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Training/Qualifications for Concession Workers I – CUAD Equipment Inventory (Attached Excel File)

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Clemson University Athletic Concessions Rev. 0 Bid # 56822870 Scope of Work I. Scope of Solicitation II. Instructions to Offerors III. Scope of Work / Specifications IV. Terms and Conditions - Special V. Appendices to Scope of Work VI. Bidding Schedule I. SCOPE OF SOLICITATION Clemson University is seeking proposals for the food and concession rights for the Clemson University Athletic Departments (CUAD) and events within University Athletic facilities. The contract will be a seven (7) year contract beginning July 1, 2015. Please see Section III – Scope of Work/Specifications that details by Lot A, Lot B, and Lot C the requirements of the successful offeror. Although there are three lots for this RFP, the award will not be divided between separate Offerors. An Award will be made to one offeror as detailed in Section IV – Terms and Conditions. II. INSTRUCTIONS TO OFFERORS A. Regardless of specific requirements below or in this document, Offerors are required to submit their proposal electronically through the Clemson University online bidding system. To do so you must login (registering first) at https://clemson.ionwave.net/ and follow specific instructions for this solicitation. You must register several days in advance of the bid closing date so you can be approved and login in time to submit a response. B. Advertising - In submitting a proposal, the respondent agrees not to use the results as a part of any news release or commercial advertising prior to receiving written approval from the CUAD. C. Proposal Enhancements - Each proposal submitted in response to this RFP must meet the minimum requirements contained within the specifications to be considered for a contract award. Those criteria represent the minimum requirements but respondents are strongly encouraged to offer enhancements to the base RFP specifications within their presentations. Such enhancements will be considered on the evaluation process. D. Qualifications – To be eligible for award of a contract, a prospective contractor must be responsible. In evaluating an Offeror’s responsibility, the State Standards of Responsibility (R.19-445-2125) and information from any other source may be considered. An Offeror must, upon request by Clemson University, furnish satisfactory evidence of its ability to meet all contractual requirements. Unreasonable failure to supply information 1 Clemson University Athletic Concessions Rev. 0 Bid # 56822870 promptly in connection with a responsibility inquiry may be grounds for determining that you are ineligible to receive an award. (S.C. Code Section 11-35-1810. (05-5005-1). E. Information for Offerors/Contractors to submit (Technical Proposal) – Qualified contractors are encouraged to submit a proposal for providing the concessions products and services specified within the RFP specifications. If the contractor plans to subcontract the provision of any of the concession services or products described within the RFP specifications, the contractor shall specify accordingly and fully describe the role and capabilities of each proposed subcontractor. Again, each proposal must meet the minimum requirements contained within the specifications of the RFP to be considered for a contract award. In addition to information requested elsewhere in this solicitation, Offerors should submit the following information as part of your Technical Proposal for purposes of evaluation: 1) Comprehensive description of the contractor’s proposed concession food and beverage program for the various events held in Clemson University Athletics facilities and select venues. This description shall include proposed concepts and branding strategy for concessions, along with detailed descriptions of any proposed enhancements. CUAD encourages proposals that include branded and/or signature concepts; Included within the proposal should be a base or minimum menu of concessions food and beverage offerings at all events, including specialty items for events held in Memorial Stadium, Littlejohn Coliseum, Doug Kingsmore Stadium, Riggs Field, Rock Norman Track and the indoor track, as well as items for select events and venues. CUAD encourages proposals that include branded food and/or signature concepts. A detailed description of any enhancement to the food and beverage product offerings required within the RFP specifications; CUAD does not suggest an increase in menu costs to the fans in the first three years of this agreement; 2) The location with the address and size of the respondent’s commissary that will be used to support the food and beverage concessions operations within events held in the CUAD and select facilities. CUAD reserves the right to inspect the proposed facility during the proposals evaluation process. The provision and maintenance of such equipment will be the sole responsibility of the selected contractor; 3) Photos/Concepts of the uniforms and regulation attire that are proposed for all concession staff and volunteers to wear during events held in athletic facilities; 4) A listing of the food and beverage concessions equipment that the respondent will provide to support the proposed menu items and concepts by concessions stands location in each University athletic facility. The provision and maintenance of such equipment will be the sole responsibility of the selected contractor; 5) The contractor should include a detailed staffing strategy and staffing chart for permanent staffing during the various events that will be held within CUAD facilities. The contractor also must describe when and where volunteer groups would be used in addition to the contractor’s permanent concessions staff, and anticipated sources for 2 Clemson University Athletic Concessions Rev. 0 Bid # 56822870 volunteer groups. CUAD expects that the proposed number of permanent employees per event/venue will be adhered to unless approved in writing by the CUAD; 6) A description of any branded and/or signature products or concepts that the respondent proposes to implement in association with the food and beverage concessions operations in University athletic facilities. Respondents are encouraged to assist CUAD with branded and/or signature product opportunities for inclusion in their proposals; 7) A detailed plan for game-day merchandise sales and internet sales that includes management and marketing strategy to increase volume. CUAD are also interested in other unique opportunities the contractor may have to assist with the increase in the volume of sales; 8) The contractor shall list at least five collegiate concessions operations that are similar to CUAD Concessions in nature, size, and scope. This information shall include the names, titles, addresses, and telephone numbers of administrators who are in a position to evaluate the general quality of these operations; F. Information for Offerors / Contractors to Submit (Financial Proposal) – The financial proposal must be submitted as a separate pdf file from the technical proposal file. The technical proposal file must not contain any financial proposal details. 1) The guaranteed and prospective financial return to CUAD (use format provided in Section VI – Bidding Schedule). This sheet is to be filled out and re-attached in the online bidding system. 2) A detailed Performa and P&L Forecast. G. Please follow submittal requirements outlined in the Bid Attributes in the online bidding system for breakdown of proposals and number of copies that must be submitted. H. The successful Offeror shall provide satisfactory evidence of all required insurance coverage and licenses AS PART OF TECHNICAL PROPOSAL I. Be sure to see the Event Activities in the online bidding system for a pre-bid proposal meeting and deadline for questions relating to this proposal. A MANDATORY Pre-bid Proposal Meeting will be held on January 06, 2015 @ 1:30PM – 3:00PM ET. Meeting location: Iptay Building - Memorial Stadium, Gate 9, 301 Centennial Blvd, Clemson, SC 29634. Bidders must attend this scheduled meeting in order to submit a proposal. This site tour will allow potential bidders to see the concession stands and venue areas as detailed in the Solicitation. This meeting with date and time will be shown in the online system. Any technical questions during this tour are to be noted by the requester and put on paper and submitted to Shirley Alexander via eMail ([email protected]) on or before January 14th 3 Clemson University Athletic Concessions Rev. 0 Bid # 56822870 @ 2:00PM ET. Questions will be answered by Clemson University and all questions and answers will be posted in the online bidding system. III. SCOPE OF WORK / SPECIFICATIONS A. SCOPE OF WORK Lot A The Clemson University Athletic Department (CUAD) is accepting formal proposal from professional contractors for food and beverage concession rights at all athletic venues to include Memorial Stadium, Littlejohn Coliseum (please see notes), Doug Kingsmore Stadium, Riggs Field, Rock Norman Track Facility, the Indoor Track Facility and Jervey Gymnasium. CUAD is interested in a contract agreement with a company to provide concession support at athletic and select special events conducted in and around CUAD venues. The successful contractor must be able to provide a first class, high quality fast pace concession operation to support CUAD events at the best price possible. As the successful contractor, marketing and advertising opportunities will be available through the CUAD. Exclusive athletic concession provider rights will be conferred onto the successful contractor. The contractor will be responsible
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