs annually.

6. Regent Albarracin said that there is also a need to have a policy for donors.

7. President Pascual said that the UP System will work on the policy for the donors’ side to address concerns on the amounts of donations and getting naming rights.

8. Regent Senator Cayetano asked if the amount for professorial chairs may be increased since P10,000 per month may not be sufficient. She wondered whether the additional amount given to faculty members, through these professorial chairs, would bridge the gap between the salaries of professors in other universities. These things should be considered if the University wants to keep exceptional professors.

9. President Pascual agreed with Regent Senator Cayetano and added that the amounts are already an upgrade from the current rates. The UP System will continue to improve from that baseline and the rates may be considered as minimum amounts to be met since other colleges like the Cesar E.A. Virata School of Business offer as much as P30,000 additional per month for senior professors.

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10. Regent Albarracin challenged VP Concepcion to be able to spend the P100 million on professorial chairs and faculty grants in two (2) years.

Board Action: APPROVED

E. Proposal to Solicit Donations from Alumni and Friends to Fund Professorial Chairs and Faculty Grants and Student Scholarship through the Online Donation Site: giveto.edu.ph

Highlights of the Discussion

1. The UP System is setting up an online facility for donations through the website giveto.up.edu.ph. Through this initiative, President Pascual is hoping that UP graduates would start thinking of giving back to the University.

2. Vice President Concepcion explained that the infographic presented contains the minimum amounts for professorial chairs and faculty grants. Donations online are pooled so that there is one UP professorial chair for a particular discipline in a particular CU. If there are three donors who will give P120,000 each for three (3) years, then each donor will have naming rights. After three (3) years, the professorial chairs will be evaluated and may be renewed for another term.

3. The donations online do not necessarily have to cover the amounts for the professorial chairs directly. Some donors may donate enough to fund a specific professorial chair with naming rights but some donations will come in trickle, retailed through the online donation. The online donations will be pooled to meet the Board-approved minimum payments of the faculty members. A minimum amount will be set for direct donations for professorial chairs.

4. Regent Maronilla suggested to classify the trickling donors and accept any amount they are willing to donate.

5. Regent Albarracin lauded Vice President Concepcion for initiating the online donation and the BOR Finance Committee supports and recommends the initiative. He suggested that there should be a person in charge who is very good in raising funds for the University.

Board Action: APPROVED

F. Proposal to Standardize the Grading System and the Computation in the General Weighted Average (GWA) Across CUs for the following:

 Removal of the grade of “4”  PE courses  NSTP courses  Undergraduate thesis  Practicum/OJT

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Grading Grading System Computation in GWA System/Course Removal of Grade 1. "3" or "5" after removal 1. Grade of "4" is not included of 4.0 exam is taken within the in the GWA computation prescribed one academic when it is removed. Only year the grade of "3" or “5" is included in the GWA computation.

2. The grade of “4" is 2. The computation of the automatically changed "5" GWA for "5" from removal when the one-year grace exam or automatically period for removal has incurred after one-year lapsed. The Office of the removal period has lapsed, University Registrar (OUR) “5" is included in the GWA will generate a list of un- computation. removed grades of “4" and send the list to the When course is re-enrolled, department/institute chairs/ new grade is also included. directors for feedback. The department/institute chairs/ directors will return the signed and updated list to the OUR and the University Registrar will change the grades from "4" to "5" based on this list.

3. "4" is not removed and the 3. "4" is included in the course is re-enrolled within computation of the GWA the prescribed re-enrollment period. When course is re- enrolled, new grade is also included in the computation of the GWA.

The no. of units of the re- enrolled subject will be added to the total no. of units of the program. PE Courses Numerical Grade Not included in the (if taken thru Proficiency computation of the GWA Examination in Physical Education (PEPE), a grade of Pass or Fail) NSTP Courses Numerical Grade Not included in the computation of the GWA

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Undergraduate Numerical Grade Included in the computation of Thesis For thesis courses with 6 units the GWA credit, the 6 units can be broken down as 3+3 units (not 2 +2 + 2 units) Practicum/OJT Numerical Grade Included in the computation of the GWA

Highlights of the Discussion

1. In the process of computerization, the eUP team found out that the grading system and the computation of the general weighted average (GWA) of the students vary across the different Constituent Units (CUs). The UP, through the eUP, aims to standardize the grading system and the computation of GWA into one harmonized system.

2. Being new to the Board of Regents, Student Regent Pangalangan requested more time to further study the matter and conduct consultations with the students.

3. Faculty Regent Padilla said that he had gone through the data and he found nothing controversial. His concern was whether it was advisable to postpone approval of the proposal until the August meeting as there might be implications with the eUP.

4. Assistant Vice President and eUP Director Jaime Caro said that another month will not make a big difference. His office will be proposing to the Board other matters that have to be standardized.

5. President Pascual said that the eUP was actually delayed because of these kinds of stumbling blocks. The proposal had gone through the Chancellors so he was expecting that they have already consulted the students. He reiterated that the standardization is an improvement that is beneficial for the students.

6. Student Regent Pangalangan also requested for an advance copy of the other proposals mentioned by AVP Caro so as to have a one-time review and consultation. He apologized to the Board for the delay of the proposal’s approval.

7. President Pascual advised the Student Regent to show to the students that the standardization of the grading system will not adversely affect them but, rather, it will improve the current system.

Board Action: DEFERRED

G. Appointment as UP Artists, for the Period CY 2014-2016 and CY 2015-2017

The UP Arts Productivity System Committee recommends the following for appointment as UP Artists, effective CY 2014-2016 and CY 2015-2017:

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New/Initial Applications (CY 2014-2016)

No. Name Unit UP Artist Rank 1 Ambat, Rodney College of Music Artist 1 2 Campos, Patrick College of Mass Communications Artist 1 3 David, Rommel Aries T. College of Arts and Letters Artist 1 4 Eliserio, U Z. College of Arts and Letters Artist 1 5 Ferrer, Alegria O. College of Music Artist 1 6 Gonzales, Vladimeir College of Arts and Letters Artist 1 7 Guazon, Tessa Maria College of Arts and Letters Artist 2 8 Guillermo, Ramon College of Arts and Letters Artist 2 9 Ick, Judy Celine College of Arts and Letters Artist 2 10 Navarro, Raul C. College of Music Artist 1 11 Neri, Bernadette College of Arts and Letters Artist 1 12 Obnamia, Jamel Joseph A. College of Fine Arts Artist 1 13 Rodriguez, Rommel College of Arts and Letters Artist 2 14 Tiatco, Sir Anril P. College of Arts and Letters Artist 2

Reapplication of UP Artist Batch 2011 (whose appointment ended in December 2013) (CY 2014-2016)

No. Name Unit UP Artist Rank 1 Muyco, Maria Christine College of Music Artist 2

Reapplication of UP Artist Batch 2012 (whose appointments ended in December 2014) (CY 2015-2017)

No. Name Unit UP Artist Rank 1 Alfonso, Grace Javier College of Mass Communication Artist 2 2 Arao, Danilo College of Mass Communication Artist 1 3 Banal, Yason College of Mass Communication Artist 1 4 Cañete, Reuben R. Asian Center Artist 2 5 Dalena, Sari Raissa Lluch College of Mass Communication Artist 2 6 Dalisay, Jose Jr. College of Arts and Letters Artist 3 7 De Jesus, Ruben F.M. College of Fine Arts Artist 1 8 Doloricon, Leonilo O. College of Fine Arts Artist 2 9 Estrella, Josefina College of Arts and Letters Artist 1 10 Flores, Patrick D. College of Arts and Letters Artist 3 11 Lico, Gerard Rey A. College of Architecture Artist 2 12 Ramirez, Maria Eileen L. College of Arts and Letters Artist 2 13 Santos, Dexter M. College of Arts and Letters Artist 2 14 Silvestre, Jose Danilo A. College of Architecture Artist 1 15 Tolentino, Rolando B. College of Mass Communication Artist 2

Board Action: APPROVED

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

H. Adjustments on the U.P. Cesar E.A. Virata School of Business (UPVSB) Faculty Merit Award, From P10,000.00 To P22,000.00, effective Calendar Year 2015

Source of Fund: UPVSB Graduate Program Trust Fund

Present Practice Proposal P10,000.00 – maximum cash award per year of Increase the maximum teaching service with two components: cash award per year of service from P10,000.00 to 1. P5,000.00 – senior faculty must have P22,000.00 rendered teaching and/or administrative service during the year; and 2. P5,000.00 – senior faculty must earn 5 points from his or her published and unpublished research outputs based on the UP Scientific Productivity System

The UPVSB Faculty Merit Award recognizes the continuing important role of VSB's senior faculty i.e., those who have reached the maximum allowable position in the salary scale (Professor 11 or 12). In spite of their rank being ineligible for salary increases, these senior faculty members continue to render excellent performance in teaching and research. The UPVSB Faculty Merit Award was established during the 1238th meeting of the Board of Regents on 28 November 2008. The award is funded by the UPVSB Graduate Program Trust Fund.

The maximum cash award is P10,000 per year of teaching service broken down into two components: teaching service and research outputs. First, to be eligible for teaching service component of P5,000, the senior faculty must have rendered teaching and/ or administrative service during the year. Second, to be eligible for the merit award and earn another P5,000 per year of teaching / administrative service, the senior faculty must earn 5 points from his or her published and unpublished research outputs based on the U.P Scientific Productivity System.

The salary of government personnel has been adjusted four times since 2008 because of the Salary Standardization Law 3 (Joint Resolution No. 4 passed by Congress on 17 June 2009) that was implemented in four (4) tranches from 2009 to 2012. The annual salary of Professor 11 or 12 has increased 2.2 times from P437,237 in 2008 to P946,992 in June 2012.

Board Action: APPROVED

I. Varsity Athletic Admission System (VAAS) Awardees for the School Year 2015-2016 Totalling One Hundred Forty-Five (145) Slots

The One Hundred Forty-Five (145) VAAS Awardees, which was duly approved during the VAAS Committee Meeting held last 5 June 2015 are in addition to the One Hundred Twenty (120) slots approved by Chancellor Tan at his level (as per BOR ruling February, 2004). Presently, holders of the approved 120 slots have already started enrolling through the assistance of the Office of the University Registrar. Already

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included in the 145 slots are those with pending requirements but have already complied as of to date.

The significant increase in the number of VAAS awardees for this coming school year was due to the implementation of DepEds’ K-12 Program which will definitely affect the recruitment of student-athletes for the next two years.

Board Action: APPROVED

J. Establishment of Atty. Raul C. Villanueva Professorial Chair in Engineering at the College of Engineering, UP Diliman

Donor: Atty. Raul C. Villanueva

Support Fund: The Donor commits to remit to the Donee an award of P600,000.00 to be awarded at P120,000.00 per awardee starting AY 2015-2016 and extending until AY 2019-2020 (5 academic years)

Beneficiary Unit: College of Engineering, UP Diliman

Others: Donated sum shall be utilized solely and exclusively for the purpose intended by the donor. The awarding shall observe University policies and processes on professorial chairs that are consistent with the above.

Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI)

Board Action: APPROVED

K. Establishment of the Oscar M. Lopez Professorial Chair in Environmental Engineering at the College of Engineering, UP Diliman

Donor: Pilipinas Shell Petroleum Corporation (represented by Edgar O. Chua, Chairman)

Support Fund: The Donor entrusts the Donee with an endowment fund of Three Million Pesos (P3,000,000.00). From the funds of earnings, the amount of P120,000 will be awarded to the awardee per year

Beneficiary Unit: College of Engineering, UP Diliman

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Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI)

Board Action: APPROVED

L. Establishment of the Jose Aliling Professorial Chair in Construction Management at the College of Engineering, UP Diliman

Donor: Jose Aliling Construction Management, Inc.

Support Fund: The Donor commits to remit to the Donee an award of P120,000.00 to be awarded starting AY 2015-2016 and extending until AY 1919-2020 (5 academic years)

Beneficiary Unit: College of Engineering, UP Diliman

Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI)

Board Action: APPROVED

M. Establishment of the Howard and Conchita Redmon Professorial Chair in Reproductive Health Services at the College of Medicine, UP Manila

Donor: Howard Redmon and Conchita Redmon

Support Fund: Thirty Thousand Six Hundred Dollars (USD 30,600) to be deposited in the UPMASA-Permanent Endowment Fund

Beneficiary Unit: Department of OB-Gyne, College of Medicine, UP Manila

Others: Pertinent laws, University rules and regulations have been fulfilled/complied with in the execution / signing of the Deed of Donation

Period of Award: Three (3) years

Board Action: APPROVED

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 UP Open University (Approved by the UPOU University Council in its 48th meeting held on 7 July 2015.)

Board Action: APPROVED

NOTE: The Board gave an omnibus approval for ACADEMIC MATTERS from Item Nos. A-E, G-N, including sub-items, excluding F.

FISCAL MATTERS

A. Requests in Connection with the Investment Management Agreement that will be signed by the UP System with its accredited universal banks:

A.1 For UP System to sign a Client Suitability Assessment Form classifying the University as Conservative, Moderately Conservative, or Moderate Investor; and

The comments of Hon. Regent Magdaleno B. Albarracin, Jr. on the above items are as follows:

1. The Investment Policy Statement approved by the Board of Regents at its 1307th Meeting on 29 April 2015 should be attached to both Client Suitability Assessment Forms and Waivers; and

2. The Client Suitability Forms and Waivers should be cleared by the Office of the Vice President for Legal Affairs.

Highlights of the Discussion

1. UP System Investment Officer Prof. Daniel Vincent Borja informed the Board that the UP System has already entered into an Investment Management Agreement with the Land Bank of the Philippines (LBP) and is in the process of consulting with accredited universal banks. Based on the Client Suitability Assessment made by

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these accredited universal banks, the UP System is classified as Conservative, Moderately Conservative or Moderate Investor. These banks recommend that clients falling under these categories prefer time deposits and/or government securities. 2. The Board of Regents already approved the following asset allocation of the University: (a) Not more than 20% in Corporate Bonds or Listed Preferred Equity, with the following restrictions:  not more than 5% of the total should be on listed preferred equity;  only issues and companies with top credit ratings;  bonds will be purchased on primary and secondary market;  individual cap on each company will be implemented (no more than 20% of the 20% asset allocation);  maximum 10-year maturity for corporate bonds; and  no contingent convertible bonds.

(b) Not more than 5% of the portfolio will be invested in Listed Common Equity or Equity UITFs;  only issues and companies with top credit ratings;  not more than 10% of the investment in common equities should be in mining stocks;  no gambling/gaming industry stocks; and  no stocks of companies involved in guns and ammunitions.

3. Prof. Borja explained that even though these asset classes (e.g., corporate bonds, preferred equity and common equity) represent investments with higher risks compared to time deposits and government securities, a limited portion of the asset allocation is allowed for these asset classes, 20% and 5% respectively. The restrictions made are to ensure that only issues with the highest credit quality are included. 4. Vice President for Planning and Finance Joselito Florendo clarified that the UP System is asking permission from the Board to sign a waiver specifying that it would like to avail of instruments other than time deposits and government securities and that it fully understands and is willing to take the risks incidental to these asset classes, consistent with the overall goal of preserving capital while allowing a reasonable return. 5. Regent Albarracin said that the BOR Finance Committee recommended that the UP System should sign the waiver. He suggested that the approved asset allocation be attached in the waiver since different banks have different definitions for Conservative or Moderately Conservative. 6. President Pascual said that, effectively, regardless of any classification given to the UP system by any bank, the Board-approved investment management policy shall be followed.

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7. Regent Albarracin requested that a periodic or quarterly report be presented to the Board on the status of the investments of the University. 8. Regent Senator Cayetano reminded the investment team and the lawyers to read all the fine prints so that the waiver is exactly as mentioned and not a general waiver to everything else. 9. Regent Maronilla inquired about the possible worst case scenario that may happen with the UP investment fund and examples of companies with triple A rating. 10. According to VP Florendo, since the UP System is allocating 20% in corporate bonds and 5% to common equity, the risks surface when the corporation fails or when the market price goes down. As for the companies with triple A rating, the team is considering investing in Aboitiz Equity Ventures (AEV). 11. Regent Albarracin enumerated Ayala Corporation, Globe, PLDT, and Meralco as other examples of triple A companies. He suggested that the team should limit the amounts to be invested in companies like AEV, Filinvest Land, or Megaworld and should focus on the more stable ones like Ayala Corp. and Meralco.

Board Action: APPROVED

B. Request to Authorize the Chancellors to Set Up a Revolving Fund for an Off- Campus Housing Soft Loan Facility

The UP Board of Regents is requested to authorize the Chancellors to set up a revolving fund for an off-campus housing soft loan facility, for the acquisition of a new housing unit, or repair of their existing housing units, to complement the housing loan facility from other agencies such as the Home Development Mutual Fund (Pag-ibig Fund), the Government Service Insurance System (GSIS), or other entities.

The CUs may pattern their off-campus soft loan facility and guidelines with the attached UP Diliman proposal.

Comparative Analysis: 1995 BOR-Approved Loan Facility and the Current Proposal

FEATURES CURENT PROPOSAL 1995 BOR-APPROVED LOAN Maximum loanable amount P100,000.00 P12,500.00 Repayment schedule 6 years 3 years Interest Rate Minimum interest rate of 6% per Interest equivalent to annum GSIS rates Payment method Payroll deduction Payroll deduction Beneficiaries UP Diliman employees; to extend to All UP employees all UP employees if the BOR authorizes the CUs to set up a similar off-campus housing soft loan facility

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Background and justifications

1. The UP BOR approved a similar loan facility in its 1092nd meeting on 29 November 1995. The current proposal is an improvement.

2. UP Diliman endorsed the proposal for an off-campus housing soft loan facility for employees who wish to purchase or improve their housing unit, through a Home Development Mutual Fund (Pag-ibig Fund) Loan.

3. In its meeting on 25 February 2015, the UP System Fiscal Policies and Operations Committee (SFPOC) discussed and endorsed the proposal, after most of the CUs confirmed signing-on to the proposal. Subsequently, the President's Advisory Council (PAC) also endorsed the proposal in its 313rd meeting on 14 July 2015.

4. The facility will be funded with the P3 Million Revolving Funds of the University with a maximum loan amount of P100,000.00 per head.

5. A separate Trust Account solely for the P3M Revolving Fund will be set up—from which loan releases will be drawn and to which payment collections will be deposited.

Board Action: APPROVED

C. Proposed Fee Structure and Other Guidelines in the Engagement of S&T Personnel of the UP National Engineering Center For Consulting Work and Other Services

Rationale:

In general, the proposed policy shall rationalize the equity and uniformity in fees, rates and chargeable expenses to enable NEC to provide adequate support so that existing programs for the development of qualified manpower and research on technological development can be strengthened, improved and expanded.

The proposal, in substance, is comparable to the DBM and DOST Joint Circular No. I, series of 2013 (J.C. No. 1 s. 2013), on June 25, 2013 formulating compensation principles for S&T personnel of DOST "to ensure equity and uniformity in the granting of remuneration and to enforce the rules on the use of government funds while considering the unique and distinct needs of the highly-technical and specialized S&T Personnel and the imperative to sustain the drive for Philippine economic growth through S&T mastery".

Specifically, the proposed policy:

1. Underscores the significance of UP NEC technical expertise in enabling and assisting public and private institutions and persons in S&T;

2. Provides for scaling of expertise and division of roles using relevant parameters;

3. Facilitates fee value determination in relation to expertise, role delineation, work complexity and accountability;

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

4. Distinguishes funding sources and terms of NEC service engagement, and

5. Implements in full Funder / Donor service engagement documents

Board Action: APPROVED

D. Reprogramming of Three Hundred Twenty Three Million Eight Hundred Ninety Five Thousand Two Hundred Eighty Six Pesos Only (P323,895,286.00) representing UP System Administration’s Unexpended Balances of Prior Year’s Obligations, as Certified by the System Budget and Accounting Offices, for the following expense classifications:

Project Titles Personal Maintenance & Capital Outlay TOTAL Services Other (CO)/Equipmen (PS) Operating t Outlay (EO) Expenses (MOOE) OVPAA Fellowships P -0- P15,000,000 P -0- P15,000,000 Balik-PhD 5,000,000 15,000,000 20,198,336 40,198,336 Short-term Training in Foreign Universities -0- 4,500,000 -0- 4,500,000 Visiting Professor -0- 4,500,000 -0- 4,500,000 Program Research Dissemination -0- 2,700,000 -0- 2,700,000 Grant Emerging 5,000,000 40,000,000 35,000,000 80,000,000 Interdisciplinary Research (EIDR) Internet and Bandwidth 6,996,950 170,000,000 -0- 176,996,950 Requirements TOTAL P16,996,950 P251,700,000 P55,198,336 P323,895,286

The above funding requirements are needed to provide a system-wide Internet connectivity, as well as the various projects under the Office of the Vice President for Academic Affairs, primarily for faculty development.

It is understood that any disbursements that will be made against this fund shall be subject to the usual accounting and auditing laws, rules and regulations.

Board Action: APPROVED

E. Reprogramming of UP Los Baños Unexpended Obligations from Personal Services Under the General Fund CY 2007-2012 in the Amount of Fifty Million Pesos (P50,000,000.00), certified as available by the Chief, Budget Office and Chief Accountant of UP Los Baños, to be utilized as follows:

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Maintenance and other Operating Services P35,000,000.00 Financial Assistance Program for Hospitalization Expenses

(FAPHE)

Graduate and Mentoring and Apprenticeship Program (GMAP), faculty grants

Maintenance and operating expenditures for a world class university

Equipment Outlay 15,000,000.00 Procurement of office and laboratory equipment ______

TOTAL P50,000,000.00

It is understood that the disbursements from this fund shall be subject to the usual accounting, budgeting and auditing laws, rules and regulations.

Board Action: APPROVED

F. Reprogramming of Savings from Unexpended Obligations of UP Manila from the General Fund 101 in the Amount of Thirty Five Million Pesos Only (P35,000,000.00) and Programming of Savings from Unexpended Obligations from the Revolving Fund 164 in the Amount of Twenty Five Million Pesos Only (P25,000,000.00), for a total of Sixty Million Pesos Only (60,000,000.00), as Certified Available by the Chief Accountant and the Budget Officer of UP Manila, to be utilized for the following priority needs:

PERSONAL SERVICES: P20,000,000.00 To provide funds for the UP Manila’s Health Benefit Program and authorized employee benefits not covered by the regular appropriation of the colleges / units

CAPITAL OUTLAY: 40,000,000.00

This is intended for the Design and Build of the Biosafety Level 3 Laboratory of the NIH, renovation of the CPDMO building, other priority repairs and renovations and purchase of furniture and equipment for administrative support offices ______

TOTAL P60,000,000.00

It is understood that any disbursements that will be made against this fund shall be subject to the usual accounting, budgeting and auditing laws, rules and regulations.

Board Action: APPROVED

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Maintenance and Other Operating Expenses P17,049,689.53

To fund the Education Support Grant (ESG) and Rice Allowance/Subsidy of UP Visayas faculty and staff as approved by the Board of Regents TOTAL P17,049,689.53

It is understood that the disbursements from this reprogrammed amount shall be subject to the usual accounting and auditing laws, rules and regulations.

Board Action: APPROVED

H. Supply Contract and Purchase Order for UP-PGH PUR-14-09-1474: Complete Set of External Beam Radiotherapy Equipment and Room Renovations

The Supply Contract and the Purchase Order (PO) for the procurement of a Complete Set of External Beam Radiotherapy Equipment and Room Renovations was procured through public bidding by the UP Manila PGH Special Bids and Awards Committee (SBAC) last 15 December 2014 in the amount of P199,900,000.00, the Notice of Award of which was approved by the UP Board of Regents during its 1308th meeting held on 28 May 2015.

Board Action: APPROVED

NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Item Nos. B-H, including sub-items.

ADMINISTRATIVE MATTERS

A. Appointment of Professor Emeritus, Effective Upon Retirement

The System Committee on Professor Emeritus Appointments recommends the following for the position of Professor Emeritus, effective upon retirement:

CU Name Date of Retirement UP Diliman Grace J. Alfonso 13 October 2015 UP Diliman Raul V. Fabella 13 April 2014 UP Diliman Emerlinda R. Roman 31 July 2015 UP Diliman Rosario Torres-Yu 10 October 2014 UP Diliman Nestor O. Vinluan 18 March 2014 UP Los Baños Oscar B. Zamora 29 May 2014

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Highlights of the Discussion

1. Chair Licuanan informed the Board that those persons who were asking her and who were anticipating that the Board would discuss the professors emeriti were not included in the recommendation for appointment as professors emeriti. She inquired about the criteria of professor emeritus because she noticed that there are several disciplines that have an advantage and people who were doing more applied work in certain areas were not likely to be chosen as professor emeritus. There may be a need to review the criteria which change over time or to explain the criteria more broadly so that people would understand.

2. Vice President Concepcion said that UP Diliman Chancellor Tan is already in the process of reviewing the criteria for the four (4) clusters of Diliman.

3. Regent Senator Cayetano supported the idea of a regular review because she noticed that there is a tendency for older institutions to adapt slowly to changes.

4. On Staff Regent Mejia’s query about the proper process of appointment as professor emeritus, Vice President Concepcion said that during the term of President Pascual, the Board approved the revised guidelines on the selection criteria and process of professor emeritus. There are minimum qualifications for nomination as Professor Emeritus that should be met. The nomination will first go to the Cluster Committee, then to the CU Committee, then to the System Committee, then to the Chancellor, then to the President and finally to the Board. The recently-approved guidelines contain both qualitative and quantitative criteria and that the System Committee has the authority and responsibility to review the recommendations of the CU Committee.

5. Regent Encanto thanked Chair Licuanan for bringing up the issue because the matter on professor emeriti causes a lot of demoralization in the University. There are points for evaluating scholarships and publications to be as objective as possible; however, there are professors who have not published a book but were appointed as professor emeriti while there are also some who think they deserved to be appointed but were not. There was also a year when the appointment was based on them being public intellectuals.

6. Since the procedures and rules vary from time to time, Regent Encanto said that it would be good to have an oversight committee that could review all appointments to see where there might have been injustices committed because some professors were not as aggressive about packaging themselves as others and they just do their work or research quietly.

7. Chair Licuanan proposed to have another discussion on professor emeriti with the staff work done by the Office of the Vice President for Academic Affairs. There might be a need to standardize and harmonize the different methods of the different CUs.

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

8. President Pascual said that the UP System has already done the standardization and is now following one system but it would be a good opportunity to objectively review past cases.

9. Regent Albarracin suggested including the matter on professor emeritus in the agenda of the next BOR Special Meeting.

Board Action: APPROVED

B. Request of Dr. Jose C. Gonzales that his Salary be Drawn from the Plantilla Position as PGH Director (Director IV), Effective 01 August to 31 December 2015

Highlights of the Discussion

1. Dr. Jose C. Gonzales is currently serving his second term as the Director of the Philippine General Hospital (PGH), effective 1 January 2013 until 31 December 2015. Since Dr. Gonzales is also occupying a regular faculty item with a higher salary grade than the Director position item, he was given an option to draw his salary from the faculty position when he was appointed as PGH Director. Dr. Gonzales opted to draw his salary as Professor 12 rather than as Director of PGH. However, since he was extended as Professor 12 only until 31 July 2015, the option to draw his salary from his faculty position item will consequently end on 31 July 2015. Hence, the request to draw the salary now from his Director position in PGH.

2. Staff Regent Mejia said that based on Civil Service Commission (CSC) rules, employees mandatorily retires at the age of 65 but Dr. Gonzales is already turning 68 years old.

3. President Pascual said that there is a provision in the CSC rules stating that a person who is serving a fixed term will be allowed to finish the term even if he/she has already exceeded the mandatory retirement age of 65.

4. Vice President for Legal Affairs Hector Danny Uy confirmed the statement by the President. There is a resolution on the CSC website resolving a conflict between an appointment for a fixed term and the mandatory retirement age of 65.

5. Staff Regent Mejia said that CSC does allow an extension of six months to one year beyond the compulsory retirement age of 65. He wanted clarification on whether it is legal for Dr. Gonzales to draw salary from the Director plantilla item of PGH and whether it does not violate any CSC rules.

6. Vice President Uy said that it is legal because he has an appointment as Director of PGH. It is work compensated for his appointment.

7. President Pascual recited to the Board the provisions on the appointment of Dr. Gonzales, to wit:

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

“The Board of Regents, on recommendation of the President of the University, approved the appointment of Dr. Jose C. Gonzales as Director (Salary Grade 28-1), Philippine General Hospital, University of the Philippines Manila, at a salary of P67,684 per month plus representation allowance…xxx…plus transportation allowance…xxx…unless sooner terminated and subject to the pertinent University rules and regulations and the following conditions: a) subject to reversion to permanent faculty position at the College of Medicine upon termination of this appointment; b) with option to draw his salary as faculty member in lieu of his salary for Director to be entitled as honorarium for Director.”

8. Staff Regent Mejia argued that the Director position of Dr. Gonzales is only an additional assignment as a regular faculty of the College of Medicine.

9. Chair Licuanan said that it was stated in the original documents of PGH that the Director of PGH need not be a regular faculty member.

10. Staff Regent Mejia said that since the time PGH was put under the University of the Philippines by then Philippine President Manuel Roxas, the past PGH Directors were all UP regular faculty members on an additional assignment basis.

11. President Pascual said that it does not change the rule. There is a case wherein a regular faculty member who was first serving as Director of the UP System Budget on an additional assignment basis requested to become a full-time regular Director giving up the regular faculty item.

12. Student Regent Pangalangan inquired whether the salary of Dr. Gonzales as Director of PGH until 31 December 2015 would be drawn from his Director plantilla position and whether the PGH Directorship is not an additional assignment given to a regular faculty member.

13. Chair Licuanan clarified that there is a document showing that being a faculty is not a requirement for being a PGH Director. In many other units of the University where being a faculty is a requirement, the practice is that the units would give a faculty appointment to the person assigned to a position.

14. On the extension beyond the mandatory retirement age of 65, Chair Licuanan said that in other state universities and colleges (SUCs), the CSC will respect the term, especially on an incumbent SUC President, even if he/she is beyond the age of 65.

Board Action: APPROVED

C. Proposed College of Law Dormitory Management Policy

Proposal : Mechanics for the Selection of the Law Dormitory Concessionaire

Proponent: Dean Danilo Concepcion, College of Law, UP Diliman

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Recommending approval, pro hac vice, subject to the following conditions:

a. Refinement of the title, objectives and mechanics b. Sample survey of rates in the Katipunan/Diliman area offering similar dormitory facilities and amenities c. Editing and correction of typographical errors d. Alignment with CU-specific policies on business concessions e. Submission of the final version for a complete package of a Law Dormitory management Policy, for confirmation by UP Diliman and of the BOR

The College of Law is introducing innovation in UP’s dormitory management, which would be most useful to guide the updating of similar buildings and facilities in the other Constituent Universities / Units of UP.

Highlights of the Discussion

Student Regent Pangalangan raised the concern of the students regarding the proposed College of Law dormitory management policy. He asked if his office can consult first about the specifics of the College of Law dormitory management policy.

Board Action: DEFERRED

D. Request for Waiver of the Maximum Number of Year of Temporary Appointment for Instructor in Favor of the following:

UP Los Baños

Ms. ALETHEIA G. CANUBAS, Instructor 3, College of Development Communication, effective 01 August 2015 until 31 December 2015 Ms. SHELAH G. RAMIREZ, Instructor 3, College of Engineering and Agro-Industrial Technology, effective 1 August 2015 until 31 December 2015

E. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:

UP Los Baños

Assoc. Prof. PHILLIP A. ALVIOLA, Associate Professor 2, College of Arts and Sciences, effective 1 August 2015 until 31 December 2015 Asst. Prof. ABRIEL S. BULASAG, Assistant Professor 1, U.P. Rural High School, College of Arts and Sciences, effective 1 June 2015 until 31 December 2015 Asst. Prof. THERESE MARIE A. COLLANTES, Assistant Professor 4, College of Veterinary Medicine, effective 1 August 2015 until 31 December 2015 Asst. Prof. MARIA CARMELA T. GARCIA, Assistant Professor 1, College of Arts and Sciences, effective 01 June 2015 until 31 May 2016 Asst. Prof. ARMIDA V. GILLADO, Assistant Professor 1, College of Arts and Sciences, effective 1 June 2015 until 31 May 2016 Asst. Prof. REGINALD NEIL C. RECARIO, Assistant Professor 1, College of Arts and Sciences, effective 01 August 2015 until 31 December 2015

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Assoc. Prof. RANZIVELLE MARIANNE L. ROXAS-VILLANUEVA, Associate Professor 2, College of Arts and Sciences, effective 01 June 2015 until 31 December 2015

UP Manila

Asst. Prof. ERWIN WILLIAM A. LEYVA, Assistant Professor 1, College of Nursing, effective 01 August 2015 until 31 December 2015 Asst. Prof. VIRGILIO L. MALENAB Jr., Assistant Professor 1, College of Dentistry, effective 01 January 2015 until 31 July 2015 Asst. Prof. JOANNA V. TORALBA, Assistant Professor 3, College of Nursing, effective 01 August 2015 until 31 December 2015

UP Visayas

Asst. Prof. CATHERINE B. ANECITA, Assistant Professor 3, College of Arts and Sciences, effective 1 June 2015 until 31 July 2016

UP Open University

Asst. Prof. ROEL P. CANTADA, Assistant Professor 4, Faculty of Education, effective 01 August 2015 until 31 December 2015 Asst. Prof. AURORA V. LACASTE, Assistant Professor 3, Faculty of Education, effective 01 July 2015 until 31 December 2015

UP Cebu

Asst. Prof. MA. ALENA N. MACASIL, Assistant Professor 5, Social Sciences Cluster, effective 01 August 2015 until 31 July 2016

Board Action: APPROVED

F. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

F.1 Transfer to Permanent Status

UP Diliman

Asst. Prof. MICHIKO S. ASERON, Assistant Professor 4, College of Human Kinetics, effective 22 July 2015 Asst. Prof. DINA C. MAGNAYE, Assistant Professor 5, School of Urban and Regional Planning, effective 22 July 2015 Asst. Prof. JOEY D. OCON, Assistant Professor 3, College of Engineering, effective upon report for duty

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Asst. Prof. ARNISSON ANDRE C. ORTEGA, Assistant Professor 5, College of Social Sciences and Philosophy, effective 22 July 2015 Asst. Prof. EMMANUEL LIBERATO V. PAPA, Assistant Professor 5, College of Human Kinetics, effective 22 July 2015 Asst. Prof. RACHELLE U. PENEYRA, Assistant Professor 6, College of Human Kinetics, effective 22 July 2015 Asst. Prof. DENNIS F. QUILALA, Assistant Professor 2, College of Social Sciences and Philosophy, effective 22 July 2015 Asst. Prof. Ma. EILEEN L. RAMIREZ, Assistant Professor 6, College of Arts and Letters, effective 22 July 2015 Asst. Prof. RUEL B. RAMIREZ, Assistant Professor 1, College of Architecture, effective 22 July 2015 Asst. Prof. SANDRA NICOLE C. ROLDAN, Assistant Professor 4, College of Arts and Letters, effective 22 July 2015 Asst. Prof. ANNA MARIE SIBAYAN-SARMIENTO, Assistant Professor 3, College of Arts and Letters, effective upon report for duty Asst. Prof. ARWIN Q. TAN, Assistant Professor 3, College of Music, effective 22 July 2015 Asst. Prof. MARIKIT TARA A. UYCHOCO, Assistant Professor 2, College of Arts and Letters, effective 22 July 2015 Asst. Prof. CHRISTIAN WISDOM M. VALLESER, Assistant Professor 1, College of Human Kinetics, effective 22 July 2015

UP Los Baños

Asst. Prof. ANNABELLE T. ABRERA, Assistant Professor 1, College of Arts and Sciences, effective 22 July 2015 Asst. Prof. MARIA KRISTINA G. ALINSUNURIN, Assistant Professor 1, College of Public Affairs and Development, effective 22 July 2015 Asst. Prof. JEFFERSON A. ARAPOC, Assistant Professor 1, College of Economics and Management, effective 22 July 2015 Asst. Prof. VELLA A. ATIENZA, Assistant Professor 7, College of Public Affairs and Development, effective 22 July 2015 Asst. Prof. GLENN N. BATICADOS, Assistant Professor 1, College of Economics and Management, effective 22 July 2015 Asst. Prof. ELLEN ANN A. DIOLATA, Assistant Professor 1, College of Arts and Sciences, effective 22 July 2015 Asst. Prof. ROWENA A. DORADO, Assistant Professor 1, College of Economics and Management, effective 22 July 2015 Asst. Prof. DIXON T. GEVANA, Assistant Professor 6, College of Forestry and Natural Resources, effective 22 July 2015 Asst. Prof. CHRISTIA A. GUEVARA, Assistant Professor 3, College of Arts and Sciences, effective 22 July 2015 Asst. Prof. MA. CHARISMA T. MALENAB, Assistant Professor 2, College of Human Ecology, effective 22 July 2015 Prof. FLORENCIA G. PALIS, Professor 2, College of Arts and Sciences, effective 22 July 2015

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

UP Manila

Asst. Prof. CARL ABELARDO T. ANTONIO, Assistant Professor 4, College of Public Health, effective 22 July 2015 Asst. Prof. MISHIMA Z. MICIANO, Assistant Professor 3, College of Arts and Sciences, effective 22 July 2015

F.2 Renewal of Appointment

UP Diliman

Prof. ELMER S. ESTACIO, Professor 1, College of Science, effective 01 August 2015 until 31 July 2016 Assoc. Prof. ALFRED F. PAWLIK, Associate Professor 2, Archaeological Studies Program, effective 01 August 2015 until 31 July 2016

F.3 Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Assoc. Prof. DIGNA B. APILADO, Associate Professor 7, College of Social Sciences and Philosophy, 14 November 2014 until 31 December 2014 Prof. MA. LUISA T. CAMAGAY, Professor 12, College of Social Sciences and Philosophy, effective 28 May 2015 until 31 July 2015 Prof. Ma. OLIVA Z. DOMINGO, Professor 7, National College of Public Administration and Governance, effective 04 June 2015 until 31 July 2015 Prof. VIVECA V. HERNANDEZ, Professor 4, College of Social Sciences and Philosophy, effective 28 April 2015 until 31 July 2015 Prof. TOLENTINO B. MOYA, Professor 1, College of Science, effective 01 August 2015 until 31 December 2015 Assoc. Prof. ARMANDO C. OCHANGCO, Associate Professor 4, College of Social Sciences and Philosophy, effective 31 March 2015 until 31 July 2015

UP Los Baños

Assoc. Prof. NORMA N. FAJARDO, Associate Professor 5, College of Arts and Sciences, effective 07 June 2015 until 31 July 2015

UP Manila

Dr. JOSE C. GONZALES, Clinical Professor of Surgery, College of Medicine and Attending Surgeon, Philippine General Hospital (PGH), effective 1 August 2015 until 31 July 2016

Board Action: APPROVED

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Highlights of the Discussion

ON THE APPOINMENT OF DR. JOSE C. GONZALES AS CLINICAL PROFESSOR AT THE COLLGE OF MEDICINE AND ATTENDING SURGEON AT THE PHILIPPINE GENERAL HOSPITAL

1. Staff Regent Mejia informed the Board of the apprehension of the PGH personnel about the recommendation for Dr. Jose Gonzales as Clinical Professor of the College of Medicine, effective 1 August 2015 until 31 July 2016. Since the recommendation as clinical professor came out after the Board made a decision that Dr. Gonzales will not have another extension as a regular faculty member, the PGH personnel worry that the new appointment of Dr. Gonzales may be used as basis to recommend him for extension as PGH Director until 2016.

2. President Pascual clarified that the appointment of Dr. Gonzales as Clinical Professor has nothing to do with him being a PGH Director. Dr. Gonzales is recommended for appointment as Clinical Professor of the College of Medicine because the College needs his expertise both as a doctor and as a professor.

3. On the issue of Dr. Gonzales’ extension as PGH Director, President Pascual said that there is a policy in the University that Deans, Directors, and Chancellors shall serve only for two (2) terms.

4. Staff Regent Mejia suggested that a search committee for the next PGH Director be created as soon as possible. Faculty Regent Padilla said that the UP Manila Chancellor intends to come up with the search committee at the end of August 2015.

5. Student Regent Pangalangan inquired whether the appointment of Dr. Gonzales as Clinical Professor at the College of Medicine is allowed by law given that he is already beyond the mandatory retirement age of 65 and if the new position is renewable by law.

6. President Pascual explained that a clinical professor is a non-regular faculty position, much like a professorial lecturer.

7. On Regent Senator Cayetano’s query on whether the appointment is done for the purpose of allowing Dr. Gonzales to access his salary as PGH Director, President Pascual said that this was not the case because Dr. Gonzales has a Director item position to draw salary from.

8. For the record, Student Regent Pangalangan said that the Office of the Student Regent rejects the appointment of Dr. Gonzales as Clinical Professor.

9. For the information of the new Sectoral Regents, Secretary De Las Llagas said that there was a resolution made by the Board at its 1307th meeting on 29 April 2015 stating that the responsibility to create a search committee for the next PGH Director is with the UP Manila Chancellor.

NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from Item Nos. D, E, F.1-F.3, including sub-items, except on the appointment of Dr. Jose Gonzales (sub-item under F.3). 33 | Page

1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

MATTERS SUBMITTED FOR CONFIRMATION

BY THE BOARD

The Board CONFIRMED the following:

ACADEMIC MATTERS

The President endorsed for approval of the Board ad referendum the herein appeal of the following 27 students of the College of Arts and Communication of UP Baguio to graduate as of the end of the 2nd semester of AY 2014-2015 with waiver of their deficiencies of one of the two of the prescribed GE courses:

Group I: BA Communication (lacks one GE course: English 1 or Comm 1 / Kom 1)

1. Adriano, Janica Gem A. 12. Manogan, Mylene M. 2. Amboy, Eliza T. 13. Rabang, Marianne Q. 3. Aquino, Kriselle Marie C. 14. Ralbovsky, Maria Cristina Cassandra N. 4. Aquino, Nicole C. 15. Sta. Romana, Annabelle C. 5. Arce, Iris Megan Dawn A. 16. Tabilin, Jessica V. 6. Cabote, Glen Darrel D. 17. Tamba, Hiela Grace T. 7. Cruz, Berna Thea S. 18. Tolentino, Allyza S. 8. De Guzman, Brendalyn G. 19. Velasco, Aprilyn V. 9. Logico, Zinna Grace R. 20. Yacap, JV Mark Albert C. 10. Lopez, Angelica P. 21. Ybanez, Crisvelle R. 11. Mamauag, Alyana Grace M.

Group II: Bachelor of Fine Arts (lacks one GE course: Comm 1 / Kom 1)

1. Zabala, Ruth Desiree V.

Group III.A: BA Language and Literature (lacks two GE courses: Comm 1 / Kom 1 and Hist 1)

1. Baello, Cecille N. 2. Bation, Patricia Lyn M.

Group III.B: BA Language and Literature (lacks one GE course: Hist 1)

1. Cabrera, Pnjette Victoria P. 2. Piluden, Lioba Asia E. 3. Retiza, Jireh Mae D.

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Background

 The University shifted from a fully free-choice Revised General Education Program (hereinafter referred to as "old checklist" for purposes of this referendum) to a semi- free choice, or partially prescribed, or "hybrid" GE Program (hereinafter referred to as "new checklist") in April 2011.

 Due to misadvising and a series of administrative lapses in the implementation of the new GE curriculum in the College of Arts and Communication of UP Baguio, a number of students were given the old checklist which served as their guide on what courses to enroll in during their 4-year programs.

 As a result of the above lapses, these 27 students have recently been assessed to be lacking in one or two of the prescribed GE courses in the new GE curriculum.

 The College of Arts and Communication submitted an appeal to the UP Baguio University Council, to grant waiver of these required courses, but the University Council on its meeting on 11 June 2015 disapproved the same with a vote of 22 in favor, 27 against, and 8 abstain.

 The 27 students appealed to the UP President on 15 June 2015. The same was endorsed by the Chairperson of the Department of Communication, the Chairperson of the Department of Language, Literature and the Arts, the College Secretary, the Dean and the Chancellor on the same date.

Recommendation

The Vice President for Academic Affairs, endorsed the subject appeal based on the following:

 The students cannot be faulted for their deficiencies nor penalized with delayed graduation and additional enrolment expenses, as said deficiencies were a result of the mistakes and lapses committed by the College. The admission of such mistakes and lapses by the concerned college officials and faculty advisers were reflected in various letters submitted to the Office of the UP President in response to the UP President's Memorandum dated 19 June 2015 seeking further clarification on the circumstances surrounding the students' appeal.

 The UP Baguio University Registrar has certified in a letter to the UP President dated 22 June 2015, and endorsed by the UP Baguio Chancellor, that the 27 students have completed all the requirements for their respective degrees, including the required number of GE courses under the old checklist.

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

B. Confirmation of the Approval by the Board of Regents (through a Referendum conducted on 19-24 June 2015) of the Proposed Revisions on SY 2015, Application Requirements for Taking the UPCAT

Proposed revisions:

1) From the current eligibility requirement of:

Final grades for the first three years of HS of the 4-year secondary curriculum in high schools with DepEd recognition/permit to operate,

To: Final grades for the three high school years preceding the year of graduation (e g 2016), in high schools with DepEd recognition/permit to operate the curriculum during the transition period from the old Basic Education Curriculum to the new Enhanced Basic Education (K-12) Curriculum;

Rationale: The current policy is no longer appropriate due to the implementation of the K-12 curriculum. The policy is premised on the argument that the more recent grades more accurately measure current competencies that impact on probability of success in college/university.

2) An exemption is recommended for the rule above, specifically for students who have been accelerated due to merit and therefore lack the minimum requirement of 3 years of HS grades.

The recommendation states that:

Students who have been accelerated due to meritorious academic performance and as a consequence do not have the required three years of high school grades, may be allowed to take the UPCAT as long as they have a minimum of 2 years of grades for the computation of the High School Weighted Avg. The same equations would apply in the computation of their admission ratings.

Rationale: It is not logical to prevent students who are high performing in high school, from taking the UPCAT.

3) From the current policy stating that:

Graduates of accredited home schools abroad may be allowed to take the UPCAT and may also be admitted under automatic admission...

To: Graduates of accredited high schools abroad and accredited home schools abroad may be allowed to take the UPCAT Or may also be admitted under automatic admission. Furthermore, if the student takes the UPCAT but does not qualify, he/she can no longer be admitted under automatic admission. The student may still appeal as a non-qualifier to campuses as long as his/her UPCAT admission grade is within the cut-off of the campus and the campus still has available slots.

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Rationale: Some students take the UPCAT just to see if they will pass. If graduates from HS abroad or home schools abroad take the UPCAT option but do not qualify through the UPCAT, then they should be deemed not qualified for admission, in the same way that other non-qualifying applicants from local schools are considered.

C. Confirmation of the Collective Negotiations Agreement (CNA) with All UP Academic Employees Union (AUPAEU), effective 6 July 2015 to 5 July 2020

Justification: CNA Article XX, Section 1

EFFECTIVITY UPON SIGNING AND RATIFICATION. The agreement shall become effective immediately after its signing and ratification by a majority of the academic rank-and-file employees in the Collective Negotiating Unit and upon confirmation by the Board of Regents. This agreement shall remain in force and effect for a period of five (5) years.

D.1 UP Diliman (Approved by the University Council of UP Diliman in its 135th meeting held on 24 June 2015. The President approved the graduation on 26 June 2015.)

D.2 UP Los Baños (Approved by the University Council of UP Los Baños in its meeting held on 26 June 2015. The Officer-in-Charge of the University approved the graduation on 3 July 2015.)

D.3 UP Manila (Approved by the University Council of UP Manila in its 96th Regular meeting held on 15 June 2015. The President approved the graduation on 24 June 2015.)

D.3.1 Additional Candidates for Graduation of Students in UP Manila approved by the University Council of UP Manila through a referendum held on 19-24 June 2015. The President approved the graduation on 25 June 2015 of the following:

1) Del Castillo, Harold Brian S. B.S. Computer Science 2) Dela Merced, Phoenicia Achaia S. B.A. Political Science 3) Malabanan, Vennedy F. B.S. Computer Science

D.4 UP Visayas (Approved by the University Council of UP Visayas in its 107th meeting held on 16 June 2015. The President approved the graduation on 24 June 2015.)

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

D.5 UP Mindanao (Approved by the University Council of UP Mindanao in its 41st meeting held on 19 June 2015. The President approved the graduation on 23 June 2015.)

D.6 UP Baguio (Approved by the UP Baguio University Council meeting held on 11 June 2015. The President approved the graduation on 18 June 2015.)

D.7 UP Cebu (Approved by the College Council of UP Cebu in its 13th regular meeting held on 16 June 2015. The President approved the graduation on 22 June 2015.)

E. Research Funding Agreements (RFAs) of the Approved Philippine-California Advanced Research Institutes (PCARI)

Signed and notarized Research Funding Agreements (RFAs) on the following collaborative projects:

a) HID 13: "Resilient Sensory Swarms for Smart Energy and Environmental Monitoring_RESE2NSE" b) HID 31: "The Village Base Station" c) HID 54: "Resilient Cyber Physical Societal Scale Systems" d) IHITM 63: "High Throughput Screening of Philippine Terrestrial and Marine Organisms for Antimalarial Properties and Identification of Novel Drug Targets" e) IHITM 109: "Philippine UC Collaboratory for Device Innovation" f) IHITM 131: "Accessible Detection of Dengue Using BioMems and MIP Materials" g) "A Proposal for the Expansion of the Shared Genomics Core Facility in the Philippines"

Notices to Proceed have been issued on 10 February 2015 and funds have been released to all these projects for their timely execution.

F. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

UNIT TITLE PROJECT / AMOUNT / DURATION UP 1 Memorandum of Agreement between Project: EMERGE (Educated System the University of the Philippines and Marginalized Entrepreneurs Resource the Management Association of the GEneration) Program Philippines (MAP) Amount: 30 Million EMERGE Fund from MAP

Implementing Unit: ISSI, UP Diliman

Duration: Shall take effect upon signing of the parties and shall remain in force for a period of five (5) years

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UP 2 Memorandum of Understanding Project: Cooperation in the following System between the University of the activities: Philippines and the Provincial Government of Pangasinan (LGU- Duration: Shall take effect on the date of Pangasinan) signing of both parties and shall remain in effect until 5 August 2020 UP 3 Memorandum of Understanding Project: Academic Cooperation on the System between the University of the following: Philippines and the University of the East (UE) 1. Exchange of faculty members; 2. Joint research activities; 3. Participation in lecture, seminars and academic meetings; 4. Exchange of institutional periodicals, academic materials, cultural, artistic and other information; and 5. Special short-term academic programs

Duration: Three (3) years UP 4 Memorandum of Agreement between Project: UP Program for Environmental System the University of the Philippines and Governance the Department of Environment and Natural Resources (DENR) Amount: P10,000,000.00 from DENR

Implementing unit: Center for Integrative and Development Studies (CIDS)

Duration: The MOA will enter into force on the date of signatures of authorized representatives are affixed and shall remain valid until 31 December 2015 UP 5 Memorandum of Understanding Project: Academic cooperation System between the University of the Philippines and Partido State Duration: Shall take effect on the date of University (PSU) signing of the agreement and shall remain in effect until 2020 UP 6 Memorandum on Academic Project: Academic cooperation on the System Cooperation between the University of following activities: the Philippines and the Federal State a) Exchange of faculty, researchers and Autonomous Educational Institution of other research and administrative Higher Professional Education “Far staff; Eastern Federal University” (FEFU) b) Exchange of students; c) Conduct of collaborative research projects; d) Conduct of lecture and symposia; e) Exchange of academic information and materials; and f) Promotion of other academic cooperation as mutually agreed

Duration: Five (5) years

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

UP 7 Deed of Absolute Sale between the Subject Property: Lot No. 1 with a Total System University of the Philippines Land Area of 7.0050 Hectares located (VENDEE) and the following: in Barangay Bugtong Lumangan, (collectively referred to as Vendors) Miagao, Iloilo

a) Isabel F. Famindalan Total Amount: P1,281,832,.33 b) Efren F. Famindalan c) Editha F. Famindalan d) Ma. Edna F. Victoriano e) Rosabella J. Famindalan f) Eric Dave J. Famindalan g) Larry J. Famindalan h) Floyd J. Famindalan i) Jade Marie J. Famindalan j) Gerardo F. Famindalan

N.B.:  The Deed of Absolute Sale was approved by the Board of Regents at its 1308th meeting on 28 May 2015.

 Said Deed of Absolute Sale was fully executed by the Parties and notarized on 3 and 9 July 2015. 1 Material Transfer Agreement between Project: Market Testing of Material the University of the Philippines Diliman and Inter-Lab Products Duration: Shall come into force on the (RECIPIENT) Effective Date and shall continue for a period of one (1) year 2 Memorandum of Understanding Project: Collaboration towards providing among the University of the 3D learning experience and training to Philippines Diliman, Dassault the University using Dassault Systemes K.K., and the MDC Group, Systemes technologies and enhancing Inc. the University’s curriculum with 3D technologies UP Diliman Implementing Unit: College of Engineering

Duration: Shall come into force as of the Effective Date and remain valid for three (3) years 3 Memorandum of Understanding Project: Testing of the UNESCO’s between the University of the Bioethics Core Curriculum Philippines Diliman and the United Nations Educational Scientific and Implementing Unit: College of Cultural Organization (UNESCO) Education

Duration: Shall take effect from the date of its signing, and shall be in force for a term of three (3) years

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

4 Memorandum of Understanding Project: Science Internship Program between the University of the (SIP) Philippines Diliman and the Philippine Science High School System (PSHSS) Implementing unit: National Institute of Physics (NIP), UP Diliman UP Diliman Legal Office (UP DLO) noted that for the next succeeding Duration: Beginning 17 June and ending internship programs, “there may be a 8 July 2015 need to require the PSHS to pay certain reasonable compensation/ administrative overhead cost in favor of the University”.

5 Memorandum ng Kasunduan sa Project: Dula sa Salita, Salita sa Dula:

pagitan ng Unibersidad ng Pilipinas Bokabularyo ng mga Salita mula sa

Diliman at ni Dr. Glecy C. Atienza Praktika ng Pagsasadula

(Grantee)

Implementing unit: Sentro ng Wikang

Filipino (SWF)

Amount: P110,000.00

Duration: Mula sa araw ng 1 Abril 2015 UP hanggang 1 Abril 2016 Diliman 6 Memorandum ng Kasunduan sa Project: Unang Edisyon ng manuskritong

pagitan ng Unibersidad ng Pilipinas pinamagatang “Sining at Lipunan” Diliman at Cecilia S. Dela Paz at Patrick D. Flores (Mga Awtor) Implementing unit: Sentro ng Wikang Filipino (SWF) 7 Amended/Supplemental Agreement (to Project: Policy Analysis Supportive to the PCC and UP Agreement) between Carabao-Based Enterprise the University of the Philippines Development, with four research sub- Diliman and the Philippine Carabao projects Center (PCC) Implementing unit: UPD Extension 1) Article III, par. 5, lines 2 and 3, from Program in Pampanga (UPDEPP) the phrase "Land Bank or DBP accounts" shall be amended to read: Amount: P6,000,000.00 from PCC "Development Bank of the Philippines (DBP) Trust Account Duration: November 2014 until April Number 9634900-499-416", and 2) The first paragraph of Article IV 2016 shall read, with the insertion of a new provision, as follows:

"Nature of Grant - All involvement of all faculty and researchers in this project shall be in the nature of academic grant."

3) The Line-Item-Budget in the total amount of P6,000,000.00 shall be attached to the Principal Agreement as Attachment "B”, and

4) All other communications and documents between UPD-EPP and PCC shall form an integral part of the

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Amended/ Supplemental Agreement marked as Annex "A". 8 Memorandum of Agreement between Project: Revalidation of all Studies the University of the Philippines Pertaining to Balog-Balog Diliman and the National Irrigation Multipurpose Project Phase II (BBMP Administration, Balog-Balog II) and the Proposal from the Private Multipurpose Project Phase II (NIA- Sector BBMP II) Implementing unit: National Engineering Center (NEC)

Amount: P2,367,778.00 (NIA-BBMP II shall pay UP for the services UP rendered) Diliman Duration: Shall take effect upon signing of the Parties and shall continue to be in full force and effect until the completion of the project 9 Memorandum of Agreement between Project: Unified Design Excellence the University of the Philippines Program (Professional Engineering Diliman and the Department of and Architectural Services for the Foreign Affairs (DFA) Foreign Service Buildings Design Excellence Program of the DFA)

Implementing unit: UP National Engineering Center (UPNEC)

Amount: P10,000,000.00 (from DFA)

Duration: Shall take effect upon signing and UPNEC’s receipt of the mobilization fee and shall remain in full force and effect for Fifteen (15) months 10 Memorandum of Agreement between Project: On the Job Training (OJT) the University of the Philippines Diliman and Kalayaan College, Inc. Implementing unit: Balay Internasyonal, UP Diliman

Duration: April 2015 to March 2016 11 Memorandum of Agreement between Project: Academic Cooperation on the UP Diliman and Soka University following: (Japan) a. Exchange of faculty, researchers and other research and administrative staff; b. Exchange of students; c. Collaborative research projects; d. Lectures and symposia; e. Exchange of academic information and materials f. Other forms of academic cooperation

Implementing unit: International Linkages, OVCAA

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Duration: Valid for a period of five (5) years from the date of signing by the representatives of both Universities 12 Amended Memorandum of Agreement Project: Phase 2 of Alternative Fuels, between the University of the Energy Technology and Efficiency of Philippines Diliman and the the Program “Alternative Fuels Department of Energy (DOE) Program for Transport and Other Purposes” The Parties hereby agree to amend paragraph 4.0 and 8.0 of the Implementing unit: National Engineering Memorandum of Agreement dated 27 Center, UP Diliman December 2013 to hereafter read as follows:

“4.0 PROJECT COST AND FUNDING 4.1 xxx 4.2 The program shall compensate the consultants and project staff based on the Rate Schedule indicated in Annex A;

4.3 Expenditures and activities shall UP likewise be based on the Work and Diliman Financial Plan (Annex B) and the Line Item Budget (LIB) (Annex C), inclusive of all taxes and ten percent (10%) administrative overhead cost for the UNIVERSITY, and made an integral part hereof; and

4.4 All fund disbursement shall be subject to all government auditing accounting procedures and guidelines, provisions of the General Appropriations Act (GAA), and other relevant issuances of the Department of Budget and Management (DBM).”

“8.0 EFFECTIVITY and TERMINATION

The Agreement shall be effective for ONE YEAR and shall remain in full force and effect unless sooner revoked or terminated by any PARTY thirty (30) days after receipt by the other PARTY of the written notice or revocation or termination.” 13 Agreement of Cooperation between the Project: Exchange Programs University of the Philippines Diliman and St. Norbert College (SNC) (Fifth Implementing unit: Institute of Renewal) Environmental Science and Meteorology (IESM), UP Diliman

Duration Five (5) years, effective upon signing of both parties

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

14 Project Contract between the Project: Regional Conference Program University of the Philippines Diliman (AUN/SEED-Net Project No. UP and Japan International Cooperation RC1501) Agency (JICA) Project Office for ASEAN University Network / Implementing unit: College of Southeast Asia Engineering Education Engineering, UP Diliman Development Network (AUN/SEED- Net) Amount: USD 14,000.00

Conference Period: 16-17 November 2015 15 Amendment of Contract between the Project: Collaborative Research Program University of the Philippines Diliman for Alumni Members at UP Diliman and Japan International Cooperation (AUN/SEED-Net Project No. UP Agency (JICA) Project Office for CRA 1501) ASEAN University Network / Southeast Asia Engineering Education Amount: USD 6,330 Development Network (AUN/SEED- Net) Implementing unit: College of Engineering, UP Diliman 1. The Annex II of the Original Contract shall be amended as follows:

UP ANNEX II Diliman Actual remittance with regard to Project No. UP CRA 1501

To make adjustment to settle the budget by February 2016, JICA Project for AUN/SEED-Net will divide the disbursements into 2 parts as described below:

Approved budget shall be divided into 2 disbursements. The 1st disbursements includes budget for 80% of the total budget. The rest of the budget (20%) shall be paid in February 2016 after the submission of balance of information.

Disbursement Amount Period (USD) 1st (80% of the 5,064 May 2015 total budget) 2nd (20% of the 1,266 February Total budget) 2015 Total 6,330

This contract should be signed with regard to expenditure to be executed until March 15th, 2016. In addition, all financial reports for the amount of USD 6,330 should be sent in by March 2015th, 2016.

2. All other articles of the Original Contract shall remain unchanged

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16 Agreement of Training Among the Project: Training on Water Treatment University of the Philippines Diliman, and Processes and Plants Mr. Christian R. Orozco (GRANTEE), and the Department of Science and Duration: 6-26 June 2015 Technology – Philippine Council for Industry, Energy, and Emerging Implementing unit: College of Technology Research and Engineering, UP Diliman Development (DOST-PCIEERD) 17 Memorandum of Agreement between Project: Black Sand Mineral the University of the Philippines Characterization Diliman and the Philippine Council for Industry, Energy and Emerging Amount: P5,000,000.00 from PCIEERD Technology Research Development (PCIEERD) Implementing unit: National Institute of Geological Sciences (NIGS), UP Diliman

Duration: Shall take effect upon signing of the parties 18 Memorandum of Agreement between Project: Academic cooperation the University of the Philippines Diliman and Loei Rajabhat University Duration: Valid for a period of Three (3) (LRU) years upon the date of signing by the representatives of both Universities UP Diliman Implementing unit: College of Social Sciences and Philosophy (CSSP), UP Diliman 19 Project Contract between the Project: Collaborative Research Program University of the Philippines Diliman for Alumni Members at UP Diliman and Japan International Cooperation (AUN/SEED-Net Project No. UP Agency Project Office for ASEAN CRA1501) University Network / Southeast Asia Engineering Education Development Amount: USD 6,330 Network (AUN/SEED-Net) Implementing unit: College of Engineering, UP Diliman

Duration: Shall take effect upon signing of the MOA and shall remain in force for a period of twelve (12) months 20 Memorandum of Agreement between Project: Spatio-temporal controls on gold the University of the Philippines mineralization in Masara, Compostela Diliman and the Apex Mining Valley, Mindanao Corporation, Inc. (AMCI) Implementing unit: National Institute of Geological Sciences (NIGS), UP Diliman

Duration: Shall take effect upon signing of the MOA and shall remain in full force for a period of twelve (12) months

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

1 Memorandum of Understanding Project: Cooperation in the following between the University of the areas: Philippines Open University and Mandukit Anluagi Sta. Ursula 1. Joint research and training activities related to wood culture; 2. Resource and information sharing 2 Memorandum of Understanding Project: Cooperation in the following between the University of the areas: Philippines Open University and the Paete Artists Guild (PAG) 1. Joint research and training activities related to wood culture; UP Open 2. Resource and information sharing. University 3 Memorandum of Agreement among Project: E-Learning Course on Solid the University of the Philippines Open Waste Management for Local University, Department of Government Units Environment and Natural Resources (DENR), and the Environmental Amount: One Million Three Hundred Management Bureau (EMB) Eleven Thousand Pesos (P3,311,000.00) from DENR and EMB

Duration: Shall be effective upon the date of signing by the authorized signatories of the Parties

NOTE: The Board gave an omnibus confirmation for Items A-F, including all its sub-sections and sub-items.

MATTERS SUBMITTED FOR INFORMATION

OF THE BOARD

The Board NOTED the following:

A. Election of Hon. RAMON M. MARONILLA as President of the UP Alumni Association vice Ponciano E. Rivera, Jr. for the Term 2015-2018

The duly-elected officers and members of the UPAA Board of Directors for the term 2015-2018, are as follows:

President: Ramon M. Maronilla 1st Vice-President: Oscar P. Palabyab 2nd Vice-President: Reynaldo C. Laserna 3rd Vice-President: Teodoro J. Herbosa Secretary: Pacita C. Gavino Asst. Secretary: Remedios Lapidez-Fernandez

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

Treasurer: Nazario S. Racoma Asst. Treasurer: Amroussi T. Rasul Auditor: Romeo D.C. Nones PRO: Neil Andrew N. Nocon Legal Counsel: Bienvenido I. Somera, Jr.

Members: Yolanda Bello-Pajaro Louis C. Biraogo Feliciano G. Calora, Jr. Andrew Byron V. Co Pedro L. Dela Cruz, Jr. Leticia De Ocampo-Elegado Hermenegildo C. Dumlao Ligaya Lualhati-Tankeh Fernando V. Maldeva Emmanuel T. Mangosing Pastor Marcelo M. Reyes, Jr. Victor B. Valdepeñas

B. Selection of Mr. Miguel Enrico A. Pangalangan as the New Student Regent vice Mr. Neill John G. Macuha for Academic Year 2015-2016

The Office of the Student Regent (OSR) gladly endorses Mr. Miguel Enrico A. Pangalangan, a former Councilor of the UP Diliman Council, to be the next Student Regent. Mr. Pangalangan was unanimously selected by the student councils present and voting in the General Assembly of Student Councils (GASC) held last 20-21 June 2015 at the College of Fisheries and Ocean Sciences AV Hall, University of the Philippines Visayas, Miag-ao, Iloilo.

In addition, in accordance with the Codified Rules for the Student Regent Selection, the OSR also endorses Mr. Raoul A. Manuel of UP Visayas, and Mr. John Carlo C. Lorenzo of UP Manila to be the second and third nominees, respectively.

C. Selection of Mr. Alexis M. Mejia as the New Staff Regent vice Ms. Anna Razel L. Ramirez, for a Term of Two Years, Effective July 2015

The System-level election for Staff Regent Selection was held on 20 April 2015. Mr. Mejia garnered 1,786 votes against Dr. Danilo Mendoza who garnered 1,447 votes. Mr. Mejia will serve a two-year term starting July 2015.

D. Delegated Authority to the President, subject to INFORMATION of the Board

D.1 Proposed Academic Calendars of UP Diliman Programs and Units for Academic Year 2015-2016

1) MBA/MS Finance Program of the Cesar E.A. Virata School of Business 2) Professional Masters in Tropical Marine Ecosystems Management

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The proposed academic calendars of UPD programs and units for AY 2015-2016 was endorsed by the UP Diliman Executive Committee at its 231st meeting held on 18 May 2015. The President approved the academic calendars on 9 June 2015.

D.2 Contracts of Lease between the University of the Philippines and various tenants of the UP Alumni Center:

Item Lessee Leased Rental Effectivity and No. Premises Rate Termination 1 Phi Kappa Phi, UP Room 101- P8,000.00 per One (1) month Chapter (represented Fonacier Hall, month from 1 January by its President, Dr. UP Alumni 2015 to 31 Aura Castillo-Matias Center January 2015 2 Dr. Corazon F. Room 110 P7,700.00 per One (1) month Gatchalian Fonacier Hall, month from 1 January Alumni Center 2015 to 31 January 2015 3 Mr. Dominador A. Room 118 P4,840.00 per One (1) month Clemente, Jr. Fonacier Hall, month from 1 January Alumni Center 2015 to 31 January 2015 4 Atty. Romeo C. Room 122 P8,785.00 per One (1) month Cruz Fonacier Hall, month from 1 January Alumni Center 2015 to 31 January 2015 5 Dr. Ma. Luisa T. Room 128 P4,840.00 per One (1) month Camagay Fonacier Hall, month from 1 January Alumni Center 2015 to 31 January 2015 6 WomanHealth Room 130 P4,840.00 per One (1) month Philippines, Inc. Fonacier Hall, month from 1 January (represented by its Alumni Center 2015 to 31 National January 2015 Coordinator, Mrs. Ana Maria R. Nemenzo 7 Mr. Rufino L. Room 138 P4,840.00 per One (1) month Vallente Fonacier Hall, month from 1 January Alumni Center 2015 to 31 January 2015 8 Social Watch Room 140 P7,986.00 per One (1) month Philippines Fonacier Hall, month from 1 January Foundation, Inc. Alumni Center 2015 to 31 (represented by its January 2015 President, Leonor M. Briones)

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9 Harnessing Self- Room 142 P4,840.00 per One (1) month Reliant Initiatives Fonacier Hall, month from 1 January and Knowledge, Inc. Alumni Center 2015 to 31 (HASIK) January 2015 (represented by its Treasurer and Board Member, Ms. Dale Agnes C. Palami) 10 Dr. Manuel F. Room 146 P4,840.00 per One (1) month Bonifacio Fonacier Hall, month from 1 January Alumni Center 2015 to 31 January 2015 11 UP Foundation, Inc. Room 102- P2,500.00 per One (1) month (represented by its Fonacier Hall, month from 1 January Executive Director, UP Alumni 2015 to 31 Prof. Gerardo B. Center January 2015 Agulto, Jr.) 12 UP Foundation, Inc. Room 144 P4,000.00 per One (1) month (represented by its Fonacier Hall, month from 1 January Executive Director, Alumni Center 2015 to 31 Prof. Gerardo B. January 2015 Agulto, Jr.)

D.3 Contracts/Agreements

(Delegated Authority to the President, subject to information of the Board [cost not exceeding P75 Million Pesos, 1286th BOR Meeting, 28 February 2013])

CU Title of Parties to the Contract/s PROJECT / AMOUNT / DURATION 1 Construction Agreement between the Project: Proposed Re-roofing University of the Philippines Diliman and Miscellaneous and Engr. Emerson Y. Maulit doing Works of Kalayaan business under the name and style of Residence Hall Reygem Builders Amount: P2,532,073.29

UP Duration: One hundred Diliman twenty (120) Calendar days 2 Construction Agreement between the Project: Proposed Renovation University of the Philippines Diliman of the UPIS 7-12 Canteen and Paul G. Marquez doing business under the name and style of PGM Amount: P1,453,166.62 Construction and Plumbing Services Duration: Ninety (90) Calendar days

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

3 Construction Agreement between the Project: Proposed Retaining University of the Philippines Diliman Wall for Kamia Parking and Mr. Modesto Villegas, doing Area business under the name and style of M.P. Villegas Construction Amount: P277,072.60

Duration: Forty five (45) calendar days 4 Construction Agreement between the Project: Proposed Road University of the Philippines Diliman Gates, Pook Palaris, UP and Ravilo-Gonzales Group Diliman Construction Corporation Amount: P129,473.44

Duration: Thirty (30) calendar days 5 Deed of Donation between the Project: Establishment of University of the Philippines (Donee) Atty. Raul C. Villanueva through the UP Engineering Research Professorial Chair in and Development Foundation, Inc. Engineering at the College UP (UPERDFI) and Atty. Raul C. of Engineering, UP Diliman Diliman Villanueva (Donor) Amount: P120,000.00/year

Duration: Academic Year 2015-2016 and committed to donate same amount every year for five years 6 Deed of Donation between the Project: Establishment of University of the Philippines (Donee) Oscar M. Lopez through the UP Engineering Research Professorial Chair in and Development Foundation, Inc. Environmental Engineering (UPERDFI) and Pilipinas Shell at the College of Petroleum Corporation represented by Engineering, UP Diliman Edgar O. Chua (Donor) Amount: Endowment fund of P3,000,000.00 7 Deed of Donation between the Project: Establishment of Jose University of the Philippines (Donee) Aliling Professorial Chair in through the UP Engineering Research Construction Management and Development Foundation, Inc. at the College of (UPERDFI) and Jose Aliling Engineering, UP Diliman Construction Management, Inc. (Donor) Amount: P120,000.00/year

Duration: Academic Year 2015-2016 and committed to donate same amount every year for five years

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

1 Contract for Security Services between Project: Security Service the University of the Philippines Manila and VISION Security Services, Inc. Amount: P13,375.15 per month per 8-hour duty

Duration: 1 April 2015 until 31 March 2016 2 Deed of Donation and Acceptance Project: Establishment of the UP between the University of the Philippines Howard and Conchita Manila Manila and Howard Redmon and Redmon Professorial Chair Conchita Redmon in Reproductive Health Services at the College of Medicine, UP Manila

Amount: USD 30,600

Duration: Three (3) years UP Open 1 General Construction Agreement Project: Supply of materials University between the University of the Philippines and labor for the Open University and Silver Gray rehabilitation of asphalt Enterprises driveway, UPOU Campus

Amount: P350,901.60

Duration: Seventy-five (75) calendar days

Highlights of the Discussion

ON THE PROPOSED CONSTRUCTION OF ROAD GATES AT POOK PALARIS

1. Staff Regent Mejia informed the Board of the letter by the All UP Workers Union against the proposed construction of road gates between Pook Palaris and Area 1, both located inside the UP Diliman campus. Building walls in the area will be inconvenient to around 200 UP employees and students residing in Pook Palaris in terms of reporting to work or school, and will limit their alternative access during calamities like floods and fire.

2. Staff Regent Mejia submitted to the Secretariat the said letter bearing Chancellor Tan’s action on 22 June 2015 to suspend construction.

3. As a former University Student Council (USC) Councilor in UP Diliman and head of the Community Rights and Welfare Committee of the USC, Student Regent Pangalangan said that the concern of the constituents was the ongoing construction of a wall and a gate in Pook Palaris. He asked the Board if the matter could be postponed pending clarifications from the UP Diliman Chancellor.

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4. President Pascual explained that the UP Diliman Chancellor submitted the construction contract for the information of the Board. The implementation and operational issues should be resolved at the level of the Chancellor. The note of Chancellor Tan suspending the construction showed that he already acted on the issue, but it should not stop the Board from noting the fact that there was that kind of contract.

NOTE: The Board gave an omnibus notation for Items A-C, and D.1-D.3 including all its sub-items, except the matter on the road gates in Pook Palaris.

OTHER MATTERS

A. Ratification and Authority to Delegate Issuing Letters of Commitment to Secure Tax Exemptions Certificate from the Department of Finance on Importation of Goods for the University

There is a proposal for the Board to authorize the President to sign and issue Letters of Commitments (LOCs) in compliance with the Department of Finance’s requirement requesting for tax/duties exemptions for the importation of goods for the University and with full powers of delegation.

The Board is hereby ratifying the Letter of Commitment signed by President Alfredo E. Pascual dated 6 July 2015 addressed to Hon. Sheila Castaloni, Director IV, Revenue Office, Department of Finance, pertaining to a similar Letter of Commitment above for the same purpose.

(Please take note that this request was formerly a delegated authority to the Chancellors and ultimately to the Vice-Chancellors and did not have to go to the Board of Regents.)

Board Action: APPROVED

Appended as integral parts of the MOA are Annexes A (BCDA Secretary’s Certificate), B (UP BOR Secretary’s certificate), C(Property Map), and D (OGCC Contract Review).

Highlights of the Discussion

1. President Pascual received an information that there is a certain amount in the 2016 National Budget allocated for the site development of the Clark Green City.

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1309th BOR Meeting UP Gazette 22 July 2015 Volume XLV, Number 14

2. Regent Albarracin assumed that UP will have a master plan for the 70-hectare land allocated by the Bases Conversion and Development Authority (BCDA) so that the construction will be in accordance with the standards set by UP.

3. Student Regent Pangalangan raised the concerns of students from the UP Diliman Extension Program in Pampanga (UPDEPP) about the right of freedom of expression because of the overlapping governance of the BCDA and the UPDEPP administration. The UPDEPP administration would not allow simple gathering of organizations or any other form of student-organized activities inside the campus as it might push security under the governing guidelines of the BCDA.

4. President Pascual clarified that the agreement does not have any provision about BCDA meddling in the running of the campus in Clark Green City. The Bonifacio Global City campus is also a donation from the BCDA but BCDA did not have a say in the design and construction of the building there.

5. President Pascual added that his office did not receive any report regarding the issue. He advised Student Regent Pangalangan to ask the student leadership of the campus to submit a report to the Office of the President regarding their issues with the BCDA.

6. Student Regent Pangalangan thanked the President for the piece of advice. His office will provide the Office of the President a collated report on the concerns of the students coming from the Student Council member themselves. He was hoping that external factors should also be considered in making decisions regarding land donations. Board Action: APPROVED

C. Memorandum of Understanding between the University of the Philippines and the City Government of Davao, for the Establishment of the Davao City - UP Sports Complex at UP Mindanao

The Parties wish to enter into an agreement for the development, construction, and operation of a sports complex and human kinetics center within the UP Mindanao Campus. The MOU involves collaboration with a local government unit over University property. It is a unique case which has not been provided for in the Delineation of Authority in the University.

In essence, it is a joint venture with the City Government of Davao, which requires approval of the Board of Regents under Section 22(e) of the University Charter of 2008 (RA 9500). Accordingly, the Office of the Vice President for Legal Affairs (OVPLA) recommends the MOU for approval of the Board of Regents, after which it may be signed by the President of the University.

Highlights of the Discussion

1. Chair Licuanan said that the teaming up of local government unit with a state university had also been raised in some SUCs. Questions and issues, such as, who is the senior partner, who takes precedence if there are needs of the community and

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activities of the university, and where should the facility be built, should be thought of to ensure that the state university is protected.

2. UP Mindanao Chancellor Sylvia Concepcion explained that one reason for having a Memorandum of Understanding (MOU) is for UP Mindanao to legally create a technical working group composed of Davao City and UP Mindanao officials to come up with an arrangement as to who will be the senior partner. Since UP Mindanao owns the land and the facilities, it is hoping that the city government will help in raising funds for the entire structure. The target users of the sports complex will not only be UP Mindanao or Davao city but the whole Mindanao population. It can be an opportunity to promote peace in the region by bringing all the different ethno-linguistic groups together in sports.

3. President Pascual said that there is already a total of P250 million funding for the initial development of the sports complex, P50 million will come from the budget of UP and P200 million from the budget of Department of Public Works and Highways (DPWH).

4. Student Regent Pangalangan raised the concerns forwarded to his office by the UP Mindanao Student Council inquiring whether there is an approved land use plan for the campus. According to the student body, the target land for the sports complex is occupied by farmers and indigenous peoples who have settled in that area even before UP developed the land. The students recognize the potential positive effects of the project but the potential negative effects should also be considered.

5. Chancellor Concepcion said that there are ongoing negotiations with the informal settlers and with the farmers group called Sitio 117 Farmers Association which is claiming 3 to 10 hectares of land area per family. Although the UP is the rightful owner of the land, it is also its social responsibility to work with the Davao City Government to set aside funds for the compensation and relocation of about 41 households occupying the target land area for the sports complex.

6. Chancellor Concepcion added that UP Mindanao is seeking the assistance of the Davao City Planning Office or the National Housing Authority for the relocation and livelihood programs of the affected households. UP Mindanao may tap the farmers on its tissue culture researches, especially for coconut, which may be a source of livelihood for them.

7. Student Regent Pangalangan inquired if the Board can postpone its action on the matter so that his office can consult with UP Mindanao Student Council.

8. Chancellor Concepcion reiterated that the reason for starting with a memorandum of understanding is to ensure that there is a proper social preparation for all concerned, most especially the informal settlers. The plan is to have a university having a symbiotic relationship with a community that provides support to the university. Some universities in other countries have towns within the university.

9. President Pascual said that such kind of relationship is practiced in Korea and UP wants to replicate it in the University. There is also a plan for Krus na Ligas in UP Diliman to make it a support community.

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10. Regent Albarracin called the attention of the body to Page 2, item 6 of the MOU stating that the MOU shall be effective for a period of two years, during which period the party shall formulate the final details of the project. He inquired whether the two-year period would be devoted not only for the planning but also for the construction of the sports complex.

11. Chancellor Concepcion said that the construction of the sports complex is already part of the two-year period. The bidding out is already being done by the DPWH.

12. President Pascual added that UP shall proceed with the projects funded by its budget allocation such as the site development, construction of the roads, and the initial building.

13. Vice President for Development Elvira Zamora reiterated that the approval being sought from the Board is only for the MOU to enable the two parties to agree to be partners and the two years effectivity is to study and form a technical working group which will look into all aspects of the project (e.g., socio-economic, physical planning, financial arrangements). It is also within the two-year period that a Memorandum of Agreement will be developed specifying the implementation plan.

14. Regent Maronilla said that Section 7 of the MOU is an embracing agreement that would be beneficial to both parties concerned and will answer all the other details.

15. Student Regent Pangalangan said that while he recognizes the benefits of the initiative, he cannot vote on the affirmative because he believes that his constituents who will be affected would have the same take on the matter. The Chancellor has clarified many things for which the UP Mindanao Student Council has to know including the clarification that it is not yet a Memorandum of Agreement, rather a Memorandum of Understanding. He asked the Board for more time so that he may consult with his constituents, reiterate the answers of the Chancellors, and be able to represent his constituents in UP Mindanao properly.

16. President Pascual said that while it is true that Sectoral Regents represent their respective constituents, they must also make their own decisions when they sit with the Board, carrying with them the perspective of the constituents they represent. The Sectoral Regents should decide on the basis of the flow of the discussions.

17. Regent Senator Cayetano said that she had participated numerously on these types of discussions. On one hand, she does not want any member of the Board to feel like they were short-changed and not given the information needed for decision making; on the other hand, the Board cannot allow decision making to be delayed. The perfect way to go about this kind of matter is to start with an MOU which gives the implementing agency the go signal to proceed and then move forward to the signing of an MOA for consideration again by the Board.

Board Action: APPROVED

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D. Request Permission to Cut Four (4) Coconut Trees that will be Affected by the Construction of the School of Management – Human Kinetics Center (SOM-HKC) Road, UP Mindanao

This is with reference to the request of the University of the Philippines Mindanao Chancellor, Dr. Sylvia B. Concepcion, for the cutting down of four (4) coconut trees to make way for the construction of the School of Management – Human Kinetics Center (SOM-HKC) Road.

The recommendation was issued by Assistant Vice President for Development and Office of Design and Planning Initiatives (ODPI) Director, Prof. Cristopher S.P. Espina, relative to the UP Mindanao request. The ODPI endorses the proposed tree cutting on condition that UP Mindanao secure the requisite permit from the Philippine Coconut Authority (PCA), pursuant to RA 8048 (Coconut Preservation Act of 1995), as amended by RA 10593 (An Act Providing for the Regulation of the Cutting of Coconut Trees, Its Replenishment, Providing Penalties Therefor, and for Other Purposes).

Highlights of the Discussion

1. Student Regent Pangalangan raised his objection on the cutting of trees in connection with the development of the complex.

2. Regent Sen. Cayetano said that there was also a similar request to give way for the site development of the UP Diliman football field. She wanted to be sure that the team is doing everything properly to be right on track. The women’s football team is asking permission to use part of the funds she raised to rent a field because the UP Diliman football field is not yet ready.

3. Staff Regent Mejia suggested that the team may explore other options such as balling the trees instead of cutting them.

4. Chair Licuanan said that there is a standard operating procedure for the trees. If the trees are appropriate candidates for balling, then it is always the first option.

5. Vice President Zamora thanked Regent Senator Cayetano for helping her team identify the right person to approach at the Department of Environment and Natural Resources (DENR) for the necessary permits. Balling trees is an expensive process but the team decided to ball as many trees as possible even if DENR suggested balling only (9) trees. As for the coconut trees, the permits are sought from the Philippine Coconut Authority (PCA).

Board Action: APPROVED

E. On the Issues in the UPCAT Application

Highlights of the Discussion

1. Being a mother of an UPCAT applicant, Regent Senator Cayetano raised the concerns that she and many of the parents are encountering regarding the UPCAT application.

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2. The first concern was about the unavailability of the UPCAT application forms online as the deadline of submission was getting nearer. Other students had to go to UP Diliman to get the forms since they could not download it online.

3. The second concern was about the deadline in submitting the UPCAT application forms. Since the news last May 2015 on the release of UPCAT forms which was said to be on June, there was no new information or announcement posted on the UP website informing the public on the status of the application process. Around the third week of July, the deadline posted on the UP website was 24 July 2015 but the date given to her was 29 July 2015. She was confused which was the true deadline.

4. The third concern was about the manner of submission because the form stated by mail, authorized school representative, or in person. She sought clarification on the meaning of the term “in person” because her daughter would actually skip classes just to submit the form in person.

5. On the issue of availability of forms, President Pascual said that the eUP team wanted the applicants to apply online. The information campaign might not have reached all the target audiences but it is all over the social media and major newspapers that UPCAT application is now online.

6. Assistant Vice President and eUP Director Jaime Caro confirmed that the online application was uploaded around the third week of July because the software was available two weeks earlier.

7. Regent Senator Cayetano pointed out that it was a major delay because the exam is coming in August and the UPCAT application forms are made available only on the third week of July. A note could have been posted online so that students would have been informed about the delay.

8. Regent Senator Cayetano also commented on some minor technicalities in the application form. Since the given options for parent’s status are married, single, separated/divorced, she inquired on the right option to tick if the parent’s marriage is annulled because there is no divorce in the Philippines. She reiterated that she wanted to know the meaning of “submit in person”.

9. The Office of Admissions Director Aurora C. Mendoza explained that the office put out the general information bulletin very early in May saying that they would come up with the online application in July, without the specific date. The office initially came out with the estimate dates of July 22, July 24, and July 29 but the final dates now are July 24, July 29, and July 31. Staggered submissions are done to avoid congesting the server and to accommodate requests of some schools for batch submission.

10. Director Mendoza apologized to Regent Senator Cayetano for not giving information about these matters earlier. The only announcement made was that the online application will be out very soon but there was no particular date. The Office of Admissions has certain formalities to follow like the eligibility requirements, which had to be revised because of the changes introduced by the K-12 curriculum. To be eligible for the UPCAT, the applicant is required to submit the first three years of

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final grades but it will not hold true in the K-12 curriculum with a total of six years because the first three years then will be irrelevant to ask. The office is also trying to get data from the Department of Education to be able to predict the number of high school graduates.

11. With respect to the submission, Dr. Mendoza said that an authorization letter would be accepted if students could not submit the forms by themselves.

12. Regent Senator Cayetano pointed out that it could have been better if there have been updates or announcements on the website about the application forms and the manner and deadlines for submission. She said that the more information, the better.

13. Director Mendoza assured Regent Senator Cayetano that her office will address the concerns.

Board Action: NOTED

F. On the Schedule of the Special Meeting

Highlights of the Discussion

1. Regent Albarracin reiterated the need for the Board to schedule a Special Meeting to discuss long-term policy issues with implications to the University. He suggested having it either in the month of August or September 2015.

2. Chair Licuanan said that August or September is the budget season where Congressional hearings are in full blast.

3. Secretary De Las Llagas said she will find a date in September and will collate all the issues and discussions at the level of the Board for their reference.

4. Regent Senator Cayetano preferred to hold the Special Meeting on a Thursday because sessions in the Congress are from Monday to Wednesday.

5. Secretary De Las Llagas reminded the Board that in the last BOR Special Meeting, the regular agenda was also tackled so there was only one (1) Board meeting for that month.

6. On the process of agenda setting, matters that the members of the Board wish to be included in the agenda for the Special Meeting may be forwarded to the Office of the Secretary of the University.

Board Action: NOTED

UPDATE: The special meeting of the Board is scheduled on 23 September 2015 (Wednesday), 9:00 a.m. at the BOR Room, View Deck (4th floor), Quezon Hall, UP Diliman Campus, Quezon City.

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ADMINISTRATIVE ORDERS

MEMORANDA

BOARD OF REGENTS UNIVERSITY OFFICIALS

Hon. PATRICIA B. LICUANAN, Chair UP SYSTEM Chair, Commission on Higher Education Prof. ALFREDO E. PASCUAL, MBA Hon. ALFREDO E. PASCUAL, Co-Chair Doctor of Pedagogy (honoris causa) President, University of the Philippines President

Hon. PIA S. CAYETANO Prof. GISELA P. CONCEPCION, PhD Chair, Senate Committee on Education, Arts and Culture Vice President for Academic Affairs

Hon. ROMAN T. ROMULO Prof. JOSELITO G. FLORENDO, IMSME Chair, House Committee on Higher and Technical Education Vice President for Planning and Finance

Hon. RAMON M. MARONILLA Prof. MARAGTAS SV AMANTE, PhD President, UP Alumni Association Vice President for Administration

Hon. MAGDALENO E. ALBARRACIN, JR. Prof. ELVIRA A. ZAMORA, DBA Member Vice President for Development

Hon. GIZELA M. GONZALEZ-MONTINOLA Prof. J. PROSPERO E. DE VERA III, DPA Member Vice President for Public Affairs

Hon. GEORGINA R. ENCANTO Prof. HECTOR DANNY D. UY, LLB, MNSA Member Vice President for Legal Affairs

Hon. PHILIP IAN P. PADILLA Prof. LILIAN A. DE LAS LLAGAS Faculty Regent MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the BOR Hon. MIGUEL ENRICO A. PANGALANGAN Student Regent *******

Hon. ALEXIS M.MEJIA CONSTITUENT UNIVERSITIES Staff Regent

Prof. LILIAN A. DE LAS LLAGAS PROF. MICHAEL L. TAN, PhD MSc. (Trop. Med.), PhD, LLB Chancellor, UP Diliman Secretary of the University and of the BOR PROF. FERNANDO C. SANCHEZ, JR., PhD Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD, MAHPS Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD Chancellor, UP Open University

The University of the Philippines PROF. SYLVIA B. CONCEPCION, PhD Chancellor, UP Mindanao Gazette is PROF. RAYMUNDO D. ROVILLOS, PhD Published by the Chancellor, UP Baguio Office of the Secretary of the University University of the Philippines PROF. LIZA D. CORRO, LLB Quezon Hall, UP Diliman Campus, Quezon City Dean, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the Board of Regents (Professor of Public Health, UP Manila)

Virginia R. Ocampo MSc., PhD Assistant Secretary of the University (Professor of Entomology, College of Agriculture, UPLB)

S T A F F

Ms. Carla V. Noroña Mr. Glenn D. Bilbao Executive Assistant III Administrative Officer I

Ms. Rosalinda G. Navaja Mr. Jose Jude A. Yapit Board Secretary III Administrative Assistant II

Ms. Mary A. Espejo Mr. Dante C. Ceguerra Administrative Officer V Administrative Assistant II

Ms. Anna Marie R. Demeterio Mr. Cenon E. Maximo Administrative Officer V Administrative Assistant I

Ms. Jovita P. Fucio Mr. Cesar R. Nilo Board Secretary II Administrative Assistant I

Ms. Karisha Anne E. Cruz Ms. Virginia A. Olivera Researcher Administrative Aide IV

Ms. Candelaria A. Bachini Mr. Angelito A. Santos Senior Administrative Assistant I Administrative Aide IV

Ms. Zenaida A. Ballarta Mr. Emmanuel P. Labrador, Jr. Senior Administrative Assistant 1 Custodial Worker

Ms. Marissa P. Guzman Administrative Assistant V

The University of the Philippines

GAZETTE

Editors Prof. Virginia R. Ocampo

Prof. Lilian A. De Las Llagas

Consultant

Prof. Patricia R. P. Salvador-Daway

Production Staff

Rosalinda G. Navaja Marissa P. Guzman

Web Administrators Glenn D. Bilbao Anna Marie R. Demeterio

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Published by the Office of the Secretary of the University University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City