Council Agenda 2014-08-19
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TOWN OF CANMORE AGENDA Regular Meeting of Council Council Chamber at the Canmore Civic Centre, 902 – 7 Avenue Tuesday, August 19, 2014 at 5:00 p.m. A. APPROVAL OF AGENDA 1. Agenda for the August 19, 2014 Regular Meeting of Council B. PUBLIC QUESTION PERIOD C. DELEGATIONS AND PETITIONS None D. MINUTES 1. Minutes of the June 24, 2014 Public Hearing for Bylaw 2014-07 2. Minutes of the June 24, 2014 Public Hearing for Bylaw 2014-04 3. Minutes of the July 2, 2014 Regular Meeting of Council 4. Minutes of the July 21, 2014 Special Meeting of Council E. BUSINESS ARISING FROM THE MINUTES None F. UNFINISHED BUSINESS 1. Capital Projects 1415 and 1416: Canmore Community Arts Centre - Construction Project Direction Recommendation: that council direct administration to complete a redesign and new budget for the Canmore Community Arts Centre as described in Option 1 of administration’s report. G. BYLAW APPROVAL 1. Bylaw 2014-07 Land Use Bylaw Amendments - Bow Valley Trail Land Use Districts Recommendation: that council give second and third reading to Bylaw 2014- 07 as amended, as presented. 2. Bylaw 2014-04 Land Use Bylaw (LUB) Amendment Recommendation: that council give second and third reading to Bylaw 2014- 04 as amended, as presented. H. NEW BUSINESS 1. Bow Valley Trail Annual Limits for the Conversion of Visitor Accommodation Units Policy Recommendation: That council approve the Bow Valley Trail Annual Limits for the Temporary Conversion of Visitor Accommodation Units Policy. Agenda prepared by: Cheryl Hyde, Municipal Clerk Page 1 of 2 August 18, 2014 Regular Council Meeting 5 p.m. Page 1 of 104 2. Ice Rental Payment Deferral Agreement with the Canmore Eagles Hockey Team Recommendation: That Council enter into a Deferred Ice Rental Payment Agreement with the Canmore Eagles Hockey Team according to the following terms and conditions. a. The Canmore Eagles Hockey Team will: i. pay for all ice and associated facility rentals on a current basis. ii. make the first payment on the outstanding debt related to deferred ice rental payments on or before September 15, 2015, and in an amount of no less than $10,000, plus accrued interest at 0.5% above the prime rate. iii. retire the total of ice rental payments deferred, $151,332, by September 1, 2024, at the latest. iv. not let total indebtedness exceed $425,000 without the expressed written permission of the Town of Canmore. v. provide the Town with annual financial statements by July 31 of each year that deferred ice rental payments remain outstanding. vi. pay all outstanding deferred ice rental payments and accrued interest immediately to the Town of Canmore, in the event that the team is sold or any of the above conditions are breached. I. CORRESPONDENCE/INFORMATION 1. J. REPORTS FROM ADMINISTRATION 1. K. NOTICES OF MOTION 1. L. IN CAMERA 1. M. ADJOURNMENT Agenda prepared by: Cheryl Hyde, Municipal Clerk Page 2 of 2 August 18, 2014 Regular Council Meeting 5 p.m. Page 2 of 104 Unapproved D-1 TOWN OF CANMORE MINUTES Public Hearing for Land Use Bylaw Amendment 2014-07 – Bow Valley Trail Districts Council Chamber at the Canmore Civic Centre, 902 – 7 Avenue Tuesday, June 24, 2014 at 6:00 p.m. COUNCIL MEMBERS PRESENT John Borrowman Mayor Ed Russell Deputy Mayor Vi Sandford Councillor Joanna McCallum Councillor Rob Seeley Councillor Esmé Comfort Councillor Sean Krausert Councillor (attended via Skype) COUNCIL MEMBERS ABSENT ADMINISTRATION PRESENT Lisa de Soto Chief Administrative Officer Gary Buxton General Manager of Municipal Infrastructure Patrick Sorfleet Development Planner Suzette Cardinal Executive Assistant (Recorder) 1. INTRODUCTION Mayor Borrowman opened the public hearing for Land Use Bylaw Amendment 2014-07 – Bow Valley Trail Districts at 6 p.m. and advised the public that all documents presented at this hearing are deemed to be public documents unless stated on the document that it is confidential. 2. ADMINISTRATIVE BRIEFING Administration provided the context and background of the bylaw. 3. APPLICANTS PRESENTATION Not applicable. The Town is sponsoring this request for an amendment to the Land Use Bylaw. 4. ADMINISTRATIVE COMMENTS Administration provided a summary of the presentation made to council at the council meeting where the hearing was scheduled. 5. QUESTIONS OF CLARIFICATION Council was provided the opportunity to ask questions of administration. Minutes approved by: _______ _______ August 18, 2014 Regular Council Meeting 5 p.m. Page 3 of 104 Town of Canmore Public Hearing Unapproved June 24, 2014 Page 2 of 2 6. PUBLIC SUBMISSIONS The following members of the public made a verbal presentation: Ron Remple, Executive Director BOWDA 7. WRITTEN SUBMISSIONS The recording secretary to read into the record the names of those who provided written submissions: Judi Anstett Ron Remple, Executive Director BOWDA 8. FINAL ADMINISTRATIVE COMMENTS Administration provided final closing comments based on the verbal and written submissions and addressed questions of clarification from council. 9. CLOSING Mayor Borrowman closed the public hearing at 6:12 p.m. _________________________ John Borrowman, Mayor __________________________ Suzette Cardinal, Executive Assistant Minutes approved by: _______ _______ August 18, 2014 Regular Council Meeting 5 p.m. Page 4 of 104 Unapproved D-2 TOWN OF CANMORE MINUTES Public Hearing for Land Use Bylaw Amendment 2014-04 – 2014 Amendment Council Chamber at the Canmore Civic Centre, 902 – 7 Avenue Tuesday, June 24, 2014 at 6:12 p.m. COUNCIL MEMBERS PRESENT John Borrowman Mayor Ed Russell Deputy Mayor Vi Sandford Councillor Joanna McCallum Councillor Rob Seeley Councillor Esmé Comfort Councillor Sean Krausert Councillor (attended via Skype) COUNCIL MEMBERS ABSENT ADMINISTRATION PRESENT Lisa de Soto Chief Administrative Officer Gary Buxton General Manager of Municipal Infrastructure Patrick Sorfleet Development Planner Suzette Cardinal Executive Assistant (Recorder) 1. INTRODUCTION Mayor Borrowman opened the public hearing for Land Use Bylaw 2014-04 – 2014 Amendment at 6:12 p.m. and advised the public that all documents presented at this hearing are deemed to be public documents unless stated on the document that it is confidential. 2. ADMINISTRATIVE BRIEFING Administration provided the context and background of the bylaw. 3. APPLICANTS PRESENTATION Not applicable. The Town is sponsoring this request for an amendment to the Land Use Bylaw. 4. ADMINISTRATIVE COMMENTS Administration provided a summary of the presentation made to council at the council meeting where the hearing was scheduled. 5. QUESTIONS OF CLARIFICATION Council was provided the opportunity to ask questions of administration. Minutes approved by: _______ _______ August 18, 2014 Regular Council Meeting 5 p.m. Page 5 of 104 Town of Canmore Public Hearing Unapproved June 24, 2014 Page 2 of 2 6. PUBLIC SUBMISSIONS The following members of the public made a verbal presentation: Blue Falconer, Old School Bus Ice Cream 7. WRITTEN SUBMISSIONS The recording secretary to read into the record the names of those who provided written submissions: Ron Remple – Executive Director BOWDA Blue and Deb Falconer, owners of Old School Bus Ice Cream 8. FINAL ADMINISTRATIVE COMMENTS Administration provided final closing comments based on the verbal and written submissions and addressed questions of clarification from council. 9. CLOSING Mayor Borrowman closed the public hearing at 6:26 p.m. _________________________ John Borrowman, Mayor __________________________ Suzette Cardinal, Executive Assistant Minutes approved by: _______ _______ August 18, 2014 Regular Council Meeting 5 p.m. Page 6 of 104 Unapproved D-3 TOWN OF CANMORE MINUTES Regular Meeting of Council Council Chamber at the Canmore Civic Centre, 902 – 7 Avenue Wednesday, July 2, 2014 at 5:00 p.m. COUNCIL MEMBERS PRESENT John Borrowman Mayor Esmé Comfort Deputy Mayor Ed Russell Councillor Vi Sandford Councillor Joanna McCallum Councillor Rob Seeley Councillor Sean Krausert Councillor COUNCIL MEMBERS ABSENT None ADMINISTRATION PRESENT Lisa de Soto Chief Administrative Officer Gary Buxton General Manager of Municipal Infrastructure Lorrie O’Brien General Manager of Municipal Services Chris Bartolomie Supervisor Arts and Culture Kate Van Fraasen Development Officer Jacob Johnson Manager of Engineering Jim Younker Manager of Recreation Ric Irwin Finance Shannon Staple Tax Officer Suzette Cardinal Executive Assistant (Recorder) Mayor Borrowman called July 2, 2014 regular meeting to order at 5:00 p.m. A. APPROVAL OF AGENDA 1. Agenda for the July 2, 2014 Regular Meeting of Council 150-2014 Moved by Mayor Borrowman that council approve the agenda for the July 2, 2014 regular meeting of council as presented. CARRIED UNANIMOUSLY B. PUBLIC QUESTION PERIOD None C. DELEGATIONS AND PETITIONS None Minutes approved by: _______ _______ August 18, 2014 Regular Council Meeting 5 p.m. Page 7 of 104 Town of Canmore Regular Council Meeting Unapproved July 2, 2014 Page 2 of 5 D. MINUTES 1. Minutes of the June 17, 2014 Regular Meeting of Council 151-2014 Moved by Mayor Borrowman that council approve the minutes of the June 17, 2014 regular meeting of council amended as follows: Motion 143-2014 – Carried – Opposed Russell Motion 145-2014 – Carried – Opposed Russell CARRIED UNANIMOUSLY E. BUSINESS ARISING FROM THE MINUTES 1. Town Strategic Direction to Support 2016 Alberta World Cup Administration as well as Ken Davies, Event Hosting Society; Norbert Meier, Alberta World Cup Society; Ken Hewlitt; Alberta World Cup Society; Carlie Lewis, Event Hosting Society and Alberta World Cup Society; Michael Roycroft, Area Manager for the Nordic Centre; and Andrew Nickerson, CAO of Canmore Business and Tourism, spoke to a written report contained in the meeting agenda package. 152-2014 Moved by Mayor Borrowman that council support the 2016 FIS and IBU World Cups by directing administration to include $247,000 in financial support in the 2015-2016 budgets to host a six-week long World Cup Festival. This budget to be supported in the following manner: 1) $50,000 per year, for the next two years (2015 & 2016) by continuation of the tax supported monies from the previously established Alberta Winter Games contribution.