Contents 1 Introduction 2 Rochester and Rutherford Hall 3 Your

CONTENTS

Contents 1 Introduction 2 Rochester and Rutherford Hall 3 Your Welcome 4 History 5 Welfare of Residents 8 Cultural Facilities 13 Sport 14 Dining in the Hall 15 Staff and Residents 18 The Buildings 20 Miscellaneous 23 Our Five Main Rules 26 Calendar 2016 31 Fees 32 What to Bring 35 General Conditions of Residence 38

1 INTRODUCTION This handbook has been written to help you settle in quickly and live as part of the community here at Rochester and Rutherford Hall.

The Principal, Council and Staff, warmly welcome you to belong in this community.

The Principal Stephen Kissick Chairperson of the Executive Council Keith Yardley Deputy Principal Warren Frost Office Manager Josephine Jones Property Manager Steve Jensen Catering Manager Martin Spooner-Alliance Catering Chaplains Father Clement

Tutors Edward Coughlan Abbie Hollingworth Grace Leonard Bianca Scrimgeour Trent Summers Domestic Staff Lynette Bellamy Robyn Haugh Kelly King Clare Pearce Chrissie Tanu We provide an environment that will encourage you to achieve your best during your first year at university, and allow you to establish friendships that may well last a lifetime.

2 ROCHESTER AND RUTHERFORD HALL Congratulations on being selected as a resident of Rochester and Rutherford Hall.

In our handbook you can read about how we can help you in your first year studying in Christchurch. Reading the following will demonstrate how you will fit in with the other residents having chosen to live in this warm, friendly and comfortable place to live.

Rochester and Rutherford’s environment is one that is conducive to learning, relaxing, making new friends, cultivating new interests and enhancing personal and spiritual growth.

The Hall is a foundation of the Baptist, Catholic, Methodist, and Presbyterian Churches.

The Hall is a self regulating community of young and aspiring scholars who are full-time students at the University of Canterbury. It is a community based on the Christian values of mutual respect and co-operation.

We wish you every success for the year and hope that you will come to feel at home here, and that your time in the Hall will be a rewarding part of your University experience.

Along with the Staff and Rochford Hall Students’ Association, I look forward to welcoming you when you arrive in Christchurch for the 2016, academic year.

Stephen Kissick Principal

3 YOUR WELCOME ARRIVING IN CHRISTCHURCH As you fly to Christchurch you may be on the plane with many others going to the University of Canterbury, you may even be on the plane with students coming to Rochester and Rutherford Hall. The airport isn’t large by International standards and once you get your baggage, there are airport shuttles waiting to take you to the Hall. The cost of the shuttle is about NZ $20 (and an additional $5 for 2 persons in the same group), all the drivers know the location of Rochester and Rutherford Hall (77 Ilam Road) ARRIVING AT THE HALL When you arrive at the Hall the front door of Ashby is clearly visible. Tutors and Staff will be looking out for you and will help you with your registration; where you will be given your keys and show to your room.

The tutors will arrange to show you around the Hall and introduce you to others on your floor. ARRIVING AT THE UNIVERSITY Before classes start, the tutors will organise tours around the University so that you know where to go for lectures and to confirm enrolling. Tutors will try to show you where places are and where to go for things you want in Christchurch. Being only five minutes from the Bush Inn Shopping Centre and ten minutes from the Westfield Mall Riccarton is quite an advantage. HALL ORIENTATION All the tutors organise events where you meet others in the Hall. Included in the program in the first week are study and survival skills for success in a University course. Also personal safety, health and safety issues, living in a community, university and a city bus tour.

In conjunction with the Halls activities Residents are able to participate in the Get Connected Program at the University. UNIVERSITY ORIENTATION UCSA organises its own orientation events. These are mainly in the evenings and some students choose to go. A few students get tickets for all events in advance but most here seem to buy single tickets for events that they want to attend.

4 HISTORY THE BEGINNINGS Rochester and Rutherford Hall was founded in 1984 with the merger of Rochester Hall(1956) and the Rutherford Hall(1971). It provides accommodation for 178 students. They are grouped into three houses Fisher, More and Wilson, which are surrounded by one and a quarter hectares of trees and lawns.

The Ashby Building, in the centre of the site contains the Dining Room, offices, reading room, Chapel, Music Room, Study Centre and, upstairs, two Television Lounges, and Recreation Room.

THE NAMES Rochester and Rutherford Hall is one of three independent Colleges at Canterbury and one of nine in New Zealand,

The life and work of John Fisher (1459-1535) is commemorated twice at the Hall-the inclusion of “Rochester” in the title of the Hall, and in the name of Fisher House, which accommodates 44 students. Fisher created a Cardinal in the last year of his life was canonized in 1935. A graduate of the University of Cambridge, Fisher won recognition as a renaissance scholar. His ability as a forward thinking university administrator led to Fisher being elected Chancellor at Cambridge in 1504. That same year, Fisher was appointed Bishop of Rochester in Southern England, a position which drew him into national politics. Henry VIII, in his reforms of the Church in England, had declared himself its head. The King sought Fisher’s unequivocal allegiance on this point and on the question of his divorce. When Fisher would not give it, the King had him beheaded.

One of the most distinguished scientists of his generation and a graduate of Canterbury, Ernest Rutherford (1871-1937) is honoured in the name of the Hall. During his lifetime, Rutherford gained many distinctions, including the Nobel Prize and a peerage of the United Kingdom. As a research student at Canterbury, Rutherford investigated electromagnetic waves; later at the Universities of McGill, Manchester and finally Cambridge, he pioneered investigations related to the structure of the atom. His studies of the growth and decay of radioactive material are regarded as the culmination of his work.

More House honours the English statesman, politician and visionary, Thomas More (1447- 1535). After an education as a lawyer, More considered becoming a Carthusian monk but recognized he lacked a vocation. He then entered Parliament, where his abilities brought him to the attention of Henry VIII, who honoured him with a knighthood and appointed him Chancellor of England. In his Utopia (1516), More developed the enormously influential and attractive themes of a society in which religious tolerance and universal education are the norm, and in which land is held in common. Like, Fisher, More could not acknowledge Henry VIII as head of the Church of England, therefore he was executed like Fisher. He too was canonized in 1935.

The same in size as More House (67 residents), Wilson House commemorates Malcolm Wilson (1905 – 1969), whose inspiration and drive for a new Hall of Residence at Canterbury developed from a conversation with his friend John Grocott during a cricket match at Lancaster Park. A leader of broad sympathies, during his time as minister of Knox Church, Christchurch, Wilson chaired the Christchurch Civil Liberties Council and was elected Moderator of the General Assembly of the Presbyterian Church of New Zealand. Long concerned with education, Wilson served on the University Council, and on the Boards of Rangi Ruru School and St Andrew’s College.

The Present There are three accommodation blocks and an administration block. Each residential house has four floors, all of which are co-ed. Each room is furnished with bed and bedding, desk, wardrobe, desk chair, bookcase, phone, study lamp and curtains. Each floor of More and Wilson has four bathrooms, and each floor of Fisher three. Each cubicle is self-contained and private, containing a shower, basin and toilet.

Each floor has a refrigerator, microwave and coffee/tea making areas. The single study rooms are carpeted and centrally heated. Each room has a telephone with voicemail, (local calls free) and a computer terminal by which you can link your computer through Snap Internet at a minimal starting cost of $15 for broadband speed 100mg, which is approximately one month’s use or alternatively you can use the wireless access through your university internet account. There is a television lounge with Sky, a recreation room with pool and table tennis tables.

There is a study centre, used for tutorials and study. A music practice room is also available.

The Hall's Ethos Statement of Purpose  The Hall exists for its Residents and their welfare is its main concern.

 Through its tutors and Staff, it provides a supportive family atmosphere.

 Through its academic tutors and academic facilities, it provides academic help.

Through its Rochford Student’s Association, it provides companionship, cultural, musical, sporting, and social opportunities. The Hall is a comfortable home with warm rooms, good food, and congenial company. 6

Selection of Residents Selection of Residents does not rest on privilege but on a proven application to work and a commitment to helping others. The Principal considers whether an applicant will contribute to and benefit from Rochester and Rutherford Hall. Rutherford Hall is an independent Hall serving the University of Canterbury.

Hall Expectations While Residents can expect academic, cultural, sporting, and social advantages, the Hall expects certain standards of behaviour of its Residents so that others' rights are safeguarded.

This handbook outlines those standards. The Conditions of Residence, worked out by past committees of Residents and Staff, have as their basis the principles of courtesy and consideration for others and foster the values you live by in your homes. The conditions also ensure the safety and security of people and property within the Hall.

5 Welfare of Residents

Personal Living away from home Each year a large number of Residents of the Hall are living away from home for the first time. This can be a difficult time, but it can also be an exciting time where Residents meet many new people from different parts of the country and throughout the world.

Although new Residents often get homesick in the first few weeks, the Hall quickly becomes "home." This happens because although 178 people live within the Hall, it is divided into smaller houses under the care of a tutor, whose primary role is to care for the Residents of Hall.

Climate Christchurch has a temperate climate and definite seasons; Residents are advised to bring appropriate warm clothing and wet weather gear.

Your House and Floor Tutor Staff These Staff Members report to the Principal and staff and assist in the assisting in the smooth running of the Hall. Each House has a Tutor whose concern is the welfare of the occupants of that Building and the maintenance of Hall standards.

Please discuss problems relating to floor discipline and order with the tutor in the first instance.

Floor Kitchenettes and Laundry Floor kitchenettes are available for Residents to use, they include a microwave, a refrigerator for perishable goods (please name your goods) and coffee/tea making facilities.

Remember if you use any item from the floor kitchenette you are responsible for cleaning it.

There are eight automatic washing machines and dryers available to you. These are located on the ground floor of Dodd and O’Dowd buildings. Above the machines you will find instructions on their use.

Please note the laundry is for Residents only and not for outsiders or ex-residents.

Academic Study Skills Programme The Hall provides a study skills programme which draws on the Academic Skills Department at UC. All Residents normally attend the initial sessions and choose what they need after that. These sessions are held over both semesters and are free for all who are eligible. It is designed to help students raise their grade point average by learning better study skills and better concentration and relaxation skills. It also deals with essay writing techniques, examination preparation and writing skills.

Tutorials The Hall seeks to ensure that all residents do as well in their studies and examinations as possible. Each year the Hall arranges tutorials in a range of subjects. The Hall particularly encourages those who have not gained good NCEA results to take full advantage of these opportunities.

The Hall monitors the effectiveness of its tutorial programme and has Residents complete an attendance sheet for each tutorial. In the past those who have taken advantage of the tutorial programme have performed well in examinations and had good results in selection for professional schools at the University.

Residents are encouraged to let the Principal, Deputy Principal or their tutor know that they are having difficulty with a subject. From 2008 to 2015 tutorials were offered in Mathematics, Chemistry, Physics, Biology, Linguistics, Law and Business, Psychology, Education, Computer Science, Sociology, Geography, Legal Systems, Statistics, Engineering, Geology, Political Studies, Management Science, Marketing, Accounting and Economics.

Help from Staff The Principal, Deputy Principal and Tutors are happy to help students who have questions in their own fields of study. Please contact the Staff if you are having study problems.

Release of Grades As a condition of residence the Hall requires Residents to authorise the University to supply the Principal with academic grades for the time they are in residence.

This enables the Hall to assist Residents and monitor tutorial programmes.

Computers The Facilities The computers in Dodd are available for Rochester and Rutherford students, to help with class assignments and electronic mail.

All material on the Hall computers must conform to good taste and be in line with the Ethical standards of the Hall and University.

Please do not play games on the Hall computers as they are required for work.

To preserve the Computers please do not bring any food or drink into the computer room. This room is designated as a quiet area to assist peoples’ concentration.

Our Web Site The Hall has its own web site. The address is: www.rochester-rutherford.org.nz .The site contains general information about the Hall.

Facebook Like our Facebook page, Rochester-Rutherford Hall, and be kept up to date with all the coming and goings at R&R.

Study Centre We have a purpose built Study Centre just off the dining hall, which is used for Tutorials, Meetings, and private study, it is equipped with a Wireless Internet connection so you can log onto the Blackboard Learning System at the University or check your emails.

The Study Centre is a quiet area and students are asked not to take food and drink into it.

With the permission of the Principal, it may be used for other academic events during the day.

Health Help from Staff Please let your House Tutor or the Staff know if you are sick or injured. Tutors have access to first aid equipment and medicine.

Help from Kitchen Tutors will arrange tray meals for those who are unable to get to the dining room. During the "flu" season, the Kitchen will normally make available drinks with a high vitamin C content.

Student Health Student Health provides a full range of subsidised general medical services for all enrolled students, including Medical drop-in clinic every morning or appointments to suit. Free medical consultation with a Community Services Card, and free ACC visits.

Location of Health Centre The Health Centre is located by UCSA Carpark (eastside) Telephone, 364 2402 (24 hours), or campus extension 6402.

If necessary and possible Hall staff will assist with transporting students to hospital or the after-hours clinic.

Security The University of Canterbury provides a security service to the hall.

The emergency number which you should all put in your phone is 0800 823 637.

On Campus the extension is 6111.

Counselling Services UC Counselling Services provide a full range of psychological / counselling services for all enrolled students. Appointments, both routine and urgent can be made in person or by phone.

Student Health Building, phone 364 2402, or campus extension 6402.

Spiritual Chaplains A Presbyterian Chaplain and Catholic Chaplain are regular visitors to the Hall. The chaplains are available to anyone who wishes to discuss personal relationships, difficulties in study, concern with regard to life at University, or aspects of religious life.

Religious affiliation is not required for admission to the Hall, but residents are expected to be open to the Christian values that were integral to the establishment of the hall and its continued operation.

During term time, Mass is celebrated from Tuesday through to Friday at noon in the Chapel.

Presbyterian Chaplains: Catholic Tertiary Chaplain Father Clement To be advised Kolbe House 5 Rountree Street Ilam Phone (03) 348 8882 Email: [email protected]

Local Churches Anglican St Christophers; 244 Avonhead Rd St Mary’s; 21 Church Square, Addington St Aiden’s; 63 Brookside Tce, Bryndwr St Peter’s; 22 Main South Rd, Upper Riccarton St Barnabas; 145 Fendalton Rd, Fendalton St Paul’s; 1 Harewood Rd, Papanui Baptist Avonhead Baptist Church; 102 Avonhead Rd, Avonhead Bryndwr Baptist Church; 159 Aorangi Rd, Bryndwr Riccarton Baptist Church; 11 Peveral St, Riccarton Ilam Baptist Church; Ilam Primary School, 66 Ilam Rd Methodist Christchurch North; Cnr Harewood Rd /Chapel St, Papanui Christchurch West - St Stephen’s; 378 Yaldhurst Rd Christchurch West - Upper Riccarton; 3 Brake St, Church Corner St John’s/Moraia; Cnr Jeffrey’s Rd / Bryndwr Rd, Bryndwr Presbyterian St Mark’s; 150 Withells Rd, Avonhead Hope Hornby; 27 Aymes Rd, Hornby Village Church Bryndwr; Cnr Ilam Rd / Aorangi Rd, Burnside Village Church Papanui; Cnr Papanui Rd / Frank St, Papanui St Ninians; 5 Puriri St, Riccarton Catholic Cathedral of the Blessed Sacrament: St Mary’s Pro Cathedral, 373 Manchester St, Christ the King; 90 Greers Rd, Burnside Holy Trinity Church; 108 Jeffreys Rd, Bryndwr St Teresa’s of Lisieux; 8 Puriri St, Riccarton Our Lady of Victory; 106 Main South Rd, Sockburn

6 Cultural Facilities

Inter Hall Cultural Shield The Margaret Wood Inter Hall Cultural Shield competition is scheduled for the second term each year. Activities included in the competition are: theatre sports, classical music, debating and contemporary music. Rochester and Rutherford is noted for its enthusiasm and creditable performances in all aspects of the competition.

Music Facilities The Hall has three pianos-a Danemann Grand in the Dining Room, along with others in the Music Room and in the O’Dowd Building. There is also a drum kit, as well as an organ in the Chapel.

7 Sport

Sports The Rochford Students' Association Sports Rep arranges games within the Hall.

Please see the sports rep or check the notice board for details.

The Recreation Centre of the University of Canterbury arranges various sporting events with the four University Halls of Residence. These include athletics, swimming, volleyball, indoor soccer, squash, netball, table tennis, touch, badminton and basketball.

8 Dining in the Hall

Our aims The Hall is committed to providing the best possible meals for its Residents. The Hall employs well-qualified Staff and has its menus and operating procedures regularly reviewed by nutritionists.

Breakfast We provide a variety of cereals (at least 4), a selection of breads for toast with various toppings from peanut butter to Vegemite/Marmite and jams, along with fruit and yoghurt.

On cold days in winter there is porridge. In addition, on Saturday and Sunday, there is a special cooked brunch where the menu may include a selection of the following: sausages, spaghetti or baked beans, eggs, hash browns.

Cut Lunch For Residents unable to attend lunch during the week there is a facility to make their own lunch during breakfast from a selection of breads and a variety of fillings, including different meats and salad items, along with fruit and a sweet.

People who take a cut lunch are not entitled to come to lunch at the Hall that day.

Lunch The main feature is a salad bar with a variety of salads and breads. We also provide one cooked feature item with soup available in winter.

Dinner A choice of two mains is provided each night with a choice of at least three vegetables and salads followed by dessert.

All Meals During meal times hot drinks are available by a coffee/hot chocolate machine as well as chilled filtered water and fruit juice.

A fruit basket is available at all meal times.

Meal Times Unless a change is posted on the notice board, the following times are the official meal times.

Breakfast Lunch Dinner

Monday-Friday Monday – Friday Monday – Friday 7.15-9.30am 11.30-1.15pm 5.45-6.30pm

Saturday Saturday Saturday- Sunday 8.30-10.00am 11.30 – 12.30pm 5.45-6.15pm

Sunday Sunday 8.30-9.30am 11.30-12.30pm

Late Meals The Hall provides late meals for dinner Monday to Friday when Residents have class commitments or Sports Practices.

Residents must write their name on the form provided in the Dining Room before 3.00 p.m. for dinner.

There are no late meals on Saturday and Sunday.

Vegetarians and Special Dietary Requirements We meet with our residents with special dietary requirements such as Vegetarianism, Gluten and Lactose free etc to devise a menu choice for them to be available at all meal times. Please ensure you have informed us as soon as possible if you have any special requirements.

Vegetarian and specialist options will be made available at all meals, if you have chosen the vegetarian option you should continue with this selection for the whole semester.

Dietary Restrictions Anyone with allergies to specific food should have indicated this with their application. Please ensure that we have the correct details, as with the Special Dietary Requirements we will meet with you to discuss your restrictions to ensure, that as far as possible, we can eliminate any risks and ensure you have as wide a choice as possible in meal selections.

Dress in the Dining Room

Special Formal Meals At these meals guests often attend. Residents are expected to dress appropriately.

A collar and tie for males and dress or skirt for females.

All other meals For all other meals a good standard of dress is expected.

Do not enter the Dining Room for meals barefoot or only in socks or wearing any head gear ie hats, caps, beanies or hoodies.

Barbecues At the start and end of the year the Kitchen organise some barbecues as weather permits.

Customs in the Dining Room Guests at Meals Residents may bring a guest to a meal, they need to sign their guest in at the office during office hours beforehand, and purchase a meal.

You should also introduce your guests to the Principal or Tutor on duty and to the kitchen staff.

Absences from Meals If arranging for a trip away for a group, please inform the Office or Kitchen as soon as possible, so that we can inform the catering staff.

Clean-up Please co-operate with the Staff in the serving of food by taking your used crockery to the wash up servery after your meal. Please ensure that all utensils, scraps, and crockery are placed in the correct receptacles.

All food should be consumed in the dining hall, the only exception to this is your cut lunch.

9 Staff and Residents

The Rochford Students Association

Membership All Residents of the Hall, belong to the Students’ Association.

Purpose The Association promotes the life of Rochester and Rutherford Hall. It acts as a liaison group between Residents and Staff and fosters the relationship between these two groups.

Rochester and Rutherford Students’ Association The Students Association is comprised of the following committee: President, Secretary, Treasurer, and House Captains, Social Representatives, Cultural Representatives, Sports Representatives.

The Executive Members have specific areas of responsibility and can act as your representatives to the Principal. Apart from their daily responsibilities, they arrange the Annual Ball, sports events, cultural events, the term dinner, hall clothing and floor competitions. They are responsible for the maintenance of equipment owned by the Association i.e. the pool table, the table tennis table, and a variety of sports and games equipment.

Hall Personnel A voluntary COUNCIL sets the Hall’s policy and oversees the operation. The hall’s buildings are owned independently by the Rochester Trust Board and the Rutherford Trust Board.

The Executive COUNCIL consists of the representatives from the Trusts Board .

The PRINCIPAL is the academic and administrative Head of the Hall and has the responsibility of carrying out policy decisions of the Council and administrating the Hall for the benefit of student residents.

The DEPUTY PRINCIPAL: is responsible for assisting the Principal in the management of the activities of Rochester and Rutherford Hall, including the pastoral care of its student residents and management of maintenance and housekeeping staff.

The OFFICE MANAGER: is responsible for providing high quality front line service to student residents and conference clients.

The PROPERTY MANAGER is responsible for ensuring all the buildings and grounds are effectively maintained and repairs carried out .

The TUTORS assist in ensuring the well being of all Residents by providing advice and help on personal and academic matters. Tutors are responsible for monitoring standards of behaviour and taking appropriate disciplinary measures. Tutors are your main point of contact for problems in the evenings and weekends. There is at least one Tutor in each Building.

The HOUSEKEEPING STAFF clean and service the common areas of the Hall, as well as individual Resident’s rooms and floor bathrooms.

The CATERING MANAGER supervises the Kitchen Staff, prepares the menus, and is responsible for maintaining the high standard of food and hygiene.

Evenings and Weekends Residents having difficulties during the evening should contact the Duty Tutor. During weekends problems should be referred to the Duty Tutor. The duty Tutor Telephone number is 3300.

10 The Buildings

Bedroom / Study Furniture and Fittings The Hall encourages Residents to look upon their bedroom/study as their home.

The Hall provides adequate furniture for all rooms and does not allow Residents to bring their own furnishings without the prior and express permission of the Principal. Each room is provided with the following furnishings: bed and mattress, desk, desk chair, lounge chair, telephone, lamp, mirror, bookshelf, wardrobe. The following is provided: one under- blanket, one bed cover, sheets, pillow, pillowcase, one blanket and a quilt. The pillow is yours to take with you at the end of the year, all other items remain the property of R&R.

Housekeeping Details Residents are responsible for making their own beds and changing their linen weekly. A register is kept of those who exchange their linen.

Rooms are cleaned once a fortnight. To help the housekeeper, the Hall asks Residents to leave their rooms during cleaning and to keep their belongings off the floor.

The housekeepers empty the rubbish bin (for paper and dry rubbish) when rooms are cleaned. Bottles, tins and wet rubbish can be put in the kitchenette bin, but large quantities of rubbish are to be taken to the skip trailer in the car park.

Recycling The Hall is committed to recycling. There are bins on each floor for: cardboard, paper, cans, bottles and plastics. The quantity of recycling is dependent upon all Residents commitment. Rubbish and recycling from each floor is the responsibility of the floor residents.

Posters and Other Materials on Walls Most Residents wish to make their rooms more “homely”. In all rooms tape and pins are not allowed on walls or on painted or stained surfaces because of the damage they cause. Pins may only be used on notice boards. Blue tack may be used on the walls. Doors are not to be decorated as this damages the painted surface. You will be charged for any damage to the paintwork.

Room Allocation When accepting a place in Rochester and Rutherford Hall Residents accept the room allocated. While not a normal procedure, the Hall reserves the right to change a Resident’s room during the course of the year.

Responsibility of Residents The Hall expects Residents to keep rooms tidy and to change sheets regularly. Residents who do not abide by this may face additional cleaning charges at the end of the year.

Residents are responsible for all activities in their own room whether or not they are themselves present. Thus, they are responsible for the safety and care of all Hall property provided in rooms, including furniture, fixtures and fittings, and must make sure that the initial contents of their rooms are presented in the same condition when they leave.

Furniture should not be moved elsewhere or taken from common areas. When not in your room, you should lock your door.

The Hall asks that the Deputy Principal be notified immediately should any furniture get broken, or for any other inquiries about room fittings or furniture.

Safety/Maintenance Any attempt to open outside fire doors, tamper with fire equipment or signage, or to open locked security doors will result in a Hall fine.

Fire A Heat alarm system (and combination smoke alarms and a sprinkler system safeguard the Hall’s buildings).

This equipment is only to be used in an emergency by the fire wardens.

Fire evacuation drills are held during the year, and Residents are expected to co-operate with fire wardens and fire service officers.

IF YOU DISCOVER A FIRE immediately operate the nearest fire alarm ring the Fire Brigade – Dial 1 -111

If fire breaks out, the fire alarm bells will sound a warning and all Residents must vacate the building following the instructions posted inside the bedroom. Please make yourself familiar with these instructions when you take up residence. The assembly area is on the BBQ Lawn.

Security To protect the Residents, their privacy and possessions, the Principal and Staff place great emphasis on the security of the Hall. If uninvited outsiders are seen around the Hall, either challenge them or inform the Principal or Tutors. Lost keys are a security risk and Residents should inform the Office Manager immediately in the event that they cannot find their keys.

Energy Conservation The Hall is well heated. If a bedroom is too hot the Hall asks that heaters be regulated or turned off before opening windows. Please turn lights off when leaving bedrooms, and turn off unnecessary lights in bathrooms and kitchens.

As in most houses, the supply of hot water is limited, so please be reasonable in its use. The Hall appreciates the efforts of the Residents in helping to save energy and thereby keeping fees and our carbon footprint down.

Maintenance The Hall also needs the assistance of Residents in preventing large repair bills. Please let the Staff on duty or the Principal know immediately if there is a major problem such as a burst pipe. Write any repair problems in the maintenance book immediately. This is in the front office.

Keys Residents are issued with a key to their room and a door entry tag which opens the doors of the houses and laundry. If you lose your key please advise the office immediately – it is a security risk to yourself and other residents.

A bike shed and a music room key are issued if required. The only people who will have access to your room are the housekeeping and maintenance staff (and this normally at your request). Where other staff need to use a key to enter your room for health or safety reasons or in extraordinary circumstances you will be advised. It is important that Residents take care of all keys and return them on leaving the Hall.

Fire Wardens Residents who are appointed as fire wardens will undertake a Fire training course. They are also asked to keep themselves conversant with their duties as fire wardens.

11 Miscellaneous

Transport Buses The city of Christchurch has an excellent bus service. It is recommended that you purchase a Metro card to take full advantage of the service. The red bus has the after midnight express fares $5 low cost travel home to the Hall.

There are other cheap and convenient services to all of the city’s malls.

Car Parks Car parks and vehicle authorisation stickers are allocated to residents with vehicles at the start of the year at a cost of $120.00 for the academic year.

Vehicle Parking is limited and vehicle parks are issued on a first come basis all vehicles parked in the car park must be registered and have a current warrant of fitness.

Car parks are monitored by security cameras and we are conscious of the security of your vehicle but responsibility will rest with the vehicle owner. We suggest the use of a steering wheel lock for your added security.

Cycles A bike storage area is provided and you will be issued with a bike key.

Please ensure your bike is also adequately locked, as the Hall does not take responsibility for security of bikes.

Laundry The Hall has its own central Laundry facility, 8 automatic washing machines and 8 tumble- dryers. There is an inside and outside line for clothes. Residents must provide their own washing powder. Washing Machines and Dryers are only for the use of Hall Residents. We ask that residents assist in keeping this room tidy by removing their washing as soon as possible.

Clotheslines are not to be hung in rooms, and no clothing to be hung on fire sensors or fittings or on the balconies.

Often Residents purchase a folding clothes drying rack and find it useful.

Lost Property All items found should be handed into the office for safekeeping. Items not claimed by the end of each term will be disposed of. Any clothing left in the laundry will be bagged and kept for two weeks, if unclaimed it will be donated to local charity shops.

Communications Telephones Each room has a permanently connected individual telephone with its own unique number, which can be used to make outward and receive inward calls. Calls to the university and the Christchurch area are free of charge. Long distance calls can only be made using an Easy call card. Rochester and Rutherford Hall: (03) 341 1500 Fisher: Ext: 531 More: Ext: 532 Wilson: Ext: 533 then student’s room number.

For example to call Wilson Room 32, dial (03) 341 1500, then press extension 53332. Single digit rooms are preceded by a zero e.g. room 1 – dial 01.

Mail All mail received is placed in pigeonholes by office staff on weekdays or the duty tutor in weekends

Mail should be addressed to (Name) c/o Rochester and Rutherford Hall 77 Ilam Road Ilam Christchurch 8041

Parcels All parcels are kept in the office for safekeeping and a note is placed in the pigeonholes asking you to collect your parcel.

Faxes The Hall Fax number is (03) 364 2953.

Conferences, security, weekends and pets Purpose of Conferences Because of our facilities and good service, the Hall has gained a good reputation as a venue for conferences. The income generated by these conferences helps to pay for further renovations and to maintain the quality of the facilities.

Theft Stealing is an occasional problem and Residents are urged to keep doors locked.

Private Possessions Residents are advised to ensure that their personal possessions have private insurance cover. Sometimes a parental Household Contents Policy may cover the Resident’s personal possessions at the Hall. The Hall accepts no responsibility for private possessions brought into the Hall. All private possessions must be removed from rooms at the end of the year.

Overnight Absence from R&R If leaving for a vacation, weekend or just a night, Residents need to complete the online Google doc, “Overnight Absence from R&R” to let us know you will be away.

The online “Sign out" form will ask you to input the day you are leaving, an expected return date, contact phone number and email, when you return to R&R you need to submit a “Signing Back In” form (Google doc) saying you are back. This information is essential in the case of an emergency such as a fire.

A link will be published on the R&R 2016 Facebook page, details of which you will be given on arrival at R&R.

Vacation Arrangements Residents must ask the Principal three weeks in advance if they wish to stay during holiday periods.

Pets No Resident may keep an animal pet in a Hall room or on the Hall grounds.

12 Our Five Main Rules

The rules Although a number of rules and customs have been scattered throughout the conditions of Residence Handbook and the Index summary of key Rules there are five main areas we are concerned with. These help make the Hall the good environment it is for studying and living.

They are based on the principle of consideration for others.

Observation of Quiet Hours Quiet hours are set to facilitate an appropriate atmosphere for study.

Residents are asked to be considerate of others and to curtail noise during these periods.

These are: Sunday to Thursday: 7.00 p.m. to 8.00 a.m. Friday and Saturday: Midnight to 8.00 a.m.

Quiet hours are extended during examination preparation time.

Outside quiet hours Residents of each house and their tutors are encouraged to develop standards of consideration for others on their own floors, particularly concerning the level of noise.

Be Responsible for your Visitors and Guests In an ordinary home, certain conventions are observed such as introducing guests to other members of the household and keeping noise down in consideration for others.

The Hall expects Residents to observe similar conventions. These are listed below:

Casual Visitors Visitors are welcome from 8.00 a.m. to 11.30 p.m. Sunday to Thursday and until midnight on Friday and Saturday, but after these times they must leave the building and grounds. While visitors are in Rochester and Rutherford the host Resident is responsible for any penalties incurred, damage, or loss caused by visitors, either in the Hall or in the grounds. Visitors are expected to respect Hall customs.

Overnight Guests If you would like to request out of town guest to stay at R&R for a maximum of two nights, please email the Principal to request approval at least 24 hours before your guest is due to arrive and before noon on Friday for Saturday or Sunday visitors.

You will then be asked to complete the online Google doc R&R Guest to confirm your booking.

There is a no charge for the overnight stay which includes breakfast, if you book your guest in correctly, if your guest wishes to stay for lunch or dinner an additional charge of $7 is made per meal.

There will be a fine of $10 per night for any resident who has a guest that is not signed as above.

Restrictions on Guests The Principal may, in the interests of the Hall, decline requests for overnight guests. Guests are not allowed in the Hall during "closed" Hall functions, (and at any time may be restricted or banned).

Overnight guests are restricted on the nights of Hall functions, Formal Dinners and during examination times at the end of each semester. Visitors beyond Christchurch may stay on the weekend of the Hall Ball with the permission of the Principal.

No visitors may be in the Dining Room unless they are entered in the guest meal book that is on the right hand side of the server. All guests should be introduced to Hall Staff, Tutors and Catering Staff.

Guest Rooms The Guest rooms in O’Dowd and Dodd buildings are available free of charge for brief stays (i.e. no more than two nights) by parents of residents.

Request should be made by email to the Principal.

Be Moderate in the use of Alcohol Alcohol in cans is permitted provided people are moderate in its use and considerate of others.

Alcohol in bottles is not permitted for safety reasons. Kegs are not permitted. Spirits are not permitted.

No alcohol is permitted in Computer Room, Yardley Study Centre and the Dining Room.

Alcohol is not permitted during Study Weeks, and Examination Weeks.

Residents returning from outside functions where alcoholic drinks are available must be considerate of others and observe the rules and customs of the Hall.

For particular functions the Principal may vary rules on alcohol.

We may suggest that a student have counselling for excessive use of alcohol.

Drugs Forbidden: Should anyone be found using, in possession of, or dealing illegal drugs, or suspected of the same, the matter will be put in the hands of the Police.

Responsible Use of Computers The I.T. Department at the University of Canterbury operates the computers situated in the Hall.

These are available for Rochester and Rutherford Residents enrolled at Canterbury University only. The Computer Software is licensed for use by students and staff of the University only. The Computers are available to help with class assignments and electronic mail. All material on the Hall computers must conform to good taste and be in line with the ethical standards of the Hall and University.

Computer use is governed by the ‘Computer Use Policy and Procedures ’and the ‘Computer Administration Policy and Procedures’, copies of which may be obtained from the UC Policy Library at www.canterbury.ac.nz/ucpolicy

Food - Quiet To preserve the computers please do not bring any food or drink into the computer rooms. These rooms are designated as quiet areas at all times to assist peoples' concentration.

Printer The printer is not to be used for making multiple copies of the same document, e.g. reports, resumes, or letters. Please be considerate of others and only print final copies.

Be Conscious of Safety Roofs No one is allowed on any roof or balcony outside bedroom windows.

Firearms and Fireworks No firearms, air rifles, slug guns, BB guns, imitation firearms or the likes are permitted in the Hall. No fireworks or rockets are permitted in the Hall buildings or grounds. No weapon of any sort may be brought onto the site.

Smoking In line with Official University policy, the Hall buildings and grounds are designated as non- smoking areas.

Misuse of Safety Equipment The Hall takes a serious view of any misuse of safety equipment. All false alarms and misuse of equipment will result in a general fine to all occupants unless the individual concerned is identified.

Tampering with the Hall’s fire safety equipment has the potential to put other’s lives and property at risk.

In particular the glass fronts in the call boxes must be left intact. Smoke detectors should not be touched and the sprinkler heads should not be tampered with. Nothing should be hung on the sprinkler pipes and no smoke from an open flame is permitted anywhere in the Hall.

All consequential damage will be further charged.

Discipline While the Hall expects its Residents to voluntarily respect the rights of others, the Hall has the right to discipline Residents who infringe on others rights or who violate the Hall’s guidelines and customs.

Depending on severity, the Hall reserves the right to fine suspend or expel Residents from the Hall (or impose a lesser penalty or equivalent penalty to any one of these). Most people respect the rights of others and never have to be spoken to about discipline matters.

Non-observance of Hall rules or customs or breaches of the required standards of behaviour set down in the handbook make a Resident liable to fines, suspension or termination of residence.

Fines Where fines are levied they must be paid by the date specified.

All fines are put towards student amenities.

General Behaviour In Hall premises, or while representing the Hall, or on any trip or at any function organised by the Hall, or at any event organised by the Student Executive, Residents will conduct themselves in such a manner that is not detrimental to the reputation of the Hall and does not violate New Zealand law or endanger the safety of any person or any property, and does not interfere with any other person's rights or enjoyment of their property and is in keeping with the standards maintained at the Hall.

Unjust Treatment If students at any time feel unjustly treated, they should see the Principal, or if they would like someone to speak on their behalf they should contact the Student President.

Suggestions and Complaints

Suggestions regarding the organisation of the Hall should be addressed to the Principal or Deputy Principal.

Any complaints regarding the organisation of the Hall or the conduct of staff should be addressed to the Principal or Deputy Principal.

Ethical Behaviour Policy Sexual Harassment This is unwanted attention of a sexually oriented nature, which is objectionable to the recipient, and which the person responsible for the harassment knew or ought to have known was unwelcome or unwanted by the recipient. Harassment may have the effect of creating an offensive, intimidating or hostile environment and may unreasonably interfere with the recipient’s performance. (From the University Policy).

Racial Harassment This is behaviour, which is based on colour, race, national or ethnic origin and is of such a significant nature that it detrimentally affects the person against whom it is directed. Behaviour may be racial harassment even though this was not the intention of the person responsible for the behaviour. (From the University Policy)

Discrimination This is different treatment of a person or group of persons which results in less favourable treatment or creates a less favourable environment. It may arise from omissions as well as actions and may arise from policy and official decisions as well as personal statements and behaviour.

Complaints The Hall Council endorses the policy of the University of Canterbury and designates the Tutors as contact persons to fulfill the same role as the University contact persons.

However, if a formal complaint is made about a Staff Member, it should be submitted to the Principal or a Member of the Council within one month after the occurrence of the alleged breach of conduct. The Board has the option of referring such a formal complaint to the University Grievance Council, and may request a copy of the report from the Committee.

Scope of the Ethical Behaviour Policy The Hall is committed to providing a safe environment for all who live and work in the Hall, whether they are Staff or Residents. The Hall also hosts visiting Guests who are informed of the Halls policy. Residents are urged to be aware of their rights with other members of the Hall and with visitors.

If in doubt, Residents are asked to contact a Staff Member. The complete University Policy may be obtained from the University Website.

13 Calendar 2016

JANUARY FEBRUARY 22 Fee Payment 2 due 6 Waitangi Day 8 Waitangi Day (observed) 15 Tutor training day. 17 Students arrive. 18 Commencement Service and Dinner. 22 First Semester begins MARCH APRIL 11 Exam timetable for First Semester 8 Lectures End 24 Lectures End 11 - 29 April First Semester Break 25 Good Friday 25 ANZAC Day 28 Easter Monday 29 Fee Payment 3 due 29 University Holiday 30 Lectures Resume MAY JUNE 2 Lectures resume 3 Lectures End 6 Queen’s Birthday (University closed) 7-10 Study Break 13-25 Mid-Year Examinations and Tests. 27 Jun – 8 July Semester End JULY AUGUST 8 Exam results released 19 Lectures end 11 Second semester begins 22 Aug – 2 Sept Mid Semester Break 29 Exam timetable for Second Semester

SEPTEMBER OCTOBER 5 Fee Payment 4 (Final) due 14 Lectures end 5 Lectures Resume 17-21 Study Break 24 Labour Day (University closed) 25 End of Year Examinations commence NOVEMBER DECEMBER 10 Examinations end 2 Exam Results Released 11 Canterbury Show Day (University closed)

14 Fees

Fees for New Zealand citizens / residents are charged as an annual amount, payable in three installments.

Total Annual Fees – $16,500

Made up of: Admin Fee (non refundable) $300 Contingency Fee (refundable) $500 Student Association Fee $200 Accommodation $15,500

Payments are due as follows:

Payment 1 $800 This is payable on acceptance of your place ($300 Admin Fee, Accommodation fees in Advance $500).

Payment 2 $6,300 Due on 22nd January 2016 ($5,600 Accommodation Fee, $200 Student Association Fee, $500 Contingency Fee)

Payment 3 - $6,300 Due on 29th April 2016 ($6,300 Accommodation Fee)

Payment 4 $3,100 Due on 5th September 2016 ($3,100, Accommodation Fee)

We accept payment of fees by cheque (personal or bank) or internet banking. The Hall’s Bank Account number is 06 0665 0010844 00. Please use a reference student name or invoice number when using Internet Banking.

Car Park $120.00 for academic year, payable if available and allocated to you.

Bike Shed and Music Room Key Music Room Key $20.00 (Refundable Deposit with on return of key) Bike Shed Key $20.00 (Refundable Deposit on return of key)

Late Payments To be fair to those who pay on time, normal bank overdraft interest will be added to each week or part of a week that the fees are outstanding. The costs of legal fees or other collection costs will be added to the debt.

In some cases the Hall can also request the University to withhold examination results.

Semester Dates Fees cover the semester dates published in Chapter 13 at the end of this Handbook from when a student signs into the Hall until 24 hours after their last examination.

Loans and Allowances While Residents may apply for government loans and allowances to cover accommodation, the fee must be paid personally by the Residents. The government or the University will not pay the fees. You will be loaned money to assist with paying the fees but please be aware that the accommodation loan is not sufficient to cover the year's fees, and that the first payment date for fees is before loans and allowances are paid.

Please also be aware to fill in the accommodation loan application correctly and completely, as while the people administering the system at Work and Income are there to help, any problems with details will delay payment.

Responsibilities of Residents who leave during the year Residents who choose to leave the Hall during the academic year are liable for the entire year's fees, or until a suitable replacement takes up residence.

Fees are only refundable at the discretion of the Rochester and Rutherford Council and any such applications must be made in writing to the Principal. In the unfortunate event that a Resident is asked to leave the Hall, the Resident is still liable for the year's fees.

Payments Payments are accepted by cash, cheque, direct credit or EFTPOS. Credit card facilities are not available.

Financial Difficulties Prospective Residents of Hall who know they will have financial difficulties must contact the Principal before their arrival.

Damage to Property All damage to Hall property, whether willful or accidental, is to be reported to the Deputy Principal in writing - preferably by the person(s) who caused it, but otherwise by concerned Residents. Repairs can be arranged by also reporting the damage in the maintenance book in the office.

The Deputy Principal will decide what action, besides repairing the damage, is required. Damage that is not reported is regarded as vandalism, making individuals, floors, or all Hall Residents liable for extra charges.

Contingency Fee The contingency fee is used at the end of the year to pay for any loss or damage to a Resident’s room, a Resident’s floor, or the Hall’s common areas. The contingency fee is also levied for all crockery and cutlery missing from the Dining Room at the end of the year. The contingency fees are also used to pay for any other charges that have not been settled before departure, such as fines. Because Residents and their guests usually take good care of the Hall and its property, we hope to be able to refund most of the fee. These fees are refunded in December.

15 What to Bring

Necessities  Towels  Another blanket or duvet if you think  Tea towels you will be cold  Washing powder  Sensible rough weather gear – jacket  Washing basket or parka, maybe an umbrella  Folding-clothes rack (useful)  Map pins / drawing pins FOR NOTICE  Coat hangers BOARDS  Snack food coffee, tea, milo, etc.  Headphones if wish to listen to music. Optional While you may wish to bring your own linen, the Hall supplies bed linen, duvets, pillows, and all other bedding.

Students have access to tea/coffee making facilities, a microwave and fridge, the hall provides all crockery and cutlery in the dining hall. If you wish to have snacks and drinks in your room you might wish to bring your own crockery and utensils. Crockery and cutlery may NOT be taken from the dining room.

The Hall is heated, please do not bring any heating devices for fire safety reasons. If you require additional heating please see the Office Manager or the Property Manager who can arrange an oil column heater for you. Things not to bring  Toasters  Electric blankets and Heaters.  Grills  Any external speakers  Refrigerators These items are banned from rooms for fire safety and being sensitive to your neighbours.

NOTE  In the centre of your ceiling you will find a smoke detector. Please do not use it to hang things on or the associated pipework– the wire that sets off the alarm is very sensitive and false alarms are very costly (costly to the person responsible in excess of $1000).  Smoke detectors are also in place in the hallways – excessive steam from showers and/or microwaved popcorn can set these off. Therefore close the bathroom doors after use and be aware when you open microwaved items in the hallway.

BEGINNING OF YEAR CHECK LIST

PLEASE CHECK THAT YOU HAVE THE FOLLOWING IN YOUR ROOM  Bed Base  Desk  Mattress  Desk Chair  Duvet inner  Notice board  Duvet cover  Mirror  Woolen Blanket  Telephone  Under blanket (mattress protector)  Rubbish bin  Pillow (yours to take home at the end of the year

This check is very important. At the end of the year your room will be checked and you will be financially responsible for anything that is missing.

If you do not wish to use the bedding provided, please store them in your wardrobe. Please do not lend bedding to other students.

There is a $25.00 cleaning cost if you vacate your room and leave it in an untidy state, rubbish is to be cleared away and your room vacuumed.

We know the handbook contains a lot of information and guidelines, but we are confident you will settle into life at R&R very quickly and make it your home away from home.

We look forward to seeing you in 2016.

MY NOTES

General Conditions of Residence

1 AGREEMENT a. Under this resident’s agreement, Rochester and Rutherford Hall agrees to provide: i. a safe and supportive environment in R&R which facilitates learning; ii. access to R&R’s programme of social and community activities. b. The Resident agrees to: i. Uphold the good name of the Hall, to abide by the conditions of residence of the Hall; ii. Behave in a sober and responsible manner at all times, and to respect R&R’s non smoking policy; iii. comply with the obligations of this contract and all requirements and directions provided for under this agreement; iv. participate and contribute to the supportive and harmonious atmosphere of R&R, showing consideration towards other residents and neighbours, and to R&R property. v. pay all required fees in the manner and time established by the Contract Payment Schedule together with any other costs incurred and to pay these on the due date or incur a 10% penalty charge. 2 RESIDENT TO BE A FULL-TIME STUDENT a. The Resident understands and agrees that it is a condition of residence at R&R that the Resident be enrolled as a full-time student at the University of Canterbury. 3 INFORMATION RELATING TO STUDENT a. The Resident consents to the disclosure of any of their personal information (including any information regarding disciplinary matters) to the Resident’s parents or guardian or other nominated contact. b. The Resident consents to the University of Canterbury releasing to the staff of R&R the Resident’s enrolment details and academic results, provided that such information be maintained confidential to those staff and used solely for purposes in connection with the welfare of the Resident or for statistical purposes which do not allow the Resident to be identified. c. The Resident authorises any health professionals whom they may consult during the period of their residence at R&R to release to the staff of R&R such health information as may be necessary in the interests of the welfare of the Resident or other members of R&R’s community. d. The Resident agrees to attend the Student Health Centre when requested by R&R Staff. This may be in relation to, but not restricted to, any health issues, including misuse of alcohol. e. The Resident agrees to be completely free of any illegal drugs during their time at R&R. f. The Resident agrees R&R staff will be able to authorise any medical treatment recommended by a qualified medical practitioner, should the resident not be in a condition to provide a personal authorisation. R&R agrees to contact the emergency contact for the resident should this situation arise. g. The Resident agrees that R&R shall have the ongoing right to make use for its purposes of the Resident’s image, written and verbal statements in connection with R&R. 4 RIGHTS IN RESPECT OF ROOMS a. The Resident agrees to take good care of the room allocated to them. b. The Resident agrees to vacate their allocated room in the holiday periods should it be required for maintenance or a conference delegate. This will be administered through a consultative process. c. The Resident agrees not to bring additional furniture into their room.