Shoalhaven City Council

Ordinary Meeting

Meeting Date: Tuesday, 25 February, 2020 Location: Council Chambers, City Administrative Building, Bridge Road, Nowra Time: 5.00pm

Membership (Quorum - 7) All Councillors

Please note: The proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

Agenda

1. Acknowledgement of Traditional Custodians 2. Opening Prayer 3. Australian National Anthem 4. Apologies / Leave of Absence 5. Confirmation of Minutes • Ordinary Meeting - 28 January 2020 6. Declarations of Interest 7. Call Over of the Business Paper 8. Presentation of Petitions 9. Mayoral Minute 10. Deputations and Presentations 11. Notices of Motion / Questions on Notice Notices of Motion / Questions on Notice CL20.19 Rescission Motion - SA20.20 Collingwood Beach - Action Plan Progress Report ...... 1 CL20.20 Notice of Motion - Collingwood Beach - Action Plan Progress Report ...... 2 CL20.21 Notice of Motion - NSW Independent Bushfire Inquiry ...... 3 CL20.22 Notice of Motion - Tree Removal - 45 degree rule ...... 4 CL20.23 Notice of Motion - Development Application processing ...... 5

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CL20.24 Notice of Motion - - Vegetation Replacement Plan (Site in the vicinity of the telecommunications tower) ...... 6 CL20.25 Notice of Motion - Golf Club – Proposal for Major Tournament...... 7 CL20.26 Notice of Motion - BizRebuild - Rebuilding for a Stronger ...... 8 CL20.27 Notice of Motion - Call in DS20/1046 –5 Kendall Cres - Lot 3 DP 15648 ...... 11 CL20.28 Notice of Motion - Warden House Lighthouse Fencing ...... 12 12. Committee Reports CL20.29 Report of the Strategy & Assets Committee - 11 February 2020 ...... 14 SA20.21 Request - Refund of DA Fees - CareSouth - DA17/1849 & DS19/1469 SA20.23 Bushfire Recovery - Water Accounts SA20.27 Additional Item - Bushfire Community Resilience and Economic Recovery Fund CL20.30 Report of the Shoalhaven Traffic Committee - 11 February 2020 ...... 16 TC20.2 No Stopping Extension - Isa Road - Basil Street (PN 3577) TC20.3 Bus Zone Bay - 26 Corks Lane - Milton (PN 3578) TC20.4 Bus Zone Signage - Central Avenue - Nowra (PN 3579) TC20.5 No Stopping Zone - Beach Street - Huskisson (PN 3580) TC20.6 Signage and Linemarking Upgrades - Golden Wattle Drive - Tulip Oak Drive - Ulladulla (PN 3581) TC20.7 No Stopping Linemarking - Bannister Head Road - Tallwood Avenue - (PN 3582) TC20.8 Signage and Linemarking - Proposed Roundabout - Illaroo Road - West Cambewarra Road - Nowra (PN 3583) TC20.9 Proposed Pedestrian Crossing - Owen Street & Currambene Street - Huskisson (PN 3584) TC20.10 No Right Hand Turn Signage - 1240 Illaroo Road - Tapitallee (PN 3585) 13. Reports CEO Group CL20.31 Bushfire Recovery Update Report from Local Recovery Coordinator - Mr Vince Di Pietro ...... 36 CL20.32 Koori Rugby League Knockout - South Coast Black Cockatoos - Event Support ...... 40 CL20.33 Delivery Program and Operational Plan Progress Report - 1 July to 31 December 2019...... 57 CL20.34 Tenders - Supply of Purpose Built Hydraulic Boat Lift Vessel Trailer ...... 59 Finance Corporate & Community Services CL20.35 December 2019 Quarterly Budget Review ...... 61 CL20.36 Rates Relief for Bushfire Affected Communities ...... 66

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CL20.37 Investment Report - January 2020 ...... 67 CL20.38 Conference - Local Government NSW - Tourism Conference - 16-18 March 2020 ...... 73 Assests & Works Addendum Report - Boat Launching Ramp Updated Masterplan Addendum Report - Shoalhaven Heads - River Road Foreshore Precinct Rehabilitation Project - Drainage Options Planning Environment & Development CL20.39 Development Application – 123 Forster Drive – Lot 3 DP527264 ...... 75 14. Confidential Reports Reports CCL20.2 Tenders - Supply of Purpose Built Hydraulic Boat Lift Vessel Trailer Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

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CL20.19 Rescission Motion - SA20.20 Collingwood Beach - Action Plan Progress Report

HPERM Ref: D20/47100

Submitted by: Clr Amanda Findley Clr Nina Digiglio Clr John Levett

Purpose / Summary The following Rescission Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That Council rescind the Motion relating to Item SA20.20 Collingwood Beach – Action Plan Progress Report of the Strategy & Assets Committee meeting held on 11 February 2020.

Background The following resolution was adopted (MIN20.113) at the Strategy & Assets Committee held CL20.19 Tuesday 11 February 2020. That Council: 1. Receive the report on the progress of the Collingwood Beach Dune Vegetation Two- Year Trial Action Plan for information. 2. Immediately remove all banksia roots suckers and seedlings and undertake further pruning to create real window views. 3. Continue to implement the Shoalhaven Tree and Vegetation Vandalism Prevention Policy.

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CL20.20 Notice of Motion - Collingwood Beach - Action Plan Progress Report

HPERM Ref: D20/47124

Submitted by: Clr Amanda Findley Clr Nina Digiglio Clr John Levett

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That Council 1. Receive the report on the progress of the Collingwood Beach Dune Vegetation Two-year trial Action Plan for information 2. Provide additional funds to implement the Collingwood Beach Dune Vegetation Two Year Action Plan and Shoalhaven Tree & Vegetation Vandalism Prevention Policy in 2019/2020. CL20.20

Note by the CEO This Notice of Motion will be dealt with if the preceding Rescission Motion is carried.

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CL20.21 Notice of Motion - NSW Independent Bushfire Inquiry

HPERM Ref: D20/40297

Submitted by: Clr Annette Alldrick

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That Council:

1. Acknowledges the catastrophic effects the recent fires have had on our community. 2. Notes the NSW Government is establishing an inquiry that will accept submissions only. 3. Calls on the Government to conduct a public inquiry to ensure full transparent access for all fire affected council areas, including Shoalhaven.

CL20.21

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CL20.22 Notice of Motion - Tree Removal - 45 degree rule

HPERM Ref: D20/44644

Submitted by: Clr Bob Proudfoot

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation That Council staff ensure that there is absolutely no ambiguity or conflict in their interpretation and regulation of the “45 degree rule“ associated with the lawful removal of

trees. This includes the possible extraneous inclusion for consideration of potential impediments to the 45 degree rule, such as the possible damage to nearby vegetation by commissioned contractors.

CL20.22

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CL20.23 Notice of Motion - Development Application processing

HPERM Ref: D20/44663

Submitted by: Clr Bob Proudfoot

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation That Council staff prepare a report on the legal ramifications (if any) of staff providing proactive advice to applicants regarding their development applications, in order to achieve more timely and efficient outcomes.

Note by the CEO The subject of this Notice of Motion will be covered in an upcoming presentation to Councillors on the findings and recommendations from recent independent review of CL20.23 Council’s DA processes and procedures.

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CL20.24 Notice of Motion - Sanctuary Point - Vegetation Replacement Plan (Site in the vicinity of the telecommunications tower)

HPERM Ref: D20/44800

Submitted by: Clr Bob Proudfoot

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That as an act of good faith, council staff prepare a vegetation replacement plan to cover the site in the vicinity of the tele-communications tower adjacent to the 11th green on the golf course at Sanctuary Point.

Background CL20.24 During the recent bushfires much of the vegetation adjacent to the tower in question was removed as a strategic communications consideration. At that time a commitment was given to re-vegetate the site with more appropriate plantings in less intrusive locations.

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CL20.25 Notice of Motion - Shoalhaven Heads Golf Club – Proposal for Major Tournament

HPERM Ref: D20/50109

Submitted by: Clr Patricia White Clr Joanna Gash

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That Council: - 1. Compile a Letter of Support for any submission made by the Club to Golf or Golf Australia to hold major tournaments at Shoalhaven Heads Golf Club in 2021. 2. Provide $10,000 in the year 2020/21 in support of their Applications to Golf New South Wales or Golf Australia, these funds will either be sponsorship for Council or the Holiday Haven budget. CL20.25

Background The club has applied to hold the NSW Seniors Completion and the NSW Ladies Open, both being 3-day tournaments, for the 2021 year. The Club previously held the NSW Amateur Championships in 2019 where there were 192 Golfers including 37 female golfers, with many positive comments regarding the Golf courses and surrounding area. Since its operations, the tasks undertaken by the Club have been on a volunteer basis. They have run Charity days for the Cancer Centre and have raised over $50,000 over the past 5 years for charities. The Club requires the Support letter, and confirmation of available funds, to enable them to proceed with their applications. The club currently have 520 members with 96 players each day. These tournaments will attract many players with their wives who traditionally stay in the area for 3 days if not longer.

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CL20.26 Notice of Motion - BizRebuild - Rebuilding for a Stronger Australia

HPERM Ref: D20/50176

Submitted by: Clr Patricia White

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That Council:

1. Invite the BizRebuild Team to the Shoalhaven to discuss with Council Staff, Business Chambers and available Councillors on assistance that may be available to our small businesses. 2. Contact Lisa Paul AO PSM Coordinator and Rupert Hoskin AM Deputy Coordinator to discuss and notify them of matters affecting local small businesses.

3. Subscribe to the BizRebuild Newsletter (when available) CL20.26 4. Attend future BizRebuild roundtable meetings by both the Mayor or nominee and the Economic Development Manager or nominee.

Background Clr White Deputy Mayor attended a Roundtable Conference on Wednesday 29 January in Parliament House on behalf of the Mayor and Council. There was a good discussion on how the fires have affected local small businesses. The Committee wanted to hear first-hand on how the fires had affected our LGA’s and small business. A Community rebuild Trust under the name of BizRebuild has been established as a community rebuilding initiative with a five-year recovery and rebuilding fund run by business. The Advisory Committee includes General the Honourable Sir Peter Cosgrove (Retd) (Chairperson), Jennifer Westacott AO – Australian Business Council, Tim Reed – Australian Business Council, Lisa Paul AO PSM (Coordinator), Rupert Hoskin AM (Deputy Coordinator), The Hon Jim Molan Senator, John Anderson AO, Rebecca Frizelle, Danny Gilbert AM, Richard Goyder AO, Katie Page, Tim Reed, Tony Shepherd AO and Yvonne von Hartel AM. BizRebuild has been specifically designed to focus on rebuilding bushfire affected communities so they can come back stronger than before. This involves ensuring locals have jobs, can return to work, business and industries can re-open and community facilities can be rebuilt. BizRebuild team will be working with local Councils and Chamber of Commerce’s and identifying high priority needs and ways to rapidly get business back working. Roundtable Discussion The discussion provided an opportunity to hear first-hand from affected communities what their rebuilding needs are and this will be an ongoing dialogue with local communities. It was

Ordinary Meeting – Tuesday 25 February 2020 Page 9 stated that it is important to prevent resources being fragmented and it needed a consolidated and coordinated approach for businesses. Participates were given the opportunity to advise the Committee and Members of Parliament their individual circumstances for the LGA area affected by the Fires and the Committee also gave options and information on available resources. • CEO – Jennifer Westacott AO (a) Rebuild communities by rebuilding small businesses (b) If small business does not survive then the communities will not survive • Business Council of Australia (190 Top companies) have raised $38 million for the recovery and working with small business such as: - (a) Major companies are offering concessions or resources to small business - Companies such as Coke, Telstra, Energy Australia, Coles, Woolworths (b) Waiving debts, paying invoices or discounted stock (c) Requests to hold annual Conferences in fire effected areas (d) Allowing additional holiday periods for staff who holiday in fire effected areas • BizRebuild Team offering: - (a) Batemans Bay has been visited by Team. Initiatives for the Bay:

(i) Tools for tradesman who have lost equipment. CL20.26 (ii) Pop Up Mall in Mogo for shops lost (b) Ground truthing to ensure what is needed in local businesses (c) Larger Companies providing equipment at no cost to small businesses • Points from Mayors and others (a) Cashflow is key for small business – small businesses need a cashflow as they have lost stock; closed for long period in peak season and affected by fires. Need cash injection to keep going. (b) Council rates –businesses cannot pay if no cash flow. Some councils have waived the Council rates which has now been recognised and how do Council’s survive. Requires funding from Federal or State government on the loss of rate income. Increased funding for Councils affected by Fires for day to day operations as well as disaster funding. I pointed out that our Council recommendation was for $50 million to assist our LGA from the Federal Government. (c) May need to change Procurement policies (d) Applying for business grants or funding is too complicated especially when people are suffering for fire and business failures. Having trouble doing self- assessments of what has been lost. Businesses should not self-assess when looking at assistance which is available – use the experts but experts do not have all the information. (e) Right help at right time is important (f) Rebuild economies and community facilities (g) Want local economies to finish up better than pre fire (h) Directly support businesses on the ground where possible

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(i) Tourists important - People do not understand where fires are so they cancel bookings (j) Agriculture should not be forgotten (k) Matching people with jobs – where people are out of work (l) Retooling people who have lost sheds, tools of trade etc (m) Jobs to local people - Casual staff a big issue – their wages not going back into the economy (n) Construction of new community facilities (o) How to assess impacts and best way to get back on track using locals where possible (p) Communities must ask for what they want (q) Urgent need for cash to keep small businesses open

(r) Seasonal workers/casual workers have lost wages

(s) Some workers may leave the district looking for work and not be available when things recover (t) Loss of skilled workers (u) Flow on impacts into community

(v) Bills not paid CL20.26 (w) Drought and then fire causes cash flow worse (x) Government needs to listen then enable a coordinated approach to get their act together. • & Railway Lines (a) Major issues with the Princes Highway and movement of freight and tourists (b) Communication to people on the Highway (c) Debris removal (d) Need to provide a response now and long-term recovery Conclusion This is a five-year program for long term recovery of local small businesses affected by the fires. This is an opportunity to support our local small business with assistance from Governments and major companies. If small business does not survive then the communities will not survive

Note by the CEO The Economic Development Manager has established contact with the BCA BizRebuild secretariat and a program to make grants available to tradespeople for tools, is not far away from being rolled out. Other programs are being pursued.

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CL20.27 Notice of Motion - Call in DS20/1046 –5 Kendall Cres Burrill Lake - Lot 3 DP 15648

HPERM Ref: D20/51625

Submitted by: Clr Greg Watson

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation That the application DS20/1046 – 5 Kendall Cres, Burrill Lake be called in for determination by Council, due to public interest in the application.

Note by the CEO The subject application is a Section 4.55 Modification for Utilising Existing Use Rights and Moving Dwelling inline with 3.35m setback of existing dwelling - Two Storey Dwelling at the

Property. CL20.27

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CL20.28 Notice of Motion - Warden House Lighthouse Fencing

HPERM Ref: D20/56995

Submitted by: Clr Nina Digiglio

Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That

1. Council provide a report on the Status of the Ulladulla Lighthouse Fencing and 2. Advocacy from the State for the project to be funded as requested by the Lighthouse Committee and the community at large.

Background CL20.28 Aaron Clark lost his life on 1/11/2016 at The Warden Head Lighthouse, Aaron’s being the second of four deaths at this site in recent years. This site is a designated Suicide Hotspot. I fail to see how people’s lives are not competitive enough to receive funding. The extensive worldwide research proves that interventions at Suicide Hotspots saves lives, and does not shift it to another spot, it stops people dying. Frustrated, disappointed, sad and angry are emotions that come to mind, as I know ongoing inaction at this site will cause more deaths. We are yet to see the ongoing emotional fallout from the recent Bushfires, and I hold grave fears for the local community. Shoalhaven Council ethically and morally needs to do all it can to improve the safety at this site. Recommendations • Physical Barriers: Barriers such as fencing are the most effective in means restriction and prevention • Improve fencing, a complete replacement of the existing fencing at the site • Physically prevent access to the cliff top to effectively ‘buy time’ with those considering suicide. • Lighting within fencing • Moving signs away from the current fence that can be used as a step up to going over the fence • The curved fencing at The Gap is difficult to climb over but easy to climb back The Warden Head Lighthouse could be an amazing tourist attraction, with some funding and care, and could lose the terrible tag as a place of despair and desolation.

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Note by the CEO

Department of Planning, Industry and Environment – Lands and Water have advised that the CL20.28 tender to construct the Ulladulla Lighthouse fencing has been awarded to fencing contractor, GEO Babington. To date, representatives from the Department of Planning, Industry and Environment – Land and Water report that construction of the fence is incomplete. Council continues to support the important work of the Warden Head Suicide Prevention Working Group and encourages the development of a masterplan as the next step for the Warden Head Lighthouse Precinct. To date, Council has been unsuccessful in its attempts to secure funding for the delivery of a masterplan to guide future improvements to the Warden Head Lighthouse. Most recently, these efforts include a Briefing Paper prepared for The Hon. Shelley Hancock emphasising the critical need to advance the project quickly, and unsuccessful applications for grant funding through the Crown Reserves Improvement Fund Program and the Building Safer Communities Fund. Council currently holds in trust $50,000 in funding contributed by the Shoalhaven Suicide Prevention Collaborative. These funds are governed by a Memorandum of Understanding between Council and the Collaborative. This MoU represents a commitment from Council and the Collaborative to work in partnership with the Suicide Prevention Lighthouse Meeting Group to deliver the strategic masterplan which will guide future improvements to the Warden Head Lighthouse Precinct in Ulladulla. Council see the development of the masterplan as a necessary step before any additional project management, design and scope of works is considered for the precinct. As the land is owned and managed by Crown Land, any strategic planning works or action in relation to this land needs Crown Lands authority, concurrence and endorsement.

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CL20.29 Report of the Strategy & Assets Committee - 11 February 2020

HPERM Ref: D20/49565

SA20.21 Request - Refund of DA Fees - CareSouth - HPERM Ref: DA17/1849 & DS19/1469 D19/448072 Recommendation That: 1. Council, in accordance with Council’s Policy POL19/12, reimburse the relevant development application and s68 drainage fees as identified in the report for: a. DA17/1849 lodged by Cyclo Group amounting to $5,293.24

b. DS19/1469 lodged by Martin Morris & Jones Pty Ltd amounting to $1,545.40 2. Fund the reimbursement from the Unallocated Donations Budget with an appropriate adjustment made to the donations budget at a future quarterly budget review.

SA20.23 Bushfire Recovery - Water Accounts HPERM Ref: CL20.29 D20/23978 Recommendation That Council: 1. Waive all Water & Sewer Account charges for the quarter for all properties where the NSW Rural Fire Service (RFS) have identified as fire impacted properties. The applicable quarter is that in which the destruction/damage occurred. 2. Endorse changes to debt recovery processes on outstanding Water and Sundry Accounts for potentially affected properties as follows: a. Suspend all debt recovery actions until the full building impact assessments have been completed. b. Once impact assessments are complete; i. those properties identified as fire impacted will continue to have debt recovery actions suspended until 30 June 2021. ii. those properties confirmed as not being fire impacted will resume usual debt recovery processes. 3. Council continue to pursue government relief funds/grants to further assist water customers impacted by the fires. 4. That the policy be changed to provide the CEO (Director – Shoalhaven Water) general delegated authority to determine all requests for fire impacted properties on their merit. 5. That a further report come back to council in regards to Point 1 quantifying the impact upon council budget.

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SA20.27 Additional Item - Bushfire Community Resilience and Economic Recovery Fund Recommendation That Council: 1. Notes the announcement by the Deputy Premier of NSW, the Hon John Barilaro MP and the Minister for Local Government, the Hon Shelley Hancock MP providing payment of up to $250,000 to Local Government Areas impacted by bushfires for small scale local activities that will kick-start the social and economic recovery of communities through the ‘Bushfire Community Resilience and Economic Recovery Fund’; 2. Notes Shoalhaven City Council qualified for a $250,000 payment under the ‘Bushfire Community Resilience and Economic Recovery Fund’; 3. Immediately provides for the following distribution of funds from the ‘Bushfire Community Resilience and Economic Recovery Fund’

a. $50,000 to the Nowra Show Society for the staging of the 2020 Nowra Show

(February 2020); b. $25,000 to the Kangaroo Valley Show Society for the staging of the 2020 Kangaroo Valley Show (February 2020); c. $25,000 to the Milton Show Society for the staging of the 2020 Milton Show; d. $50,000 to the Rotary Club of Milton-Ulladulla for the staging of the 2020 Ulladulla Blessing of the Fleet (April 2020); CL20.29 e. $25,000 to the Friends of Milton Library for the staging of the 2020 StoryFest (June 2020); 4. Notes the guidelines for the ‘Bushfire Community Resilience and Economic Recovery Fund’ prevents Council utilising funds to engage additional council personnel; 5. Establish a $75,000 ‘Shoalhaven Resilience and Economic Recovery Fund’; 6. Seeks submissions for funds of up to $25,000 from Shoalhaven community organisations to stage events in 2020; and 7. Council staff to submit a report recommending the allocation of the ‘Shoalhaven Resilience and Economic Recovery Fund’ to the March Ordinary Council Meeting following submissions from local community organisations.

Note from CEO Council’s application for funding in accordance with the resolution was lodged on 18 February 2020.

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CL20.30 Report of the Shoalhaven Traffic Committee - 11 February 2020

HPERM Ref: D20/46960

Attachments: 1. TC20.2 PN 3577 Plan ⇩ 2. TC20.3 PN 3578 Plan ⇩ 3. TC20.4 PN 3579 Plan ⇩ 4. TC20.5 PN 3580 Plan ⇩ 5. TC20.6 PN 3581 Plan ⇩ 6. TC20.7 PN 3582 Plan ⇩ 7. TC20.8 PN 3583 Plan ⇩ 8. TC20.9 PN 3584 Plans ⇩ 9. TC20.10 PN 3585 Plans ⇩

The Shoalhaven Traffic Committee is a technical review committee not a committee of Council under the Local Government Act, 1993. The Roads and Maritime Services has delegated certain powers to Council under the Transport Administration Act 1988 (Section 50). A condition of this delegation is that Council

must take into account the Traffic Committee recommendations. CL20.30 IMPORTANT NOTE: Council cannot amend a Traffic Committee recommendation. The Council can only: 1. Adopt the Traffic Committee recommendation; 2. Not Adopt the Traffic Committee recommendation; or 3. Request the Traffic Committee reconsider the issue. Other issues can be raised as Additional Business at the Ordinary Meeting. The full guide to the delegation to Councils for the regulation of traffic can be viewed at: RMS Website

TC20.2 No Stopping Extension - Isa Road - Basil Street HPERM Ref: Worrigee (PN 3577) D20/31275 Recommendation That the Chief Executive Officer (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the works carried out on the 12th December 2019 for the installation of C3 line marking and associated No Stopping signage on the northern and southern sides of the intersection of Isa Road and Basil Street, Worrigee, as per Plan No: (D20/32846).

TC20.3 Bus Zone Bay - 26 Corks Lane - Milton (PN 3578) HPERM Ref: D20/31288 Recommendation That the Chief Executive Officer (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the signage plan for this development at 26 Corks Lane, Milton (as per condition 13 of CC19/1730 (SF10699)) as detailed per Plan No:

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(D20/32710).

TC20.4 Bus Zone Signage - Central Avenue - Nowra (PN HPERM Ref: 3579) D20/31307 Recommendation That the Chief Executive Officer (Director Assets and Works) be requested to arrange for the installation of all-day bus zone signage on the northern and southern sides of Central Avenue, as per Plan No (D20/32722).

TC20.5 No Stopping Zone - Beach Street - Huskisson (PN HPERM Ref: 3580) D20/31320

Recommendation

That the Chief Executive Officer (Director Assets and Works) be requested to arrange for the installation of 20m of C3 'No Stopping' yellow line marking along the kerb and gutter adjacent to 7 Beach Street, Huskisson to prevent congestion point as detailed per Plan No: (D20/32610).

CL20.30 TC20.6 Signage and Linemarking Upgrades - Golden Wattle HPERM Ref: Drive - Tulip Oak Drive - Ulladulla (PN 3581) D20/32266 Recommendation That the Chief Executive Officer (Director Assets and Works) be requested to arrange for the installation of 80m of BB centreline marking and associated curve advisory warning signs along Tulip Oak Drive, Ulladulla per Plan No: (D20/32791).

TC20.7 No Stopping Linemarking - Bannister Head Road - HPERM Ref: Tallwood Avenue - Mollymook (PN 3582) D20/32286 Recommendation That the Chief Executive Officer (Director Assets and Works) be requested to arrange for the installation of 30m of C3 'No Stopping' yellow linemarking in the northern and southern directions of the intersection of Tallwood Avenue and Bannister Head Road, Mollymook as per Plan No: (D20/32663).

TC20.8 Signage and Linemarking - Proposed Roundabout - HPERM Ref: Illaroo Road - West Cambewarra Road - Nowra (PN D20/32316 3583) Recommendation That the Chief Executive Officer (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the regulatory signage and linemarking associated with the proposed roundabout at the intersection of Illaroo Rd/West Cambewarra Road The future Far North Collector Road, as per Plan No: (D20/32878).

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TC20.9 Proposed Pedestrian Crossing - Owen Street & HPERM Ref: Currambene Street - Huskisson (PN 3584) D20/32578 Recommendation That the Chief Executive Officer (Director of Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed pedestrian crossing upgrades to Owen Street and Currambene Street, Huskisson as detailed per Plan No: (D20/33103). Following the allocation of any funding, a detailed signage and linemarking plan will be submitted to the Shoalhaven Traffic Committee for formal adoption.

TC20.10 No Right Hand Turn Signage - 1240 Illaroo Road - HPERM Ref: Tapitallee (PN 3585) D20/34101

Recommendation That the Chief Executive Officer (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the installation of signage associated with the development at 1240 Illaroo Road, Tapitallee (as per conditions 25 and 26 of DA89/2222) and as detailed per Plan No: (D20/34126).

CL20.30

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Attachment 1

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CL20.31 Bushfire Recovery Update Report from Local Recovery Coordinator - Mr Vince Di Pietro

HPERM Ref: D20/56856

Approver: Stephen Dunshea, Chief Executive Officer

Reason for Report To update Council on the Bushfire Recovery

Recommendation That Council

1. Note the Bushfire Recovery Activity and acknowledge the progress for the Shoalhaven LGA to date. 2. Agree to receive a proposed schedule to expand Federal Disaster Recovery Funding Arrangements under Category C.

Background CL20.31 Emergency and Bushfire Status. Currowan and Crompton Grange Fire State of Emergency revoked on Friday, 7 February 2020 and the fires declared extinguished by RFS Superintendent Mark Williams on Saturday 8 February 2020. Record rainfalls occurred from Saturday 8 February 2020. Recovery Committee Authority. Recovery Committee post disaster required by State Legislation. Shoalhaven City Council responded to this requirement in mid December. Council information briefing held on Thursday 16 January to update Councillors on Recovery Committee Progress, appointment of Recovery Coordinator, and intentions for Shoalhaven LGA. Governance – Shoalhaven LGA The Recovery Action Plan, Recovery Committee structure and operating guidelines were unanimously approved by Council at its Extraordinary Meeting of 20 January 2020. The Recovery Action Plan dated February 2020 has been published, is accessible through the SCC Website Bushfire Recovery Page and has been distributed/made available in hard copy at the Recovery Centre, Community Recovery Meetings and on any opportunity basis with members of the community. Governance – Regional and State. The Regional Recovery Coordinator, Mr Dick Adams, was engaged in the drafting process of the Shoalhaven Recovery Action Plan through its Recovery Committee State Govt Representative, Mr Anthony Body. Mr Adams requested and received approval to distribute the Shoalhaven Recovery plan to all other Southern Region GMs as a suggested template for other Council/Shire/LGAs to consider and adapt to their respective LGAs. This brief updates Council on progress of recovery. Community Engagement Council engagement. Two Councillors Consultative Group meetings have been held since Council’s adoption of the Recovery Plan on Thursday 13 February and Thursday 20 February 2020. At the time of preparing this report a third meeting was scheduled for Thursday 28 February 2020.

Ordinary Meeting – Tuesday 25 February 2020 Page 37

Community Meetings. Community Recovery meetings held since 20 January 2020 have been at Kangaroo Valley, Bomaderry, St George’s Basin, Ulladulla, , /, Bawley Point/Kioloa. These meetings have been conducted with numerous Council officers in attendance and responding to the Community’s concerns. The Mayor and various Councillors have also attended each and all of these community meetings and made themselves available for the community. Recovery Centres. Recovery Centres were opened initially at the Shoalhaven Entertainment Centre and at the Ulladulla Civic Centre. • The Ulladulla Recovery Centre opened officially on 17 January 2020 and has transitioned from OEM to Shoalhaven (Social Recovery Action Team) management. Hours of operation have been modified to accommodate demand. • The Nowra Recovery Centre initially based in the SEC was moved to a dedicated desk at the Council Administrative Centre enquiries area as the volume of enquiries could be managed at the front desk of the Council Offices. • Kangaroo Valley’s Community Drop In operates and continues to offer support to the community with Council and State Agency support. SCC (Social Recovery Action Team) has managed transition from community drop in centre at Kangaroo Valley to a Recovery Assistance Point including mobile outreach, Council staff advisory capabilities to the community, and enabling that Centre to remain open for five days per week. • Coordination of mobile recovery centre is under development for mobile outreach to fire affected communities in response to OEM provided data. (Kangaroo Valley, Budgong.

Conjola, Milton/Yatteyattah). Initially a four week programme, one day per week, with CL20.31 relevant service providers in accordance with the needs of the visited community. Other Forms of Engagement Daily engagement with the community – whether as consultation, enquiry or urgent recovery action needs - is a routine feature and ongoing commitment of SCC Communications team and the Recovery Action Teams as defined and described in the Recovery Action Plan. Senior Bushfire Recovery Visits to the Shoalhaven LGA have included the Governor General and Mrs. Hurley, PM Morrison, State Premier Berejiklian, Federal and State Members of Parliament (Messrs Clare and Warren), Federal Senator Jim Molan (NSW), State and Joint Task Force Recovery leads (Commissioners Willing, Colvin, Brigadier Garroway), Regional Recovery Coordinator (Mr. Dick Adams) and numerous ongoing and continuous visit/recces and scoping visits by NSW and Federal Government agencies and latterly, representatives of the newly appointed Clean-up contractor, Laing O’Rourke. And, importantly, a continuous presence within our LGA of Federal and State representatives (Members, Fiona Phillips, Shelley Hancock and Gareth Ward. Frequent updates of ALL bushfire related advisory notices and assistance alerts through the Shoalhaven City Council Website Bushfire Recovery page and hard copy distribution at Community Meetings and Recovery Centre. Regular Recovery radio communications in addition to the communications weekly rhythm defined in the Recovery Action Plan. Most commonly used radio stations are ABC Radio Illawarra (97.3 and 603), 2ST and UUUFM Community radio. Policy Implications Initiatives undertaken by Council in support of affected Community members of the Shoalhaven LGA; • Distribution of Mayoral relief fund for initial relief of bushfire affected persons. • Extension of operating hours at Waste Transfer Facility at Lake Conjola. • Extension of free green waste disposal at Council Waste transfer and management centres until end of March 2020.

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• Waiver of all development and application fees for affected customers within the LGA (not including Federal Long Service Levy) • Re-development and building update workshops and Seminars held by SCC Compliance (Mr Wood) at local community gatherings/CCBs (Ulladulla, Lake Conjola, Bawley Point/Kioloa). • Comparison between Building Impact Assessment and Council Cadastre (rate notice recipient cross-referencing) data for early identification and outreach to destroyed dwelling owners in advance and support of Laing O’Rourke outreach for Deed of Agreement. • Analysis of Registration process challenges and deficiencies for lessons learned. • Indigenous land council outreach and consultation for recovery activities. • Contacted multi-cultural communities through NSW Heath to advise on relevant recovery issues. Standing by specific advice. • Health and Well-being action group being established bringing together service providers from across the LGA to share specific recovery based, data and intelligence to identify gaps in community needs and necessary actions through collaborative

council led partnerships.

• Established a SCC Wildlife Recovery Team • Arrival, establishment and set to work of BlazeAid at Milton and Kangaroo Valley • Arrival of 1000 litre (IBU) tanks at Kangaroo Valley and onward distribution to Mogo and Eurobodalla. • Coordination of donations and voluntary assistance e.g. $24K Gift Vouchers from Australian Radio Network, Cricket NSW staff volunteering over the next 12 months to fire affected communities, multiple offers of assistance from architects/trades/project CL20.31 managers. • Coordination with community service providers and registration of interest and availability links through the SCC Bushfire Recovery Page to tradespeople, labourers and service providers. • Installation of recycling plant at in readiness for receipt of non- contaminated clean-up waste. • Application submitted for $1m grant funding for sediment and erosion control, water quality monitoring and foreshore rehabilitation across all fire impacted areas. • Installed erosion control and management plan along Lake Conjola Area • Augmentation to ongoing and water quality monitoring at Lake Conjola in particular. • Waste management strategy prepared and submitted for Public Works Advisory and Environmental Protection Agency in advance of, and readiness for clean-up. • Recovery Action Team School visit (by invitation of Sanctuary Point) • Air Quality (conducted by State) and reported/amplified through regular updates of SCC website and SCC social media. • In view of significant delays and inability to assist with temporary bridging or ADF DACC support, Council work moves apace on replacement of destroyed bridges (Wheelbarrow Road, School Creek, Brooman Road, Road). Council should note that there have been seven bridges damaged in our LGA • ADF support of clean up and infrastructure remediation (e.g. Shoalhaven Water sites/access, Forest Road, Bugong Road, Road, Burrier, , Ulladulla, Currarong, Bendalong, St. George’s Basin, Conjola, Berry.) • Rejuvenate Campaign launched 15th Jan - Social, video, publicity, local ambassadors • Successful collaboration with Tourism Australia and Destination NSW - Shoalhaven in state and nation campaigns • Small business bus in region quickly and roadshow dates confirmed for March • Business Survey promotion to business and data collection and analysis to inform action plans • Successfully advocated for event funding at a state and federal level

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• Consistent two-way communication with business through business chamber meetings, community gatherings, newsletters and one-on-one discussions • Event support through existing program and fast tracked approvals for new events • Extensive use of much needed and welcomed on the ground support and assistance provided by other Councils - including, Kiama, Shellharbour, , Sutherland, Blacktown, Woollahra and Waverley Councils to date. Looking through the Windscreen Council has been advised of Federal funding under Disaster Recovery Funding Arrangements (DRFA) Category C which will support significant and essential Council activity in favour of local stimulus through essential works. The following five broad categories in need, and currently being investigated are: 1. Activities under maintenance budget which are unclaimable expenses. 2. Infrastructure improvements to community amenity (eg. Bomaderry Sports Fields in preparation for the Koori Knockout Cup). 3. Public building defects. 4. LGA cemeteries/burial grounds remediation. 5. Transition from NSW Government to SCC of recovery management arrangements (scehduled for end of March 2020). It is recommended that Council agree to receive from the Recovery Coordinator a detailed schedule prior to the next meeting of Councillor Consultative Group on 5 March 2020 for its

consideration and endorsement. CL20.31 Risk Implications Understanding and acknowledgement of the significant work and progress to date is essential for the ongoing well-being of Council Staff. It is through the Council Staff’s enthusiasm that recovery will be effective. Recovery Coordinator assessment is that the biggest risk to Shoalhaven LGA recovery is reputational. Any detraction from the collective effort of the Council, from Recovery Coordinator’s perspective, is actively discouraged. Council may provide further mitigation of potential reputational risk by acknowledging the effort and activity to date and taking every opportunity to amplify it with their relevant ward constituents and in the public domain.

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CL20.32 Koori Rugby League Knockout - South Coast Black Cockatoos - Event Support

HPERM Ref: D19/440862

Section: Tourism Approver: Stephen Dunshea, Chief Executive Officer

Attachments: 1. Koori Knockout - Draft Event Site Plan ⇩ 2. Koori Knockout - Draft Site Improvement Plan - Plan Ref. No.1007_40 ⇩ 3. Summary of Facility Hire Fees and Discount Options (Confidential) 4. Infrastructure needs - Opinion of Probable Costs (Confidential)

Reason for Report th

1. Update Council on the NSW Aboriginal Rugby League Knockout Carnival 50

Anniversary event (1st – 5th October 2020) 2. Provide information on the site requirements to host the event in the Shoalhaven and provide detail on the preferred option for the 2020 location 3. To seek direction in order to formalise Council’s financial support for the event including

infrastructure upgrades and fee waivers. CL20.32 CL20.32 Recommendation That Council: 1. Congratulate the Black Cockatoos on their success in winning the right to host the NSW Aboriginal Rugby League Knockout Carnival 50th Anniversary and thank them for their commitment to running the 2020 event in Bomaderry. 2. Commit to allocating $400,000 in the 3rd Quarter Review of the 2019/2020 Budget through an appropriate funding strategy to be determined, to ensure works are completed in time for the event. 3. Note that the costs associated with actually running the event will be met by those other than Council. 4. Immediately commence with necessary works to carry out all improvements at the Bomaderry Sporting Complex and Artie Smith Oval site in accordance with Plan Ref No.1007_40 (Rev1 Dated 11 Feb 2020), such that the event can be run by the Black Cockatoos over the long weekend in October 2020. 5. Commend the staff involved in the expeditious preparation of the site improvement plan developed in close consultation with the organisers of the NSW Aboriginal Rugby League Knockout Carnival 50th Anniversary to enable this event to proceed in the Shoalhaven.

Options 1. As recommended. Implications: • This is in line with the requests from the Event Organising Committee.

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• Additional field works on Artie Smith Oval are necessary for the event to be held in the Shoalhaven. • The Artie Smith Oval site is part of a larger master plan (SCARP – Shoalhaven Community and Recreation Precinct) and the works identified are not part of the long-term plan for the site. • This is a significant event for the local community and without Council support the event will not be able to go ahead in the Shoalhaven. • Committing funds to support this project will require reallocation of operational funding as these works were not identified in the annual works program. This will result in a reduction of service in other parts of the region. • Upgrade works may displace current user groups at the site. AFL and Rugby League teams who use the Artie Smith and Bomaderry Sporting Complex sites, this will be dependent on their playing/training schedules and how these will coincide with Council proposed works timeframes and weather conditions. This may require the

existing teams to use another site at times. It is not expected that this will be an

issue. • Maintenance, including pathway improvements, overall removal of dead wood from trees, cutting back of vegetation on fence lines, grading of pathways and parking areas to remove trip hazards, and review of drainage is considered essential to ensure the event goes ahead. This will reduce trip hazards, ensure trees and

gardens are safe and well maintained, and ensure the field surfaces are playable if CL20.32 there is heavy rain. CL20.32 • This event is over the October long weekend when there is traditionally a high volume of both day trippers and overnight visitors in the region. There is a ‘higher than usual’ risk of conflict with local residents and visitors, both to the event and tourism broadly. The event estimates 50,000+ people over 5 days and this will impact: o an additional high volume of traffic, potential to causing additional delays in Bomaderry and surrounds, and o a high risk of undersupply of accommodation. Whilst the event organisers will make every effort to book accommodation for the event participants, there will be a higher than usual risk of illegal camping from all visitors to the region who may be unable to find legal accommodation in the area.

Option 2 1. Congratulate the Black Cockatoos on their success in winning the right to host the NSW Aboriginal Rugby League Knockout Carnival 50th Anniversary and thank them for their commitment to running the 2020 event in Bomaderry. 2. Carry out field and drainage work only improvements at the Bomaderry Sporting Complex and Artie Smith Oval site in accordance with Plan Ref No.1007_40 (Rev1 Dated 11 Feb 2020), such that the event can be run by the Black Cockatoos over the long weekend in October 2020. 3. Allocate $100,000 from savings identified in the 3rd Quarter Review of the 2019/2020 Budget, to ensure works are completed in time for the event. Noting that the costs associated with actually running the event will be met by those other than Council.

Implications:

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• This is not in line with the requests from the Event Organising Committee and is against recommendation of staff. • This is considered the absolute minimum to ensure the fields can be played on. It does not consider the broader site needs. It’s important to note that this option may result in the event not going ahead in the Shoalhaven region. • Additional field works on Artie Smith Oval are necessary for the event to be held in the Shoalhaven and this option would result in a lower financial commitment because only field work upgrades would be completed. • The site is currently considered safe for its current level of usage; however, this event will bring a high number of users over several days. Failure to complete additional maintenance, including pathway improvements, removal of dead wood from trees, cutting back of vegetation on fence lines, grading of pathways and parking areas to remove trip hazards, will likely increase the risk of injury from patrons during the event. This may result in the event organisers being unable to

meet the requirements to host the event in the Shoalhaven.

• The event is of significance to the region and a decision to not improve the site would have a potential reputation risk for Council, both locally, regionally and nationally • The Artie Smith Oval site is part of a larger master plan (SCARP – Shoalhaven Community and Recreation Precinct) and the works identified are not part of the

long-term plan for the site. CL20.32 • Committing funds to support this project will require reallocation of operational CL20.32 funding as these works were not identified in the annual works program. This will result in a reduction of services in other parts of the region. • Upgrade works may displace current user groups at the site. AFL and Rugby League teams who use the Artie Smith and Bomaderry Sporting Complex sites, this will be dependent on their playing/training schedules and how these will coincide with Council proposed works timeframes and weather conditions. This may require the existing teams to use another site at times. It is not expected that this will be an issue. • This event is over the October long weekend when there is traditionally a high volume of both day trippers and overnight visitors in the region. There is a ‘higher than usual’ risk of conflict with local residents and visitors, both to the event and tourism broadly. The event estimates 50,000 or more people over 5 days and this will impact: o an additional high volume of traffic, potential to causing additional delays in Bomaderry and surrounds, and o a high risk of undersupply of accommodation. Whilst the event organisers will make every effort to book accommodation for the event participants, there will be a higher than usual risk of illegal camping from all visitors to the region who may be unable to find legal accommodation in the area. Option 3 1. Congratulate the Black Cockatoos on their success in winning the right to host the NSW Aboriginal Rugby League Knockout Carnival 50th Anniversary and thank them for their commitment to running the 2020 event in Bomaderry. 2. Give in principle support for site improvements and operational maintenance as detailed in this report. 3. Do not schedule works, or allocate any budget, for the project, and encourage the Event Organising Committee to seek sponsorship to cover the cost of site works.

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Should funding be received, staff will work with the Committee to facilitate funded upgrades.

Implications: • This is not in line with the requests from the Event Organising Committee. • This would, in principle support the event, however, would place full responsibility of fundraising on the event organisers. • Additional field works on Artie Smith Oval are necessary for the event to be held in the Shoalhaven and works are time sensitive to ensure growing time of grass. If the event organisers are not successful in receiving funding, the event would not be able to go ahead in the Shoalhaven. • It is likely that Council would still need to complete some works and will need to invoice the event organisers as agreed.

• The site is currently considered safe for its current level of usage; however, this

event will bring a high number of users over several days. Failure to complete additional maintenance, including pathway improvements, removal of dead wood from trees, cutting back of vegetation on fence lines, grading of pathways and parking areas to remove trip hazards, will likely increase the risk of injury from patrons during the event. This may result in the event organisers being unable to

meet the requirements to host the event in the Shoalhaven. CL20.32 • The event is of significance to the region and a decision to not improve the site would CL20.32 have a potential reputation risk for Council, both locally, regionally and nationally. • The Artie Smith Oval site is part of a larger master plan (SCARP – Shoalhaven Community and Recreation Precinct) and the works identified are not part of the long-term plan for the site. • Upgrade works may displace current user groups at the site. AFL and Rugby League teams who use the Artie Smith and Bomaderry Sporting Complex sites, this will be dependent on their playing/training schedules and how these will coincide with Council proposed works timeframes and weather conditions. This may require the existing teams to use another site at times. It is not expected that this will be an issue. • This event is over the October long weekend when there is traditionally a high volume of both day trippers and overnight visitors in the region. There is a ‘higher than usual’ risk of conflict with local residents and visitors, both to the event and tourism broadly. The event estimates 50,000 or more people over 5 days and this will impact: o an additional high volume of traffic, potential to causing additional delays in Bomaderry and surrounds, and o a high risk of undersupply of accommodation. Whilst the event organisers will make every effort to book accommodation for the event participants, there will be a higher than usual risk of illegal camping from all visitors to the region who may be unable to find legal accommodation in the area.

Option 4 1. Congratulate the Black Cockatoos on their success in winning the right to host the NSW Aboriginal Rugby League Knockout Carnival 50th Anniversary and thank them for their commitment to running the 2020 event in Bomaderry.

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2. Do not support the request for additional works at Bomaderry Sporting Complex and Artie Smith Oval site.

Implications: • Failure to upgrade the site would mean the event will not go ahead in the Shoalhaven, this is not in line with the requests from the Event Organising Committee • The event is of significance to the region and a decision to not to support the event organisers would have a potential reputation risk for Council, both locally, regionally and nationally.

Background The NSW Koori Rugby League Knockout is one of the largest Indigenous gatherings in

Australia. The very first knockout was held at Camdenville Oval, St Peters, on the October long weekend of 1971 with 8 participating teams. The event has now grown to 150 participating teams, with an estimated 15,000 people per day over the 5-day event. The winning team each year gains the ownership of the event and the right to host the next knockout. In 2019 the event was held on the Central Coast and the South Coast Black

Cockatoos won against Griffith Three Ways, giving them the ownership of the 2020 event CL20.32 which marks the 50th year. The event will run during the October long weekend from CL20.32 Thursday 1st October – Monday 5th October 2020. This year’s event will:

• Host 64 Men’s Teams (Sat and Sun), 24 Women’s Teams and 24 in each category of the Youth draw (17, 15, 12 Boys) and (16s Girls). Teams will travel to the area with families and stay in the region.

• Be attended by contracted NRL players from the Men’s and Women’s teams. Harold Matthews and SG Ball who are Aboriginal and born in NSW will be playing in the event except the teams who are in the Grand-final.

The event will also include:

• The South Coast Black Cockatoos will host the Gala Ball for the 50th Anniversary in the Shoalhaven.

• NRL Scouts will be at the event.

• NRL Referees of a senior calibre use this major event for training. Senior referees to referee the Men’s draw.

• Major sponsors of the tournament will be in attendance (promoting the area as a key growth area for investment).

• Promotion and live TV. This year the event organisers are looking at a new platform to digitalise and promote the game with the potential opportunity for the South Coast Black Cockatoos and the Shoalhaven region on an international platform.

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The South Coast Black Cockatoos and the Event Organising Committee The South Coast Black Cockatoos have established an Event Organising Committee to plan and coordinate this important event. Council has been working closely with this group, comprising of Melissa Wellington, Ben Wellington and Greg Wellington, to understand the infrastructure needs and the support required from Council. The South Coast Black Cockatoos have advised they will be responsible for the following aspects of the event: • All event planning and implementation • All event approvals, including Council event permits • sponsorship • Traffic management including the development of a Traffic Management Plan and its implementation during the event

• Waste management

• Emergency planning including medical and paramedics • Security and police liaison • Temporary fencing

• Marquees CL20.32 • Portable toilets CL20.32 • Coffee and food vendors • Generators • Organisation and running of the Gala night, market stalls and social activities • Accommodation • Branding and marketing • Risk management / assessment • All related event insurances. The Committee requested assistance from Council in finding a suitable location for the event and support to ensure the infrastructure will meet the demand for an event of this size.

Requirements of the event and site investigations Extensive research of site suitability to host an event of this size was completed by Council staff. The event organisers have identified the following requirements for the site:

The venue(s) will be safe and suitable for the event being conducted including: a. Minimum of 4 fields b. Adequately prepared playing area, including line markings and field dressing (goal post pads, corner posts etc) c. A playing enclosure clearly fenced or roped off with a perimeter not less than 5 metres (where applicable) d. A playing surface clear of obstacles and safe for matches and training e. Adequate facilities including change rooms, showers and toilet facilities to cater for participating teams, officials and spectators f. Emergency vehicle access for ambulance

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g. Lighting standards adequate for conducting night matches (not applicable for this event).

The event organisers have also identified the need to have all the fields together and not spread out across the region, this is due to the new legislation around concussion in sport and the need for a medical team equipped and specifically trained in concussion injuries from the NRL.

Staff have completed investigation into several sites for suitability, please see Table 1 for a summary of findings.

CL20.32 CL20.32

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Table 1 - Koori Knockout Field Site Investigations

Park Parki Change Cantee Fence Fields Warm Up Fields Limitations Site Suitable ng rooms n Bomaderry 500+ 2 Sporting 4 Yes/No 4 1 Sporting Complex • Fencing entire area requires Yes, with Sporting Complex Complex 1 Artie Smith Cambewarra Road closure investment & Artie Smith Oval 2 Artie Smith 2 Bomaderry High • Fourth field requires floodlight and work to be 2 Pool relocation and field extension. completed 2 Indoor Sports Centre Rugby Park 200 2 1 Yes 3 No warmup field • Not enough fields. No • No warmup areas. • Not enough change facility

Lyrebird Park 100 2 2 No 4 2 warm up areas • Not enough change facility. No

• Would need to remove & reinstate cricket pitch. • Fourth field would require field reconstruction Nowra 300 4 2 Yes/No 1 1 warm up field • Not enough fields No Showground/West • Requires fencing of West St

Street oval Oval

CL20.32CL20.32 • West street would require surface levelling Ison park 300 6 1 No 6 2 warm up fields • Fields are too small to No accommodate rugby league Berry Sporting 100 2 1 No 3 1 warm up Field • Not enough fields No Complex • Third field requires removal of cricket pitch. • No fencing Ulladulla Sports 280 4 2 yes 4 No warm up fields • Limited warm up areas No Park

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Additional investigation into use of several separate field locations Further consideration was also given for the event to be held over several field locations. Overall, this is not possible for the event for the following reasons: • Practically, the event would have to shuttle bus up to 15,000 people per day around to several different locations, this would be logistically impossible and have a much larger impact on local residents and user groups of several fields. • New legislation around concussion in sport and the need for a medical team equipped and specifically trained in concussion injuries from the NRL to be onsite are a high cost for event organisers. Hosting the event at several different locations would result in costs for medical unsustainable.

A preferred site is selected - Bomaderry Sporting Complex and Artie Smith Oval

The site identified by the Event Organising Committee as being the most appropriate for an event of this size is the precinct between and including Artie Smith Oval and Bomaderry

Sporting Complex, as outlined below. CL20.32

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CL20.32

Further Considerations for the Bomaderry Site • The Event Organising Committee will need to apply for an event permit, as do all groups who use Council land for events. Further information is provided below to outline the Event Permit process. If the recommendation is accepted as above, the infrastructure improvements and Council’s agreement to support the event are not a final approval or permit for the event to go ahead. • Impact to the local Bomaderry and surrounds community will likely be significant for the week of the event and notifications to neighbours, user groups and the event planning to accommodate the increased population and crowds, remain the responsibility of the event organisers. • This event is on the October Long Weekend when the region is already reported to be busy with usual tourism demand. As a result, there is a ‘greater than usual’ risk of conflict between residents and visitors with the local facilities and road infrastructure impacted by the high numbers of people and cars.

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o Anecdotal feedback from the accommodation providers in the area is that there is unlikely capacity to accommodate such a large number of people that time of year. ▪ There will be a ‘higher than usual’ risk of illegal camping from both participants at the event and the general region visitors who cannot find appropriate accommodation. ▪ To address this the event organisers have secured accommodation early and across a broad range of towns and villages for players and officials. Securing accommodation and organising logistics remains the responsibility of the event organisers. o The high volume of traffic is likely to have a significant impact on road infrastructure with potential road traffic delays in Bomaderry and surrounding areas. The event organisers will be responsible for the implementation the final event traffic management plan.

Works needed to ensure the site is suitable for the event To get the preferred site ready for the event the following work within the precinct will be required.

Sporting Field and Surrounding Area Improvements

CL20.32 Artie Smith Oval • Service location (water / power) • Survey and field marking • Tree pruning and removal - dead wood existing trees • Electrical unit and power pole relocation works • Sports field extension area - Excavation and levelling • Sports field extension area - top dressing, turfing, fertilising • Reshaping ground - regrade, topsoil and fence realignment • Hydro mulching • Car park - minor repairs and sealing • Drainage improvements - east of ASO • Watering - Hydro mulching and new turf area • Marquee area - levelling • Goal post - Install RL post, reinstate AFL posts • Shed - removal and reinstatement, including concrete works (2 shed) • Ground maintenance - Top dressing, fertilising, mowing and irrigation See Attachment 2 and 4, A1-A14 for a summary of proposed site improvements and Opinion of Probable Costs.

Bomaderry Sporting Complex and surrounding areas • Service location (water / power) • Tree pruning and removal - dead wood existing trees

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• Tree pruning and removal - northern and eastern boundary • Reshaping ground - regrade and topsoil • Hydro mulching • Car park - minor repairs and sealing • Drainage improvements - west of Velodrome • Watering - Hydro mulching area • Amenities Building maintenance • Footpath construction • Marquee area - levelling • Ground maintenance - Top dressing, fertilising, mowing and irrigation See Attachment 2 and 4, B1-B13 for a summary of proposed site improvements and opinion

of probable costings.

Some work has recently been completed at the site, including field top dressing and stage one irrigation funded from the 19/20 operational budget and grant funding.

See Attachment 4 for an Opinion of Probable Costs with costing for Options 1 and 2 as

detailed above. CL20.32 Overall, the site requires works to bring the area up to a standard that will safely accommodate the high population usage. Pathways / Drainage Improvements / Car park improvements • A known drainage issue at the road leading to the Bomaderry Sporting Complex is will need to be addressed to mitigate any risk to the event and the playability of the oval in the event of a downpour during the event. • Pathway works would include defining paths and removing trip hazards. • Carparks will need to be levelled and minimum seal laid. This includes regrade and asphalt for carpark areas – see Attachment 2 and 4, A8 and B7 • Overall improvement of pedestrian walkways - see Attachment 2 and 4, B11 Park Maintenance • Overall tree maintenance. • Mulching and general amenity appearance works. • Hydroseed soil and regrade for event areas (see Attachment 2 and 4, A7 and B6) • Tree pruning and removal of dead wood (see Attachment 2 and 4, B3, B4, A3) Amenities • It is proposed to ‘make good’ the existing facilities including general maintenance and painting (see Attachment 2 and 4, B10). • Additional cleaning services will be required of Council’s facilities.

Additional Request – Hire of Council Facilities The Event Organising Committee have requested exclusive use of the Indoor Sports Centre and the Bomaderry Aquatic Park for the period of the event.

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• The full cost to hire both facilities is $36,593. • See Attachment 3 for a breakdown of hire costs. The event organisers have been working with the Manager of Swim Sport and Fitness to negotiate a reduced rate for the event. Under the adopted Fees and Charges, Council staff have the authority to reduced fees as required. It has been agreed that Council will reduce fees for the hire of the Indoor Sports Centre and the Bomaderry Aquatic to $16,153. The Committee have advised that they are happy with this proposal and have made a commitment to paying this cost.

The Event Permit Application Process There is a current process that exists for event applications and approvals on Council owned and managed land.

The Event Organising Committee will need to supply a completed event application form, site

plan, event overview & traffic management plan. This needs to be completed a minimum of 90 days before the event and Council staff are working with the Event Organising Committee to submit the application as soon as possible.

This application process provides the opportunity for the event organisers to provide a clear overview of the event requirements. The process for approval will also give relevant parties (including police and emergency services) the opportunity to discuss any objections or concerns about the event. CL20.32

Overall, through this permit approval process, there are many things event organisers need to complete and / or provide to Council. This includes:

• Certificate of Currency – A copy of their insurance will need to be supplied ensuring it is a minimum of 20million and includes Shoalhaven City Council as an interested party. • Site plan – A site plan showing an aerial view of the event location including their event infrastructure is required. • Risk assessment –The event organiser to provide a copy of their event risk assessment, Council has provided a template. • Police notification – The organiser will need to complete a police notification form and submit this via email to [email protected]. Council staff will provide information to event organisers as required. • Traffic Management Plan – If any road closures or changes are required the applicant will need to submit a traffic management plan. This will be assessed by the Engineering Design Unit (EDU) and also provided to the Police for a no objection. o As this event is a significant size and likely to have significant impact on the roads, it is likely that Council staff will facilitate a face to face meeting with the local police and our Engineering Design Unit to ensure everyone is happy with the traffic plans provided. o The organiser is to also to identify planned parking areas for their event. • Resident notification – Resident notification will be required in the immediate vicinity to the event site. This notification is to inform the surrounding residents of any traffic changes, use of PA, general event overview and is usually completed by a letterbox drop. This is to go out a minimum of 14 days prior to the event taking place. • Waste Management – Event organiser to provide details on how they will be managing the waste generated at this event e.g. are they providing additional bins & toilets to cater for the people attending the event.

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• Stall holders – If the event is to have stall holders / food vendors the organiser is to ensure each vendor has their own insurance and relevant food permit. The organiser can apply for a blanket food permit from Shoalhaven City Council for the event which will cover all food vendors.

Community Engagement Other User Groups Council has made preliminary contact with the user groups and their associations as follows: • Bomaderry Junior AFL • Bomaderry Senior AFL • Bomaderry Junior Rugby League • Croquet

• AFL ACT/NSW

• Rugby League Group 7 Council staff have communicated to user groups details of the proposed event and this upcoming report, as well as the potential works and their impacts on field use. Most users had already been contacted by the Koori Knockout Committee and are supportive of the event. Some initial feedback:

• The event is after the AFL and Rugby League seasons have been completed, but CL20.32 there may need to be some changes made and movements required to ensure the fields are ready for the Knockout. Staff have been considering options if required such as: - moving training, closing of the fields if they become too wet or use of other fields, but will ensure minimum disruption to our current users. • The Croquet Club have an event on this weekend, their courts are not required for the knockout and the event organisers will work with the Croquet Club to ensure access for this event to continue. Council will continue to liaise with these groups following the outcome of this report. Local Impacted Residents Under the Event Permit approval process, the event organisers are responsible for residents’ notifications to all houses in the immediate vicinity to the event site. This notification, usually in the form of a letter box drop, must be a minimum of 14 days prior to the event and will need to inform the surrounding residents of: • A general event overviews • Any traffic changes • Use of any PA equipment or noise impact • A contact for the event organisers should there be any questions of concerns.

Financial Implications See Attachment 4 for an Opinion of Probable Costs with costings for Options 1 and 2.

Risk Implications Financial – the financial account as provided in Attachment 4 is based on estimates. This could result in additional costs of required.

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Timing – completion of works is dependent on contractors, Council operational works schedules and weather. Failure to upgrade the fields in a timely manner could result in inadequate grow time for grass and the fields not being ready at the necessary quality for the event Relationships with Aboriginal Community – should Council decide to not support this important event, it is likely that this has the potential to negatively impact existing relationships between Council and members of the local Aboriginal community. Resident impact - This event is on the October Long Weekend when the region is already reported to be busy with usual tourism demand. As a result, there is a ‘greater than usual’ risk of conflict between residents and visitors with the local facilities and road infrastructure not suitable for the high numbers of people and cars. • Anecdotal feedback from the accommodation providers in the area is that there is not capacity to accommodate such a large number of visitors that time of the year. o There will be a ‘higher than usual’ risk of illegal camping from both participants at the event and general region visitors who cannot find appropriate accommodation. o To address this the event organisers have secured accommodation early and across a broad range of towns and villages for players and officials. Securing accommodation and organising logistics remains the responsibility of the event organisers.

• The high volume of traffic is likely to have a significant impact on road infrastructure CL20.32 with estimated road user delays in Bomaderry and surrounding areas. The event organisers will be responsible for the implementation of the final event traffic management plan. Event Organising – The event currently has in place an Event Management Committee and is well supported by sporting associations. This is the first event of this size owned and organised by the Black Cockatoo’s and the Event Organising Committee. Should the committee for some reason loose key personnel, there is significant risk that Council may need to assist in the running of the event, possibly at short notice. This is not expected, or considered a high risk at this time, however, should this occur, there will be a significant impact on Council resources. Compliance – there have been several large impact events in the past that have approved plans in place, however, during the event have failed to comply with the permit terms or follow traffic management plans. Whilst the risk for this event is not considered any greater than others, this risk remains possible and the impacts are unknown. Often, event paid rangers are required as part of approvals for events to ensure compliance is considered, and this is likely to be the case for this event.

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Attachment 1

- CL20.32

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Attachment 2

- CL20.32

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CL20.33 Delivery Program and Operational Plan Progress Report - 1 July to 31 December 2019

HPERM Ref: D20/6091

Section: Executive Strategy Approver: Stephen Dunshea, Chief Executive Officer

Attachments: 1. Six Monthly Performance Report July - December 2019 (under separate cover) ⇨

Reason for Report The purpose of this report is to provide information on how the organisation has performed against actions and targets set in Delivery Program and Operational Plan for the first six

months of 2019-20.

Recommendation That the six monthly performance report on the 2017-2021 Delivery Program and 2019-2021 Operational Plan be received for information, endorsed and published on Council’s website.

Options CL20.33 1. As recommended Implications: Council will meet its legislative requirements under the Local Government Act and inform the community of progress towards achieving Community Strategic Plan Key Priorities.

2. Adopt the recommendation and seek a further report on specific aspects of the six monthly performance report. Implications: Additional staff resources required to produce additional information

Background As part of the Integrated Planning and Reporting Framework, councils are required to deliver a report on performance against the Delivery Program at least every 6 months. This document contains several key highlights and comments about the actions, projects and programs that have been delivered by Council between July and December 2019 towards achieving the Delivery Program goals. The report also provides a snapshot of key statistics for the organisation, including statistics such as the number of visits to key venues, services and applications received.

Summary of Performance The following performance has been measured for each of the key themes:

Theme Progress snapshot Resilient, safe and inclusive communities 91% actions completed or on track Sustainable, liveable environments 94% actions completed or on track Prosperous communities 100% actions completed or on track Responsible governance 84% actions completed or on track

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Key Highlights Council has been working consistently to deliver a range of projects, programs and activities. The performance report is structured to provide the key highlights and achievements over the first six months of 2019-2020. The report also provides comments against each of the 139 activities and actions that have been undertaken across the 10 priority goals of the Delivery Program Operational Plan. The complete performance report is included as Attachment 1. Some of the significant highlights include: • Coordination by the Local Emergency Management Officer (LEMO), Rural Fire Service, State Agencies and council operations at the Emergency Operations Centre in response to the Currowan Bushfire • Launch of the new Shoalhaven Swim | Sport | Fitness website with fresh branding and customer functionality • Architects Brewster Hjorth engaged to develop concept plans for the new Sanctuary

Point District Library • Shoalhaven Regional Gallery has delivered 4 exhibitions and more than 30 public programs attracting 10,156 visitors • Completed the review of Tabourie Lake Entrance Management Policy • 2020 Shoalhaven Visitor Guide developed and distributed

• Shoalhaven Indoor Sports Centre fit-out completed and officially opened 15 CL20.33 November • Verons Estate roads upgrade completed in November 2019 • Construction has commenced on Woollamia and St Andrews Way/Berry’s Bay sewerage schemes • New Council website under development which will include links to major projects hub and the Get Involved engagement platform

The impact of recent bushfires may have affected the progress or completion of some actions in the Operational Plan. These will be reported through the quarterly budget review process.

Communications The report will be available on Council’s website with a link promoted in Council’s weekly newsletter. A range of other communications techniques will also be utilised to communicate the outcomes of this report including snapshots across Council’s social media platforms. Some of the key highlights that have been achieved over the reporting cycle will also be promoted to relevant stakeholders.

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CL20.34 Tenders - Supply of Purpose Built Hydraulic Boat Lift Vessel Trailer

HPERM Ref: D20/58174

Section: Economic Development Approver: Stephen Dunshea, Chief Executive Officer

Reason for Report To inform Council of the tender process for the supply of a purpose build Hydraulic Boat Lift Vessel Trailer. In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. This information will be considered under a separate confidential report. This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy. CL20.34

Recommendation That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act. 1993.

Options 1. Consider the separate confidential report. Implications: Full details of the tendering process is available within the confidential report to enable Councillors to make an informed decision.

2. Council could propose an alternative Implications: No opportunity to assess and make an informed decision on the tender process and results.

Background Council called Tenders for “Supply Purpose Built Hydraulic Lift Vessel Trailer” on 21 August 2019 which closed at 10:00am on 18 September 2019. Two tenders were received at the time of closing from: • Boat Lift s.r.l.(Italy) • Butchart Marine (Netherlands) Details relating to the evaluation of the tenders is contained in the confidential report.

Community Engagement:

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Supply of a purpose-built hydraulic lift vessel trailer is a component of the Woollamia Boat Launching Ramp Masterplan. The 2016 master plan was exhibited, and community meetings held. Since adoption of the 2016 master plan several public meetings have been held along with meetings with user groups or affected adjacent landowners. The enhanced development of the Woollamia Boat Launching Ramp retains a high level of support within the general community, and a petition containing 140 signatures was received seeking “approvals along with works be started as a matter of urgency for the following uncompleted items”; 1 Repairs to the existing ramp 2 Frank Lewis Way car park 3 Stage 3 pontoons 4 Crane platform wharf 5 Boat maintenance facility Travel lift equipment utilises a large mobile lifting frame with slings that are positioned under a vessel for lifting and lowering. The travel lift requires a fixed wharf either side to allow the travel lift to position the vessel out into deep water. Travel lifts are one option for retrieving vessels and are inherently costly to operate and require specialised operators. The volume and type of vessels predominant in the Currambene Creek, Jervis Bay area are more suited to being managed with a hydraulic lift trailer than a travel lift and a hydraulic lift trailer is more manoeuvrable between the creek and the maintenance area. The travel lift and associated

wharf fingers have been replaced with a hydraulic lift trailer that will use the boat ramp and CL20.34 more pontoon berthing face, stage 3 pontoons.

Financial Implications: Funds have been allocated in the Economic Development Reserve to meet Council’s contribution in accordance with the RJIP Grant Conditions. Refer to Council MIN18.210.

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CL20.35 December 2019 Quarterly Budget Review

HPERM Ref: D20/31494

Section: Finance Approver: Jane Lewis, Acting Director Finance Corporate & Community Services

Attachments: 1. December 2019 Quarterly Review Report (under separate cover) ⇨ 2. December Quarterly Review Statement (under separate cover) ⇨

Reason for Report In accordance with Regulation 203(1) of the Local Government (General) Regulation (2005), the responsible accounting officer must prepare and submit to Council a budget review statement after the end of each quarter. This has been carried out for the second quarter of

the 2019/20 financial year.

Recommendation That Council: 1. Receive the December Quarterly Budget Review Report. 2. Adopt the adjustments, as outlined in the December Quarterly Budget Review document. 3. Adopt the projects being carried forward to 20/21 financial year to the 20/21 draft budget. CL20.35 4. Note the advice from the CEO that the impact of Council’s response to and recovery from the Currowan fire on Council’s current and future budgets is yet to be determined and that detailed information on all budgetary impacts associated with the fire disaster and the recent floods will be reported to Council as it becomes available with necessary adjustments recommended to Council at the March 2020 and future quarterly budget reviews.

Options 1. Adopt the recommendation Implications: Nil

2. Not adopt the recommendation and make an alternative resolution Implications: Staff will need to rework the quarterly budget review in accordance with the alternative resolution.

Preamble from the CEO Both the immediate impacts and ongoing recovery efforts resulting from the devastating Currowan Bushfire that ran for 74 day from late November to early February present serious risks to Council’s current and future year budgets. The bushfire impacts have been felt from the southern villages of the Shoalhaven all the way through to Kangaroo Valley in our regions north with some 500,000 hectares being burnt and over 300 homes destroyed and most tragically, three lives lost. Council’s response and recovery efforts have been swift and effective with every effort made to make recovery from the personal and physical impacts of the fire our primary focus.

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The Currowan fire has also impacted on many Council assets, either directly (through direct impact of the fire) or indirectly (through power outages causing disruption to services) and Council has redirected its resources on the reconstruction of damaged infrastructure assets. These have further resulted in flow on impacts to our customers and our community generally. Because the impacts were so widespread, it placed a great deal of pressure on staff to maintain (as close to as possible) normal services that the Council provides. Bushfires have had a significant negative impact on user charges and fees revenue collected by the General Fund - in particular, Holiday Haven Tourist Parks revenue. As communicated previously to the Councillors via email, the potential loss of revenue is estimated to be at least $2 million. It is important for the Councillors to note that there is an increase in overtime and other employee expenditures, and that unplanned capital works will result in the adopted capital works program being revisited in March Quarterly Budget Review. With our primary focus being on immediate response and recovery, there were many decisions made during the height of the disaster, with subsequent Council endorsement, that have budgetary implications for the 2019/20 budget and future years budgets. The financial impacts of these decisions however are still not quantifiable given the fast moving and evolving funding arrangements being coordinated through State and Federal Government relief programs and of course through continuing consultation and collaboration with Council’s insurers. In this regard, Council staff are working closely with our insurers, State and Federal

Government agencies to recover whatever costs we can through insurance claims, Section CL20.35 44 Natural Disaster provisions, disaster recovery funding arrangements and grants. As at the date of this report, the impact of the bushfires is in the process of investigation, and the overall financial impact on Council’s budget cannot be accurately determined. Therefore, the financially prudent approach taken in preparing this December Quarterly Budget Review has been to proceed with known and offsetting variations only at this time and to retain our adopted ‘balanced’ budget position of a ‘nil’ movement in our uncommitted cash position. Detailed information on all budgetary impacts associated with the Currowan fire disaster and the recent floods will be reported to Council as it becomes available with necessary adjustments recommended to Council at the March 2020 and future quarterly budget reviews.

Background Section 404 of the Local Government Act 1993 requires the General Manager (Chief Executive Officer) to provide progress reports to the Council with respect to the principal activities detailed in the Delivery Program (Operational Plan) at least every 6 months. Furthermore, all Councils must continue to consider a Quarterly Budget Review report. Clause 203 of the Local Government (General) Regulation 2005 requires the Responsible Accounting Officer (Chief Financial Officer) to prepare and submit to the Council a Quarterly Budget Review Statement that shows, by reference to the estimates of income and expenditure set out in the Operational Plan, a revised estimate of the income and expenditure for the full financial year. The Responsible Accounting Officer is also required to report as to whether or not they believe the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure.

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The December 2019 Quarterly Review Report and Quarterly Budget Review Statement (QBRS) include an analysis of the year to date result and the reasons for the major variances from the previously adopted Budget. The December 2019 Quarterly Review Report also provides budgetary details for each Fund and Group and commentary on progress against the Budget. Any proposed changes to the Budget are included in the attached December Quarterly Review Statement.

Report General Fund Budget and Quarterly Review Movements The net operating result before capital grants and contributions of the General Fund as at the December 2019 QBRS was $42.7M, a $2M favourable variance (surplus) to the year to date adopted budget of $40.745M. This is 5% favourable year to date variance, largely driven by under expenditure of material and contracts. The 2019/20 current budget adopted by Council forecasted an operating deficit before

Capital Grants and Contributions of $10.871M, and a reduction in our cash and investments of $35.228M. The following table presents a high-level summary of the budget and movements for the General Fund for 2019/20. December Current Projected Original Review $'000 Adopted Year End Budget Adjustment CL20.35 Budget Result Recommended Operating Result 18,024 17,012 (4,927) 12,085 Operating Result before Capital (3,209) (10,871) (1,252) (12,123) Grants and Contributions

Net Cash & Investments (2,000) (35,228) 1,557 (33,671) Movement

Unrestricted Cash Movement (0) (0) 0 (0)

The main contributing factor for the change to the operating result is decrease in forecast for capital grants due to timing ($3.45M). and increase of funding from fleet reserve ($830k), waste grant ($233k) and other minor adjustments. Capital grants that were removed from the current year forecast, one was for Vincentia Placemaking Vincentia ($1M out of $1.7M phased to the next year) – this grant requires matching funding from the Council and no funding was allocated yet. The other capital grants moved to future years included: marina $700k, Far North Collector road $640k, Woollamia boat ramp carpark $500k, Ulladulla harbour berthing facility $90k, Plantation Point public amenities $70k and better boating program $52k. December Quarterly Review adjustments resulted in favourable Net Cash and Investments Movement of $1.557M. This is due to reserve funded capital works being phased into future years. The commentary on the recommended changes can be found in December 2019 Quarterly Review Report presented as Attachment 1.

Water Fund Budget and Quarterly Review Movements

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The net operating result before capital revenue of the Water Fund is a $454k deficit when comparing to the year to date budgeted surplus of $70k. The main reason for this unfavourable variance is due to bushfires, Shoalhaven Water did not issue water bills from mid December 2019. The vast majority of billing was resumed in January 2020 and the deficit is expected to be eliminated by the end of March.

December Current Projected Original Review $'000 Adopted Year End Budget Adjustment Budget Result Recommended

Operating Result 1,222 1,066 259 1,325 Operating Result before Capital Grants and 722 566 9 575 Contributions Net Cash & Investments (12,032) (4,656) 1,276 (3,380) Movement

The main proposed budget adjustment relates to a $250k increase in Section 64 Capital Contributions. CL20.35 December Quarterly Budget Review adjustments resulted into favourable Net Cash and Investments Movement of $1.276M, due to the phasing capital works into future years.

Sewer Fund Budget and Quarterly Review Movements The net operating result before capital revenue of the Sewer Fund was $5,182k, a $1,243k favourable variance comparing to the budgeted year to date surplus of $3,939k. This is principally due to under expenditure due to the phasing of expenses, in particular materials & contracts and internal expenses. It is forecast that the materials and contracts savings in the first two quarters will be expended in the second half of the financial year. In addition, total income is $529k higher than the forecast due to the levying of effluent charges at the start of the year on the rates notice.

December Current Projected Original Review $'000 Adopted Year End Budget Adjustment Budget Result Recommended

Operating Result 8,769 8,740 (28) 8,712 Operating Result before Capital Grants and 8,019 7,990 (28) 7,962 Contributions Net Cash & Investments (2,887) (25,256) 2,302 (22,954) Movement No major operating budget adjustments are proposed in December Quarterly Budget Review.

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Favourable adjustment to Net Cash and Investments Movement is proposed to reflect decrease in forecasted capital expenditures for the year. Detailed explanations of the key variances for both the quarter and the full year forecast result are outlined in the December 2019 Quarterly Review Report presented as Attachment 1.

Projects Requiring Funding The following Council resolutions and reports have been noted as priority items for consideration/inclusion in future budgets. Summary of outstanding Council Resolutions requiring funding Minute / Group Title Requested Funding Report Amount Obtained Outstandin ($'000) ($'000) g ($'000)

MIN17.739 Planning & LP406 - Falls Ck / Woollamia Deferred 400

Development areas planning proposal 400 - MIN17.797 Planning & Hoarding & Domestic Squalor 50 Development 50 - MIN18.111 Finance & Corporate SCARP update of Master Plan 300 - 300 MIN18.204 Finance & Corporate Warden Head Lighthouse Ulladulla 75 - 75 MIN18.290 Assets & Works Huskisson Traffic Control - roundabout 775 intersection Owen//

Streets 800 25 CL20.35 CL18.123 Assets & Works Repay Land Decontamination Reserve 400 (Berry RFS) 400 - MIN19.61 Finance & Corporate Cattle Exhibition Precinct (match grant 306 funds) 306 - MIN19.168 Assets & Works ANZAC Day Services ongoing 30 30 - MIN19.181 Finance & Corporate Vincentia Playmaking (match grant 1,744 funds) 1,744 - MIN19.502 Planning & Beach - Victor Avenue Development Beach Access Unknown - unknown MIN19.505 Finance & Corporate Yulunga Hall Playground 8 8 - MIN19.711 General Manager / Additional Costs - VPA South Nowra 124 Planning & Development 124 - MIN19.820 Planning & St Georges Basin & River Entrance 30 Development Sussex Inlet CMP contribution 30 - Total 4,268 4,204

Risk Implications As previously stated, detailed information on all budgetary impacts associated with the Currowan fire disaster will be reported to Council as it becomes available with necessary adjustments recommended to Council at the March 2020 and future quarterly budget reviews.

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CL20.36 Rates Relief for Bushfire Affected Communities

HPERM Ref: D20/42006

Section: Finance Approver: Jane Lewis, Acting Director Finance Corporate & Community Services

Reason for Report On 5 February 2020 the NSW Government announced that it will fund council rates relief for anyone who has lost their home or small business in the recent bushfires.

Recommendation That Council notes that the NSW Government will cover the full cost of council rates for the third and fourth quarters of this financial year for residents and farmers who have lost their

homes, and business owners whose properties have been destroyed beyond repair by bushfires.

Options N/A Background The NSW Government will fund council rates relief for anyone who has lost their home or CL20.36 small business in the recent bushfires.

This is in recognition of the unprecedented nature of the bushfire crisis which has resulted in the tragic loss of 2,400 homes in NSW.

While councils are required by law to send out rates notices to all ratepayers, the Government will cover the full cost of council rates for the third and fourth quarters of this financial year for residents and farmers who have lost their homes, and business owners whose properties have been destroyed beyond repair by bushfires.

This will provide these ratepayers with rates relief for six months so that they can put more money towards rebuilding their houses, businesses and lives.

Ratepayers who have lost their homes and small businesses will soon be able to take their rates notice to a Service NSW centre and the Government will cover the cost. Those who have already paid their rates will receive a refund.

Importantly, Government-funded rates relief will ensure that no bushfire-affected council is worse off, given the significant strain the bushfire crisis is already putting on their budgets.

The NSW and Commonwealth governments are also covering the cost of the clean-up of houses and businesses destroyed by the bushfires whether they are insured or not.

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CL20.37 Investment Report - January 2020

HPERM Ref: D20/49252

Section: Finance Approver: Jane Lewis, Acting Director Finance Corporate & Community Services

Attachments: 1. Shoalhaven Monthly Report - Shoalhaven City Council - January 2020 (under separate cover) ⇨

Reason for Report In accordance with section 625 of the Local Government Act 1993 and Clause 212 of the Local Government (General) Regulation, a written report is provided to Council setting out the details of all money it has invested.

Recommendation That 1. The report of the Chief Executive Officer (Finance, Corporate & Community Services Group) on the Record of Investments for the period to 31 January 2020 be received for

information. CL20.37 2. Council note Council’s investment portfolio returned a satisfactory 2.06% for the month of January 2020, exceeding the benchmark AusBond Bank Bill Index (0.96% pa) by 110 basis points (1.10%)

Options 1. The report on the Record of Investments for the period to 31 January 2020 be received for information Implications: Nil

2. Further information regarding the Record of Investments for the period to 31 January 2020 be requested Implications: Nil

3. The report of the Record of Investments for the period to 31 January 2020 be received for information, with any changes requested for the Record of Investments to be reflected in the report for the period to 29 February 2020 Implications: Nil

Background Please refer to the attached monthly report provided by Council’s Investment Advisor, CPG Research and Advisory Pty Ltd. As noted in the December report, the TCorp Cash Fund was performing below expectations. Early in January this balance was redirected into Term Deposits resulting in a slightly better overall return.

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Portfolio Return Council’s investment portfolio returned a satisfactory 2.06% for the month of January 2019, exceeding the benchmark AusBond Bank Bill Index (0.86% pa) by 110 basis points (1.10%). The following graph shows the performance of Council’s investment portfolio against the benchmark on a rolling twelve (12) month basis. As can be seen, performance has consistently exceeded the benchmark due to the mix of Council’s investment portfolio.

CL20.37

Interest Earned – January 2020 The following table shows the interest earned for the month of January 2020. The interest earned for the month of January was $346,623, which was $40,325 below the current budget.

Original Revised Revised Fund Actual Earned Difference Monthly Budget Difference General $277,471 $211,392 -$66,079 265,071 -$53,679 Water $57,329 $92,306 $34,978 70,918 $21,389 Sewer $50,959 $42,925 -$8,034 50,959 -$8,034 Total $385,759 $346,623 -$39,136 $386,948 -$40,325

Interest Earned - Year to Date The following table shows how the interest earned year to date actual dollars against the total budget forecast dollars is performing with 59% of the year passed - the interest earned to the month of January was $2,710,407, 59., 49% of the current full year budget.

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Original Total Actual YTD Revised Fund % Achieved Revised % Annual Budget January Budget General $3,266,999 $1,660,291 50.82% $3,120,999 53.20% Water $675,000 $698,661 103.51% $835,000 83.67% Sewer $600,000 $351,455 58.58% $600,000 58.58% Total $4,541,999 $2,710,407 59.67% $4,555,999 59.49%

The graphs below illustrate the cumulative interest earned for the year for each fund against the original and adjusted budgets.

CL20.37

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CL20.37

Please Note: there has been no adjustment to the Sewer Fund interest budget

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RECORD OF INVESTMENTS Cash and Investment Balances

January 2020 December 2019

Cash And Investments Held Cash at Bank - Transactional Account $4,668,860 $11,801,482 Cash at Bank - Trust Fund $0 $0 Cash on Hand $53,790 $64,326 Other Cash and Investments $191,345,236 $192,327,553 $196,067,886 $204,193,360

Fair Value Adjustment $364,232 $364,232 Bank Reconciliation -$630,508 -$155,425

-$266,276 $208,806

Book Value of Cash and Investments $195,801,610 $204,402,167

Less Cash & Investments Held In Relation To Restricted Assets Employee Leave Entitlements $8,119,913 $8,119,913 Land Decontamination $781,381 $786,366 Critical Asset Compliance $1,881,750 $1,892,603 North Nowra Link Road $20,065 $26,977 CL20.37 Other Internal Reserves $9,460,716 $9,302,633 Section 7.11 Matching Funds $311,169 $311,169 Strategic Projects General $238,984 $165,225 Industrial Land Development Reserve $6,112,433 $6,395,960 Plant Replacement $2,795,967 $2,268,831 Financial Assistance Grant $3,149,656 $3,149,656 S7.11 Recoupment $24,495,306 $24,495,334 Commitment To Capital Works $1,086,714 $1,114,573 Property Reserve $2,826,768 $1,361,103 Total Internally Restricted $61,280,823 $61,144,400

Loans - General Fund $8,521,894 $8,500,563 Self Insurance Liability $1,678,280 $1,709,121 Grant reserve $4,469,125 $3,904,091 Section 7.11 $10,617,210 $10,278,188 Storm Water Levy $1,154,838 $1,083,942 Trust - Mayors Relief Fund $170,997 $91,555 Trust - General Trust $2,797,409 $2,977,838 Waste Disposal $6,653,723 $8,840,652 Sewer Fund $27,479,202 $30,229,806 Sewer Plant Fund $2,073,385 $1,941,647 Section 64 Water $18,619,296 $18,606,772 Water Fund $30,985,543 $29,932,743 Water Communication Towers $1,453,702 $1,474,436 Water Plant Fund $2,445,045 $2,306,205 Total Externally Restricted $119,119,651 $121,877,560

Total Restricted $180,400,474 $183,021,961

Unrestricted Cash And Investments General Fund $15,401,136 $21,380,206

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Restricted Asset Movements The table below lists the major movements in Restricted Assets: Total Cash -$8,267,070 Property Reserve +$1,465,665 Land sales to RMS Sewer Fund -$2,750,604 Expenditure on projects Waste Disposal -$2,186,928 Timing of contract payments and not a rates instalment month Water Fund +$1,052,800 Normal operating cycle Unrestricted Cash -$6,120,666 Expenditure on fire suppression, emergency repairs and refunds for holiday haven cancelled bookings

Financial Implications It is important for Council to be informed about its investments on a regular basis. Revenue from interest forms a vital part of Council’s revenue stream.

Statement by Responsible Accounting Officer I hereby certify that the investments listed in the attached report have been made in CL20.37 accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulations 2005 and Council’s Investments Policy POL19/72

Olena Tulubinska Date: 14 February 2020 Responsible Accounting Officer

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CL20.38 Conference - Local Government NSW - Tourism Conference - 16-18 March 2020

HPERM Ref: D20/43982

Section: Human Resources, Governance & Risk Approver: Jane Lewis, Acting Director Finance Corporate & Community Services

Reason for Report To consider Councillor attendance at the LGNSW Tourism Conference scheduled for 16-18 March 2020 in Jindabyne, NSW.

Recommendation (Item to be determined under delegated authority)

That Council 1. Notes the details of the LGNSW Tourism Conference scheduled for 16-18 March 2020 in Jindabyne, NSW. 2. Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3. Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be CL20.38 met in accordance with its adopted policy. 4. Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

Options 1. As per the recommendation.

2. That Council limit the number of Councillors attending the Conference and such attendance be deemed Council Business.

3. That Council does not approve Councillor attendance at the Conference as Council Business.

Background The LGNSW Tourism Conference is considered relevant to local government, Information in relation to the conference is via the link below: https://www.lgnsw.org.au/events-training/lgnsw-tourism-conference Costs associated with the conference are estimated as follows: • registration: $770.00 • travel, accommodation, optional extras and out of pocket expenses: not yet determined. An option available to Council is to define the number of Councillors attending the conference and for Council to determine the appropriate Councillors authorised to attend. This option is presented having regard to the increase in Councillor expenses in recent years, so that Council may pro-actively control this area of expenses when appropriate.

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The Conference commences at Monday 16 March 2020 1:30pm and concludes at Wednesday 18 March 2020 2:30pm and following Council Business is scheduled within the period of the conference: • Inclusion and Access Advisory Group Monday 16 March 2020. • Shoalhaven Sports Board Wednesday 18 March 2020.

Policy Implications The Council Members – Payment of Expenses and Provision of Facilities Policy limits attendance at conferences to three per annum per councillor exclusive of any conference arranged by either the State or National Local Government Associations. This conference is organised by Local Government NSW and therefore attendance is not restricted

Financial Implications:

Funds are available for Councillors to attend this conference. CL20.38

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CL20.39 Development Application – 123 Forster Drive Bawley Point – Lot 3 DP527264

DA. No: DA19/2110/4

HPERM Ref: D20/39291

Section: Ulladulla Service Centre Approver: Phil Costello, Director Planning Environment & Development Group

Attachments: 1. Draft Consent - 123 Forster Dve BAWLEY POINT - Lot 3 DP527264 Guesthouse (under separate cover) ⇨ 2. Report - S4.15 Assessment Report - 123 Forster Dve BAWLEY POINT- Lot 3 DP527264 Willinga Park Guesthouse (under separate cover) ⇨ 3. Plans - 123 Forster Dve BAWLEY POINT Lot 3 DP527264 Guesthouse (under separate cover)

Description of Development: Construction and use of Guesthouse Accommodation (40 rooms)

Owner: Capital Property Corp Pty Ltd

Applicant: Capital Property Corp Pty Ltd CL20.39

Notification Dates: 19 November 2019- 4 December 2019

No. of Submissions: Nil

Purpose / Reason for consideration by Council At the Development & Environment Committee meeting of Council held on 4 February 2020 Council resolved to “call-in” the DA for determination.

Recommendation That the Development Application for construction and use of guesthouse accommodation (40 Rooms) at 123 Forster Drive, Bawley Point - Lot 3 DP 527264 be approved subject to the recommended conditions of consent contained in Attachment 1 of this report.

Options 1. Approve the Development Application in accordance with the recommendation of this report. Implications: This would allow the applicant to proceed with the proposal and seek a construction certificate for development on the subject site.

2. Refuse the Development Application (DA). Implications Council would need to determine the grounds on which the application is refused, having regard to section 4.15 considerations.

3. Alternative Recommendation

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Implications: Council will need to specify an alternative recommendation and advise staff accordingly.

Location Map

CL20.39

Figure 1 - Subject site in the local context

Figure 2 - Approximate Location of Guesthouse accommodation within Willinga Park.

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Background Proposed Development The application seeks approval to construct guesthouse accommodation. The key aspects of the proposal include:

• Preparatory site works including selective tree removal and protection of trees to be retained. • Construction of 40 guesthouse rooms comprising: - o 32 guest rooms (27m2) each with a north facing balcony. o 4 Disability Discrimination Act (DDA) compliant guestrooms (32.6m2) each with a north facing balcony. o 4 suites (35.6m2) each with a north facing balcony. • Provision of common areas for guesthouse guests, including: - o office/reception area. o garden area with outdoor seating for guests.

o bar/lounge area with outdoor seating for guests. o shared kitchen; and o leisure/wellness area including yoga deck and spa and sauna; and o parking for 43 cars including 4 DDA compliant spaces • The guesthouse will be sited in an area where existing tourist cabins have been constructed. The proposal will be located south of Forster Drive and downhill from the arc of tourist cabins which benefit from views across the lower part of the site where the guesthouse accommodation is planned. CL20.39 • The guesthouse design sets the building down into the landform, with a green roof intended to largely conceal the guesthouse structure when viewed from the cabins above. • The proposal is for guesthouse accommodation, ancillary to the activities and operations carried out at Willinga Park. • Management and operations of the cabins would be undertaken by the existing operations staff at Willinga Park. • The proposed guesthouse rooms will provide ancillary on-site accommodation for competitors, attendees, judges, participants, visitors and guests including during scheduled equine events occurring on the site.

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Location Plan CL20.39

Ground floor plan

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CL20.39

Room Layouts

Elevations

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Subject Land The subject site is referred to as Lot 3 DP 527264 located approximately 1.3 km west of Bawley Point Village on Forster Drive. The site is part of a large land holding known as Willinga Park which is being established as an Equine Centre of Excellence. Willinga Park comprises facilities for the breeding and training of Australian stock horses and other breeds, including a stable complex, veterinary breeding facilities, covered arena for dressage events, polocrosse and camp drafting arenas, stockyards, paddocks and car parking areas.

Existing site conditions The subject site has an area of approximately 85 hectares and is located within the eastern portion of Lot 3 DP 527264. The proposal area contains existing campdraft arena and associated infrastructure including internal roads, parking areas, campdraft spectator platform, judges-box, amenities, cattle yards and a new covered seating area approved pursuant to DA17/2536 and DS18/1060.

Road access to the subject site is via Forster Drive. Forster Drive connects primarily rural residential properties with Murramarang Road to the east of the subject site. Murramarang Road provides access to the local Bawley Point road network and to the Princes Highway at via Bawley Point. Forster Drive has been upgraded at the expense of the landowner to facilitate the on-going development of Willinga Park. History The following applications, listed as considered relevant to the current proposal, have CL20.39 previously been considered for the subject site and/or adjoining sites: • DA88/1414: Tourist Facility • DA98/1697: Dwelling Additions (Rural) • DA01/1510: New Dwelling (Rural) • SF10264: Subdivision Application Boundary Adjustment for two lot rural subdivision • DA12/1396: Dwelling Additions • DS12/1235: Dwelling Additions Modification • DS13/12079: Dwelling Additions Modification • DS13/1238: Boundary Adjustment Modification • DA13/1444: New Commercial – Proposed stable complex – 14 stables, 2 stallion stables; foaling stables; ancillary manager’s residence and overnight vet accommodation and staff amenities and associated works. • DS13/1368: Modification Application to reposition and design the stable buildings. • DS 14/1136: Modification Application to the approved stable complex. • DA 14/2275: Covered dressage arena to support the breeding and training of Australian Stock Horses including a covered seating area 60m x 20m, judge’s booth, storage booth, amenities, seating areas, retaining walls, a PA system, and occasional events. • DA 14/2388: Construction and operation/formalisation of additional facilities associated with the agricultural activity of horse grazing, breeding and training incorporating: - o new polo cross field/dressage arenas & landscaping (146m long x 60m wide). o new polo cross/camp draft machinery shed & storage rooms. o new covered viewing concourse, tournament picnic shelters; pier over edge of existing dam; driveways, parking and pedestrian pathways o new camp draft amenities, spectator viewing platform and judges’ box; and o formalise existing camp draft arena (100m diameter).

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• DA 15/1238: Modification to the consent to DA 13/1444 to permit the addition of an equine hydrotherapy pool, associated infrastructure and design elements including light poles to the open equestrian arena. • DA 15/1500: Modification to the consent to DA 14/2275 to provide an office/events management pavilion, additional seating, toilets and VIP boxes. • DA 15/1514: Modification to the consent to DA 14/2388 in relation to design elements of the camp draft arena and polo cross field. • DA 15/1608: Entry gate and signage. • DA 15/1659: Use of the site for the holding of events such a polocrosse, camp drafting, team penning and dressage: - • DS 16/1406: Modification to the consent to DA 15/1659 to permit improved WC facilities for the mobility impaired. • DS 16/1421: Modification to the consent to DA 14/2275 to delete the events management pavilion, and add seating and VIP boxes, toilets and a detached food concession.

• DS 17/1029: Modification to the consent to DA 14/2275 to permit food concession fit- out and related works. • DA 17/1761: Approved on 22 September 2017 for: -

“a) Stock Management Building – comprises ground floor office, forms room, reception, volunteer retreat room and sanitary facilities and basement services infrastructure and an underground fuel tank and associated landscaping. CL20.39 b) Entry Feature Gate – Monolithic concrete wall c) Wind Activated Kinetic Paradise Tree Sculpture d) Amenities Building – comprises shower and toilet amenities, Kitchen, Laundry/linen, Store/cleaner room, drying room, Undercover outdoor BBQ area and pool area, Solar battery plant room, solar array and Swimming pool e) Access and parking – regularising existing, informal farm access at the site, particularly the extension of Arena Drive from Forster Drive to provide access to the proposed stock management building, stockyards, amenities building, and hay shed and parking.”

• DA17/2536: Approved on 12 January 2018 for a covered seating area for 488 people in the existing camp draft arena. • DA18/1188: Approved on 7 March 2018 for proposed grand prix seating. • DA17/2535: Approved on 15 June 2018 for 20 tourist cabins (17 x 2 bed, 3 x 4 bed), associated car parking and associated minor site preparation works and services installation. The approved cabins are located to the west of the covered and uncovered stockyards on Lot 3 in DP 527264, to the south of the western end of Forster Drive. • DA18/1211: Approved on 22 June 2018 for an Equine Education Centre. • DS19/1272: Modification of the consent to DA18/1211 to allow various design amendments, approved on 30 July 2019. • DA18/1585: Approved on 2 August 2019 for additions to existing administration building Stage 2. • DA18/1867: Approved 16 August 2018 for transporting excavated material for proposed show jump arena. • DA18/1586: Approved on 20 November 2018 for strapper’s accommodation. • DA18/1212: Approved on 8 March 2019 for a Show Jumping Arena with covered tiered seating 1000 spectators, amenities & kiosks for events, associated lighting, water tanks, horse paths & landscaping.

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• DS19/1465: Modification of the consent to DA18/1212 to allow various design amendments is awaiting determination. • DA19/1287: Approved on 20 April 2019 for alterations to the existing administration building. • DA18/1237: Approved on 28 August 2019 for the hosting of events. • DA18/2138 Approved on 10 December 2019 for wastewater treatment facility. Issues Amenity The potential amenity issue that could occur relate to the construction phase of the development and include hours of entry to the site for construction traffic, safety concerns, noise, light spill from headlights of vehicles. These issues have been addressed within many of the existing development consents that operate for the premises.

Willinga Park have also taken reasonable steps to ensure that construction/traffic noise and impacts on surrounding amenity are minimised.

Environmental Impacts Wastewater will be connected to an approved system with adequate capacity to accept all liquid effluent. Construction noise and dust within the site will not impact any adjoining residents due to the separation distance and vegetation screening afforded by the site. Stormwater will be directed to an existing dam that will act as a detention pond before the overflow discharges back to clean overland flow. CL20.39

The proposal will not impact on any threatened species, populations or threatened ecological communities. An assessment against section 7.3 of the Biodiversity Conservation Act concludes the following:

• No impact on threatened species • It is unlikely to have an adverse effect on an endangered or critically endangered ecological community. • No impacts on habitats of a threatened species or ecological community. • No impact on any area of outstanding biodiversity value • The proposed development is not part of a key threatening process.

Traffic and access The guesthouse will not provide an increase over and above traffic volumes generated during peak event periods and the surrounding road network has adequate capacity to cater for additional traffic generated by existing events on the site.

Outside of event times, the guesthouse will not have any adverse impacts on the capacity or operation of surrounding traffic network.

Adequate on-site infrastructure and car parking is provided, and no further upgrade works are considered necessary.

Planning for Bushfire The proposed guesthouse construction, being a form of ‘tourist accommodation’ is classifiable as a special fire protection purpose development (SFPP) as defined by Section 100B of the Rural Fires Act, 1997. SFPP developments are Integrated Development in accordance with Section 4.46 the proposal is identified as integrated development under the Environment Planning & Assessment Act 1979. A referral to the NSW Rural Fire Service

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(RFS) seeking a Bushfire Safety Authority for the proposal is required under section 100B of the Rural Fires Act 1997.

A Bushfire Safety Authority has been issued by the RFS and is conditioned as part of the development consent.

Context and setting The site for the guesthouse is suitable in the context of the horse breeding and event facility that comprises Willinga Park. Sufficient separation from the event and operational equine spaces will provide a quiet area for short term accommodation that is serviced and supported with suitable ancillary facilities.

Economic Impacts & Retail Demand The economic benefits of the guesthouse build on the economic benefits of the existing development that has provided many jobs on site during construction and additional employment for operation of the centre. Multiplier effects of the facility as a world class equine establishment on the tourism industry locally, regionally and for the state are considered significant. Planning Assessment The DA has been assessed under the provisions of the Environmental Planning and Assessment Act 1979. Refer to Attachment 2.

Policy Implications CL20.39 There are no specific policy implications that arise from this matter. Consultation and Community Engagement:No public submissions were received in relation to Council’s notification of the development. The notification was made in accordance with Council’s Community Consultation Policy with letters being sent within a 120m buffer of the site. The notification was for a 2-week period. Summary and Conclusion Subject to the conditions of consent the proposal is consistent with regard to the Matters for Consideration under Section 4.15(1) of the Environmental Planning and Assessment Act 1979. The proposed development is consistent with relevant SEPPs, and the provisions of Shoalhaven LEP 2014 and Shoalhaven DCP 2014, it is recommended that the proposal be supported for the following reasons:

• The proposal represents high quality architecture which appropriately responds to the prevailing built form and consistent with existing development within Willinga Park. • The design respects the existing and preferred character of the Willinga Park development. • The proposal will provide an alternative accommodation type which is ancillary to the use of the site as a premium equine facility; and • The guesthouse provides an acceptable level of amenity for occupants and has a negligible impact on the amenity of neighbouring residents.

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LOCAL GOVERNMENT AMENDMENT (GOVERNANCE & PLANNING) ACT 2016

Chapter 3, Section 8A Guiding principles for councils (1) Exercise of functions generally The following general principles apply to the exercise of functions by councils: (a) Councils should provide strong and effective representation, leadership, planning and decision-making. (b) Councils should carry out functions in a way that provides the best possible value for residents and ratepayers. (c) Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community. (d) Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements. (e) Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community. (f) Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way. (g) Councils should work with others to secure appropriate services for local community needs. (h) Councils should act fairly, ethically and without bias in the interests of the local community. (i) Councils should be responsible employers and provide a consultative and supportive working environment for staff. (2) Decision-making The following principles apply to decision-making by councils (subject to any other applicable law): (a) Councils should recognise diverse local community needs and interests. (b) Councils should consider social justice principles. (c) Councils should consider the long term and cumulative effects of actions on future generations. (d) Councils should consider the principles of ecologically sustainable development. (e) Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions. (3) Community participation Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.

Chapter 3, Section 8B Principles of sound financial management The following principles of sound financial management apply to councils: (a) Council spending should be responsible and sustainable, aligning general revenue and expenses. (b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community. (c) Councils should have effective financial and asset management, including sound policies and processes for the following: (i) performance management and reporting, (ii) asset maintenance and enhancement, (iii) funding decisions, (iv) risk management practices. (d) Councils should have regard to achieving intergenerational equity, including ensuring the following: (i) policy decisions are made after considering their financial effects on future generations, (ii) the current generation funds the cost of its services

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Chapter 3, 8C Integrated planning and reporting principles that apply to councils The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils: (a) Councils should identify and prioritise key local community needs and aspirations and consider regional priorities. (b) Councils should identify strategic goals to meet those needs and aspirations. (c) Councils should develop activities, and prioritise actions, to work towards the strategic goals. (d) Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources. (e) Councils should regularly review and evaluate progress towards achieving strategic goals. (f) Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals. (g) Councils should collaborate with others to maximise achievement of strategic goals. (h) Councils should manage risks to the local community or area or to the council effectively and proactively. (i) Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.