Combined SGB 2016.11.28
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Police and Crime Commissioner for Derbyshire Butterley Hall Ripley Derbyshire DE5 3RS Tel: 0300 1226007 Email: [email protected] Web: www.derbyshire-pcc.gov.uk DATE 25 November 2016 AGENDA STRATEGIC GOVERNANCE BOARD DATE OF MEETING 28 November 2016 TIME OF MEETING 3pm LOCATION Conference Room 2, Old Reception Building, Police HQ, Derbyshire. PCC CONTACT OFFICER Mrs Liz Kelly (0300 1226007) CONSTABULARY CONTACT Ch Supt S Gamblin (0300 122 4196) OFFICER DISTRIBUTION PCC H Dhindsa CC M Creedon DCC P Goodman ACC C Haward ACC B McWilliam Mr D Peet Mrs H Boffy Mr T Neaves Ch Supt. S Gamblin Mrs L Kelly OPCC Performance Officer David Peet Chief Executive Office of the Police and Crime Commissioner for Derbyshire The short notice of the publication of papers in advance of the meeting is a constraint of the timetable of monthly meetings. Please note that all meetings of the Board are published in advance on the Commissioner's website. The meeting of the Strategic Governance Board on 28 November 2016 Reception Room, Police HQ, Ripley. AGENDA: Reports attached DECISION ITEM SUBJECT NO. ASK THE SGB Maximum 30 minutes allotted time (If the Q & A Session is shorter than the allotted 30 minutes, the meeting will commence early) 1 APOLOGIES FOR ABSENCE 2 DECLARATIONS OF INTEREST (IF ANY) 3A ANNOUNCEMENTS FROM THE COMMISSIONER 3B ANNOUNCEMENTS FROM THE CHIEF CONSTABLE 4A MINUTES/DIGEST OF DECISIONS Meeting held on 19 September 2016 4B MINUTES OF THE YOUTH SGB Meeting held on 24 October 2016 4C MINUTES OF THE JARAC Meeting held on 22 September 2016 5 REVIEW OF ACTIONS 6 FORWARD PLAN 4 Month Forward Plan COMMISSIONER DECISION REPORTS Reports of the Chief Executive Recruitment of Deputy Police & Crime Commissioner 7A 43/16 and Treasurer/Section 151 Officer Reports of the Treasurer 8A PSAA sector-led procurement. 44/16 Reports of the Chief Constable 9A None The short notice of the publication of papers in advance of the meeting is a constraint of the timetable of monthly meetings. Please note that all meetings of the Board are published in advance on the Commissioner's website. Joint Reports of the Treasurer/Chief Constable 10A JARAC Terms of Reference 45/2016 10B Annual Audit Letter 2015/2016 46/2016 10C Revised Revenue Budget Report 47/2016 10D Revised Capital Programme and Strategy 48/2016 Financial Projections Update, Reserves Strategy and 49/2016 10E Fees and Charges PERFORMANCE REPORTS Reports of the Chief Executive 11A Publication of the Police and Crime Plan Listening to You – Update and Interim results for 11B 2016/17 11C Performance Report 11D Partner Report – Wildlife Crime & Cruelty to Animals Reports of the Chief Constable 12A Wildlife Crime & Cruelty to Animals 12B Contact Management Department (CCMC) - update 12C Anti-Social Behaviour & Community Policing 12D Workforce 12E Substance Misuse 12F HMIC Efficiency Report 12G Health & Safety Update 12H National Air Support Service (NPAS) 12I Annual Strategic Risk Briefing 12J Professional Standards Department Update 12K Chief Officer Media Contact The short notice of the publication of papers in advance of the meeting is a constraint of the timetable of monthly meetings. Please note that all meetings of the Board are published in advance on the Commissioner's website. Joint Report of the Chief Constable and the Chief Executive 13A None Joint Reports of the Treasurer/ Chief Constable Update on Treasury Management and Prudential 14A Indicators 2016/17 DECISIONS TAKEN AND NOT YET REPORTED TO DECISION THE STRATEGIC GOVERNANCE BOARD NUMBER 36/2016 – 15A Decisions taken and not yet report to the Board 42/2016 The short notice of the publication of papers in advance of the meeting is a constraint of the timetable of monthly meetings. Please note that all meetings of the Board are published in advance on the Commissioner's website. AGENDA ITEM 4A STRATEGIC GOVERNANCE BOARD 28 NOVEMBER 2016 POLICE AND CRIME COMMISSIONER FOR DERBYSHIRE STRATEGIC GOVERNANCE BOARD Held in the POSTMILL 19 SEPTEMBER 2016 _________________ In attendance: Office of the Police and Crime Commissioner: PCC Dhindsa, Mr D Peet, Mrs H Boffy, Ms L Kelly, Ms D Rimell Constabulary: CC M Creedon, DCC P Goodman, ACC B McWilliam, ACC Haward and Mr T Neaves PCC Dhindsa welcomed all to the meeting and gave a special welcome to Ruth Peat from the Derbyshire Youth Council Participation Team and Max Cubitt and Lawrence Filipe from the Derbyshire Youth Council. Agenda Item Decision (including No. Dec No.)/ Action Ask the SGB One question was asked via Twitter in advance of the meeting. In addition both Max Cubitt and Lawrence Filipe asked a question each. A note of the full questions and the responses can be found in the ‘Ask the SGB’ section of the Commissioner’s website can be accessed by following this link: http://www.derbyshire-pcc.gov.uk/News-and-Events-Meetings/Meeting-Information/Ask-SGB.aspx. Commissioner Dhindsa thanked all for submitting and asking the questions. 1. APOLOGIES None 2. DECLARATIONS OF INTEREST None declared 3A. ANNOUNCEMENTS FROM THE COMMISSIONER The Commissioner was pleased to announce that the Police Crime Panel had met the previous week and approved the Police and Crime Plan and this would be discussed further at agenda at item 11A. 1 AGENDA ITEM 4A STRATEGIC GOVERNANCE BOARD 28 NOVEMBER 2016 The Commissioner will now be recruiting a Deputy to help him to contribute to the Police and Crime Plan and the position will be advertised within the next few days with interviews provisionally set for 26th October. Finally the Commissioner thanked Mr Neaves and his team for the work undertaken on the new HQ building which has been delivered on time and will prove to be cost effective. Site visits have been undertaken by staff from both the Constabulary and the Fire Service and favourable comments have been received. 3B ANNOUNCEMENTS FROM THE CHIEF CONSTABLE None 4A MINUTES/ DIGEST OF DECISIONS Send a letter to Noting the action on page 2 to send a letter to Amber Rudd about the Funding Formula the Amber Rudd Commissioner requested this be checked to ensure it has been sent. In addition, the Commissioner reminding her of advised that a local Amber Valley Councillor had given his support to put pressure on the previous Government to review the funding formula by writing to his local MP. correspondence in relation to the Detailed on page 3 was the intention of the Commissioner to visit Sgt Steed. The Commissioner funding formula. announced that he had visited the team in Glossop to thank Sgt Steed personally for the bravery and heroism shown as an Officer in the line of duty. Arrange for the PCC Noting the suggestion for the Commissioner to meet with the Regional Protect Officer and to also to meet with the visit the London Security Centre, detailed on page 7. The Commissioner advised that this still Regional Protect needs to be arranged. Officer and to visit the London Security Centre. 4B MINUTES OF JARAC dated 14 July 2016 The Commissioner noted as detailed at para 13.2 that a new Deputy Chair had been appointed but he added that appointment of a Chair is a different process and this appointment will be made by the Chief Constable and Commissioner. 2 AGENDA ITEM 4A STRATEGIC GOVERNANCE BOARD 28 NOVEMBER 2016 The Commissioner noted at para 17/16 that the Committee Terms of Reference had been Add to November considered and he looked forward to the Strategic Governance Board receiving the updated Strategic document for consideration. Governance Board Agenda 5. ACTIONS OUTSTANDING Referring to the action from 23 May for the Commissioner to visit the Child Abuse Investigation Unit . and the High Tech Crime Unit, the Commissioner advised that those visits had been undertaken and he had been very impressed with the work undertaken by both Units. Referring to the action ‘implications of Brexit’ added from the meeting of the Board in July, DCC Goodman advised that there may be numerous implications for policing for the future however, until the terms of Brexit are known there is little to report on. DCC Goodman advised that he will keep the meeting informed and updated as matters progress. 6. FORWARD PLAN The Commissioner added that a ‘Youth SGB’ had been added to the forward plan to take place on 24 October 2016. The Youth SGB will be chaired by members of the Youth Council and the reports will be centred on youth related topics. This special meeting will form part of the National Youth Take-Over initiative which will take place in Derbyshire, during October half term. The Commissioner added that he was very supportive of this initiative and he hoped that it would be a positive experience for everyone. 11A DRAFT POLICE AND CRIME PLAN Mr Peet presented the report highlighting the requirement to produce a Police and Crime Plan in conjunction with the Chief Constable and the Police and Crime Panel and that the plan must be issued within the financial year in which the ‘ordinary election’ is held. Mr Peet advised that at their meeting the Police and Crime Panel had been supportive of the plan, subject to a small number of editing changes. 3 AGENDA ITEM 4A STRATEGIC GOVERNANCE BOARD 28 NOVEMBER 2016 The Chief Constable advised that he was also supportive of the plan, but advised that the plan will need to be updated to reflect that there are now six strands to the Strategic Policing Requirement as Child Sex Abuse has now been added. The Commissioner was pleased that the five year Plan had been approved and he acknowledged that this is a ‘living’ document which will be kept under review.