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Minutes, Council, 2 October 2017

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Minutes, Council, 2 October 2017 CRICH PARISH COUNCIL Glebe Field Centre, Glebe Field Close, Crich Derbyshire DE4 5EU Tel: 01773 853928 E-mail: [email protected] MINUTES OF THE MEETING OF CRICH PARISH COUNCIL HELD IN CRICH GLEBE FIELD CENTRE, ON MONDAY 2ND OCTOBER 2017 AT 7.30PM 1553/17 Present: Cllrs: M Lane (Chair), D Anstead, M Baugh, V Broom, C Collinson, V Thorpe, R Walsh, P Yorke In attendance: DCC Cllr T Ainsworth, AVBC Cllr G Gee, C Jennings - Parish Clerk Also present: Two member of the public 1554/17 TO RECEIVE APOLOGIES FOR ABSENCE Councillors: S Bateman, J Brown, P Clark, K Smith Resolved: The apologies were accepted. 1555/17 VARIATION OF ORDER OF BUSINES It was not considered necessary to vary the order of business. 1556/17 DECLARATION OF MEMBERS INTERESTS a) To enable Members to declare the existence and nature of any Disclosable Pecuniary Interest they have in subsequent agenda items, in accordance with the Parish Council’s Code of Conduct. Interests that become apparent at a later stage in the proceedings may be declared at that time. b) To receive and approve requests for dispensation from members on matters in which they have a Disclosable Pecuniary Interest. None declared 1557/17 PUBLIC SPEAKING a) A period of 15 minutes will be made available for members of the public and members of the Council to comment on any matter. Speaking is limited to 3 minutes per person and is at the discretion of the Chair. None b) If the Police Liaison Officer, a County or District Councillor is in attendance, they will be given the opportunity to raise any relevant matter. AVBC Cllr G Gee reported that the Crich Neighbourhood Plan would be discussed by AVBC on 17th October 2017. AVDC Cllr V Thorpe – report previously circulated. DCC Cllr T Ainsworth reported that DCC’s plan was due to be released at the end of October and could be viewed on-line. There were six weeks of consultation, after which comments would be collated and passed to the Inspector. The Police Liaison Officer was not present. 1558/17 CHAIR’S ANNOUNCMENTS The Chair attended the Amber Valley Reservoir meeting on 7th September 2017 and reported everything was going to plan for completion in Spring 2018. The Chair attended DCC’s Town and Parish Council Liaison Meeting on 21st September 2017, which included presentations of: the Council’s four year plan, a programme for making savings, improved care plans and a planned consultation with Town and Parish Councils on devolving services. 1559/17 MINUTES Resolved: To approve the Minutes of the meeting of Crich Parish Council dated 4th September 2017. 1560/17 PLANNING Resolved: To approve the Council’s response to the Planning Authority, attached APPENDIX A REPORTS 1561/17 NEIGHBOURHOOD PLAN The Chair advised that an Inspector had been appointed, the six week consultation period had started, and everything was on schedule. AVBC’s concerns had been addressed and concessions had been made to reach an agreement. However, concern was raised regarding a recent communication from DCC that appeared to be raising objections to the Plan. There was confusion relating to the overlap of responsibility for Housing DCC Cllr Ainsworth is meeting with the parties concerned to discuss the matter and will report back. 1562/17 RECREATION GROUND/PLACE PROJECT a) Cllr Yorke and Lane had met again with local residents to address their concerns regarding the location and height of play equipment. The new plan with a 15m buffer zone from the property concerned, along with the relocation of the zip-wire and slide to a new location was shown. The residents still objected to the plan saying that there needed to be a buffer zone of 30m, to comply with relevant guidance. The guidance referred to only relates to newly built play areas, so is not applicable to this play area as it has been in this location for many years. The residents to take further advice. Cllr Yorke explained that the company supplying the equipment were willing to give a discount if the order could be placed soon, but as the funding was short by around £19k this might not be possible unless this could be accommodated by utilising VAT reclaim. The Clerk is seeking guidance relating to the Council’s contribution to The Place Project, the grant provided by Veolia Landfill, VAT and the recently discovered Charity Status of the Recreation Ground land. The Clerk’s meeting with DALC was unfortunately cancelled due to illness, this has now been rearranged to 4th October 2017. b) There had been a request for a new litter bin near the outdoor training equipment as litter is increasing with no convenient receptacle for disposal. There is a large waste bin in the Clerk’s Office, and concern was raised that this might be the bin that was purchased for installation near the bus stop in the centre of Crich. If this is the case the, bin at the bus stop could be relocated to the Recreation Ground and the new one installed in its place. Resolved: Cllr Yorke and the Clerk to agree on a location for a new bin, and then decide which bin should be used – the new one or the old one – ensuring the most suitable bin is used at the bus stop. To also arrange for the relevant installation/s. 1563/17 PARISH COUNCIL WEBSITE Councillors Anstead and Collison advised that further work had been carried out to the website. They requested photos and short bios from those Councillors who had not already provided them. A link will be sent out to Councillors so they might review the content and feedback any comments. 1564/17 FRITCHLEY DRYING GROUND The Chair reported that as a result of the meeting of Fritchley Councillors on 26th September 2017, locations for positioning of the Pentrich Revolution board, and a new public bench had been agreed, for later ratification by Council. A sketch was passed around for the Councillors to view. The Clerk is speaking with the Pentrich Revolution Group to obtain details of the contractor who has fitted other boards to enable a quote to be obtained, along with a quote for fitting the bench. The Clerk will also source an additional quote for the two installations. The installation of the bench is particularly difficult as it requires four people to lift it from the delivery vehicle. The Clerk has contacted Phil Dolby the local Fire Chief to ask for assistance with a group of trained volunteers to help with the lifting. 1565/17 BURIAL GROUND The Chair advised that she is currently working on a response in relation to the easement consent that will shortly be sent. 1566/17 AMBERGATE RESERVOIR COMMUNITY FUND The Chair, Councillor Walsh and Councillor Thorpe advised that the grant applications were being received and the closing date was 18th October, after which they would be reviewed. MATTERS FOR DECISION 1567/17 DCC RIGHTS OF WAY MINOR MAINTENANCE AGREEMENT 2017/18 The Council can undertake work and reclaim expense to a sum of £565. It was agreed that work on clearing back the footpath at the Burial Ground would be the best use of the funds. Resolved: Cllr Broom to meet with the Clerk to identify the relevant path. The Clerk to commission Grasstrack to complete the work, and invoice separately to allow claim back from DCC. 1568/17 DCC – SNOW WARDEN SCHEME Council considered the request to organise a Snow Warden Scheme. Despite trying a number of times previously, the Council had been unable to recruit a Snow Warden. Resolved: The Council will not participate in the Snow Warden Scheme. 1569/17 AVBC – PROPOSED REMEMBRANCE DAY TEMPORARY ROAD CLOSURE, CRICH The notice of proposed road closure was circulated and published on 19th September 2017, for comment. Resolved: No comment. 1570/17 CRICH GLEBE FIELD CENTRE – AGM The Council received an invitation to submit name/s of nominees for two places on the Glebe Field Centre Management Committee. The Council already has representatives involved in the work of the Centre. Resolved: Not to submit name/s of nominees. ITEMS TABLED AT THE MEETING 1571/17 CLERK’S REPORT The Clerk provided a report outlining her serious concerns regarding the operating safety and working of the Council lap-top and associated IT items. A quote was provided to address the issues and testimonial to show competitive tendering had been entered into by local Councils, who recommended Software in Action (SIA). After discussion it was agreed that the Council undertake the following action to rectify the problems and support the Clerk in carrying out her duties. Resolved: To enter into a twelve month contract with SIA, with the proviso of ending the contract if not satisfied, and purchase: . A reconditioned router to allow access to the broad band at a one off cost of £60 . Antivirus protection @ £3.00 per month . A back-up system for all documents and e-mails - automated @ £6.00 per month . Personal support, remote, phone and visits when necessary @ £25.00 per month. Office IT and related support for the Clerk to be reviewed before twelve months elapses. 1572/17 FINANCE a) Payments Resolved: To note the payments made. b) Receipts Resolved: To note the receipts received. a) BT Broadband Resolved: To note a new two year contract has commenced with a monthly direct debit charge of £18.50. 1573/17 CORRESPONDENCE a) The Pentrich & South Wingfield Revolution Group – Thank You letter b) Derbyshire Association of Local Councils – Circular no 10/2017 c) Derbyshire Association of Local Councils – Circular no 11/2017 d) Derbyshire Association of Local Councils – AGM 2016 Minutes, AGM 2017 Agenda e) Derbyshire Association of Local Councils – Annual Report f) Rolls-Royce – Crich Environment Monitoring Results – Q2 2017 Resolved: To note the above items.
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