1 MINUTES OF THE ORDINARY MEETING HELD ON 3 FEBRUARY 2016 PRESENT: Mayor Ned Mannoun Councillor Balloot Councillor Hadchiti Councillor Hadid Councillor Harle Councillor Karnib Councillor Mamone Councillor Ristevski Councillor Shelton Councillor Stanley Councillor Waller Mr Carl Wulff, Chief Executive Officer Mr Gary Grantham, Chief Financial Officer / Director Corporate Services Ms Toni Averay, Director Planning and Growth Ms Kiersten Fishburn, Director Community and Culture Mr Gino Belsito, Director City Presentation Mr Michael Cullen, Director Economy and Engagement Mr Raj Autar, Director Infrastructure and Environment Ms Carole Todd, Director Business Improvement Mr John Morgan, Director Property and Commercial Development . The meeting commenced at 6.11pm. OPENING 6.11pm PRAYER The prayer of the Council will be read by Pastor John Keane from West Hoxton Community Church. APOLOGIES Nil Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 2 CONDOLENCES Mrs Judy Pack to be read by Mayor Mannoun It was with great sadness that council was advised late last week of the passing of Mrs Judy Pack MLO. Judy was a dedicated historian for Liverpool and helped to preserve and display much of our history to the public. Many of us would be hard pushed to think of a member of our community more respected and more dedicated than Judy with her hardworking enthusiasm for Liverpool’s history. Her work has been recognised time and time again in the NSW Parliament and with Australia day honours. We shall not soon forget her time here assisting council and our many historical societies. As president of the Liverpool and District Historical Society she was tireless in her efforts to ensure that the history of our city was maintained and accessible to all. Judy served on a number of council committees being an integral member of the Heritage Advisory Committee ensuring that our city maintains a strong connection to the past. As Vice President and Secretary of the U3A she helped provide education and historical tours of Liverpool to our senior citizens. Her work with Rosebank Historical House was key to it being added to the State Heritage Register. In assisting the Liverpool Historical society preserving and creating a photo record of all their items she has left an invaluable database of our history available to everyone. I don’t think any of us here would know a person more passionate about Liverpool’s history and the importance of maintaining this link to our past. Her enthusiasm for what she did was infectious. Her lifetime of work for Liverpool has left its mark on all who knew her. Many of council’s staff have been deeply saddened by her passing and their condolences are added to ours. Liverpool has lost a champion of the community and she will be dearly missed. Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 3 CONDOLENCES Mrs Judy Pack - read by Councillor Shelton Judy Pack in recent times will be remembered for her contributions to the City of Liverpool and District Historical Society which itself was established in 1959. Judy Pack came to hold the highest office in the Society, including that of President on multiple occasions, and it is primarily through my membership of the Historical Society that I came to know her. More broadly she was however also committed to all of the communities’ civic functions and was a regular attender and supporter, and for example also held executive positions with the Liverpool U3A, received in 2008 recognition in the form of an Officer of the Order of Liverpool award and on Australia Day 2015 she became Liverpool’s Senior Citizen of the year. On all accounts she lead a full and active and fruitful and productive life, she was much loved by those who knew her. I am aware she was not without a sense of humour, and importantly and tellingly she remained active right till the last, and many people here met with her on Australia Day, last Tuesday week, only days prior to her passing. I humbly extend my condolences to her family members, many of whom I have met, and know her spirit including her community spirit will live on in the people she has touched. May she rest in peace. Note: Condolences for Mrs Judy Pack were also given by Clr Mamone and Clr Waller. RECOMMENDATION Motion: Moved: Mayor Mannoun Seconded: Clr Waller That Council writes to the family of Mrs Judy Pack MLO expressing our condolences for their loss. On being put to the meeting the motion was declared CARRIED. Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 4 CONFIRMATION OF MINUTES Motion: Moved: Clr Shelton Seconded: Clr Balloot That the minutes of the Ordinary Meeting held on 16 December 2015 be confirmed as a true record of that meeting. On being put to the meeting the motion was declared CARRIED. DECLARATIONS OF INTEREST Clr Mamone declared a non-pecuniary, less than significant interest in the following item: Item CONF 02: Acquisition of part of sixteen properties at Edmondson Park for the realignment of Croatia Avenue Reason: Clr Mamone has a relative that has property listed in the area recommended for acquisition by Council. Clr Mamone remained in the Chambers for the duration of the item. Clr Hadchiti declared a non-pecuniary, less than significant interest in the following item: Item CONF 06: Tender RCL 2519 - Removal and disposal of special waste – asbestos waste Reason: He does not know the person, however Clr Hadchiti advised that the surname of one of the office holders of the recommended tenderer is the same as his mother’s maiden name, so he believes he may be a distant relative. Clr Hadchiti left the Chambers for the duration of the item. Mayor Mannoun declared a non-pecuniary, less than significant interest in the following item: Item DCC 04: Outcome of public exhibition of fees and charges for Council's Early Education and Care Centres Reason: Mayor Mannoun’s two children have just started attending a Council owned and operated Child Care Centre. Mayor Mannoun left the Chambers for the duration of the item. Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 5 PUBLIC FORUM Presentation – items not on agenda Nil Representation – items on agenda 1. Ms Fiona Macnaught addressed Council on the following item: NOMR 01 - Rescission of DBI 02 – Independent Building Cleaning Services from the Council meeting 16 December 2015 Motion: Moved: Clr Hadchiti Seconded: Clr Hadid That a two minute extension of time be given to Ms Fiona Macnaught. On being put to the meeting the motion was declared CARRIED. 2. Mr David Milovanovic addressed Council on the following item: NOM 02 – Contaminated fill at Serbian Cultural Club Motion: Moved: Clr Hadchiti Seconded: Clr Mamone That a two minute extension of time be given to Mr David Milovanovic. On being put to the meeting the motion was declared CARRIED. Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 6 Motion Moved: Clr Hadchiti Seconded: Clr Hadid That Council, as a matter of urgency, deal with the following two matters and move into Closed Session pursuant to the provisions of s10A(2)(a) of the Local Government Act because it contains personnel matters concerning particular individuals (other than councillors), and s10A(2)(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege to discuss: DA 1060/2015 – Demolition of existing motel on site and the construction of a pub and associated at grade carparking at 467 Hume Highway, Casula. (Reason: s10A(2)(g)) Update on asbestos issue and effect on Council staff (Reason s10A(2)(a)) Mayor Mannoun accepted the motion as a matter of urgency. On being put to the meeting the motion was declared CARRIED. The meeting moved into Closed Session at 6.41pm. Motion Moved: Clr Hadchiti Seconded: Clr Balloot That Council move into Committee of the Whole to discuss the above two matters. On being put to the meeting the motion was declared CARRIED. Clr Mamone left the Chambers at 7.06pm. Discussion of DA 1060/2015 – Demolition of existing motel on site and the construction of a pub and associated at grade carparking at 467 Hume Highway, Casula. Motion Moved: Clr Hadchiti Seconded: Clr Harle That Council: 1. Provide the financial resources necessary to ensure that a vigorous case is mounted in the best interests of the community. 2. Not delegate to any officer the power to reach agreement of consent other than for procedural matters. Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 7 3. Liaise and involve the confirmed experts by the action group. 4. Councillors be kept up to date on the progress. On being put to the meeting the motion was declared CARRIED. Councillors voted unanimously for this motion. Minutes of the Ordinary Council Meeting held on Wednesday, 3 February 2016 and confirmed on Wednesday, 24 February 2016 ……………………………………. Chairperson 8 Clr Mamone returned to the Chambers at 7.19pm. Clr Balloot left the Chambers at 7.32pm. Clr Balloot returned to the Chambers at 7.34pm. Clr Karnib left the Chambers at 7.37pm. Clr Karnib returned to the Chambers at 7.40pm. Mayor Mannoun left the Chambers at 7.41pm and the Deputy Mayor, Clr Hadchiti took the Chair.