Microform Services

RECORDS MANAGEMENT

MICROFORM SERVICES

FACT SHEET 65 Microform has an average life of sixty-five years

Microform Services The Canon Solution is a one-stop shop for digital conversion and preservation of microfiche, microfilm and aperture cards

The approach of the Canon Records Solution Engineer is to provide an KEY BENEFITS end-to-end solution for preserving ++Support with disaster recovery your microform library of assets. The planning to minimize risk industry may use a number of differ- ++Improved ability to locate and ent terms when describing the process access records of converting microform into digital ++Enabling technology images, such as scanning, digitizing and imaging. At Canon Business Process ++Expertise in delivering the desired Services, we simply call it microform business outcome services. The Canon solution offers ++ Data security flexibility with onsite or offsite highly ++ Confidentiality experienced staffing, the latest technol- ++Ability to meet emerging compli- The end-life for microform is a reality for ogy and quality management principles ance challenges well-established businesses that wish to to ensure the accuracy and security of preserve their company’s information your microform assets. ++Legally sound information man- assets. For many organizations, these agement policies and procedures microform libraries may be reaching or QUALITY ASSURANCE AND BEST may have reached their full life expec- PRACTICES ENSURE ACCURACY tancy. Businesses and organizations are Canon Business Process Services will recognizing the urgency and are seek- ask the right questions at the start of the manifest is verified for accuracy. ing ways to convert and preserve the the project to ensure that the project From there, the microform is digitized, valuable content stored on this media. reaches the best business outcome. put through a rigorous quality con- Canon Business Process Services offers trol process and then indexed. Canon a comprehensive approach to the design, At the start, Canon deploys an onsite offers post-imaging services such as development and implementation of a team to box and manifest the micro- optical character recognition (OCR) microform conversion, document index- form in order to guarantee organi- and third-party cloud image hosting. ing and cloud-hosting storage solution. zation and accurate tracking of the Canon has decades of experience serving information. The boxes are securely clients’ information management needs. shipped to the imaging facility where RECORDS MANAGEMENT

MICROFORM SERVICES

FACT SHEET

BEST-IN-CLASS SECURITY TO ++ DoD 5220.22 Compliant Data A QUICK VIEW INTO THE END- PROTECT YOUR BUSINESS ASSETS Shredding TO-END SCOPE OF SERVICES IS The Canon Business Process Services ++ Secure access to the imaging AS FOLLOWS: practice-tested protocols meet the centers ++ Conversion Services highest security standards. We lever- – Badged access rights age local management teams, when ++ Shipment Manifest Audit ++ Secure production areas with appropriate, as well as local resources. strict internal access controls 65 ++ Microform Media Canon makes certain that the policies Preparation and procedures are aligned with the ++ 24 x 7 Access monitoring ++ Scanning and Quality Control client’s business rules and policies. ++ On-Demand Conversion There is also a high level of flexibility In conclusion, there are good reasons Services (Priority Pull) with onsite, offsite and off-shore to convert to digital format, all of which capabilities. pertain to soft and hard dollars. Like ++ Data Application Services paper, microform is tangible and can ++ Indexing/Coding (OCR, + Off-shore Security Protocols easily be destroyed or damaged in the Bibliographic Coding, In- ++ ISO 27001/2005 – Information event of a disaster such as flood or fire. text Coding and Subjective Security Management System Moreover, the digitization of your busi- Coding) (ISMS) Compliance ness assets on microform provides you ++ Reporting/Performance ++ ISO/IEC 27002 – Code of with the search features you need to get Metrics and Management Practice for Information Security to the information you need when you need it. Lastly, the need to maintain ++ Format Output Delivery of Management dated microform reader technology is Data for upload into most any ++ DoD 5220.22 Compliant Data eliminated. DMS Shredding ++ Secure Transfer Options ++ Secure access to the imaging (such as an FTP site) or other centers For more information about how Client Preferred Methods – Biometric access rights Canon Business Process Services can develop a customized ++ Disposition Services ++ Secure production areas with strict internal access controls microform solution for your ++ Short-term and Long-term business, call 1-888-623-2668. Image Hosting Services + Offsite Security ++ Hard Copy Return ++ ISO/IEC 27002 Framework ++ Hard Copy Destruction alignment Services with destruction ++ Physical and Electronic Security certificate Controls ++ Systems Purge of Client – Ex. Least Access, Data Electronic Data within 30 Encryption Days of Project Completion ++ Computer Incident Response Team (CIRT)

1-888-623-2668 Advancing Business Performance to A Higher Level Canon Business Process Services, a wholly owned subsidiary of Canon U.S.A., offers managed services and technology for information and document management, business process outsourcing and specialty workforce services. We help clients improve operational performance while reducing cost and risk. Canon Business Process Services has been named a Global Outsourcing 100 Leader by IAOP for the past eleven years and recognized in the Gartner Magic Quadrant for Managed Print and Content Services for five consecutive years. We have also been acknowledged by CIOReview magazine as a "20 Most Promising Legal Technology Solution Provider." Learn more at cbps.canon.com and follow us on Twitter @CanonBPO.

Canon Business Process Services, Inc. | Records Management | Microform Services