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Public Document Pack To: All Members of the Policy and Resources Committee (and any other Members who may wish to attend) The Protocol and Procedure for visitors attending meetings J. Henshaw of Merseyside Fire and Rescue Authority can be found by LLB (Hons) clicking here or on the Authority’s website: Clerk to the Authority http://www.merseyfire.gov.uk - About Us > Fire Authority. Tel: 0151 296 4000 Extn: 4113 Kelly Kellaway Your ref: Our ref HP/NP Date: 9 September 2015 Dear Sir/Madam, You are invited to attend a meeting of the POLICY AND RESOURCES COMMITTEE to be held at 1.00 pm on THURSDAY, 17TH SEPTEMBER, 2015 in the Liverpool Suite at Merseyside Fire and Rescue Service Headquarters, Bridle Road, Bootle. Yours faithfully, Clerk to the Authority Encl. Merseyside Fire & Rescue Service Headquarters, Bridle Road, Bootle, Merseyside L30 4YD Fax: 0151 296 4144 Legal Services 0151 296 4122, Democratic Services: 0151 296 4112 This page is intentionally left blank 2 MERSEYSIDE FIRE AND RESCUE AUTHORITY POLICY AND RESOURCES COMMITTEE 17 SEPTEMBER 2015 AGENDA Members Cllr Les Byrom (Chair) Peter Brennan Roy Gladden Ray Halpin Denise Roberts Jean Stapleton Sharon Sullivan Lesley Rennie 1. Pre liminary Matters Members are requested to consider the identification of: a) declarations of interest by individual Members in relation to any item of business on the Agenda b) any additional items of business which the Chair has determined should be considered as matters of urgency; and c) items of business which may require the exclusion of the press and public during consideration thereof because of the possibility of the disclosure of exempt information. 2. Minutes of the Previous Meeting (Pages 7 - 10) The Minutes of the previous meeting of the Policy and Resources Committee, held on 26 th March 2015, are submitted for approval as a correct record and for signature by the Chair. 3. Audit Findings 2014 -15 (Pages 11 - 44) To consider the Audit Findings report of the external auditor for the Authority, Grant Thornton, concerning their audit findings for the financial year ended 31 March 2015. 3 4. Statement of Accounts 2014/15 - authorisation for issue (Pages 45 - 158) (CFO/075/15 Appendix A) To consider Report CFO/075/15 of the Treasurer, concerning the audited 2014/15 Statement of Accounts, for approval and authorisation for issue. 5. Financial Review 2015/16 - April to June (Pages 159 - 188) (CFO/074/15) To consider Report CFO/074/15 of the Treasurer, concerning a review of the financial position, revenue and capital, for the Authority for 2015/16. The Authority receives regular comprehensive financial reviews during the year, which provide a full health check on the Authority’s finances; and this report covers the period April to June 2015. 6. Purchase of Prime Movers (Pages 189 - 192) (CFO/077/15) To consider Report CFO/077/15 of the Chief Fire Officer, concerning the recent procurement exercise for two replacement prime mover vehicles; and approval to proceed with the purchase. 7. Wirral Youth Zone (Pages 193 - 386) (CFO/078/15) To consider Report CFO/078/15 of the Deputy Chief Fire Officer, concerning confirmation of the Authority’s previous in principle decision (CFO/048/14), to transfer the land released during the building pf Birkenhead Community Fire and Rescue Station, to support the creation of the Hive Youth Zone. ----------------------------------- If any Members have queries, comments or require additional information relating to any item on the agenda please contact Committee Services and we will endeavour to provide the information you require for the meeting. Of course this does not affect the right of any Member to raise questions in the meeting itself but it may assist Members in their consideration of an item if additional information is available. Refreshments 4 Any Members attending on Authority business straight from work or for long periods of time, and require a sandwich, please contact Democratic Services, prior to your arrival, for arrangements to be made. 5 This page is intentionally left blank Agenda Item 2 MERSEYSIDE FIRE AND RESCUE AUTHORITY POLICY AND RESOURCES COMMITTEE 26 MARCH 2015 MINUTES Present: Cllr Leslie T. Byrom CBE (Chair) Councillors Peter Brennan, Ray Halpin, Denise Roberts, Jean Stapleton, Sharon Sullivan and Lesley Rennie Also Present: Cllrs Robbie Ayres, Dave Hanratty and Linda Maloney Apologies of absence were received from: Ted Grannell 1. Preliminary Matters Members considered the identification of declarations of interest, any urgent additional items, and any business that may require the exclusion of the press and public. Resolved that: a) no declarations of interest were made by individual Members in relation to any item of business on the Agenda b) no additional items of business to be considered as matters of urgency were determined by the Chair; and c) no items of business required the exclusion of the press and public during consideration thereof because of the possibility of the disclosure of exempt information. 2. Minutes of the Previous Meeting The Minutes of the previous meeting of the Policy and Resources Committee, held on 27 th November 2014 were approved as a correct record and signed accordingly by the Chair. 3. SERVICE DELIVERY PLAN 2015/16 (CFO/019/15) Members considered report CFO/019/15 of the Deputy Chief Fire Officer concerning the Service Delivery Plan for 2015/16. Members considered the Performance Indicators shown and the implications of these indicators. Page 7 The Committee discussed various issues arising from the report and wider local government issues, and considered the future direction of the fire and rescue service in light of these issues. The Service Delivery Plan was highly commended by Members for its quality and ease of understanding. Thanks were expressed to all staff involved in its formulation. Resolved that: 1. The Service Delivery Plan for 2015/16 be approved; and, 2. The Service Delivery Plan for 2015/16 be published on the website; and, 3. The Service Delivery Plan for 2015/16 be emailed to Members to aid distribution among colleagues. 4. District & Station Community Safety Plans 2015/16 (CFO/020/15) Members considered report CFO/020/15 of the Deputy Chief Fire Officer concerning the District Community Safety Plans for 2015/16. Attention was drawn in particular to the associated Equality Impact Assessments conducted for each district which tied into the plans, and the committee considered these appropriately. Members questioned if the district plans are shared with Community Safety Partnerships. It was confirmed that they are shared with all Community Safety Partnerships for the Districts and for Merseyside. Resolved that: 1. The District Community Safety Plans for 2015/16 be approved; and, 2. The District Community Safety Plans for 2015/16 and associated EIAs be shared electronically with Members to aid distribution among colleagues in Constituent Councils. 5. MFRA Local Firefighter Pension Board (CFO/024/15) Members considered report CFO/024/15 of the Deputy Chief Executive concerning the requirement to establish a Local Pension Board for the Firefighters’ Pension Scheme and to set out its proposed structure. They also considered to whom responsibility should be delegated, to fulfil the role of Scheme Manager. Page 8 Members considered the proposal for the composition of the Pensions Board and whether to delay the nomination of an Authority Member to the Board until after the AGM. Following consideration of the need to train any Member appointed to the Board, the committee decided to nominate a Member at this meeting to ensure training could commence as soon as possible. Resolved that: 1. The delegation for fulfilling the role of Scheme Manager for the overall management and administration of the Firefighters’ Pension Scheme to the Deputy Chief Executive be approved; and, 2. The establishment of a Local Pension Board for the Firefighters’ Pension Scheme as outlined in this report be approved, and specifically:- a. the Board comprising 6 members consisting of 3 employer representatives and 3 employee members be approved; and, b. Councillor Robbie Ayres, with Councillor Ray Halpin acting as an alternate, be nominated from MFRA to act as 1 of the employer representatives. 6. 2015 FIREFIGHTERS' PENSION SCHEME - SCHEME MANAGER DISCRETIONS (CFO/025/15) Members considered report CFO/025/15 of the Deputy Chief Executive concerning the Scheme Manager (SM) discretions as contained in ‘The Firefighters’ Pension Scheme (England) Regulations 2014’. Resolved that: 1. The Draft 2015 Firefighter Pension Scheme Discretions be approved; and specifically:- a. the Deputy Chief Executive be approved as the delegated officer to act as the Scheme Manager for Firefighters’ Pension Scheme(s); and, b. Continual Professional Payments be approved to be treated as pensionable pay; and, c. that it be approved that where a scheme member is absent from employment and not entitled to pay but wished to purchase pension benefits for this period that they must pay the employee and employer contributions unless specific approval to the contrary is given by the Authority. Page 9 7. Pay Policy 2015/16 (CFO/016/15) Members considered report CFO/016/15 of the Deputy Chief Fire Officer concerning Section 38 of the Localism Act 2011 which requires Local Authorities to publish a Pay Policy Statement each year. Members discussed the Authority’s proposed Pay Policy Statement for 2015/16 prior to publication. Resolved that: Subject to an amendment to the reference to season ticket