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Annual Report 2018 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 Estd 1896 Finger Post, Ootacamund, The Nilgiris - 643 006 South India, Tamil Nadu. Phone : 0423-2442254, 2448497 Fax : 2445967 Mobile : 94887 73351 E-Mail : [email protected] , [email protected] www.ootygymkhana.club 1 OOTACAMUND GYMKHANA CLUB 119th ANNUAL REPORT 2014-2015 2 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 OOTACAMUND GYMKHANA CLUB EXECUTIVE COMMITTEE MEMBERS FOR THE YEAR 2017-2018 1 T.GUNDAN PRESIDENT 2. R.SHYAM SUNDER VICE PRESIDENT 3. K.KRISHNAKUMAR HONORARY SECRETARY 4. KANDAVADIVEL.K GOLF CAPTAIN 5. SATHISH BALAGOPAL HONORARY TREASURER 6. M.P.GEORGE COMMITTEE MEMBER 7. MURALI KHEM CHAND COMMITTEE MEMBER 8. JUNAID ALI SAIT COMMITTEE MEMBER 9. MANTHRACHALAM COMMITTEE MEMBER 10. RAMAKRISHNA.V. COMMITTEE MEMBER 11. RANGA SWAMY.P. COMMITTEE MEMBER 12. LEELA KRISHNAN.N. COMMITTEE MEMBER 13. RAO.S.R.DR. COMMITTEE MEMBER 14. S. RAMASUBRAMANIAM COMMITTEE MEMBER 15. MRS. INNOCENT DIVYA EX- OFFICIO MEMBER THE COLLECTOR OF NILGIRIS 16. MR.SUMESH SOMAN, I.F.S., EX- OFFICIO MEMBER DFO, NILGIRI FOREST DIVISION 3 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 MEETINGS There were Six Meetings of the Executive Committee during the year 2017-2018. Details of attendance of each Committee Member at the meetings of the Executive Committee are as under:- Name No.of Meetings attended 1 T.GUNDAN PRESIDENT 6 2. R.SHYAM SUNDER VICE PRESIDENT 5 3. K.KRISHNAKUMAR HONORARY SECRETARY 6 4. KANDAVADIVEL.K GOLF CAPTAIN 6 5. SATHISH BALAGOPAL HONORARY TREASURER 3 6. M.P.GEORGE COMMITTEE MEMBER 5 7. JUNAID ALI SAIT COMMITTEE MEMBER 4 8. MURALI KHEM CHAND COMMITTEE MEMBER 6 9. MANTHRACHALAM COMMITTEE MEMBER 5 10. RAMAKRISHNA.V. COMMITTEE MEMBER 2 11. RANGA SWAMY.P. COMMITTEE MEMBER 5 12. LEELA KRISHNAN.N. COMMITTEE MEMBER 3 13. RAO.S.R.DR. COMMITTEE MEMBER 5 14. S. RAMSUBRAMANIAM COMMITTEE MEMBER 6 4 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 OOTACAMUND GYMKHANA CLUB Registered Office: CIN : U91990TZ1896NPL000137 Finger Post Ph. (0423) 2442254, 2448497 Udhagamandalam Fax: (0423) 2445967 The Nilgiris-643006. E-mail: [email protected] NOTICE OF THE MEETING Notice is hereby given that the 122nd Annual General Meeting of the Club will be held at the Registered Office of the Club on Friday, 28th September 2018, at 5.30 pm, to transact the following business. You are requested to attend the meeting. ORDINARY BUSINESS: 1. To receive, and if deemed fit, approve and adopt the report of the Executive Committee on the working of the Club for the year 2017-18, the Audited Income and Expenditure Account for the year ended 31.3.2018, the Audited Balance Sheet as on that date, and the Auditor's report thereon. 2. To elect a President, Vice President and other members of the Executive Committee from the conclusion of this Annual General Meeting upto the conclusion of the Second successive Annual General Meeting of the Club, in terms of Sections 149, 152 and 162 of the Companies Act, 2013. 3. To appoint Statutory Auditors for the year 2018-19 and to authorize the executive committee to fix their remuneration. BY ORDER OF THE EXECUTIVE COMMITTEE PLACE: OOTACAMUND Sd: K.KRISHNAKUMAR DATE : 24-08-2018 HONORARY SECRETARY 5 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 OOTACAMUND GYMKHANA CLUB, OOTACAMUND REPORT OF THE EXECUTIVE COMMITTEE To the Members, The Executive Committee has pleasure in submitting their 122nd Annual Report of the Company together with the Audited Statements of Accounts for the year ended 31st March, 2018. 1. FINANCIAL RESULTS The Company's financial performance for the year under review along with previous year's figures is given hereunder: Particulars 31.03.2017 31.03.2018 (Amount in Rs lakhs) (Amount in Rs lakhs) Revenue from Operations 54.22 64.04 Other Income 129.21 123.16 Total Income 183.43 185.20 Less: Interest Nil Nil Profit before Depreciation & Tax 78.87 73.19 Less Depreciation 6.09 6.14 Profit after depreciation and Interest 72.78 67.05 Less: Current Income Tax 21.93 17.90 Less Previous year adjustment of Income Tax , Nil Nil Less Extra ordinary Items Nil Nil Net Profit after Tax 50.85 49.15 Dividend (including Interim if any and final ) Nil Nil Net Profit after dividend and Tax Nil Nil Amount transferred to General Reserve 50.85 49.15 Balance carried to Balance Sheet 50.85 49.15 Earnings per share (Basic) Nil Nil Earnings per Share(Diluted) Nil Nil 6 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 2. REVIEW OF BUSINESS OPERATIONS AND FUTURE PROSPECTS This year's workings have resulted in a pre tax surplus of Rs. 67,05,560.77 and Rs.49,14,951.07 as post tax surplus after depreciation amounting to Rs. 6,14,001.14 towards a surplus of Rs. 50,85,077.63 last year. Your committee proposes to transfer to reserves and surplus the above said post tax surplus. The total number of members as on 31-03-2018 is 881. The details of which are given below: Members as on 01-04-2017 881 Add : New and dependent members admitted 10 Add: Spouse members admitted 3 Total 894 Less : Deceased Members 10 Less : Resigned Members 3 No. of Member as on 31-03-2018 881 The Catering, Refreshments, Accommodation, Smokes, Golf departments, billiards and T.T. have resulted in surpluses of Rs. 7,15,149.77, Rs.5,38,431.33, Rs. 49,10,468.66, Rs. 5,906.37, Rs.16,867.77 and 16,946.00 respectively. There is an overall surplus of Rs.62,03,769.90 before depreciation, general, administrative and common expenses. The investment in fixed deposits with the banks stood at Rs.99,019,202.90 as on 31-03-2018 against Rs.91,660,834.00 in the previous year. We have earned a sum of Rs. 66,70,500.00 as interest on deposits and Rs. 1,06,318.05 on savings accounts as against Rs. 71,50,069.05 and Rs. 1,08,559.24. Respectively in the previous year. The claim towards golf course permit fee for the years from 1986 onwards stands at Rs.57,51, 63,729.00 Refer Note 27(a) (i). There has been no further demand, this is not acknowledged as a debt, it has been treated as a contingent liability. The matter which has been contested before the Hon'ble Supreme Court of India and matter has been referred to the Ministry of Environment, Forests & Climate Change. As regards the demand by the commercial tax department towards the luxury tax, the matter remains as such and no further development over the last year has taken place. As the original demand of Rs.8,43,690/- has not been deleted, this sum also has been treated as a contingent liability. Lease Rent for Fasli has been demanded by the District Tahsildar, Ootacamund vide letter no.1427 RCA4/11697/2004 dated 01.09.2017 for a sum of Rs.14,17,53,721.00 out of which Rs.10,05,550.00 was paid under protest during the year. The matter is pending in the court. Excess water withdrawal fees of Rs.5,15,605.00 has been demanded by the Superintending Engineer, Generation circle, Kundah vide letter no SE/G/K/AO/AAO/CAS/A1/F. GYMKHANA/D 289 dated 29.04.2017. This sum is treated as contingent liability. We have this year added a sum of Rs. 2,02,670.86 to our fixed assets. The main items of addition comprise of Aspee Bolo Power Sprayer, Bajaj Room Heater, Digital Green Reader,Fan, Fire Extinguisher, Golf Course Range Finder, Kitchen Equipments, Mobile phone, Television, Water Purifier. 7 OOTACAMUND GYMKHANA CLUB 122nd ANNUAL REPORT 2017-2018 Owing to a landmark judgment by the Hon'ble Supreme Court of India in the Bangalore Club case, the principle of mutuality was not extended to the income earned on investments, more particularly Fixed Deposits with banks in the case of your Club. As a result income tax became payable on such income. The Club has made a Provision for Income Tax at 29.87% on such income for the current year amounting to Rs.17, 90,609.00. 3. MATERIAL CHANGES AND COMMITMENT IF ANY AFFECTING THE FINANCIAL POSITION OF THE COMPANY OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR TO WHICH THIS FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT No material changes and commitments affecting the financial position of the Company occurred between the end of the financial year to which this financial statements relate and the date of this report. 4. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION, FOREIGN EXCHANGE EARNINGS AND OUTGO The provisions of Section 134(m) of the Companies Act, 2013 do not apply to our Company. There was no foreign exchange inflow or Outflow during the year under review. 5. STATEMENT CONCERNING DEVELOPMENT AND IMPLEMENTATION OF RISK MANAGEMENT POLICY OF THE COMPANY The Company does not have any Risk Management Policy as the element of risk threatening the Company's existence is very minimal. 6. DETAILS OF POLICY DEVELOPED AND IMPLEMENTED BY THE COMPANY ON ITS CORPORATE SOCIAL RESPONSIBILITY INITIATIVES The Company has not developed and implemented any Corporate Social Responsibility initiatives as the said provisions are not applicable. 7. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS MADE UNDER SECTION 186 OF THE COMPANIES ACT, 2013 There were no loans, guarantees or investments made by the Company under Section 186 of the Companies Act, 2013 during the year under review and hence the said provision is not applicable.
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