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2020 Combined General Meeting CONVENING NOTICE 2020 Combined General meeting CONVENING NOTICE Tuesday 9 June 2020 at 2:30 p.m. Exceptionally, the General Assembly will be held behind closed doors. CONTENTS 1. 2020 combined general meeting of sopra steria 2 Important notice 3 Agenda 4 Instructions for participating in the general meeting 6 Instructions for filling out the voting form 8 Electronic notice 9 2. Sopra steria group presentation’s in 2019 11 Activities and key figures 12 Corporate governance and compensation of executive company officers 30 Risk management 75 Financial delegations in progress 76 3. Summary of resolutions 79 Summary of resolutions 80 Proposed resolutions agreed by the board of directors 97 Special reports of the Board of Directors 111 Request for documents and information 115 Sopra Steria Group Founded 1968 Société anonyme with share capital of 20 547 701 € 326 820 065 RCS Annecy Registered Office: PAE Les Glaisins, Annecy-le-Vieux, F-74940 ANNECY Head office: 6 avenue Kleber FR 75116 Paris Telephone: +33 (0)1 40 67 29 29 Fax: +33 (0)1 40 67 29 30 [email protected] https://www.soprasteria.com This document is a free translation into English. It is not a binding document. In the event of a conflict in interpretation,reference should be made to the French version, which is the authentic text. The English PDF and PDFi version of Notice of Meetings is available on the website: https://soprasteria.com/en/investors MESSAGE FROM THE CHAIRMAN Message from the Chairman As I write this message, Europe and 2004. In January 2020, CDP Sopra Steria has faced this period of the rest of the world are facing a announced that Sopra Steria had uncertainty with robust fundamentals public health emergency. This crisis been named for the third and a healthy financial position. consecutive year as one of the 180 has already had a significant impact Thanks to the close relationships we on the economy of the countries most transparent companies that are have with our clients, and with the where Sopra Steria does business. the most active in the world in the whole of our ecosystem, we are However, it is too early to predict the fight against climate change. confident in the Group’s capacity precise consequences on our activity. The Group’s strategy draws on an to overcome this crisis. This situation should not prevent us independent project that creates This year, in the context of an from presenting a full and accurate sustainable value based on winning exceptional pandemic and in order report on our Group’s performance new market opportunities, added to ensure everyone’s health and in 2019. value and differentiation, particularly through our significant software safety, we have decided to hold our Last year we achieved our development business. Shareholders’ Meeting with remote operational and financial targets, access only. Our shareholders are a number of commercial successes invited to vote prior to the and some significant milestones “The Group’s aims to make Shareholders’ Meeting using the for our corporate project. a sustainable, human, remote voting methods that will be Two strategic operations have made available to them. The and guiding contribution strengthened the Group’s capacity Shareholders’ Meeting will be in the banking vertical market. The to society.” broadcast via webcast audio on the acquisition of SAB in France has Group’s website. helped Sopra Banking Software More than ever, our ambition is to In this document, you will find all the reach critical mass in its market and be, throughout Europe, the preferred practical procedures for participating the creation of the Sopra Financial partner for major public in this Meeting as well as the Technology joint venture in Germany administrations, financial and agenda and the proposed has opened up promising new industrial operators and strategic resolutions submitted for your opportunities for digital platforms. businesses, driving the digital approval. The preparatory 2019 also saw major steps forward transformation of their activities and documents for this Meeting can be in terms of corporate responsibility. information systems, and preserving found on the Group’s website: Sopra Steria firmly believes that their digital sovereignty. https://www.soprasteria.com/ digital technology represents a This ambition goes hand in hand investors/investors-relations- source of progress when it is with ambitious financial performance shareholders/shareholders-meetings. delivered in a human-centric way; objectives, particularly with regard to On the day of the Meeting, you will that is what drove our Group to our operating margin percentage. find the presentation and the result become a signatory of the United of the votes on this website. But in the very short term, we will Nations Global Compact back in need to mobilise all our resources to On behalf of the Board of Directors, deal with the unprecedented I would like to thank you for your situation we are currently facing. ongoing confidence. Pierre Pasquier Chairman and Founder of Sopra Steria Group SOPRA STERIA NOTICE OF MEETING 2020 1 1. 2020 combined general meeting of sopra steria Important notice 3 Agenda 4 Instructions for participating in the general meeting 6 Instructions for filling out the voting form 8 Electronic notice 9 2 SOPRA STERIA NOTICE OF MEETING 2020 2020 COMBINED GENERAL MEETING OF SOPRA STERIA 1 Important notice Important notice Amidst the Covid-19 pandemic and pursuant to the provisions of Article 4 of decree no. 2020-321 dated 25 March 2020 adapting the rules governing shareholders’ meetings, other meetings and governing bodies of legal entities, as well as the implementing decree no. 2020-418 dated 10 April 2020, the Board of Directors of Sopra Steria Group has decided that the Combined General Meeting of 9 June 2020 will be held in closed session, without shareholders and other persons with the right to attend being present. Consequently, the procedures governing participation in the Combined General Meeting have been amended. No votes will be held during the session; shareholders are therefore invited not to request an admission card and to vote prior to the Combined General Meeting by making use of the voting methods available to them: filling in a postal vote form, appointing a proxy, or using the secure electronic voting system: VOTACCESS. Shareholders will be able to submit questions that do not qualify as written questions under the French Commercial Code in accordance with procedures that will be specified at a later date. A live audio webcast of the General Meeting will be available on the Group’s website. The presentation slides will also be available on the Group’s website. The slides will remain available on the Group’s website following the Meeting. Sopra Steria Group will keep its shareholders informed of any developments relating to the procedures governing participation in and voting at the General Meeting and, to this end, shareholders are invited to regularly consult the dedicated General Meeting section on the company’s website: https://www.soprasteria.com/investors/investors-relations-shareholders/shareholders-meetings SOPRA STERIA NOTICE OF MEETING 2020 3 1 2020 COMBINED GENERAL MEETING OF SOPRA STERIA Agenda Agenda The shareholders of Sopra Steria Group are informed that the Combined General Meeting will be held on 9 June, at 2:30pm, behind closed doors, without shareholders and other persons with the right to attend being present, to consider the following agenda. Requiring the approval Requiring the approval of the Ordinary General Meeting of the Extraordinary General Meeting 1. Approval of the parent company financial statements for the 12. Authorisation given to the Board of Directors, for a period of financial year ended 31 December 2019; approval of 26 months, to retire any shares that the Company may have non-deductible expenses. acquired under the terms of share buyback programmes and to 2. Approval of the consolidated financial statements for the reduce the share capital accordingly. financial year ended 31 December 2019. 13. Delegation of authority to the Board of Directors to decide, for a 3. Appropriation of 2019 earnings. period of 26 months, to increase the Company’s share capital, with pre-emptive rights for existing shareholders, by issuing 4. Approval of disclosures as presented in the Report on corporate ordinary shares and/or other securities giving access to the governance pursuant to Article L. 225-100 II of the French Company’s share capital and/or carrying entitlement to the Commercial Code. Company’s debt securities, subject to an upper limit of 50% of 5. Approval of the fixed, variable and exceptional items the Company’s share capital. of compensation making up the total compensation and 14. Delegation of authority to the Board of Directors to decide, for benefits of any kind paid or allotted to Pierre Pasquier, a period of 26 months, to increase the Company’s share Chairman, in respect of the year ended 31 December 2019. capital, with the disapplication of shareholders’ pre-emptive 6. Approval of the fixed, variable and exceptional items rights for existing shareholders, by issuing ordinary shares of compensation making up the total compensation and benefits and/or other securities giving access to the Company’s share of any kind paid or allotted to Vincent Paris, Chief Executive capital and/or carrying entitlement to the Company’s debt Officer, in respect of the year ended 31 December 2019. securities, through public offerings (excluding offerings 7. Approval of the compensation policy for the Chairman, as pursuant to para. 1 of Article L. 411-2 of the French Monetary presented in the Report on corporate governance pursuant to and Financial Code), subject to an upper limit of 20% of the Article L. 225-37-2 of the French Commercial Code. Company’s share capital, or 10% of the share capital where no 8.
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