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Home , February 2

AGENDA REGULAR MEETING TUESDAY, 2, 2021

IMPERIAL IRRIGATION DISTRICT BOARD OF DIRECTORS William R. Condit Auditorium Division 1―Alex Cardenas 1285 Broadway Ave Division 2―JB Hamby, Vice President El Centro, CA 92243 Division 3―James C. Hanks, President Division 4―Javier Gonzalez Division 5―Norma Sierra Galindo Enrique B. Martinez, General Manager Frank A. Oswalt, General Counsel All public records relating to an agenda item are available for public inspection at the time the record is distributed to all or a majority of the directors in the office of the secretary to the board located at 333 E. Barioni Boulevard, Imperial, California, during regular business hours, 7:30 a.m.―5:30 p.m., Monday through Thursday, excluding holidays, or by visiting IID’s website (www.IID.com). Regular IID board meetings are live streamed at www.iid.com/livestream.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the board meeting, please contact the board secretary during regular business hours at 760.339.9477. Notification received 48 hours before the meeting will enable the district to make reasonable accommodations

Important Notice In response to the coronavirus (COVID-19) state of emergency and in accordance with Governor Newsom’s Executive Order N-33-20 (Stay at Home) issued on 19, 2020, access to the Imperial Irrigation District boardroom will be limited to directors and staff. Pursuant to Executive Order N-29-20, some or all of the members of the board of directors attend this meeting telephonically.

Members of the public may watch or listen to the live audio or video stream of our board meetings by visiting www.iid.com/livestream.

Members of the public who wish to submit a public comment for the upcoming meeting can do so by emailing comments of 250 words or less to [email protected] by 11 a.m. on February 2, 2021. Alternatively, members of the public may provide comments telephonically during the meeting using the following number: (1) 408-418-9388 access

Imperial Irrigation District Board Meeting February 2, 2021 Page 1 of 4

code 146 772 9557. If your comments are regarding an agenda item, please identify the item number in your email subject line or during your telephone comments. There may be more than one member of the public on the phone to address the board of directors. Please exercise restraint and decorum so that everyone may have an opportunity to speak.

MEETING CALLED TO ORDER― 8:00 a.m.

PUBLIC COMMENTS

CONVENE CLOSED SESSION

1. THREAT TO PUBLIC SERVICES (Cal. Gov. Code sec. 54957(a)). Consultation with: Enrique Martinez, General Manager.

2. CONFERENCE WITH LABOR NEGOTIATOR— (Cal. Gov. Code sec. 54957.6): IID Representative: W. DeVoy Employee Organizations: IBEW, PSA and EMA.

3. CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION (Cal. Gov. Code sec. 54956.9(d)(2) & (e)(1)): Executive Dept. (one case).

4. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Cal. Gov. Code sec. 549569.9(d)(1)): Willie Brown v. IID, et al., Case No. ECU001501, Imperial County Superior Court, California.

5. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Cal. Gov. Code sec. 549569.9(d)(1)): IID v. County of Riverside, Case No. BS175175, Los Angeles County Superior Court, California.

6. CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION (Cal. Gov. Code sec. 54956.9(d)(2) & (e)(1)): Energy Dept. (three cases).

7. CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION (Cal. Gov. Code sec. 54956.9(d)(2) & (e)(1)): Water Dept. (two cases).

RECONVENE REGULAR SESSION―1:00 p.m.

INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Michael Hurtado, Calipatria Community Church, Division 3

REPORT ACTIONS TAKEN IN CLOSED SESSION, IF ANY

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APPROVAL OF AGENDA

PUBLIC COMMENTS (250 words or less OR three minutes/speaker) This is a public meeting and this is the time for public comment on any item on the agenda or under the jurisdiction of the IID board. Any action taken at this time because of public comment shall be limited to direction to staff. Any written public comments received will be published online for public access. Due to a small time delay of the video stream, if you are providing comments telephonically and wish to provide those comments at the time of an agenda item, you must be on the telephone line at the time the item is addressed by the board and you will be placed on hold until the appropriate time. Any members of the public on the telephone who wish to address the board must state their name for the record.

BOARD MEMBER COMMENTS

GENERAL MANAGER COMMENTS

GENERAL COUNSEL COMMENTS

CONSENT

1. Approval of minutes: a. 16, 2020, regular ------1 b. 7, 2020, regular ------19 c. , 2020, regular La Quinta ------33 d. , 2020, regular ------43 e. , 2020, special ------57 f. 4, 2020, regular ------59 g. , 2020, regular ------71

2. Deny claim for damage (Marcia Rivera) a. County of Imperial (No. 22339.1IE) ------89

3. Internal Audit Report: Purchase card program and expense reimbursement review (Maria Conley) ------113

CONSENT ITEMS ADDED TO ACTION AGENDA

ACTION

4. Appointments to various boards/organizations (Enrique B. Martinez) ------123

5. Janitorial cleaning service – Secondary Request for Proposal No. 393 (Jennifer Goodsell) ------125

6. 2021-22 legislative priorities (Antonio Ortega) ------129

7. Major Work Authorization No. 2.00084 Amendment No. 1: Gila Gravity Main Canal headworks gates trunnion repairs (David Escobar) ------135

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8. Major Work Authorization No. 2.00069: Gila Gravity Main Canal headworks radial gate replacement (David Escobar) ------149

9. 2019 On-Farm Efficiency Conservation Program final true-up (Tina Shields/Mike Pacheco/Belen Valenzuela) ------161

INFORMATION

10. Purchasing card policy update (Belen Valenzuela) ------169

11. Water Department fourth quarter projects status report 2020 (Tony Sandoval) ------191

12. Water Department general matters (Tina Shields/Mike Pacheco) ------199

13. Major Work Authorization CSP Nos. 60125175, 60125176, 60125177: US border wall upgrade – Line relocation (Sabrina Barber) ------201

14. Energy Department fourth quarter projects status report 2020 (Sandra Blain) ------217

15. Energy Department capital projects 2020 summary and 2021 plan (Marilyn del Bosque Gilbert) ------227

16. Energy Department general matters (Marilyn del Bosque Gilbert) ------239

17. 2021 annual strategic plan (President Hanks, Vice President Hamby, Enrique B. Martinez) ------243

ADJOURNMENT

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February 2, 2021 BOARD AGENDA MEMORANDUM Action

SUBJECT Appointments to Various Boards/Organizations 2021 DEPARTMENT Executive PRESENTER Enrique B. Martinez, general manager

Background With the departure of Directors Kuhn and Ortega, certain appointments need to be revisited. The list below contains various committees/appointments that require appointments or reappointments by the Board of Directors for calendar year 2021:

• Association of California Water Agencies (ACWA) • California Farm Water Coalition • Coachella Valley Conservation Commission • Colorado River Board • Family Farm Alliance • Imperial County Transportation Committee (ICTC) • Imperial Valley Economic Development (IVEDC) • Imperial Valley Southern Border Committee • Lithium Valley Commission • Salton Sea Authority • Agenda review and County 2 on 2 • Local Entity Subcommittee (competitive) • Energy Consumers Advisory Committee • Water Conservation Advisory Board

Financial Impact Minimal expenses when travel is required.

Recommendation Staff seeks action from the board to appoint or reappoint directors to the above committees and designate meeting attendees for the WCAB and ECAC.

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JANUARY 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 31 25 26 27 28 29 30 28 28 29 30 31 2021 S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 1 2 3 4 5 9/80 Working Schedule 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 Holidays 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 Jan. 1 New Year's Day MAY JUNE Jan. 18 Martin Luther King Jr. Day 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 Page No. 249 23 24 Feb. 15 Presidents' Day 25 26 27 28 29 30 30 31 25 26 27 28 29 27 28 29 30 Memorial Day S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 Jul. 5 Independence Day

4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 Sep. 6 Labor Day Nov. 11 Veterans Day 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18

18 19 20 21 22 23 24 23 24 25 26 27 28 19 20 21 22 23 24 25 Nov. 25 Thanksgiving Day 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30 Dec. 6 Floating Day Holiday Dec. 23 Christmas Day S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 Dec. 31 New Year's Day 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 = Friday Off 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 = Payday

OCTOBER 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 = Holiday 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 = Floating Day Holiday IMPERIAL IRRIGATION DISTRICT BOARD MEETING CALENDAR—2021 (Board meetings begin at 1 p.m.)

JANUARY FEBRUARY New Year’s Day 2 Board meeting, El Centro 2 Board meeting, El Centro 5 Board meeting, El Centro 15 President’s Day 16 Board meeting, El Centro 12 Board meeting, La Quinta■ 16 Board meeting, El Centro 18 Martin Luther King Day 19 Board meeting, El Centro

APRIL MAY Board meeting, El Centro 4 Board meeting, El Centro 1 Board meeting, El Centro

13 Board meeting, La Quinta■ 18 Board meeting, El Centro 15 Board meeting, El Centro Page No. 250 20 Board meeting, El Centro 31 Memorial Day

JULY AUGUST Independence Day 3 Board meeting, El Centro 6 Labor Day 6 Board meeting, El Centro 17 Board meeting, El Centro 7 Board meeting, El Centro 13 Board meeting, La Quinta■ 21 Board meeting, El Centro 20 Board meeting, El Centro

OCTOBER NOVEMBER Board meeting, El Centro 2 Board meeting, El Centro 6 Floating Day Holiday 12 Board meeting, La Quinta■ 11 Veteran’s Day 7 Board meeting, El Centro 19 Board meeting, El Centro 16 Board meeting, El Centro 21 Board meeting, El Centro (Reorganization) 25 Thanksgiving Day 23 Christmas Day ■Meeting held at the La Quinta Division Office: 81-600 Ave. 58

ACWA – Association of California Water Agencies: UWI - Urban Water Institute: APPA-American Public Power Assn. National Conf. (-23) - Washington, D.C. 2021 Conf. (February date to be determined) - UWI Virtual Conf. (-18) CRWUA - Colorado River Water Users Assn. Conf. (Dec. 13-15) - Conference, Central Coast (-14) - UWI Conf. – Location TBD (August 18-19) - Conference, Southern California (Nov. 30 – Dec. 3)

December 2020