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AMENDED AGENDA Irving Convention and Visitors Bureau Board of Directors Monday, February 22, 2021 at 11:45 AM Zoom Video Conference

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AMENDED AGENDA Irving Convention and Visitors Bureau Board of Directors Monday, February 22, 2021 at 11:45 AM Zoom Video Conference Page 1 of 3 AMENDED AGENDA Irving Convention and Visitors Bureau Board of Directors Monday, February 22, 2021 at 11:45 AM Zoom Video Conference NOTE: A possible quorum of the Irving City Council may be present at this Board meeting. Directors of the ICVB and the public may participate in the Board of Directors meeting by telephone conference or videoconference call. Sign-in via telephone or online will be from 11:15 a.m. to 11:45 a.m. on February 22, 2021. All participants by telephone conference or videoconference will be able to speak when called upon; however, video images of the citizen participants will not be available. The following link will allow access online: https://us02web.zoom.us/j/850 9357 9538 - Meeting ID: 850 9357 9538. Or via telephone by dialing 1-888-788-0099 (Toll Free) or 1-877-853-5247 (Toll Free), 1-346- 248-7799 US (Houston), Meeting ID: 850 9357 9538. 1. Citizen Comments on Items Listed on the Agenda Consent Agenda 2. Approving ICVB Board Minutes for January 25, 2021 3. Accepting the Irving Convention Center Financial Reports: a. November 2020 b. December 2020 c. January 2021 4. Accepting the ICVB Financial Report for January 2021 5. Review of Hotel Occupancy Tax Report 6. Review of ICVB Cash Flow Report Individual Consideration 7. *Approval of Community Engagement Committee Recommendations for High Spirited Citizen Nominations: a. Fatema Biviji b. Mark McKee c. Elouise McMillian d. Wanda Zamorana 8. *Approving Board & Business Development Committee Recommendations for Bylaws Amendments Page 2 of 3 ICVB Board of Directors February 22, 2021 AGENDA - Continued Board Reports 9. COVID-19 Update 10. Board Chair Report a. Reminder: Board Member Conflict of Interest Form b. Schedule of Upcoming Meetings and Activities c. Next Board Meeting – March 22, 2021 11. Board Committee Reports a. Board & Business Development – Bob Bourgeois • New Board Member Orientation Recap • Next Meeting – March 12 b. Community Engagement – Clem Lear • Recap of February 3 Committee Meeting • Next Meeting – April 6 c. Destination Development – Greg Malcolm • Recap of February 9 Committee Meeting • Next Meeting – May 4 12. City Reports a. Council Liaison – Deputy Mayor Pro Tem Kyle Taylor b. Mayor & Other Council Members c. City Manager – Chris Hillman • Visitor Development Updates • Toyota Music Factory • Other City Updates 13. Bureau Monthly Management Reports a. Executive Director – Maura Gast b. Sales and Services – Lori Fojtasek c. Marketing and Communications – Diana Pfaff d. Finance and Administration – Susan Rose • Smith Travel Research and AirDNA Monthly Reports 14. Convention Center Management Report – Tom Meehan/Matt Tungett 15. Industry Partner Reports a. The Pavilion at the Toyota Music Factory/Live Nation Report – Mike Rilley b. Hotel Industry Updates – Greg Malcolm, Kim Limon, and Nydia Hoskins c. Restaurant Industry Update – David Cole Page 3 of 3 ICVB Board of Directors February 22, 2021 AGENDA - Continued 16. Partner Organization & Stakeholder Reports a. DART/Transportation and Infrastructure – Mayor Rick Stopfer b. DCURD and Irving Flood Control Districts – Dallas Burke c. Chamber of Commerce – Sam Reed/Beth Bowman d. Irving Arts and Culture – Todd Hawkins/Kim Andres e. The Las Colinas Association – Hammond Perot f. TIF – Michael Randall g. University of Dallas – Clare Venegas CERTIFICATION I, the undersigned authority, do hereby certify that this notice of meeting was posted on the kiosk at City Hall of the City of Irving, Texas, a place readily accessible to the general public at all times, and said notice was posted by the following date and time: ____________________ at __________ and will remain so posted at least 72 hours before said meeting convened. _________________________________________ Deputy Clerk, City Secretary’s Office This meeting can be adjourned and reconvened, if necessary, the following regular business day. Any item on this posted agenda could be discussed in executive session as long as it is within one of the permitted categories under sections 551.071 through 551.076 and section 551.087 of the Texas Government Code. A member of the public may address the governing body regarding an item on the agenda either before or during the body’s consideration of the item, upon being recognized by the presiding officer or the consent of the body. This facility is physically accessible and parking spaces for the disabled are available. Accommodations for people with disabilities are available upon request. Requests for accommodations must be made 48 hours prior to the meeting. Contact the City Secretary’s Office at 972-721-2493 or Relay Texas at 7-1-1 or 1-800-735-2988. IRVING CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS MEETINGS/SPECIAL MEETINGS – DRAFT OCTOBER 2020 – SEPTEMBER 2021 OCT NOV DEC JAN FEB MAR APR MAY JUN JULY AUG SEPT NAME 23 16 14 25 22 22 26 24 28 19 23 27 KAREN COOPERSTEIN X X X X DAVID COLE X X X X KIM ANDRES # X X X BOB BOURGEOIS X X X X BETH BOWMAN X X X X DIRK BURGHARTZ + X + + DALLAS BURKE + X + X ROSE CANNADAY = = X # STEPHANIE FENLEY- = X X X GARCIA HERB GEARS # # X X TODD HAWKINS + X X X CHRIS HILLMAN + X X X NYDIA HOSKINS + X X # JULIA KANG X X X X CLEM LEAR X X X X KIM LIMON + X X X RICK LINDSEY X X X X GREG MALCOLM X X X X WILLIAM MALONEY =X =X X X HAMMOND PEROT + X X X JOE PHILIPP X X X X MICHAEL RANDALL + X X + SAM REED = =X X X MIKE RILLEY + X + X ROY SANTOSCOY = = # X RICHARD STEWART = = X X ‡DEPUTY MAYOR PRO X X X X TEM KYLE TAYLOR CLARE VENEGAS = = X X BOB BETTIS X X = = JO-ANN BRESOWAR # X = = DEBBI HAACKE X X = = RON MATHAI + X = = RED * - MEETING CANCELED X - PRESENT = - NOT MEMBER AT TIME ‡ - COUNCIL LIAISON + - ABSENT-COMPANY BUSINESS Þ - REPRESENTED # - ABSENT-OTHER ∞ - BUDGET RETREAT IRVING CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS MONDAY, FEBRUARY 22, 2021 AGENDA ITEMS MINUTES IRVING CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS ZOOM VIDEO MEETING January 25, 2021 Attendance: Karen Cooperstein – Board Chair; David Cole – Board Vice Chair; Kim Andres, Beth Bowman, Bob Bourgeois, Dallas Burke, Stephanie Fenley-Garcia, Herbert Gears, Todd Hawkins, City Manager Chris Hillman, Julia Kang, Clem Lear, Kim Limon, Rick Lindsey, William Mahoney, Greg Malcolm, Hammond Perot, Joe Philipp, Mike Rilley, Sam Reed, Roy Santoscoy, Richard Stewart, and Clare Venegas – Board members; Deputy Mayor Pro Tem and Council Liaison Kyle Taylor and Councilman Mark Zeske – City of Irving; General Manager Tom Meehan and Director of Sales Matt Tungett – Irving Convention Center; Chief Financial Officer Jeff Litchfield, Assistant City Manager Philip Sanders, and Senior City Attorney Christina Weber – City of Irving; Carol Boyer, Lori Fojtasek, Maura Gast, Marianne Lauda, Diana Pfaff, Susan Rose and Monty White – ICVB. Guest – City of Irving Economic Development Project Administrator Jennifer Ramirez. Board Chair Karen Cooperstein called the meeting to order at 11:45 a.m. and noted this meeting is taking place as a video conference due to the COVID-19 restrictions. She inquired if there were any citizen comments; there were none. Cooperstein extended a welcome to everyone attending and asked for a moment of silence in remembrance and reflection for ICVB Sales Manager Kelly Roche and Irving prominent member and supporter Clint Howard. She asked the Board to keep the ICVB staff in their thoughts and prayers during this time for the passing of a beloved staff member. CONSENT AGENDA • Approve the ICVB Board of Directors meeting minutes from December 14, 2020 • Accept the ICC Financials for October 2020 • Accept the ICVB Financials for September, October, November, and December 2020 • Review of Hotel Occupancy Tax Collections • Review of ICVB Cash Flow Report Cooperstein asked for a motion to approve the Consent Agenda as presented. On a motion from Board member Bob Bourgeois and a second from Board member Clem Lear, the Consent Agenda was unanimously approved. INDIVIDUAL CONSIDERATION • Acknowledging Proposed Terms for Operating Loan from the City of Irving. Executive Director Maura Gast asked for the Board’s acknowledgement of the proposed terms for the Operating Loan from the City of Irving and noted the document is included in the packet. The item is scheduled to go before City Council on February 11. The loan will assistant with ICVB cash flow and becomes an interfund transfer from the City with repayment included in the ICVB budget. The loan would be need to be repaid to the City by September 2022. IRVING CONVENTION AND VISITORS BUREAU January 25, 2021 Page 2 of 8 On a motion from Board member Bill Mahoney and a second from Board member Roy Santoscoy, the Board’s acknowledgement of proposed terms for an Operating Loan from the City of Irving was unanimously approved as presented. • Approving Further Detailed Investigation and Potential Application for Payroll Protection Program Loan through the CARES Act. Gast reported ICVB staff is working with the City Attorney’s Office and City Bond Council on investigation and potential application for the Payroll Protection Program Loan through the CARES Act. She noted the hurdle in applying is there is no mechanism in Texas state law to allow government agencies to apply for a loan for operational purposes. The motion for the Board’s approval to have staff continue researching and reviewing opportunities through Federal relief programs and grants. Cooperstein asked for a motion to approve moving forward with further detailed investigation and potential application for a Payroll Protection Program Loan through the CARES Act. On a motion from Board member Herb Gears and a second from Lear, the motion was unanimously approved as presented. BOARD REPORTS Gast gave a brief COVID-19 Update noting currently hotel Occupancy is sitting in the mid to upper 30% range, and weekends are holding stronger than weekdays.
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