REQUEST FOR BOARD ACTION

HENDERSON COUNTY BOARD OF COMMISSIONERS

MEETING DATE: August 5, 2019

SUBJECT: Bid Award for Purchase of Sheriff Vehicles

PRESENTER: Major Steve Carter

ATTACHMENTS: I. Bid Tabulation II. Publishers Affidavit III. Autostar CDJR of Hendersonville: Specification 1 Bid Packet IV Fields CDJR of Asheville: Specification 2 Bid Packet V. Ilderton Dodge: Sheriff Association Proposal

SUMMARY OF REQUEST:

The Board is requested to approve the low bids and authorize the Sheriff to proceed with the purchase of 7 Dodge Chargers, 15 ’s, and 4 Ram 1500 SSV trucks for a total of twenty-six (26) 2019/2020 Dodge Police Vehicles. Bidding was conducted between July 3, 2019 and July 17, 2019. The bid packet was separated into Specification 1 Dodge Chargers, Specification 2 Dodge Durango’s, and Specification 3 Ram 1500 SSV trucks. The low bid for Specification 1 was Autostar CDJR of Hendersonville at $169,967.00. The accepted bid for Specification 2 Dodge Durango’s was Fields CDJR of Asheville at $471,435.00. The accepted proposal for Specification 3 was based on NC Sheriffs Association 19-05-0911 Specification 150 for $116,220.

All twenty-six (26) vehicles were approved as part of the Sheriff’s Fiscal Year 2020 budget and meet the Henderson County Vehicle Replacement Plan criteria. $811,409 was budgeted in the FY2020 Budget for the purchase of these vehicles. The total cost of the purchase of these vehicles is $757,622.00

BOARD ACTION REQUESTED:

The Board is requested to accept the low bids from Autostar CDJR of Hendersonville for (7) 2019 Dodge Chargers for $169,967, Fields CDJR of Asheville for (15) 2020 Dodge Durango’s for $471,435.00, and Ilderton Dodge for (4) 2019 RAM 1500 SSV trucks per NC Sheriffs Association for $116,220 and authorize the Sheriff to proceed with the purchase.

Suggested Motion:

I move the Henderson County Board of Commissioners to accept the low bid from Autostar CDJR of Hendersonville for (7) 2019 Dodge Chargers for $169,967, Fields CDJR of Asheville for (15) 2020 Dodge Durango’s for $471,435.00, and Ilderton Dodge for (4) 2019 RAM 1500 SSV trucks per NC Sheriffs Association for $116,220 and authorize the Sheriff to proceed with the purchase.

Attachment I Bids received July 3-July 17 2019 26 Dodge Vehicles, Model Year 2019/2020

Bid Tabulation Formal Bid: (26) Dodge Vehicles Opened July 17,2019 at 3:00PM Bid Price Unit Difference Vendor Name Description of Product Bid Quantity Extended Cost Notations Cost From Low Bid AutoStar CDJR of Hendersonville 2019 Police AWD $ 24,281.00 7 $ 169,967.00 Price guaranteed through 08/08/2019

No price guarantee: Indicated the dealership has Fields CDJR Asheville 2019 Dodge Charger Police AWD $ 24,398.00 7 $ 170,786.00 $ 819.00 no control over factory production

Ilderton Dodge (NC Sheriff Association) 2019 Dodge Charger Police AWD $ 24,467.00 7 $ 171,269.00 $ 1,302.00 Price guaranteed through 08/08/2019

Ilderton Dodge 2019 Dodge Charger Police AWD $ 24,549.00 7 $ 171,843.00 $ 1,876.00 Price guaranteed through 08/08/2019

After bid opening dealer confirmed via email that Fields CDJR Asheville 2020 Dodge Durango Pursuit AWD $ 31,429.00 15 $ 471,435.00 these vehicles are price protected and therefore valid until ordered. Ilderton Dodge (NC Sheriff Association) 2020 Dodge Durango Pursuit AWD $ 31,445.00 15 $ 471,675.00 $ 240.00 Price guaranteed through 08/08/2019

Ilderton Dodge 2020 Dodge Durango Pursuit AWD $ 32,080.00 15 $ 481,200.00 $ 9,765.00 Price guaranteed through 10/01/2019

After bid was opened dealer indicated that they AutoStar 2019 Dodge Durango Pursuit AWD $ 31,333.00 15 $ 469,995.00 could not order these vehicles per the factory.

Ilderton Dodge (NC Sheriff Association) 2019 RAM 1500 SSV $ 29,055.00 4 $ 116,220.00 Price guaranteed through 09/05/2019

No price guarantee: Indicated the dealership has Fields CDJR Asheville 2019 RAM 1500 SSV $ 29,430.00 4 $ 117,720.00 $ 1,500.00 no control over factory production

Ilderton Dodge 2019 RAM 1500 SSV $ 29,718.00 4 $ 118,872.00 $ 2,652.00 Price guaranteed through 09/05/2019

AutoStar 2019 RAM 1500 SSV NO BID-UNABLE TO ORDER

Notes: • A public notice seeking bids appeared in the Hendersonville Lightning on July 3, 2019. • The bid includes transportation of the vehicles to the Henderson County Sheriff Department Impound Lot • Total cost of 26 2019/2020 Dodge vehicles is 757,622 Attachment II

Attachment III

Attachment IV

Attachment V. 7/24/2019

Buyer: HENDERSON COUNTY Cell:

DOUG GUFFEY

Phone: 828-694-5023 Phone: E-Mail [email protected] Fax:

TRADE

VEHICLE RAM 1500 TRADESMAN CLASSIC 4x4 CREW Make: Year: 2019 Model:

Color: DIAMOND BLACK CRYSTAL Year: Engine: 5.7L HEMI V-8 MDS VVT Color: Drive 8-SPD AUTO 8HP70 VIN: Mileage: Stock #: ACV:

MSRP

Sale Price NCSA CONTRACT $24,970.00 DS6T98 ITEM #150 Options Included PARKVIEW REAR CAMERA PAINT UPCHARGE $188 CLOTH FRONT BENCH/VINYL REAR WITH CONSOLE $43 3.92 REAR AXLE RATIO $90 SPRAY IN BEDLINER $188 POWER BLACK TRAILER TOW MIRRORS $170 CLASS IV RECEIVER HITCH $94 TTB 265/70R17E BSW A/T TIRES $235 17X7.0 STEEL WHEELS PROTECTION GROUP $277 VINYL FLOOR ANTI-SPIN DIFFERNTIAL $466 5 FOOT 7 INCH BED REAR WINDOW DEFROST $184 TURN DIAL SHIFTER RA2 UCONNECT 3 W/ 5 INCH DISPLAY $654 4 KEY FOBS, REMOTE KEYLESS ENTRY RAMBOX CARGO MANAGEMENT $1,218 TRAILER BRAKE CONTROL $278 Options Total $ 4,085.00

Sub Total $29,055.00 4 UNITS OPTION UA1 NOT AVAILABLE ORDER CUTOFF IS 9/5/19 RA2 U CONNECT W/ 5" DISPLAY IS THE BEST SUBSTITUTE. THIS INCLUDES BLUETOOTH

$90.00 BALANCE DUE $116,220.00

Manager Morgan Butler Customer DIRECTOR OF FLEET SALES AUTHORIZED PERSONEL NORTH CAROLINA SHERIFFS’ ASSOCIATION

Base Unit Name of Dealership Type of Vehicle Zone Price DODGE RAM 1500 SPECIAL SERVICE CREW CAB 4X4 5.7L HEMI V8 (DS6T98/25D) (Specification #150)

Ilderton Dodge Jeep Ram, LLC 2019 Dodge Ram 1500 SSV (DS6T98/25D) Appalachia $24,970.00 Ilderton Dodge Chrysler Jeep Ram, LLC 2019 Dodge Ram 1500 SSV (DS6T98/25D) Dogwood $24,970.00 Performance Chrysler Dodge Jeep Ram 2019 Dodge Ram 1500 SSV (DS6T98/25D) Cardinal $24,947.00 Ilderton Dodge Chrysler Jeep Ram, LLC 2019 Dodge Ram 1500 SSV (DS6T98/25D) Longleaf Pine $24,970.00 NORTH CAROLINA SHERIFFS’ ASSOCIATION DODGE RAM 1500 SPECIAL SERVICE CREW CAB 4X4 5.7L HEMI V8 (DS6T98/25D) SPECIFICATION #150

2019 Dodge Ram 1500 SSV (DS6T98/25D) ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED INSTRUCTIONS: Listed above, you will find the model numbers of the vehicles that will be included in this year’s contract. INSTRUCTIONS: Listed below you will find the model number of the vehicle that is being requested for the Special Service Vehicle – 4x4. At a minimum, the following items will be factory installed on the base vehicle to meet the model number and build codes of the vehicles listed..

Dodge RAM 1500 SSV Crew Cab 4x4 (DS6T98/25D)

Code Description DS6T98/25D Dodge RAM 1500 SSV Crew Cab 4x4 AHB Special Service Group *D5 Cloth Front/Vinyl Rear Seats JRT Power 10-Way Driver Seat CFM Rear Folding Seat EZH 5.7L V8 HEMI Engine TBB Full Size Spare Tire MDA Front License Bracket XAC Parkview (TM) Rear Back-up Camera - factory installed

1. REMOTE KEYLESS ENTRY a. 4 Key Fobs 2. WARRANTY a. Powertrain: 5 year/100,000 miles NORTH CAROLINA SHERIFFS’ ASSOCIATION DODGE RAM 1500 SPECIAL SERVICE CREW CAB 4X4 5.7L HEMI V8 (DS6T98/25D) SPECIFICATION #150 2019 Dodge Ram 1500 SSV (DS6T98/25D)

The Dodge Ram 1500 SSV (DS6T98/25D) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and NCSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone.

ZONE: Appalachia Dogwood Cardinal Longleaf Pine BASE PRICE: $24,970.00 $24,970.00 $24,947.00 $24,970.00 While the North Carolina Sheriffs' Association has attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices.

VEHICLE: Ram 1500 SSV (DS6T98/25D) DEALER: Ilderton Dodge Chrysler Jeep Ilderton Dodge Chrysler Performance Chrysler Ilderton Dodge Chrysler Ram, LLC Jeep Ram, LLC Dodge Jeep Ram Jeep Ram, LLC ZONE: Appalachia Dogwood Cardinal Longleaf Pine BASE PRICE: $24,970.00 $24,970.00 $24,947.00 $24,970.00

Appalachia & Dogwood & Longleaf Order Code Delete Options Pine Cardinal XM9 1 Spray in Bedliner $188.001 ($171.08)2 XM9 2 XF8 1 Class IV Receiver Hitch $94.001 ($85.54)2 XF8 2 Delivery Fee - Appalachia District $0.00 Delivery Fee - Dogwood District $0.00 Delivery Fee - Cardinal District $0.00 Delivery Fee - Longleaf Pine District $0.00

Appalachia & Dogwood & Longleaf Order Code Add Options Pine Cardinal CKE 1 Carpet in lieu of rubber floor covering $104.001 $103.402 CKE 2 RSD 1 SirusXM Satellite Radio $184.001 $183.302 RSD 2 GPG 1 Power Black Trailer tow mirrors, dealer installed $170.001 $169.202 GPG 2 WGG 1 Wrap-around grille guard, dealer installed $1,100.001 $799.002 WGG 2 LM1 1 Daytime running headlamps, Low Beam $38.001 $37.602 LM1 2 LMK 1 Daytime running headlamps, High Beam $38.001 $37.602 LMK 2 TXN 1 LT265/70R17E OWL On/Off Road Tires $235.001 $235.002 TXN 2 AJB 1 Remote Start and Security Group $372.001 $371.302 AJB 2 *D7/ - X8 1 Cloth Front Bench/ Vinyl Rear Seat/Black/Diesel Gray $43.001 $42.302 *D7/ - X8 2 ADB 1 Protection Group $277.001 $277.302 ADB 2 AED 1 Exterior Appearance Group $654.001 $653.302 AED 2 AWS 1 Smoker's Group NA1 NA2 AWS 2 VEHICLE: Ram 1500 SSV (DS6T98/25D) DEALER: Ilderton Dodge Chrysler Jeep Ilderton Dodge Chrysler Performance Chrysler Ilderton Dodge Chrysler Ram, LLC Jeep Ram, LLC Dodge Jeep Ram Jeep Ram, LLC ZONE: Appalachia Dogwood Cardinal Longleaf Pine BASE PRICE: $24,970.00 $24,970.00 $24,947.00 $24,970.00

DSA 1 Anti-Spin Differential Rear Axle $466.001 $465.302 DSA 2 GFA 1 Rear Window Defroster $184.001 $183.302 GFA 2 NFX 1 32 Gallon Fuel Tank $423.001 $418.302 NFX 2 NHK 1 Engine Block Heater $90.001 $89.302 NHK 2 RA2 1 Uconnect 5.0 AM/FM/BT $654.001 $653.302 RA2 2 XAP 1 Power Adjustable Pedals $118.001 $117.502 XAP 2 XB9 1 RamBox Cargo Management System $1,218.001 $1,217.302 XB9 2 XHC 1 Trailer Brake Control $478.001 $277.302 XHC 2 CS7 1 Tri-Fold Tonneau Cover $560.001 $559.302 CS7 2 WHRAMSSV1 2 Optional equipment - specify $94.001 $3,464.002 PAINT CODES PCL, PRV, PBU 1 WHELEN INNER EDGE SLICKTOP PACKAGE - HANDHELD CONTROLLER 2 SORAMSSV1 2 Optional equipment - specify $188.001 $3,294.002 PAINT CODES PS2, PXR, PAU, PAR, PUW 1 SOUND OFF SLICKTOP PACKAGE - HANDHELD CONTROLLER 2 WHRAMSSV2 2 Optional equipment - specify $423.001 $4,178.002 LOW VOLUME PAINT CODES 1 WHELEN INNER EDGE SLICKTOP PACKAGE WITH HAVIS CONSOLE 2 SORAMSSV2 2 Optional equipment - specify $4,025.002 SOUND OFF SLICKTOP PACKAGE WITH HAVIS CONSOLE 2 RAMUNDER 2 Optional equipment - specify $1,995.002 UNDERCOVER LIGHTING PACKAGE 2