U. S. Department of Homeland Security United States Coast Guard
U. S. Coast Guard Sector San Juan
Marine Firefighting Contingency Plan Revised 2010
COMMANDER SECTOR SAN JUAN
5 CALLE LA PUNTILLA SAN JUAN, PUERTO RICO 00901 (787) 289-2040/41
TABLE OF CONTENTS
8100 OVERVIEW ...... 1
8110.1 Authority ...... 1
8110.2 Definitions & Acronyms ...... 1
8110.3 Marine Firefighting Planning Committee (MFFPC) Objective ...... 4 8110.4 MFFPC Organization ...... 4 8110.5 MFFPC Members...... 5
8110.6 Geographic Boundaries ...... 5 8110.7 Fire History ...... 6 8110.8 Scenarios ...... 6
8110.9 National and Area Response System ...... 7 8110.10 National Response Structure ...... 7 8110.11 Area Response Policy ...... 8
8110.12 Plan Review ...... 9
8110.13 Exercises and Drills ...... 9
8110.14 Applicable Memoranda of Understanding/Agreement ...... 10
8110.15 COMMAND & CONTROL STRUCTURE ...... 1
8110.16 Command & Control Structure...... 1 8110.17 Ground Rules ...... 2
8110.18 Command/Staff Elements: Roles & Responsibilities ...... 5 8110.19 Federal On-Scene Coordinator (FOSC) ...... 5 8110.20 State Incident Commander (IC) ...... 6 8110.21 Representative of Responsible Party (RP) ...... 6 8110.22 Others ...... 7 8110.23 Liaison Officer (LO) ...... 8 8110.24 Agency Representatives (AR) ...... 8 8110.25 Natural Resource Damage Assessment Unit (NRDA) ...... 9
8110.26 Health and Safety ...... 10 8110.27 Safety Officer (SO) ...... 10 8110.28 Site Safety Plan ...... 12
8110.29 Public Affairs Information ...... 12 8110.30 Information Officer (IO) ...... 12 8110.31 Joint Information Center (JIC) ...... 13 8110.32 Media Interaction ...... 13 8110.33 Community Relations ...... 14 8110.34 Internal Information ...... 14 8110.35 Press Conferences & News Briefings ...... 14 8110.36 PIAT ...... 16
8110.37 PLANNING SECTION ...... 1
8110.38 Planning Section Organization ...... 1 8110.39 Planning Section Chief ...... 1 8110.40 Situation Unit ...... 2 8110.41 Display Processor ...... 3 8110.42 Field Observer...... 4 8110.43 Resources Unit ...... 5 8110.44 Check in Recorder...... 6 8110.45 Volunteer Coordinator ...... 6 8110.46 Documentation Unit ...... 8 8110.47 Demobilization Unit ...... 8 8110.48 Technical Specialist ...... 9
8110.49 General Response Strategy Priorities ...... 10 8110.50 Strategic Response Options ...... 10 8110.51 Defensive ...... 10 8110.52 Offensive ...... 10 8110.53 Operational Firefighting Priorities ...... 10 8110.54 Rescue ...... 10 8110.55 Exposures ...... 11 8110.56 Confinement ...... 11 8110.57 Extinguishment ...... 11 8110.58 Overhaul...... 11 8110.59 Ventilation ...... 12
8120.1 FINANCE SECTION ...... 1
8120.2 Finance / Administrative Section Organization ...... 1 8120.3 Finance / Administration Section Chief ...... 1 8120.4 Time Unit ...... 2 8120.5 Procurement Unit ...... 3 8120.6 Compensation/Claims Unit ...... 4 8120.7 Cost Unit ...... 5
8120.8 Finance Considerations; Actual or Potential Pollution Threat ...... 6 8120.9 OIL ...... 6 8120.10 State Access to the OSLTF Fund ...... 6 8120.11 Lead Administrative Trustee Access to the Fund ...... 6
8120.12 OPERATIONS SECTION ...... 1
8120.13 Operations Section Organization ...... 1 8120.14 Operations Section Chief ...... 1 8120.15 Initial Emergency Actions and Notifications ...... 2 8120.16 Initial Awareness, Assessment & Notification Sequence ...... 2 8120.19 Staging Area Manager ...... 3 8120.20 Emergency Response Branch ...... 4 8120.21 Fire Suppression Group ...... 4 8120.22 Salvage Group ...... 5 8120.23 Search and Rescue Group ...... 6 8120.24 Hazardous Material Group ...... 7 8120.25 Emergency Medical Services Group ...... 7 8120.26 Law Enforcement Group ...... 8
8120.27 Air Operations Branch ...... 9
8120.33 General Response Considerations ...... 19 8120.34 Port Entry and Movement of a Burning Vessel ...... 19 8120.39 Firefighting On Vessels...... 22 8130.1 Vessel Stability Considerations ...... 25 8130.11 Fixed Firefighting Systems ...... 29 8130.18 International Shore Connection...... 32 8130.21 General Tactics For Common Vessel Spaces...... 33 8130.25 Special Considerations According To Vessel Type ...... 35 8130.29 Training ...... 40 8130.33 NFPA 1405, A Guide For Land-Based Fire Fighters Who Respond ...... 42 To Marine Vessel Fires ...... 42
8130.38 LOGISTICS SECTION ...... 1
8130.39 Logistics Section Organization ...... 1 8130.40 Logistics Section Chief ...... 1 8130.41 Services Branch ...... 2 8130.45 Support Branch ...... 7
8140.1 Summary of Area Equipment ...... 14 8140.2 Firefighting Equipment ...... 14 8140.3 Towing Resources ...... 20 8140.4 Aircraft Resources ...... 21
8140.5 Summary of Area Support ...... 22 8140.6 Command Centers ...... 22 8140.7 Necessary Command Post Equipment ...... 23 8140.8 Staging Areas ...... 26 8140.9 Sanitation Needs ...... 26 8140.10 Airports ...... 27 8140.11 Aircraft Landing Sites ...... 31 8140.12 Boat Ramps ...... 31 8140.13 Fueling Facilities ...... 32 8140.15 Hotels/Berthing ...... 33 8140.16 Food ...... 36 8140.17 Car Rental ...... 42
8140.18 Summary of Personnel and Resources Support ...... 43 8140.19 Fire Departments ...... 43 8140.20 Law Enforcement Agencies ...... 44 8140.21 Hospitals/EMS ...... 44 8140.22 Hospitals ...... 44 8140.23 EMS ...... 46 8140.24 Site Safety Personnel/Health Department ...... 46 8140.25 OSHA ...... 46 8140.26 PR Department of Health ...... 46 8140.27 Explosive Ordenance Details ...... 47 8140.28 Governmental Official Liaisons ...... 47 8140.33 Weather Services ...... 50 8140.34 Coast Guard (Reserve and Auxiliary) ...... 50 8140.35 Natural Resource Trustees ...... 50 8140.36 State Emergency Response Committees (SERC) ...... 51
8140.37 Foreign Embassies and Consulates ...... 51
8140.38 Special Forces ...... 56 8140.39 USCG National Strike Force ...... 56 8140.40 USCG District Response Group (DRG) and Advisory Team (DRAT) ...... 58 8140.41 Public Info Assist Team (PIAT) ...... 59 8140.42 U.S. Navy Supervisor of Salvage (SUPSALV)...... 59 8140.43 NOAA Scientific Support Coordinators (SSC) ...... 61 8140.44 EPA Emergency Response Teams (ERT) ...... 61 8140.45 Agency for Toxic Substances and Diseases (ATSDR) ...... 62
RECORD OF CHANGES
CHANGE DATE DATE POSTED BY NUMBER CHANGE ENTERED 2 January 2003 January 2003 LTJG F. RODRIGUEZ 3 July 2003 July 2003 LT F. RODRIGUEZ 4 October 2003 October 2003 LT N. H. OSBORNE 5 August 2010 August 2010 LT A. SOTO
Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8110 - Overview
8100 OV E R V I E W
8110.1 Authority
Among the provisions of the Ports and Waterways Safety Act of 1972 (PWSA) (33 U.S.C. 1221 et seq.) is an acknowledgment that increased supervision of port operations is necessary to prevent damage to structures in, on, or adjacent to the navigable waters of the U.S., and to reduce the possibility of vessel or cargo loss, or damage to life, property, and the marine environment.
Section 4202 of the Oil Pollution Act of 1990 (OPA 90), (Public Law 101-380) mandates that the Coast Guard maintain an Area Contingency Plan of pollution response equipment (including firefighting equipment) within each port.
These statutes, along with the traditional functions and powers of the Coast Guard, to render aid and save property (14 U.S.C. 88(b)), is the basis for Coast Guard firefighting activities.
42 U.S.C. 1856-1856(d) provides that an agency charged with providing fire protection for any property of the United States may enter into reciprocal agreements with state and local firefighting organizations to provide for mutual aid. This statute further provides that emergency assistance may be rendered in the absence of a reciprocal agreement, when it is determined by the head of that agency to be in the best interest of the United States.
8110.2 Definitions & Acronyms
Captain of the Port (COTP): The designated Coast Guard officer responsible for the enforcement of port safety and security and marine environmental protection regulations. COTP San Juan has responsibility for the Commonwealth of Puerto Rico and adjacent waters to the outermost extent of the Exclusive Economic Zone (EEZ). [Ref: 33 CFR 3.35-25].
Caribbean Regional Response Team (CRRT): A cadre of highly specialized, technical individuals from various federal agencies who provide expertise in oil pollution, chemicals, and hazardous materials.
Chemical Hazard Response Information System (CHRIS): Extensive, multi-volume publication maintained by the Coast Guard and available at the COTP office which lists hazardous materials, associated dangers, suggestions for actions to be taken, and various other useful information.
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CHEMTREC: Agency sponsored by the chemical industry which provides chemical hazard information by telephone and relays requests for assistance to various chemical industry response teams. Their 24-hour number is 1-800-424-9300.
Coastal Zone: [As defined for the purposes of the National Contingency Plan (NCP)] All United States waters subject to the tide, United States waters of the Great Lakes, specific ports and harbors on inland rivers, waters of the contiguous zone, other waters of the high seas subject to the NCP, and the land surface or land substrata, ground waters, and ambient air proximal to those waters. Precise boundaries are identified in the ACP for Puerto Rico and the U.S. Virgin Islands.
Command Post: A facility established by the responsible fire department at the scene of a marine fire from which the Incident Commander operates and exercises tactical control over the firefighting effort.
Commandant, U.S. Coast Guard (COMDT): Head of this federal agency.
Comprehensive Environmental Response Compensation and Liability Act (CERCLA): The HAZMAT fund administered by the Environmental Protection Agency (EPA) for use in mitigating HAZMAT releases. Also known as the "Superfund".
District Commander: The Coast Guard officer who has final authority for the performance of Coast Guard functions and missions within the district. The COTP San Juan zone lies within the Seventh Coast Guard District headquartered in Miami, Florida.
Emergency Operations Center (EOC): A state or county run facility with extensive inter- agency communication and coordination capabilities.
Emergency Preparedness Division (EPD): A state or county organization, which develops local plans for dealing with emergencies/disasters of all kinds utilizing the best resources of local groups and agencies. Sponsors and participates in local emergency drills. Activates EOC during an actual emergency. For the Commonwealth of Puerto Rico, the PR Emergency Management Agency acts as the EPD.
Emergency Support Function (ESF): Specific functions assigned to a government agency ESF # 4 = firefighting
Federal On Scene Coordinator (FOSC): The designated Federal official who coordinates a Federal response when required. The COTP is the FOSC in the coastal area of Puerto Rico and the U.S. Virgin Islands and directs all Coast Guard forces and equipment during an emergency response.
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Sector San Juan (SSJ): The local Coast Guard command responsible for Search and Rescue and marine law enforcement for coastal San Juan and the U.S. Virgin Islands. SSJ Commander may assist a firefighting effort with limited firefighting and de-watering capability. However, the SSJ Commander will always defer primary responsibility to the cognizant local fire department Incident Commander (IC) unless the fire directly involves Coast Guard property. Coast Guard vessels are not dedicated firefighting platforms and most Coast Guard personnel have limited knowledge of commercial vessel and waterfront facility firefighting.
Local Emergency Preparedness Committee (LEPC): An organization of local private corporations and state and federal government agencies dedicated to disaster preparedness. They bring together medical technicians, disaster relief officials, industrial experts, and cognizant government officials to plan for major disasters affecting large portions of the local community.
Marine Firefighting Planning Committee (MFFPC): The members of the port community, as indicated by their signatures at the beginning of this document, who will have direct authority for planning and response to a firefighting emergency.
National Response Center (NRC): Coast Guard command, which maintains computerized chemical hazard assessment information similar to the CHRIS manuals. The Oil and Hazardous Materials Technical Assistance Data System can also be accessed via the NRC. Information is available by telephone 24 hours at 1-800-424-8802.
Non-Persistent (Group I) Oil: A petroleum-based oil that, at the time of shipment, consists of hydrocarbon fractions -- (1) at least 50% of which by volume, distill at a temperature of 340 degrees C (645 degrees F); and (2) at least 95% of which by volume, distill at a temperature of 370 degrees C (700 degrees F).
Persistent Oil: A petroleum based oil that does not meet the distillation criteria for a non- persistent oil. They are classified under 46 Code of Federal Regulations (CFR) 155.1020 as follows: (1) Group II -- specific gravity less than .85; (2) Group III -- specific gravity between .85 and less than .95; (3) Group IV -- specific gravity .95 to and including 1.0; (4) Group V -- specific gravity greater than 1.0.
Strike Team: A Coast Guard command composed of operational personnel and specialized equipment capable of responding rapidly to a variety of marine disasters, including fire, oil pollution, and chemical and hazardous material releases.
PR: The Commonwealth of Puerto Rico, including the islands of Vieques and Culebra.
PR Emergency Operations Plan (PREOP): Emergency Operations Plan maintained by State Emergency Management Agency (SEMA). Includes contingency planning for a variety of disasters and hazards to the Commonwealth of Puerto Rico.
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Puerto Rico Fire Department (PRFD): The Agency responsible for fire prevention, firefighting, life saving, and property protection in the Commonwealth of Puerto Rico.
State Captain of the Port (SCOTP): Designated Ports Authority Official, also Chief Ports of Operations of such agency, responsible for the enforcement of Port Safety and Security.
Waterfront Facility: All piers, wharves, docks and similar structures to which vessels may be secured. This includes buildings on or contiguous to such structures and the equipment and materials on such structures.
8110.3 Marine Firefighting Planning Committee (MFFPC) Objective
The adequate protection of the ports of the Commonwealth of Puerto Rico from fire, explosion or other similar incidents is essential to the continued well being of our community. To assure such protection, adequate marine disaster response capability should be available and utilized under well, conceived disaster contingency plans. The U.S. Coast Guard Captain of the Port San Juan (COTP) has developed this "P.R. Shipboard and Waterfront Facility Firefighting Plan" in consultation with other concerned agencies and organizations to encourage coordinated planning, exercising, and firefighting.
This regional contingency plan has the following major objectives:
a. To protect lives and property in the ports of The Commonwealth of Puerto Rico and to assure the free flow of maritime commerce and military assets.
b. To secure a relationship among federal/state/local governments and agencies, firefighting jurisdictions, and commercial entities, which will ensure that the best available resources will be employed to effect a swift, well-coordinated, and effective response.
c. To protect the marine environment and the community from damage or disaster and promote safety for firefighting personnel.
8110.4 MFFPC Organization
The Governor of The Commonwealth of Puerto Rico under the law number 22 of June 23, 1996 has designated the PR Emergency Management Agency as the primary agency for the coordination of planning, preparedness and response resources during any emergency or disaster. The plan or State Emergency Support Functions (SESF) lists roles and responsibilities and contains processes required to integrate the Emergency Operating Procedures (EOP).
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During disasters, Emergency Support Function (ESF) #4 will coordinate all the actions of federal, state, and municipal firefighting and fire rescue resources. The Law number 43 of June 21, 1988 is the law that regulates the Fire Corps of Puerto Rico. Article three of this law establishes the PRFD as an agency whose obligation will be to prevent and fight fires, and to save lives and properties. The goal of this firefighting plan is to consolidate the various plans into one general plan in order to establish and facilitate relationships between all responsible parties that comprise the Unified Command System. This plan, was developed by a committee, representing various agencies (federal and Commonwealth), private companies, and community groups.
8110.5 MFFPC Members
Puerto Rico Department of Transportation and Public Works (DTOP)
U.S. Customs Service
U.S. Coast Guard
Crowley American Transportation
International Council of Cruise Lines
Marine Industry Association
Marine Spill Response Corporation (MSRC)
Environmental Quality Board
Puerto Rico Tourism Company
American Red Cross
Environmental Protection Agency (EPA)
National Response Center (NRC)
Shipping Association of Puerto Rico
8110.6 Geographic Boundaries
Precise boundaries are identified in Annex A, Appendix IV of the Area Contingency Plan (ACP) for the U.S. Virgin Islands and Puerto Rico.
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8110.7 Fire History
ITB ZORRA - On April 24, 1995, the integrated tug and barge (ITB) ZORRA sustained a major engine room fire which burned for five days. The fire occurred at Guanica Bay, Guanica, Puerto Rico. The Tug ZORRA grounded while engaged in an un-docking evolution. Following the vessel's grounding, a fire broke out in the unattended engine room. The fire developed very rapidly and smoke quickly filled the upper levels of the large engine room, thereby allowing little opportunity to ascertain exactly where the fire originated and how to begin fighting it. The CO2 system failed to extinguish the fire after its activation. Local firefighters reported to the scene and assisted the vessel's crew on deck. Unfortunately, extinguishing the fire required entering the engine room, and the land based fire team lacked formal marine shipboard firefighting training. The Captain of the Port believed that the fire could not be safely extinguished, and he directed the vessel to be moved into the channel to burn on her own. There was no loss of life, but total damage was estimated at $20 million dollars. A report from the National Transportation Safety Board is pending.
M/V Sovereign of the Seas - On February 20, 1991 a fire started in Deck 5 Service Bar Pantry on the Cruise Liner M/V Sovereign of the Seas while moored at Pier 6, San Juan Harbor, Puerto Rico. The fire quickly spread to the upper portions of the vessel directly above the location of origin. Compartments that were burning had been closed and direct firefighting was being accomplished. The space was filled with superheated smoke and vapors from the carpet and upholstery in flames. Passengers begin to disembark from the vessel into the Pier facility while PR Fire Department personnel link with vessel's crew and prepare to combat the fire. They used a platform truck to lift a two hose team to the weather deck at Deck 7. The Police Department and SEMA personnel coordinated evacuation operations and crowd control. A crewmember had to be transported to the hospital for treatment of smoke inhalation suffered while fighting the fire.
The fire may have started as early as 11:30 PM but the local Fire Department was not notified until 2:30 AM. SEMA, the lead agency for emergency response, was not notified until 3:05 AM. The effects of the fire in such spaces were potentially catastrophic. Due to the concentration of vapors the possibility of an explosion existed. The San Juan Harbor is a heavily populated area which required timely and coordinated response actions, any delays may hamper the effectiveness of the agencies involved.
8110.8 Scenarios
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San Juan: There are various scenarios that could occur in the area. The most probable scenario identified is a fire on board a tank vessel or barge while transferring fuel at San Juan Bay. This scenario is compounded because the heavy traffic of vehicles and personnel around the waterfront facilities. Also there is a potential spreading of fire to the nearby facilities and vessels. The evacuation of personnel from the immediate area will require a well coordinated plan since the Old City of San Juan is a of major tourist attraction.
A fire on a cruise ship is another scenario that requires particular attention. There can be up to six cruise ships docked in the San Juan Bay at any given time. Compounding the scenario is the restricted maneuverability encountered inside the shipping lanes. It is conceivable that a serious fire onboard a cruise ship could necessitate both vessel and the local evacuation of nearby buildings due to heavy smoke. Overall this scenario would require a clear line of authority and response within the port community.
8110.9 National and Area Response System
8110.10 National Response Structure
The U.S. Coast Guard has a clear interest in fires involving vessels and waterfront facilities. However, local authorities are principally responsible for maintaining necessary firefighting capabilities in U.S. ports and harbors.
Federal policy dictates that Coast Guard personnel shall not directly engage in firefighting activities on other than Coast Guard units except when necessary to save a life, or when possible to avert a significant threat, with minimal risk to Coast Guard personnel.
The Coast Guard renders assistance as available, based on the level of training and adequacy of equipment (i.e. Coast Guard personnel and equipment). The Commandant of the Coast Guard intends to maintain this traditional "assistance as available" posture without conveying the impression that the Coast Guard is prepared to relieve local fire departments of their responsibilities.
Paramount in preparing for vessel or waterfront fires is the need to integrate Coast Guard planning and training efforts with those of other responsible agencies, particularly local fire departments and port authorities.
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Additionally, vessel and facility owners or operators are ultimately responsible for the safety of the vessel or facility under their control, which includes providing adequate firefighting protection.
The U.S. Navy and other military units provide in-house firefighting resources to protect U.S. property within their own facilities. They may enter into reciprocal or interagency agreements with local firefighting agencies to provide mutual aid. However, this does not relieve local authorities of the primary responsibility to provide and maintain the primary firefighting capabilities of the port.
The U.S. Army Corps of Engineers (ACE) is charged with maintaining project depths and dimensions for area navigational channels, which includes keeping channels clear for vessel transit. Should a vessel or facility fire lead to blockage of a navigational channel, the ACE will take appropriate actions to clear the channel. Also, if a vessel fire necessitates the movement or removal of the vessel from the facility, the ACE would contribute to the decision making process on where to move the vessel.
8110.11 Area Response Policy
Article 3 of Law number 43 of June 21, 1988 (PR Fire Corps Regulatory Law) establishes the Puerto Rico Fire Dept (PRFD) as the organization responsible for preventing and fighting fires. The Chief of the PRFD is appointed by the Governor and has the authority to employ the services and coordinate the functions of this organization.
Even though the term "marine fire" is not specifically used in Law 43, the PRFD recognizes the legitimate need to plan for and respond to fires in the marine environment. For this reason, the PRFD is taking part in the development of this plan so that federal, Commonwealth and municipal agencies respond jointly during a marine firefighting function.
The Puerto Rico State Emergency Response Plan designates the PRFD as the Lead Agency for ESF #4. Based on mutual agreement and in recognition of the hazards of marine fires, the PRFC will assume necessary positions within the Unified Command structure organized to fight marine fires. Possible functions and responsibilities for the PRFC may include Fire Suppression Group (led by the Fire Department Chief) within the Emergency Response Branch. Upon agreement of the MFFP, the PRFD is expected to support firefighting efforts on shore facilities, vessels in port, and vessels anchored in the bays of the Commonwealth
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of Puerto Rico. The PRFD will assure the development and maintenance of firefighting capabilities within Puerto Rico ports and harbors.
Initial response operations will be the responsibility of the owner/operator of the vessel or facility. Owners and operators of vessels or facilities must develop their own contingency plans to respond to shipboard fires. The Commonwealth expects local municipalities to initially respond to the incident. The PRFD will be prepared to respond within the limits of their training and capabilities. If firefighting personnel are not trained or capable of handling a shipboard fire, they will take appropriate measures to prevent the fire from spreading to nearby spaces.
The PRFD recognizes that Marine Fires have many aspects that warrant special attention because of the unique environment encountered aboard a vessel. Very few land-based firefighters have experienced a vessel fire. To address this lack of knowledge and understanding we, in cooperation with the United States Coast Guard and the maritime communities, have undertaken the task of developing this plan.
8110.12 Plan Review
This plan shall be reviewed and updated annually by the MFFPC. Plans shall be reviewed to ensure all information is current, and in particular, the following areas shall be looked at:
1. Emergency notification list 2. Response equipment information (type and amount of equipment available) 3. Hazard / risk assessment of the area 4. Response strategies (changes based on new technology, new equipment, etc.).
Any changes to the plan must be noted on the record of changes page.
The annual review will occur during the first quarter of each calendar year.
8110.13 Exercises and Drills
The COTP shall periodically conduct drills of firefighting response capability, to assess the effectiveness of this plan. The drills may include participation by federal, state, and local agencies, the owners and operators of vessels and facilities in the area and private industry. The National Strike Force Coordination Center (NSFCC) will act as a clearinghouse for exercises, participating in the development, execution, and evaluation to the fullest extent practicable, with cognizant program managers of the USCG and PREMA. The NSFCC will, in conjunction with cognizant program managers of the USCG and PREMA, plan for area or multi-area exercises under the PREP.
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8110.14 Applicable Memoranda of Understanding/Agreement
To be developed.
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8110.15 C OM M AND & CONTROL STRUCTURE
8110.16 Command & Control Structure
The management of any incident or event always includes the following five major functions.
+ Command + Operations + Planning + Logistics + Finance/Administration.
These five functions comprise the standard Incident Command System (ICS), which, for each incident, is headed by the Incident Commander (IC). The IC may be, represented by one person, who is responsible for all functions, or can be represented collectively by separate agencies and/or organizations.
The ICS organization adheres to a "form follows function" philosophy. In other words, the organization at any given time should reflect only what is required to meet planned tactical objectives.
The Incident Command (IC) function may be carried out in two ways:
1. Single Command
For small incidents, usually the person in charge of the first units arriving at the scene of an incident assumes the Incident Command (IC) role. That person will remain in charge until formally relieved, or until transfer of command is accomplished. For a single command response, the Incident Command (IC) is usually the responding Fire Department Chief.
2. Unified Command
For large incidents, Unified Command is a management method used for multi- jurisdictional and/or multi-agency events. Unified Command operates under the same organization structure as ICS, except that the Incident Command (IC) role is expanded to allow all agencies with responsibility for an incident, either geographical or functional, to establish a common set of incident objectives and strategies that all can subscribe to. This is accomplished without losing or abdicating agency authority, responsibility, or accountability.
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A unified command shall be initiated as soon as two or more agencies having jurisdictional or functional responsibilities come together on an incident.
This plan uses the Unified Command approach, which addresses those marine fires in which two or more agencies will have jurisdictional or functional responsibilities.
8110.17 Ground Rules
COMMON RESPONSIBILITIES The following are responsibilities applicable to all ICS personnel:
a. Receive assignment, notification, reporting location, reporting time, and travel instructions from your home agency.
b. Upon arrival at the incident, check-in at designated check-in locations. Check in locations may be found at:
+ Incident Command Post, + Base or Camps, Staging Areas, Helibases, + Division Supervisors (for direct line assignments).
c. Agency representatives from assisting or cooperating agencies report to Liaison Officer at the Command Post after checking in.
d. All radio communications to Incident Communications Center will be addressed: "'(Incident Name)' Communications".
e. Use clear text and ICS terminology (no codes) in all radio transmissions.
f. Receive briefing from immediate supervisor.
g. Acquire work materials.
h. Organize, assign and brief subordinates.
i. Complete forms and reports required of the assigned position and send material through supervisor to Documentation Unit.
j. Respond to demobilization orders.
k. Brief subordinates regarding demobilization.
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UNIFIED COMMAND (i.e. INCIDENT COMMAND) The Unified Command is responsible for the overall management of the incident. The Unified Command directs incident activities including the development and implementation of strategic decisions and approves the ordering and releasing of resources.
For this plan, the Incident Commander shall be organized under the Unified Command structure, which includes, but is not limited to:
a. The pre-designated federal On Scene Coordinator (FOSC)
b. The pre-designated State Incident Commander (State IC)
c. A representative of the Responsible Party (RP)
The Unified Command may assign Deputy Incident Commanders to assist in carrying out Incident Command responsibilities. The Unified Command's (i.e. Incident Commander's) responsibilities include:
a. Review Common Responsibilities (section 8110.15, page 4).
b. Assess the situation and/or obtain a briefing from the prior Incident Commander. The latter would be especially true in a pollution incident where fire is involved, since the fire chief would probably be the initial Incident Commander.
c. Determine the incident objectives and strategies.
d. Establish:
+ Immediate priorities. + Incident Command Post. + Appropriate functional organization.
e. Ensure planning meetings are scheduled.
f. Approve and authorize the implementation of the Incident Action Plan (IAP).
g. Ensure that adequate safety measures are in place.
h. Coordinate:
+ Activities of Command and general staff. + With key people and officials.
i. Approve requests for additional resources, or the release of resources.
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j. Keep agency administrator informed of incident status.
k. Approve the use of:
+ Trainees, + Volunteers and + Auxiliary personnel.
l. Authorize the release of information to the news media.
m. Order the demobilization of the incident when appropriate.
UNIT LEADER RESPONSIBILITIES The following common responsibilities must be accomplished by all Unit Leaders:
a. Participate in incident planning meetings, as required.
b. Determine current status of unit activities.
c. Confirm dispatch and estimated time of arrival of staff and supplies.
d. Assign specific duties to staff; supervise staff.
e. Determine resource needs.
f. Develop and implement accountability, safety and security measures for personnel and resources.
g. Supervise demobilization of unit, including storage of supplies.
h. Provide Supply Unit Leader with a list of supplies to be replenished.
i. Maintain unit records, including Unit/Activity Log.
SPAN OF CONTROL Span of control pertains to the number of individuals one supervisor can effectively manage. Maintaining an effective span of control is particularly important on incidents where safety and accountability have top priority.
1. In ICS, the span of control for any supervisor falls within a range of 3 to 7. If a supervisor has fewer than three people reporting, or more than seven, some adjustment to the organization should be considered.
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2. The rule of thumb for span of control in ICS is one supervisor to five subordinates.
UNIFIED COMMAND PARAMETERS. Under the Unified Command, the following shall apply:
1. The incident will function under a single, coordinated Incident Action Plan (IAP).
2. One Operations Section Chief will have responsibility for implementing the Incident Action Plan.
3. One Incident Command Post will be established.
8110.18 Command/Staff Elements: Roles & Responsibilities
8110.19 Federal On-Scene Coordinator (FOSC)
U.S. Coast Guard Sector San Juan Puerto Rico COTP (Captain of the Port) is the pre-designated federal On-Scene Coordinator (FOSC) for the Unified Command. The COTP will coordinate planning and emergency response at the federal level. Two primary goals for the COTP are to safeguard the port and marine environment from navigation hazards and from pollution. The COTP recognizes that firefighting expertise lies with local fire departments, while also being cognizant that a marine fire is often a part of the total picture of port safety and environmental protection. The COTP may (depending upon the situation):
a. Establish waterborne safety zones;
b. Manage vessel traffic;
c. Take actions to prevent pollution, such as moving or even grounding the vessel if necessary;
d. Provide first aid mitigation actions commensurate with the level of personnel, equipment, and training to address immediate concerns prior to the arrival of local fire services or actions by the responsible party;
e. Monitor response actions and providing assistance as available.
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8110.20 State Incident Commander (IC)
Once the plan is activated the Chief of the Puerto Rico Fire Department initiates the Agency's plan for response. The interagency coordinator will take his place at the Unified Command. Once there he/she will conduct a situational analysis and simultaneously alert the other support agencies for response readiness.
a. Provide central coordination of federal, state, local, private, and volunteer efforts in response to a disaster.
b. Identify all potential hazards in the Commonwealth (i.e. marine vessel and facility fires).
c. Provide, or support, public information operations to keep affected residents informed about the situation and how they can protect themselves through the disaster period;
d. Coordinate and direct restoration and recovery when local government lacks the capability for such operations or requests state direction and control.
e. Assess needs and obtain support from the Federal Government as necessary and appropriate.
8110.21 Representative of Responsible Party (RP)
The third member of the Unified Command is the Responsible Party. The RP is a partner in the Unified Command's decision making process and attempts to balance the interests of the owner/operator against the needs of the response.
For vessels, the captain or master of the ship is ultimately responsible for everything that happens to and upon the ship. The captain has final control over the safety of the vessel. However, the safety of the port is the responsibility of the COTP.
A liaison with the captain must be established as a priority item at the outset of any incident. A measure of courtesy and cooperation with the captain will greatly enhance any operations aboard the ship. The captain will have knowledge of the sequence of events and the actions taken prior to the fire department's arrival. The captain should also know which systems aboard ship are available and can be used.
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The presence of local fire fighters does not relieve the captain of command of, or transfer the captain's responsibility for overall safety on, the ship. However, the captain should not normally countermand any orders given by the local fire fighters in the performance of firefighting activities on board the ship, unless the action taken or planned clearly endangers the safety of the ship or crew.
In the event of a fire, the captain of the ship is responsible for prompt notification to the PRFC. The captain is also responsible for all initial response actions in combating the fire.
The vessel's owner/operator must develop their own contingency plans to respond to shipboard fires. The plans are required to have detailed information on the vessel layout and cargo involved.
Waterfront facility owners/operators share the same level of responsibility as the captain (or owner/operator) of a vessel, with regards to safety, response actions, notifications, and contingency plans for their facility. Additionally, facility owners and operators must also take steps to limit the spread of fire from their facility to any vessels docked nearby.
Both facility and vessel owner/operators have a vested interest in the safety of property and cargo. Additionally, each are regulated by the government and insurance industry for port and environmental safety.
The facility/vessel owner will be held responsible for firefighting costs. Aboard ship, the captain is the direct representative of the owner. For a facility, the manager is the direct representative of the owner. Delay in responding with necessary firefighting resources because of preoccupation with financial responsibility and other similar questions is unacceptable. These concerns underscore the need to identify the owner early and to understand the major state and federal disaster mechanisms.
8110.22 Others
It can be expected that other political interests, such as townships and counties, may wish to have full membership in the Command during events, which occur within their jurisdictions. However, the value of their representation, at this level, should be weighed against their ability to make and act upon decisions and policies of the Command. Local specialists may be better used in the Command Staff or in one of the functional sections described below. A Command Staff Liaison Officer may also be assigned to coordinate local input.
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8110.23 Liaison Officer (LO)
APPOINTED BY: PREMA
Incidents that are multi-jurisdiction, or have several agencies involved, may require the establishment of the Liaison Officer (LO) position on the Command Staff. The "LO's" responsibilities include:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Provide a point of contact for assisting and cooperating Agency Representatives.
c. Identify Agency Representatives from each agency including communications link and location.
d. Maintain a complete list of assisting and cooperating agencies.
e. Assist in establishing and coordinating inter-agency contacts.
f. Keep agencies that are supporting the incident aware of incident status.
g. Monitor incident operations to identify current and potential inter- organizational problems.
h. Participate in planning meeting, providing current resource status, including limitations and capabilities of assisting agency resources.
i. Respond to requests from incident personnel for inter-organizational assistance.
j. Keep the incident commander informed of significant liaison activity.
k. Maintain unit log of actions, correspondence, and communications.
8110.24 Agency Representatives (AR)
An individual assigned to an incident from an assisting or cooperating agency who has delegated authority to make decisions on matters affecting that agency's participation at the incident. The “ARs" will report to the incident Liaison Officer (LO) or directly to the Incident Commander in the absence of the LO.
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Responsibilities include:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Ensure that all agency resources are properly checked-in at the incident.
c. Obtain briefing from the Liaison Officer or Incident Command.
d. Inform assisting or cooperating agency personnel on the incident that the Agency Representative position for that agency has been filled.
e. Attend briefings and planning meetings as required.
f. Provide input on the use of agency resources unless resource technical specialists are assigned from the agency.
g. Cooperate fully with the Unified Command and the General Staff on agency involvement at the incident.
h. Ensure the well-being of agency personnel assigned to the incident.
i. Advise the Liaison Officer of any special agency needs or requirements.
j. Report to home agency dispatch or headquarters on a prearranged schedule.
k. Ensure that all agency personnel and equipment are properly accounted for and released prior to departure.
l. Ensure that all required agency forms, reports and documents are complete prior to departure.
m. Have a debriefing session with the Liaison Officer or Unified Command prior to departure.
8110.25 Natural Resource Damage Assessment Unit (NRDA)
The NRDA Representative is responsible for coordinating NRDA needs and activities of the trustee team with the ICS operation in the event natural resources are injured. This includes close coordination with the Liaison Officer for
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obtaining timely information on the incident and injuries to natural resources. The Representative will coordinate NRDA or injury determination activities.
The NRDA unit will investigate and evaluate the extent of destruction, injury, and loss of the resource, and assess damages for that injury and the loss of the use of the resource. Responsibilities of the NRDA unit include:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Attend planning meetings as required.
c. Attend appropriate meetings to facilitate communication between NRDA Team and ICS.
d. Provide status reports to appropriate requesters.
e. Identify site access, staffing and logistical support needs of the NRDA Team to the Liaison Officer.
f. Interact with appropriate units to collect information requested by the NRDA Team.
g. Obtain necessary safety clearances for access to sampling/survey sites.
h. Coordinate with other organizations to identify personnel available for NRDA.
i. Maintain Unit/Activity Log.
8110.26 Health and Safety
8110.27 Safety Officer (SO)
APPOINTED BY: PREMA
The Safety Officer reviews the hazards and unsafe conditions attendant to the incident, and develops and maintains a site safety plan for the duration of the incident. The Safety Officer will correct unsafe acts or conditions through the regular line of authority, although the officer may exercise emergency authority to stop or prevent unsafe acts when immediate action is required. The Safety Officer also monitors activities for compliance with applicable safety laws and regulations.
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The Safety Officer may have assistants. Specific responsibilities include:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Participating in planning meetings.
c. Identifying hazardous situations associated with the incident and advising responding personnel on methods of protection including personal protective clothing and response procedures.
d. Reviewing the Incident Action Plan for safety implications.
e. As far as practicable, ensuring responders have qualifications to perform assigned tasks and that training performed is documented.
f. Exercising emergency authority to stop and prevent unsafe acts.
g. Investigating accidents that have occurred due to involvement with the incident.
h. Ensuring the preparation and implementation of the site specific Health and Safety Plan (HASP) in accordance with the Area Contingency Plan (ACP) and State and Federal OSHA regulations. The HASP shall at a minimum address, include, or contain the following elements:
• Health and safety hazard analysis for each site task or operation. • Comprehensive operations work plan. • Personnel training requirements. • PPE selection criteria. • Site, specific occupational medical monitoring requirements. • Air monitoring plan: area/personal. • Site control measures. • Confined space entry procedures; if needed. • Pre-entry briefings (tailgate meetings); initial as needed. • Pre-operations health and safety conference for all incident participants. • Quality assurance of HASP effectiveness.
i. Assigning assistants as needed.
j. Keeping the Incident Commander informed regarding significant events, occurrences, or activities.
k. Maintaining a Unit/Activity log.
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8110.28 Site Safety Plan
(See Section 9000 of the Area Contingency Plan Page 13)
--Generic "all hazard site safety plan IAW with OSHA guidance" --Post-emergency fire site safety plan
8110.29 Public Affairs Information
8110.30 Information Officer (IO)
APPOINTED BY: UNIFIED COMMAND
The IO is responsible for developing and releasing information about the incident to the news media, to incident personnel, and to other appropriate agencies and organizations.
The IO will normally be the only point of contact for the media and other agencies desiring information directly from the incident. He/She will also develop and release information about the incident to the:
• News media • Incident personnel • Other appropriate agencies and organizations
The Information Officer's responsibilities include:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Serving as the central control point for the dissemination of official information to the media.
c. Establishing, organizing and managing the Joint Information Center/Bureau (JIC or JIB) as the central location for disseminating official information.
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d. Preparing the initial information summary as soon as possible after arrival.
e. Scheduling, organizing, and conducting UCS media briefings, interviews, and tours.
f. Developing presentations such as charts, maps, and graphics to support both response operations and media briefings.
g. Resolving conflicting information and reporting media concerns to Unified Command.
h. Organizing and managing the Public Affairs Staff needed to carry out public affairs tasking.
i. Determining from the Unified Command if there are any limitations on information release.
j. Identifying media concerns to the Unified Command.
k. Advising the media of the incident, and conducting and scheduling briefings.
l. Maintaining log of actions and events.
8110.31 Joint Information Center (JIC)
PROVIDED BY: PRCD
The JIC is a facility established within or near the Incident Command Post where the IO and staff can coordinate and provide information on the incident to the public, media and other agencies. The JIC is normally staffed with representation from the FOSC, PRFC, and the RP.
An IO may be designated to supervise/operate the JIC. The JIC is a focal point for coordination of information-flow internally and externally.
8110.32 Media Interaction
The general public's opinion of an emergency response effort is not always based upon what action has been taken, but upon what information they have received. Supplying information to the media is a critical component of any response, and is a primary function of the Unified Command. Early and accurate news releases
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serve to minimize public apprehension and enhance their faith in the response community's ability to deal with significant fires.
To ensure an accurate flow of information, a single point-of-contact or pool of public affairs personnel should be established for media relations. The number of people needed to respond to inquiries will vary depending on the size of the incident and the media interest involved.
The FOSC has many resources available to assist with the media. For small incidents, the assistance of the Public Affairs Officer (PAO) may be sufficient. For larger cases with more media interest, notify the District Public Affairs office. It may also be necessary to seek assistance from other sources such as the Public Information Assist Team (PIAT), or private industry. Figure 1 below is a checklist for public affairs procedures during response operations.
8110.33 Community Relations
Providing information directly to members of the impacted community, free of the filtering and potentially distorting effect of the media, is critical to public understanding of the incident response. Community relations may include scheduling of public meetings, preparing speeches, and coordinating public activities with public officials and protocol personnel.
In order to ensure that important constituencies are not overlooked or slighted during a major response, it is important that a Community Relations officer be assigned to the public affairs element. Community relations should never be a collateral duty of the IO during a major incident.
8110.34 Internal Information
Informing the response community of the status of the response is vital if consistent and accurate information is to be conveyed to all interested parties. Internal information is the process of informing our own people of the status of our activities.
At a minimum, all personnel assigned to response duties should be provided access to the Daily Fact Sheet (Figure 2) prepared by the IO.
8110.35 Press Conferences & News Briefings
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Incidents that generate significant media interest normally require press conferences or news briefs. These media gatherings provide an opportunity to film and ask questions of senior response officials. People arranging conferences and briefings should ensure top officials are available and up-to-speed on any special interest areas. It is beneficial to provide a press release, statement, or press packet prior to conducting a press conference. Spokesperson(s) should approach the conference with a clear idea of the specific points to be discussed and anticipate questions that may be posed.
Charts, diagrams, and other visuals facilitate presentations and clarify response actions. A schedule of press conference times and locations should be published and made available to the media well in advance, whenever possible. This can be accomplished with news advisory.
Public buildings in the area which could, handle the expected media representatives should be quickly identified. This may include local Coast Guard facilities, fire stations, police stations, or other state and local government buildings.
It may be beneficial to conduct press conferences near the site of an incident. One alternative is to conduct a conference or briefing on-scene or alongside a mobile command post. On-scene conferences or briefings must be carefully coordinated to ensure response efforts are not disrupted. For press briefings, efforts should be made to find a location which provides convenient access for federal, state and local officials and which is large enough to accommodate the anticipated media personnel.
Some media members will request access to the incident site for photo opportunities. Direct access to private property such as facilities, vessels or barges remains under the owner's control. It may be advantageous to make a Coast Guard vessel available to tour the affected area from the waterside.
When media interest exceeds the Coast Guard vessel's capacity, a press pool is needed. Selection of participants is best left to the media, who may also obtain their own vessel or aircraft. They must still comply with any Security or Safety Zone in effect unless special access is granted by the appropriate authorities.
Media representatives may approach fire fighters or responder’s on-scene. Refer them to the IO, or the Unified Command (in that order). Agency representatives may answer questions regarding their particular roles.
Basic rule: if it’s your job, you can talk about it. If it’s not your job, refer them to the responsible person.
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Accompanying a fire of significant public interest will be an increased demand for information from public officials. The IO is also responsible for fielding political inquiries as directed by the Unified Command. The IO should also prepare briefing materials for elected or public officials who may request information about the incident.
8110.36 PIAT
PIAT is available to the FOSC when additional personnel or expertise are required to accommodate the media. PIAT is a specialized, self-contained, public affairs resource.
PIAT is accessed through:
National Response Center (800) 424-8802 National Strike Force Coordination Center (252) 331-6000
The Seventh Coast Guard District Public Affairs Office (dpa) is also ready to assist the FOSC by providing Public Affairs Specialists for media liaison and photo documentation. This office should be contacted early as the primary resource for public affairs assistance.
The District Public Affairs Office can be contacted at (305) 415-6680, [fax (305) 415-6685] during working hours, or after hours & weekends via the Operations Center at (305) 415-6800. Request to speak to the Duty Public Affairs Officer.
EPA has a Public Affairs Assistance Team (PAAT). Contact through the local EPA office at (787) 729-6920/6952.
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8110.37 PL ANNI NG SECTION
8110.38 Planning Section Organization
The Planning Section is responsible for the collection and evaluation of incident situation information, preparing status reports, displaying situation information, maintaining status of resources, developing an Incident Action Plan (IAP), and preparing required incident related documentation. This is done under the Planning Section Chief, who may have a deputy.
One of the most important functions of the Planning Section is to look beyond the current and next operational period, and anticipate potential problems or events.
8110.39 Planning Section Chief
APPOINTED BY: PREMA / PRFC
The Planning Section Chief, a member of the General Staff, is responsible for the collection, evaluation, dissemination and use of information about the development of the incident and status of resources. Information is needed to 1) understand the current situation, 2) predict probable course of incident events, and 3) prepare alternative strategies for the incident.
a. Review Common Responsibilities (section 8110.17, page 4)
b. Activate Planning Section units.
c. Assign available personnel already on site to ICS organizational positions as appropriate.
d. Collect and process situation information about the incident.
e. Supervise preparation of the IAP.
f. Provide input to the Incident Command and Operations Section Chief in preparing the IAP.
g. Participate in planning and other meetings as required.
h. Establish information requirements and reporting schedules for all ICS organizational elements for use in preparing the IAP.
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i. Determine need for any specialized resources in support of the incident.
j. Provide Resources Unit with the Planning Section's organizational structure including names and locations of assigned personnel.
k. Assign Technical Specialists where needed.
l. Assemble information on alternative strategies.
m. Assemble and disassemble teams or task forces as necessary.
n. Provide periodic predictions on incident potential.
o. Compile and display incident status summary information.
p. Provide status reports to appropriate requesters.
q. Advise General Staff of any significant changes in incident status.
r. Incorporate the incident Traffic Plan (from Ground Support Unit), Vessel Routing Plan (from Vessel Support Unit), and other supporting plans into the IAP.
s. Instruct Planning Section Units in distribution and routing of incident information.
t. Prepare recommendations for release of resources for submission to members of Incident Command.
u. Maintain Section records.
v. Maintain Unit / Activity Log.
8110.40 Situation Unit
APPOINTED BY: PREMA / PRFC
The Situation Unit Leader is responsible for the collection and evaluation of information about the current and possible future status of the incident and response operations. This responsibility includes the compilation of information
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regarding the type and extent of the fire, anticipated development or abatement, and any impacts on natural resources.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing and special instructions from the Planning Section Chief.
d. Participate in planning meetings as required.
e. Prepare and maintain Command Post Display.
f. Collect and maintain most current incident data.
g. Prepare periodic predictions as requested by the Planning Section Chief.
h. Prepare, post and disseminate resource and situation status information as required in the Incident Information Center.
i. Prepare the Incident Status Summary.
j. Provide status reports to appropriate requesters.
k. Provide photographic services and maps.
8110.41 Display Processor
APPOINTED BY: PREMA / PRFC
The Display Processor is responsible for the display of incident status information obtained from Field Observers, resource status reports, and aerial and ortho photographs.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Determine: • Location of work assignments. • Numbers, types and locations of displays required.
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• Priorities. • Map requirements for IAP. • Time limits for completion. • Field Observer assignments and communications means.
c. Obtain necessary equipment and supplies.
d. Obtain copy of IAP for each operational period.
e. Assist Situation Unit Leader in analyzing and evaluating field reports.
f. Develop required displays in accordance with time limits for completion.
8110.42 Field Observer
APPOINTED BY: PREMA / PRFC
The Field Observer is responsible to collect situation information from personal observations at the incident and provide this information to the Situation Unit Leader.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Determine: • Location of assignments. • Type of information required. • Priorities. • Time limits for completion. • Method of communication. • Method of transportation.
c. Obtain necessary equipment and supplies.
d. Obtain copy of IAP for the operational period.
e. Perform Field Observer responsibilities to include, but not limited to the following: • Perimeters of incident. • Location(s) of the fire. • Rates of spread.
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• Weather conditions. • Hazards. • Progress of Operation resources.
f. Be prepared to identify all facility locations (e.g. helispots, Division and Branch boundaries).
g. Report information to Situation Unit Leader by established procedure.
h. Report immediately any condition observed which may cause danger and safety hazard to personnel.
i. Gather intelligence that will lead to accurate predictions.
8110.43 Resources Unit
APPOINTED BY: PREMA / PRFC
The Resource Unit Leader (RESTAT) is responsible for maintaining the status of all resources (primary and support) at an incident. RESTAT achieves this through development and maintenance of a master list of all resources, including check-in, status, current location, etc. This unit is also responsible for preparing parts of the IAP and compiling the entire plan in conjunction with other members of the ICS (e.g. Situation Unit, Operations, Logistics), and determines the availability of resources.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing and special instructions from the Planning Section Chief.
d. Participate in Planning Meetings as required.
e. Establish check-in function at incident locations.
f. Using the Incident Briefing, prepare and maintain the Command Post display (organization chart and resource allocation and deployment sections of display).
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g. Establish contacts with incident facilities and begin maintenance of resource status.
h. Gather, post, and maintain incident resource status.
i. Maintain master roster of all resources checked in at the incident.
j. Prepare Organization Assignment List and Organization Chart.
k. Prepare appropriate parts of assignment lists.
l. Provide status reports to appropriate requesters.
8110.44 Check in Recorder
APPOINTED BY: PRCD / PRFC
Check-in recorders are needed at each check-in location to ensure that all resources assigned to an incident are accounted for.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Obtain work materials, including Check-in Lists.
c. Establish communications with the Communication Center.
d. Post Signs so that arriving resources can easily find the check-in locations.
e. Record check-in information on Check-in Lists.
f. Transmit check-in information to Resources Unit on regular prearranged schedule.
g. Forward completed Check-in Lists and Status Change Cards to the Resources Unit.
8110.45 Volunteer Coordinator
APPOINTED BY: PREMA
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The Volunteer Coordinator is responsible for managing and overseeing all aspects of volunteer participation, including recruitment, induction and deployment. The Volunteer Coordinator is part of the Planning Section and reports to the Resources Unit Leader.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Coordinate with Resource Unit to determine where volunteers are needed.
c. Identify any necessary skills and training needs.
d. Verify minimum training needed, as necessary, with Health and Safety Officer or units requesting volunteers (if special skill is required).
e. Activate, as necessary, standby contractors for various training needs (as applicable).
f. Coordinate nearby or on-site training as part of the deployment process.
g. Identify and secure other equipment, materials and supplies as needed.
h. Induct convergent (on the scene) volunteers.
i. Activate other volunteers (individuals who have applied prior to an incident and are on file with the Volunteer Coordinator or other participating volunteer organizations).
j. Recruit additional volunteers through media appeals (if needed).
k. Assess, train and assign volunteers.
l. Coordinate with Logistics for volunteer housing and meal accommodations.
m. Assist volunteers with other special needs.
n. Maintain Unit/Activity Log.
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8110.46 Documentation Unit
APPOINTED BY: PREMA / PRFC
The Documentation Unit Leader is responsible for the maintenance of accurate, up-to-date incident files. Examples of incident documentation include: IAP, incident reports, communication logs, injury claims, situation status reports, etc. Thorough documentation is critical to post- incident analysis. Some of these documents may originate in other sections. This unit shall ensure each section is maintaining and providing appropriate documents. Incident files will be stored for legal, analytical, and historical purposes. The Documentation Unit also provides duplication and copying services.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing and special instructions from Planning Section Chief.
d. Participate in Planning Meetings as required.
e. Establish and organize incident files.
f. Establish duplication service and respond to requests.
g. File copies of all official forms and reports.
h. Check on accuracy and completeness of records submitted for files and correct errors or omissions by contacting appropriate ICS units.
i. Provide incident documentation to appropriate requesters.
8110.47 Demobilization Unit
APPOINTED BY: PREMA / PRFC
The Demobilization Unit Leader is responsible for developing the Incident Demobilization Plan, and assisting Sections/Units in ensuring that an orderly, safe, and cost effective demobilization of personnel and equipment is accomplished from the incident.
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a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities.
c. Obtain briefing and special instructions from Planning Section Chief.
d. Participate in Planning Meetings as required.
e. Demobilize in accordance with the Demobilization Plan.
f. Review incident resource records to determine probable size of demobilization effort.
g. Evaluate logistics and transportation capabilities required to support demobilization.
h. Prepare and obtain approval of Demobilization Plan.
i. Distribute Demobilization Plan to each processing point.
j. Ensure that all Sections/Units understand their responsibilities within the Demobilization Plan.
k. Monitor implementation and assist in the coordination of the Demobilization Plan.
l. Brief Planning Section Chief on progress of demobilization.
m. Provide status reports to appropriate requesters.
8110.48 Technical Specialist
Technical specialists are advisors with special skills needed to support the incident. Technical specialists may be assigned anywhere in the ICS organization. If necessary, Technical Specialists may be formed into a separate unit. The Planning Section will maintain a list of available specialists and will assign them where needed.
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8110.49 General Response Strategy Priorities
SEE ALSO: Section 8120.35 Page E-23 - General Response Considerations
Strategy is goal oriented. The IC should develop a list of desired outcomes. Tactics should be continually evaluated against the desired outcomes. The ability to achieve tactical objectives will serve as a guide to the feasibility of the strategic goals.
Vessel firefighting strategy requires that the IC choose between an offensive or defensive strategy. The danger to firefighting personnel and exposures must be weighed against the dangers to the vessel, its crew and cargo, the port, and waterfront facilities.
8110.50 Strategic Response Options
8110.51 Defensive
When resources are insufficient for extinguishment or the danger to personnel, environment, or exposures outweigh other considerations, a defensive strategy may be appropriate. In such a case, the IC's options may include containment and exposure protection, or removal of the vessel to an approved location.
8110.52 Offensive
When resources are adequate and the firefighting environment is tenable, an offensive strategy may be appropriate. The IC can choose from an aggressive hand line attack, to remote agent application or smothering.
8110.53 Operational Firefighting Priorities
8110.54 Rescue
Life safety must always be the first consideration in any fire emergency situation. When lives are in danger, the Incident Commander must quickly assess whether the situation necessitates immediate removal of personnel,
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the number of persons which need to be extracted, and the hazards to the rescue team.
8110.55 Exposures
The fire should be fought so as to prevent the spread of fire on or off the vessel. Typical exposures include flammable liquid or gas tanks, open stairways, explosives or any substances that would accelerate or aid the spread of the fire. Provided there is no danger of water reactivity, exposures are best cooled by application of a fog pattern until no visible steam is generated. For some two-dimensional surfaces foam may be an appropriate agent for exposure protection.
8110.56 Confinement
The effort to establish control over a vessel fire through impeding the fire's extension to non-involved areas and limiting the fire to its area of origin. To accomplish proper containment, all closures and generally all ventilation (unless personnel are trapped inside the space) should be secured. Establish primary fire, smoke, and flooding boundaries. Primary boundaries are critical to the control of a fire. Monitor and cool the boundaries as necessary (if steam is produced when sprayed with a fog pattern, continue to cool the surface) on all six sides of the fire (fore, aft, port, starboard, above, and below).
8110.57 Extinguishment
Attack and suppression of the main body of the fire. The goal is to cease combustion by disrupting the cycle of the fire tetrahedron. Tactics and agents to be used will be determined by the fuel source, amount of fuel/surface area, and the location of fire.
8110.58 Overhaul
Actions to complete incident stabilization and begin the shift to property conservation. Considerations during overhaul include: (1) hazards from structural conditions at the fire scene, (2) atmosphere conditions (air packs should remain mandatory in the case of interior fire overhaul due to the likely presence of toxic vapors, carbon monoxide, and low oxygen levels),
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(3) monitoring the scene to ensure the fire will not re-ignite, and (4) determination of the fire's point of origin and source of ignition. Detailed photographic records of the fire scene prior to cleaning any debris is highly recommended to aid in post fire investigations.
8110.59 Ventilation
Ventilation tactics will vary depending upon the location and conditions of the fire. The choice to secure or use ventilation will alter the tactics used to combat the fire. Generally, ventilation on a vessel will initially be secured and all dampeners shut upon receipt of a fire alarm. The purpose in ventilation shutdown is both to decrease the flow of oxygen to the fire area and to begin the containment process. When fire fighters are ready to make entry into the involved space(s), ventilation should then be established to the outside atmosphere in order to reduce heat and improve visibility. By turning exhaust fans on high and supply fans on low, ventilation can be used to aid fire fighters in gaining access to and prevent the travel of smoke (and other fire gases) from the involved space(s). Unaffected compartments surrounding the involved spaces should be positively pressurized (supply on high, exhaust off) to prevent smoke from entering these spaces. In all cases, it is essential that ventilation not be established until a coordinated attack can be made.
Section 8110.37 - Page 12 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8120.1 – Finance Section
8120.1 FINANCE SECTION
8120.2 Finance / Administrative Section Organization
The Finance/Administration Section is responsible for monitoring incident-related costs, and administering any necessary procurement contracts.
The Finance/Administration Section may be activated on all incidents. The Incident Commander will retain responsibility for all finance-related activities until Finance/Administration units or the section has been activated.
8120.3 Finance / Administration Section Chief
APPOINTED BY: PREMA/ PRFD
The Finance/Administration Section Chief, a member of the General Staff, is responsible for all financial and cost analysis aspects of the incident and for supervising members of the Finance/Administration Section.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Attend briefing with responsible agency to gather information.
c. Attend planning meetings to gather information on overall strategy.
d. Determine resource needs.
e. Develop an operating plan for Finance/Administration function on incident.
f. Prepare work objectives for subordinates, brief staff, make assignments, and evaluate performance.
g. Inform members of the Unified Command and General Staff when Section is fully operational.
h. Meet with assisting and cooperating agency representatives as required.
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i. Provide input in all planning sessions on financial and cost analysis matters.
j. Maintain daily contact with administrative headquarters for various agencies on finance matters.
k. Ensure that all personnel time records are transmitted to home agencies according to policy.
l. Participate in all demobilization planning.
m. Ensure that all obligation documents initiated at the incident are properly prepared and completed.
n. Brief agency administration personnel on all incident related business management issues needing attention and follow-up prior to leaving incident.
8120.4 Time Unit
APPOINTED BY: PREMA/ PRFD
The Time Unit Leader is responsible for equipment and personnel time recording.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing from Finance/Administration Section Chief.
d. Determine resource needs.
e. Establish contact with appropriate agency personnel/representatives.
f. Organize and establish Time Unit.
g. Establish Time Unit objectives.
h. Ensure that daily personnel time recording documents are prepared in compliance with time policies.
i. Establish commissary operation as required.
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j. Submit cost estimate data forms to Cost Unit as required.
k. Provide for records security.
l. Ensure that all records are current or complete prior to demobilization.
m. Release time reports from assisting agencies to the respective Agency Representatives prior to demobilization.
n. Brief Finance/Administration Section Chief on current problems, recommendations, outstanding issues, and follow-up requirements.
o. Maintain Unit/Activity Log.
8120.5 Procurement Unit
APPOINTED BY: PREMA/ PRFD
The Procurement Unit Leader is responsible for administering all financial matters pertaining to vendor contracts.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing from Finance/Administration Section Chief.
d. Contact appropriate unit leaders on incident needs and any special procedures.
e. Coordinate with local jurisdictions on plans and supply sources.
f. Obtain Incident Procurement Plan.
g. Prepare and sign contracts and land use agreements as needed.
h. Draft memorandums of understanding.
i. Establish contracts with supply vendors as required.
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j. Interpret contracts/agreements and resolve claims or disputes within delegated authority.
k. Coordinate with Compensation/Claims Unit on procedures for handling claims.
l. Finalize all agreements and contracts.
m. Coordinate use of incidents funds as required.
n. Complete final processing and send documents for payment.
o. Coordinate cost data in contracts with Cost Unit Leader.
p. Maintain Unit/Activity Log.
8120.6 Compensation/Claims Unit
APPOINTED BY: PREMA/ PRFD
The Compensation/Claims Unit Leader is responsible for the overall management and direction of all Compensation for Injury Specialist and Claims Specialists assigned to the incident.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing from Finance/Administration Section Chief.
d. Establish contact with incident Safety Officer and Liaison Officer or Agency Representatives if no Liaison Officer is assigned.
e. Determine the need for Compensation for Injury and Claims Specialists and other personnel if needed.
f. Establish Compensation for Injury work area with the Medical Unit whenever feasible.
g. Review Incident Medical Plan.
h. Ensure that Compensation/Claims Specialists have adequate work space and supplies.
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i. Brief Compensation/Claims Specialists on incident activity.
j. Coordinate with Procurement Unit on procedures for handling claims.
k. Periodically review all logs and forms produced by Compensation/Claims Specialists to ensure:
• Work is complete. • Entries are accurate and timely. • Work is in compliance with Agency requirements and policies.
l. Keep Finance/Administration Section Chief briefed on unit status and activity.
m. Ensure that all Compensation for Injury and Claims Logs and Forms are up to date and routed to the proper agency for post- incident processing prior to demobilization.
n. Demobilize unit in accordance with Demobilization Plan.
o. Maintain Unit/Activity Log.
8120.7 Cost Unit
APPOINTED BY: PREMA/ PRFD
The Cost Unit Leader is responsible for collecting all cost data, performing cost effectiveness analyses, and providing cost estimates and cost saving recommendations for the incident.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing from Finance/Administration Section Chief.
d. Coordinate with agency headquarters on cost reporting procedures.
e. Obtain and record all cost data.
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f. Prepare incident cost summaries.
g. Prepare resource-use cost estimates for Planning.
h. Make recommendations for cost savings to Finance/Administration Section Chief.
i. Maintain cumulative incident cost records.
j. Ensure that all cost documents are accurately prepared.
k. Complete all records prior to demobilization.
l. Provide reports to Finance/Administration Section Chief.
m. Maintain Unit/Activity Log.
8120.8 Finance Considerations; Actual or Potential Pollution Threat
8120.9 OIL
8120.10 State Access to the OSLTF Fund
See Technical Operating Procedures for State Access under Section 1012(d)(1) of the Oil Pollution Act of 1990 (P.L. 101-380), NPFCINST 16451.1 for guidance. A copy of this instruction can be obtained at the following address:
Director (cp) U.S. Coast Guard National Pollution Funds Center 4200 Wilson Blvd Ste 1000 Arlington VA 22203-1804
Ph: (202) 493-6700
8120.11 Lead Administrative Trustee Access to the Fund
See Technical Operating Procedures for Providing Funding to Natural Resource Trustees To Conduct An Initiation of Assessment of Natural Resource Damages under the Oil Pollution Act of 1990,
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NPFCINST for guidance. A copy of this draft instruction can be obtained at the following address:
Director (cp) U.S. Coast Guard National Pollution Funds Center 4200 Wilson Blvd Ste 1000 Arlington VA 22203-1804 Ph: (202) 493-6700
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8120.12 OPERATIONS SECTION
8120.13 Operations Section Organization
APPOINTED BY: PREMA (Puerto Rico Emergency Management Agency)
The Operations Section is responsible for the tactical implementation of all forces used to mitigate the incident. The Operations Section expands to meet the needs of the Incident Action Plan (IAP). It is critical that the Planning and Operations Sections have early consultation to ensure the tactical operations envisioned in planning can be implemented based upon existing response resource capabilities and conditions. The Operations Section and each subsection should incorporate the appropriate members from the Unified Command agencies and/or their contractors.
8120.14 Operations Section Chief
APPOINTED BY: PREMA
The Operations Section Chief is responsible for the management of all operations directly applicable to the primary mission. The Operations Chief activates and supervises elements in accordance with the IAP and directs its execution; activates and executes the Site Safety Plan; directs the preparation of unit operational plans, requests or releases resources, makes expedient changes to the IAP as necessary, and reports such to the Unified Command.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Develop operations portion of IAP.
c. Brief and assign operations personnel in accordance with IAP.
d. Supervise the execution of the IAP for Operations.
e. Request resources needed to implement the Operation's tactics as part of the IAP development.
f. Ensure safe tactical operations.
g. Make or approve expedient changes to the IAP during the operational period as necessary.
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h. Approved suggested list of resources to be released from assigned status (not released from the incident).
i. Assemble and disassemble teams/task forces assigned to operations section.
j. Report information about changes in the implementation of the IAP, special activities, events, and occurrences to Unified Command as well as to Planning Section Chief and Information Officer.
k. Maintain Unit/Activity Log.
8120.15 Initial Emergency Actions and Notifications
8120.16 Initial Awareness, Assessment & Notification Sequence
The facility operator or vessel master is responsible for reporting a fire incident to the PRFD or the U.S. Coast Guard (24hr 787-289-2040/41). This should be accomplished by the fastest available means, which is normally a phone call to 911.
Upon receiving initial notification, the PRFD shall notify PREMA of the incident and advise that its portion of the Emergency Operations Plan (EOP) has been activated.
Upon notification, the Director of PREMA is responsible for evaluating the situation to determine if PREMA will be activated and whether the full EOP will be implemented. If so, PREMA will be responsible for coordinating a unified response and notifying the appropriate parties.
8120.17 Initial Action/Assessment Check-off List
See Part 8130.36 at the end of this Section.
8120.18 Notification Check-off List
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See Part 8130.37 at the end of this Section.
8120.19 Staging Area Manager
APPOINTED BY: PRFD
Under the Operations Section Chief, the Staging Area Manager is responsible for managing all activities within the designated staging areas.
Staging Areas are locations set up at an incident where resources can be placed while awaiting a tactical assignment. In some cases, branches may have separate staging areas. For example, a medical branch may have an ambulance staging area assigned to the branch.
All resources in the Staging Area should be available for assignment on a three- minute notice. This is an important consideration. Staging areas should not be used to locate out-of-service resources or for logistic functions. Staging Areas may be relocated as necessary.
Generally, individual firefighting units will be assigned to specific deck areas or tasks. Units should not be split unless absolutely necessary. Assignments should be made in consideration of expertise.
Responsibilities of the Staging Area Manager include:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Implement pertinent sections of the IAP.
c. Establish and maintain boundaries of staging areas.
d. Post signs for identification and traffic control.
e. Establish check-in function as appropriate.
f. Determine and request logistical support for personnel and/or equipment as needed.
g. Advise Operations Section Chief of all changing situation/conditions on scene.
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h. Respond to requests for resource assignments.
i. Respond to requests for information as required.
j. Demobilize or reposition staging areas as needed.
k. Maintain Unit/Activity Log.
8120.20 Emergency Response Branch
APPOINTED BY: PREMA
The Emergency Response Branch Director is primarily responsible for overseeing and implementing emergency measures to protect life, mitigate further damage to the environment, and stabilize the situation.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Participate in planning meetings as required.
c. Develop operations portion of IAP.
d. Supervise operations.
e. Determine need and request additional resources.
f. Review suggested list of resources to be released and initiate recommendation for release of resources.
g. Report information about special activities, events, and occurrences to Unified Command.
h. Maintain Unit/Activity Log.
8120.21 Fire Suppression Group
SUPERVISOR: Chief of Responding PRFD
Under the direction of the Emergency Response Branch Director, the Fire Suppression Group Supervisor is responsible for
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coordinating and directing all firefighting activities related to the incident.
a. Review Common Responsibilities (Section 8110.17, page 4).
b. Prioritize responses to fires related to the incident.
c. Determine resource needs.
d. Direct and coordinate firefighting mission.
e. Manage dedicated firefighting resources.
f. Brief Emergency Response Director on activities.
g. Maintain Unit/Activity Log.
8120.22 Salvage Group
APPOINTED BY: FOSC AND/OR PREMA
Under the direction of the Emergency Response Branch Director, the Salvage Group Supervisor is responsible for coordinating and directing all salvage activities related to the incident.
a. Review Common Responsibilities (Section 8110.17, page 4).
b. Coordinate development of Salvage Plan.
c. Determine resource needs.
d. Direct and coordinate implementation of the Salvage Plan.
e. Manage dedicated salvage resources.
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f. Brief Emergency Response Branch Director on activities.
g. Maintain Unit/Activity Log.
Navy SUPSALV is an excellent resource available through the FOSC for consultation on salvage options. Additionally, consultation with the ACE (Army Corp of Engineers) may provide needed information regarding harbor contours and characteristics valuable to an effective salvage plan. For points of contact, see the Resource section of this plan.
8120.23 Search and Rescue Group
APPOINTED BY: USCG SECTOR SAN JUAN / PREMA
Under the direction of the Emergency Response Branch Director, the SAR Group Supervisor is responsible for prioritization and coordination of all Search and Rescue missions directly related to a specific incident.
Coast Guard SAR resources may be accessed via the Coast Guard operations center in Puerto Rico.
If Coast Guard SAR resources are not available, SAR Supervisor will locate alternative SAR sources.
SAR Group Supervisor Responsibilities:
a. Review Common Responsibilities (section 8110.17, page 4).
b. Prioritize SAR missions either through coordination with SECTOR SAN JUAN for CG resources, or through local municipalities for alternative resources.
c. Determine resource needs.
d. Coordinate SAR missions.
e. Manage dedicated SAR resources.
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f. Brief Emergency Response Branch Director on activities.
g. Maintain Unit/Activity Log.
8120.24 Hazardous Material Group
APPOINTED BY: FOSC/PRFC
Under the direction of the Emergency Response Branch Director, the HAZMAT Group Supervisor is responsible for coordinating and directing all hazardous materials activities related to the incident.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Prioritize HAZMAT responses related to the incident.
c. Determine resource requirements. CHEMTREC should be contacted for technical information related to the hazardous material released. CHEMTREC is an agency sponsored by the chemical industry which provides chemical hazard information by telephone.
d. Direct and coordinate HAZMAT responses.
e. Manage dedicated HAZMAT resources.
f. Brief Emergency Response Branch Director on activities.
g. Maintain Unit/Activity Log.
8120.25 Emergency Medical Services Group
APPOINTED BY: PREMA
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Under the direction of the Emergency Response Branch Director, the Medical (EMS) Group Supervisor is responsible for coordinating and directing all emergency medical services related to the incident.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Prioritize EMS response related to the incident.
c. Determine resource requirements.
d. Direct and coordinate EMS responses.
e. Manage dedicated EMS resources.
f. Brief Emergency Response Branch Director on activities.
g. Maintain Unit/Activity Log.
8120.26 Law Enforcement Group
APPOINTED BY: PREMA / PRFC
Under the direction of the Emergency Branch Director, the Law Enforcement Group Supervisor is responsible for coordinating and directing all law enforcement activities, related to the incident, which may include, but not limited to isolating the incident, crowd control, traffic control, evacuations, beach closures and/or perimeter security.
Shore side security and traffic control are the responsibility of the facility manager and/or local police departments, subject to PRFD IC requirements.
a. Review Common Responsibilities (Section 8110.17, page 4).
b. Determine resource needs.
c. Direct and coordinate law
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enforcement response.
d. Manage dedicated law enforcement resources.
e. Manage public protection action e.g. evacuations, area closures, etc.
f. Brief Emergency Response Branch Director on activities.
g. Maintain Unit/Activity Log.
The FOSC (i.e. COTP) will establish safety/security zones on the waterway and establish Harbor Traffic Control, as necessary, and enforce them with resources of Coast Guard, State and Local Police, and Maritime Police Divisions if required.
8120.27 Air Operations Branch
APPOINTED BY: PREMA / PRFC
The Air Operations Branch Director, who is ground based, is primarily responsible for preparing the air operations portion of the IAP. The IAP will reflect agency restrictions that have an impact on the operational capability or utilization of resources such as night flying or hour per pilot. After the IAP is approved, air operations is responsible for implementing its strategic aspects, those that relate to the overall incident strategy as opposed to those that pertain to tactical operations like specific target selection. Additionally, the Air Operations Branch Director is responsible for providing logistical support to helicopters operating on the incident. Specific tactical activities including target selection, or suggested modifications to specific tactical actions in the IAP, are normally performed by the Air Tactical Group Supervisor working with ground and air resources.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Organize preliminary air operations.
c. Request declaration or cancellation of restricted air space area.
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d. Participate in planning meetings as required.
e. Participate in preparation of the IAP.
f. Perform operational planning for air operations.
g. Prepare and provide Air Operations Summary Worksheet to the Air Support Group and Fixed-Wing Bases.
h. Determine coordination procedures for use by air organization with ground Branches, Divisions, or Groups.
i. Coordinate with appropriate Operations Section personnel.
j. Supervise all air operations activities associated with the incident.
k. Establish procedures for emergency reassignment of aircraft.
l. Schedule approved flights of non-incident aircraft in the restricted air space area.
m. Inform the Air Tactical Group Supervisor of the air traffic situation external to the incident.
n. Resolve conflicts concerning non-incident aircraft.
o. Coordinate with Federal Aviation Agency.
p. Update air operations plans.
q. Report to the Operations Section Chief on air operations activities.
r. Arrange for an accident investigation team when warranted.
s. Maintain Unit/Activity Log.
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8120.28 Air Tactical Group
ASSIGNED BY: PREMA / SECTOR SAN JUAN / PRFD
The Air Tactical Group Supervisor is primarily responsible for the coordination and scheduling of aircraft operations intended to locate, observe, track, survey, support dispersant applications (for pollution discharges), or other deliverable response application techniques, or report on the incident situation when fixed and/or rotary wing aircraft are airborne at an incident. These coordination activities are performed by the Air Tactical Group Supervisor while airborne. The Air Tactical Group Supervisor reports to the Air Operations Branch Director.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Determine what aircraft (fixed wing and helicopters) are operating within the area of assignments.
c. Obtain briefing from the Air Operations Branch Director or Operations Section Chief.
d. Manage air tactical activities based upon the IAP.
e. Establish and maintain communications with Air Operations, Fixed Wing Aircraft and Helicopter Coordinators, Air Support Group Supervisor, and Fixed-Wing Bases.
f. Coordinate approved flights on non- incident aircraft or non-tactical flights in restricted air space area.
g. Coordinate dispersant, in-situ burning, and bioremediation application (for pollution discharge as a result of the fire) through the Air Operations Branch Director.
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h. Obtain information about air traffic external to the incident.
i. Receive reports of non-incident aircraft violating restricted air space area.
j. Make tactical recommendations to approved ground contact (Operations Section Chief, Branch Director, or Division Supervisor).
k. Inform the Air Operations Branch Director of tactical recommendations affecting the air operations portion of the IAP.
l. Coordinate air surveillance mission scheduling and observer assignments with the Situation Unit Leader.
m. Identify remote sensing technology (for pollution discharges) that may enhance surveillance capabilities.
n. Coordinate air surveillance observations and provide reports by the most direct methods available.
o. Report on air surveillance and operations activities to Air Operations Branch Director.
p. Coordinate application monitoring requirements (for pollution discharges) with the Helicopter and Fixed Wing Coordinators and the Situation Unit.
q. Report on air application activities (for pollution discharges) to the Air Operations Director.
r. Report on incidents/accidents.
s. Maintain Unit/Activity Log.
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8120.29 Helicopter
APPOINTED BY: PREMA / PRFD
The Helicopter Coordinator is primarily responsible for the coordination of all tactical or logistical helicopter missions while in flight over the mission. The Helicopter Coordinator is also responsible for the coordination and scheduling of helicopter operations intended to locate, observe, track, survey, or report on the incident situation. The Helicopter Coordinator coordinates the application of dispersants, in-situ burning agents and bioremediation agents for pollution discharges as a result of the fire. The Helicopter Coordinator reports to the Air Tactical Group Supervisor.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Determine the type and quantity of aircraft operating within incident assignment area.
c. Determine helicopter capabilities and limitations.
d. Survey and report on potential problems within incident assignment area (other aircraft hazards, ground hazards, etc.)
e. Coordinate air traffic control procedures with pilots, Air Operations Branch Director, Air Tactical Group Supervisor, Fixed Wing Coordinator, and the Air Support Group.
f. Coordinate the use of communication frequencies for ground-to-air and air-to-air communications with the Air Tactical Supervisor and the Communications Unit.
g. Assign and ensure use of appropriate operating frequencies by incident helicopters.
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h. Coordinate and make geographic assignments for helicopter operations with the Air Tactical Group Supervisor.
i. Implement and monitor all safety requirements and procedures.
j. Ensure that approved night flying procedures are being followed.
k. Supervise all helicopter activities.
l. Immediately report Supervisor and the Air Operations Branch Director.
m. Maintain Unit/Activity Log.
8120.30 Fixed Wing
APPOINTED BY: PREMA / PRFC
The Fixed Wing Coordinator is primarily responsible for the coordination of assigned airborne fixed-wing aircraft operations at the incident. The Fixed-Wing Coordinator is also responsible for the scheduling of fixed-wing operations intended to locate, observe, track, survey, or report on the incident situation. The Fixed-Wing Coordinator coordinates the application of dispersants, in-situ burning agents and bioremediation agents for pollution discharges as a result of the fire. The Fixed-Wing Coordinator reports to the Air Tactical Group Supervisor.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Determine the type and quantity of aircraft operating within incident area.
c. Determine fixed-wing aircraft capabilities and limitations.
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d. Survey and report on potential problems within incident assignment area.
e. Coordinate air traffic control procedures with pilots, Air Operations Branch Director, Air Tactical Group Supervisor, Helicopter Coordinator, and the Air Support Group.
f. Coordinate the use of communication frequencies for ground-to-air and air-to-air communications with the Air Tactical Supervisor and the Communications Unit.
g. Supervise all fixed- wing aircraft activities; receive assignments, brief pilots, assign missions, and report on mission completion; reassign as directed.
h. Coordinate activities as appropriate with the Air Tactical Group Supervisor, Helicopter Coordinator, and ground operations personnel.
i. Implement and monitor all safety requirements and procedures.
j. Immediately report accidents or incidents to the Air Tactical Group Supervisor and the Air Operations Branch Director.
k. Maintain Unit/Activity Log.
8120.31 Air Support Group
ASSIGNED BY: PREMA / PRFC
The Air Support Group Supervisor is primarily responsible for supporting and managing helobase and heliport operations, and maintaining liaison with fixed-wing air bases. This includes providing:
1) fuel and other supplies, 2) maintenance and repair of
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helicopters,
3) keeping records of helicopter activity, & 4) providing enforcement of safety regulations.
These major functions are performed at helobases and heliports. Helicopters during landing and takeoff and while on the ground are under the control of the air support group's helobase or Heliport managers. The Air Support Group Supervisor reports to the Air Operations Branch Director.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Obtain copy of the IAP from the Air Operations Branch Director, including the Air Operations Summary Worksheet.
c. Participate in Air Operations Branch Director planning activities.
d. Inform Air Operations Branch Director of group activities.
e. Identify resources/supplies dispatched for air support group.
f. Request special air support items from appropriate sources through logistics section.
g. Identify helobase and heliport locations from the IAP or from the Air Operations Branch Director.
h. Determine need for assignment of personnel and equipment at each helobase or heliport.
i. Coordinate special request for air logistics.
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j. Maintain coordination with air bases supporting the incident.
k. Coordinate activities with Air Operations Branch Director.
l. Obtain assignment ground to air frequency for helobase operations from Communication Unit Leader or Communications Plan.
m. Inform Air Operations Branch Director of capability to provide night flying service.
n. Ensure compliance with each agency's operations checklist for day and night operations.
o. Ensure dust abatement procedures are implemented at helobase and heliports.
p. Provide crash-rescue service for helobases and heliports.
q. Ensure that Air Traffic Control procedures are established between helobase and heliports and the Air Tactical Group Supervisor, Helicopter Coordinator or Air Tanker/Fixed-Wing Coordinator.
r. Maintain Unit/Activity Log.
8120.32 Heli-base Manager
APPOINTED BY: PREMA / PRFC
a. Review Common Responsibilities (section 8110.17, page 4).
b. Obtain IAP including Air Operations
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Summary Worksheet.
c. Participate in Air Support Group planning activities.
d. Inform Air Support Supervisor of helobase activities.
e. Report to assigned helobase. Brief pilots and assigned personnel.
f. Manage resources/supplies dispatched to helobase.
g. Ensure helobase is posted and cordoned.
h. Coordinate helobase Air Traffic control with pilots, Air Support Group Supervisor, Air Tactical Group Supervisor, Helicopter Coordinator and the Takeoff and Landing Controller.
i. Manage chemical countermeasure loading operations.
j. Ensure helicopter fueling, maintenance and repair services are provided.
k. Supervise manifesting and loading of personnel and cargo.
l. Ensure dust abatement techniques are provided and used at helobases and heliport.
m. Ensure security is provided at each helobase and heliport.
n. Ensure crash-rescue services are provided for the helobase.
o. Request special air support items from the Air Support Group Supervisor.
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p. Receive and respond to special requests for air logistics.
q. Maintain agency records, reports of helicopter activities, and Check-In lists.
r. Coordinate activities with Air Support Group Supervisor.
s. Display organization and work schedule at each helobase, including heliport organization and assigned radio frequencies.
t. Solicit pilot input concerning selection and adequacy of heliport, communications, Air Traffic Control, operational difficulties, and safety problems.
u. Maintain Unit/Activity Log.
8120.33 General Response Considerations
8120.34 Port Entry and Movement of a Burning Vessel
The decision to allow a burning vessel to enter or be moved within the port can be a difficult one for the COTP. Various scenarios should be planned to consider the possible outcomes of that decision. The COTP should approach such a situation with the view that the overall safety and security of the port is the key factor. The possibility of a vessel sinking in a channel or spreading fire to other vessels or facilities must be evaluated. The port should not be jeopardized to save a single vessel if the risk is too great. Risk evaluation (and cost-benefit analysis where applicable) should be employed during the planning process. The primary considerations for allowing a burning vessel to enter into, or be moved within, the port are: a. Location and extent of fire;
b. Class and amount of cargo involved;
c. Possibility of explosion;
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d. Possibility of sinking/capsizing;
e. Hazards to crew or other resources at present location;
f. Weather forecast;
g. Maneuverability of vessel (Is it a dead ship?);
h. Effects on bridges that must be transited;
i. Hazards to the environment; and
j. Alternatives if the vessel is not allowed entry or movement.
8120.35 Allowing Entry or Movement of the Vessel
Before entry or movement is permitted, the vessel should be examined (with other involved agencies, if possible) to determine its condition. Permission for entry or movement may generally be granted when:
a. The fire is already contained or under control;
b. There is little likelihood that the fire will spread;
c. A greater possibility exists that the fire may be extinguished with equipment available in-port before secondary explosion or spread of fire; and
d. All appropriate parties, including elected officials, have been consulted. [NOTE: A request for entry into the port by a burning vessel under declaration of "force majeure" should be evaluated under the same previously listed criteria.]
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8120.36 Additional Considerations Prior To Entry or Movement
Once the decision to permit entry or movement of the vessel has been made, consideration should be given to:
a. A safety Broadcast and Notice to Mariners;
b. Ordering the movement of the vessels or cargo stored in the area to preclude their involvement; and
c. Locating the vessel to facilitate the use of available resources in firefighting.
8120.37 Liability Factors In Considerations of Vessel Entry
a. The amounts and types of insurance held;
b. Verification of coverage for liability for any oil pollution removal costs, as evidenced by a valid Certificate of Financial Responsibility (COFR):
c. Liability insurance for possible damages caused to other property; and
d. A surety bond, in an amount equal to the estimated cost of removing the vessel from the port. [NOTE: While these assurances are highly desirable, obtaining them may not possible before action is required to save the vessel.]
8120.38 Considerations For Denying Vessel Entry or Movement
a. A danger greater than, the immediate danger to the vessel, or cargo, that the fire will spread to other port facilities or vessels.
b. A likelihood of the vessel sinking or capsizing within a navigable channel.
c. A likelihood that the vessel may be abandoned.
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d. Unfavorable weather or environmental conditions that preclude the safe movement of the vessel or firefighting efforts; and
e. A risk of a serious pollution incident of oil or hazardous substances. The COTP should, in conjunction with District (m) staff and the Regional Response Team (RRT), assess pollution risks and determine whether a vessel should be allowed to enter port.
8120.39 Firefighting On Vessels
8120.40 Importance of Vessel Location
The success or failure of shipboard firefighting efforts is a condition of the vessel’s location; if the vessel is remotely located or otherwise inaccessible, there may be little opportunity to save it. The COTP should coordinate with PRFC, the fire department, and other involved agencies to pre-select moorage, anchoring, or grounding sites for burning vessels.
8120.41 Considerations For Moorage Locations
a. The flammability of pier structures and contiguous facilities.
b. Availability of adequate water supply.
c. Access for response boats and vehicles.
d. Minimizing the risk of impeding navigation.
e. Location of low risk to facilities or vessels, consistent with minimizing the distance the vessel must be moved.
8120.42 Considerations For Anchoring or Grounding Locations
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a. Bottom material should not pose an undue risk of rupturing the vessel's hull;
b. Water depth should be shallow enough that the vessel will not sink below the main deck level, yet deep enough that fireboats, salvage barges and tugs can approach; and
c. Environmental conditions: strong winds or currents may hamper firefighting, salvage, or other response efforts. Tidal influences and river level fluctuations must also be considered.
8120.43 Intentional Sinking Of Vessels
As a last resort when a vessel and its cargo are deemed to be a constructive total loss due to a fire, an alternative to further firefighting and salvage efforts may be to sink the vessel. Transportation and disposal of vessels must be accomplished in accordance with COMDTINST 16451.5 series, which provides guidance concerning the Intervention on the High Seas Act (IHSA), and 40 CFR 229.3, which outlines authorities and general procedures. Except in extreme emergencies when vessel disposal is contemplated as a viable option, the vessel's flag state, EPA Caribbean Regional Response Team (CRRT) Representative, and other parties known to have interest which may be affected should be consulted.
8120.44 Air Supply
Due to the construction and design of ships, self-contained breathing apparatus (SCBA) air usage will be higher than normal. The Unified Command should consider having additional SCBA bottles brought to the scene and provide a means to refill bottles near the scene.
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8120.45 Foam Supply
Major tank vessel cargo fires can consume vast quantities of foam and exceed the area supply in a short time. The Unified Command should arrange for additional foam supplies at the earliest opportunity. Chemicals carried as cargo by some tank ships require special types of foam to control and extinguish cargo fires. Though not required by regulations, some local bulk liquid facilities maintain a supply of firefighting foam effective in suppressing fire involving products handled at their respective terminals. In some cases these supplies may be sufficient to extinguish a major liquid fire and should be utilized immediately by the Unified Command.
8120.46 Fire Fighter Fatigue
Due to vessel design and construction, fatigue is a major factor in vessel fires. Though the numbers and types of equipment on scene may be sufficient to combat the fire, personal fatigue will require crew rest periods or relief. A large facility fire may last several days and fatigue must be considered by the Unified Command.
8120.47 Vessel Access
Moored vessels generally have only one narrow step type gangway for access and egress, which might be blocked by fire. The Unified Command should establish a second means (i.e. Aerial Ladder) and designate one for access and one for egress, or two Aerials if the gangway is unusable. Anchored vessels present special problems and will require arrangements for safe fire fighter access and egress on the first response.
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8130.1 Vessel Stability Considerations
8130.2 Introduction
Stability is the tendency of a floating vessel to return to an upright position when inclined from the vertical by an external force. The most important concern regarding vessel stability is control of the vessel's list. Large amounts of water introduced during firefighting efforts will probably be the most critical factor affecting vessel list. The application of water must be carefully monitored and removed in a timely and efficient manner. The Unified Command should consult the ship captain, engineer, MSC, and other experts to determine how much water can safely be used.
8130.3 Consulting Personnel
The FOSC (i.e. COTP) or his/her designee may be expected to provide advice regarding vessel stability issues, which have been integrated into this plan. Additionally, the Coast Guard Marine Safety Center Salvage Team is always available to provide technical information on stability issues is. At a minimum, Coast Guard personnel who are likely to respond to incidents where stability of a vessel is an issue should be familiar with NFPA 1405 and Stability And Trim For The Ship's Officer, by John La Dage and Lee Van Germert, published by Cornell Maritime Press.
8130.4 Firefighting Factors Affecting Vessel Stability
The introduction of large amounts of water onto the vessel can create a free surface effect which is particularly dangerous if the water is confined above the vessel's normal center of gravity. Additionally, personnel and equipment moving through watertight doors cause potential problems by disrupting flooding boundaries.
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8130.5 Stability Factors Affecting Firefighting
As a vessel's list increases, so do the concerns related to firefighting activities. As the vessel heels, poor footing on slippery decks can slow or stop fire attack teams. Other concerns include:
a. Increased chance of flammable liquids spilling.
b. Difficulty in maintaining a foam blanket;
c. Automatic fire door closure problems;
d. Damage/injury from shifting of loose objects;
e. Reduced effectiveness of fixed dewatering suctions and drains; and
f. Loss of use of vessel machinery due to sustained excessive list.
g. Strain and possible failure of mooring lines.
h. Restriction and loss of vessel access/egress.
8130.6 Vessel Factors Affecting Stability
a. The free surface of all liquids on board;
b. The integrity of the hull;
c. Whether the double bottoms are empty or full;
d. Integrity of watertight boundaries during flooding; and
e. Flatness of the hull bottom if the vessel is in contact with the bottom.
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8130.7 Vessel Documentation
Several vessel documents can be useful in determining vessel stability. The most important of these is the vessel's trim and stability booklet. Other useful documents are the vessel's tons per inch immersion factor (T.P.I.), general arrangement plan, capacity plan, fire control plan, docking plan, and cargo plan. If this information is for some reason not available on board the vessel, it should be available from the vessel's owner or operator. Ideally, Coast Guard and/or local fire fighters would maintain copies of the pre-fire plan for those vessels which regularly call at their port. Note that per 33 CFR 155.240, owners and operators of oil tankers and offshore oil barges shall ensure that their vessels have prearranged, prompt access to computerized, shore-based damage stability and residual structural strength calculation programs. (a) Vessel baseline strength and stability characteristics must be pre-entered into such programs and be consistent with the vessel's existing configuration. (b) Access to the shore-based calculation program must be available 24 hours a day. (d) At a minimum, the program must facilitate calculation of the following: (1) Residual hull girder strength based on the reported extent of damage. (2) Residual stability when the vessel's compartments are breached. (3) The most favorable off-loading, ballasting, or cargo transfer sequences to improve residual stability, reduce hull girder stresses, and reduce ground-force reaction. (4) The bending and shear stresses caused by pinnacle loads from grounding or stranding.
8130.8 Water Discipline
Water is the most prevalent fire extinguishing agent. Water suppresses fire through absorbing heat when converted into steam and the resulting smothering effect as steam displaces the air around the fire. The indiscriminate use of water, particularly in vessel fires, can be as dangerous as the fire. The use of water
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reactive materials, problems of flooding, and the resulting stability issues must all be addressed before proceeding.
Undisciplined water usage may disrupt the thermal balance of an interior fire resulting in reduced visibility, and severe heat conditions from the production of large amounts of steam. The thermal balance is the discernible separation between the heated fire gases in the upper portion of a compartment and the relatively cooler air below. The heated gases may exceed 704 degrees C (1300 degrees F). Disruption of the thermal balance can be avoided for as long as possible by proper application of direct and indirect techniques.
Disregard for the amount of water put on board will deteriorate the vessel's stability. A 2 1/2 inch attack line delivering 250 GPM adds approximately 60 tons of weight to the vessel each hour. A 1 1/2 inch line can be figured at roughly half or approximately 30 tons per hour.
8130.9 Dewatering
A vessel will sustain a loss of stability from firefighting water accumulation above the vessel's original water line. For this reason, dewatering is an essential planning issue for successful vessel firefighting. Normally, vessels will have a limited amount of dewatering equipment. This equipment will often consist of a fixed pump and suction system to handle water which accumulates in the vessel's bilge and drain holes located in areas above the waterline to allow drainage overboard or into the vessel's bilge. Portable pumps are sometimes available on board, but their limited capability will not substantially aid dewatering efforts. Removal of toilets and showers to improve drainage will allow water to flow down into holding tanks below the waterline. While the weight of the water is still a factor, the shift in weight to the holding tanks will lower the vessel's center of gravity and improve transverse stability. In extreme cases, drainage holes may be cut in the superstructure. This practice, however, can be extremely dangerous and should not be pursued without the permission of the owner or other appropriate authority. In planning for the eventuality of a dewatering effort, a firefighting strategy must also give consideration to the quality of discharged water and the need for containment.
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8130.10 List Correction
If the list is due solely to the accumulation of water through firefighting efforts, then the preferred tactic for corrective action is to remove the water. Corrective measures are more complex for other list causing factors, such as progressive flooding or large weight shifts. The following outlines a sequence of general actions to limit and improve an impaired stability situation and the list that accompanies it:
a. Determine and establish flooding boundaries;
b. Remove water from partially flooded areas (free surface first);
c. Jettison topside weight;
d. Completely remove water from solidly flooded areas;
e. Transfer weight (usually liquid ballast).
f. Add weight as appropriate (counter flooding). Always start with lowest spaces available, such as double bottom tanks. NEVER counter flood if free surface is the cause of the list. Problems resulting from added weight and free surface effect make counter flooding a last resort.
8130.11 Fixed Firefighting Systems
8130.12 Fire Main Systems
The fire main system is the primary tool for defending the vessel from the fire. There are two basic designs of fire main systems; the single main and the looped main. The looped main has certain advantages due to the ability to isolate sections of the system without disrupting services to the stations beyond the ruptured section. Water pressure is provided by on board fire pumps. The number of pumps will depend upon the vessel's tonnage; general a vessel will have two pumps, a primary pump dedicated to supplying the
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fire main and a reserve pump which may also supply the sanitary, ballast, bilge, or general service system.
Any pump which supplies a fire main must be capable of supplying 2 streams of water 50 psi (kPA) (50 psi) (517kPA (75psi) for tank vessels) streams simultaneously from two stations which have the highest pressure drops. The pumps require electrical power, but are tied into the vessel's emergency as well primary ship service generators. The fire stations, or hydrants supplied by the fire main, will be of sufficient number and so located that any part of the vessel can be reached with two streams of water from separate stations. Local response agencies should be aware that hose station connections on foreign vessel will likely have a different thread and that generally adapters will not be available. Therefore, if the decision is made to utilize the International Shore Connection (see below) and the vessel's fire main, fire fighters will be forced to rely on equipment which may be unfamiliar and/or possibly poorly maintained.
8130.13 Water Sprinkler Systems
Due to construction in accordance with Method I of the Safety Of Life At Sea (SOLAS) convention, which provides for fire protection though noncombustible construction materials, sprinkler systems are not widely used on U.S. Merchant vessels in other than accommodation spaces and Roll-On/Roll-Off vehicle decks. The primary roles of the sprinkler system are structural protection and to maintain escape routes. Sprinklers are two varieties; automatic (wet pipe) and manual (non-detection, deluge). Automatic systems are maintained under pressure and are activated by a fusible link in the sprinkler head while the more common manual systems have an open valve assembly and are supplied directly by the ship's fire main. An important note is that both systems require power for the associated pumps to supply operating pressure, although the automatic system relies upon a pressure tank for its initial dump of about 757 liters at 103 kPa (200 gallons at 15 psi). The required power source should be available from the vessel's emergency generator if the ship's service generator is unavailable. Hazards associated with sprinkler systems are the possibility of flooding, and its effect on stability.
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8130.14 Carbon Dioxide Systems
Carbon Dioxide is a versatile extinguishing agent as it does not damage cargo, does not conduct electricity, and provides its own pressure for discharge. However, CO2 is only effective if all ventilation and openings to the space are secured. As a smothering agent, CO2 lacks any considerable cooling properties; therefore the carbon dioxide concentration in the space must be maintained until heat levels in the fire area drop below the ignition temperature of fuel source. Additionally, CO2 poses a significant life threat due to its ability to displace oxygen, causing asphyxiation, even in low concentrations. CO2 systems are primarily installed in machinery spaces and cargo holds. Discharge is accomplished manually; either remotely by two pull handles outside the affected compartment or by directing the discharge point from the CO2 bottle (high pressure system)/storage tank (low pressure system) room. Due to the life threat and often variable discharge points, it is recommended that the vessel's plans be reviewed and/or preferably a member of the vessel's crew, knowledgeable about the system, be consulted prior to its operation.
8130.15 Halon 1301 Systems
Halon (Bromotrifluoromethane) is a colorless and odorless gas, approved by the U.S. Coast Guard for use in machinery space fixed systems on merchant vessels. Halon 1301 has extinguishing properties similar to carbon dioxide: it is a nonconductor, very effective against class B and C fires (Halon 1301 can be used to extinguish class A fires provided the fire is not deep seated), leaves no residue, is stored as a liquid in cylinders, and does not require an external power source for discharge. Fixed Halon 1301 systems require manual activation through two pull boxes located outside the protected space or from the bottle storage space. An evacuation alarm will precede the discharge. Inhalation of Halon will cause dizziness and impair coordination. Also, under exposure to open flame at around 500 degrees C (900 degrees F), Halon 1301 will decompose into a gas that is toxic. The toxicity from decomposition is prevented by the high rate of delivery which acts to rapidly extinguish the flames.
8130.16 Foam Systems
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Foam is primarily used to combat flammable liquid (class B) fires, although foam does possess some cooling properties as a smothering agent. Foam is traditionally available in two varieties; chemical and mechanical. Shipboard installation of chemical foam systems is, however, no longer approved by the Coast Guard. Mechanical foam is produced by mixing a foam concentrate with water and then rapidly aerating the resultant solution. The ratio of water to foam concentrate determines the expansion ratio and, therefore, the physical properties of the foam.
Foam with a low expansion ratio will be wetter, heavier, more heat resistant (provides a longer lasting blanket), and less affected by wind. These properties, however, also make low expansion foam less adherent to vertical surfaces and more electrically conductive. A lower expansion ratio will also provide better flow around obstructions, making this mixture well suited for service in class B machinery space and tank vessel deck fires. Fixed deck foam systems must be installed on tankers constructed after 1 JAN 1970.
8130.17 Steam Smothering Systems
The steam is supplied by the ship's main or auxiliary boilers for use in cargo tanks/holds, pump rooms, and bilge fire suppression. This system may be present on some older vessels; however, steam smothering cannot be installed on any U.S. flag vessel contracted after 1 JAN 1962 and is generally no longer an accepted method of shipboard fire suppression. Other than the heat hazard for personnel, the use of steam as a smothering agent can easily hinder firefighting efforts rather than help. By its nature, steam has very little cooling effect and is often a high enough temperature to ignite some liquid fuels. Also as steam cools, it condenses, reducing the smothering effect. It is also important to note that application of steam smothering to fires involved with nitrates, sulfates, and explosives will have disastrous effects.
8130.18 International Shore Connection
8130.19 Introduction
The International Convention for the Safety of Life at Sea (SOLAS), 1974, as amended, requires an "international shore
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connection" to be carried on board all cargo and tank vessels 500 gross tons and upwards [that are party to SOLAS] and all passenger vessels [that are party to SOLAS] carrying more than 12 passengers on an international voyage. This universal coupling is designed to connect fire main systems between one vessel and another or between a shore facility and a vessel. The connection shall: (1) be constructed of material suitable for 150 psi service; (2) have a flat-face flange on one side, and a permanently attached coupling that will fit the vessel's fire main piping and hoses on the other side. The flange can be fitted with a gasket and bolted quickly, enabling an assisting vessel or facility to provide fire main pressure to a distressed vessel.
8130.20 Coast Guard Enforcement
The Coast Guard is responsible for U.S. implementation of these requirements. COTP's shall ensure that international shore connections are carried on board vessels in U.S. ports as required. COTP's should encourage facility operators, municipal fire departments, and other interested response organizations to obtain these couplings and have them readily accessible.
8130.21 General Tactics For Common Vessel Spaces
8130.22 Introduction
A shipboard fire will present the unprepared fire fighter with an endless variety of difficulties. To ensure the readiness of the port, the COTP must have full confidence in not only the Coast Guard members in the command, but also in the knowledge and abilities of the local response services responsible for that port. One of the easiest and most beneficial steps in accomplishing this is to encourage the local fire department to periodically accompany Coast Guard marine inspectors on vessel inspections.
Local fire department periodically accompanying Coast Guard marine inspectors on vessel inspections will make fire fighters more acquainted with the construction, layout, organization, and available firefighting apparatus on board a variety of merchant vessels. These visits will allow fire fighters to conduct a pre- planning fire survey. If a single survey can be conducted for each
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vessel which makes regular port calls, the survey can then be distributed as necessary to other fire fighters.
8130.23 Public and Accommodation Spaces
By the nature of their use, the first concern in responding to a fire in accommodation spaces is the rescue of victims. The National Fire Protection Association (NFPA) describes a fire in these spaces as being very similar to shore side structural fires. While this description is accurate, it can also be misleading. The vessel's steel construction, below deck locations, and a high content of synthetic materials will raise heat levels dramatically compared to a shore side structural fire. Firefighting efforts will likely be additionally complicated by access and egress problems and difficulty in effective utilization of ventilation techniques. Extinguishment and overhaul of accommodation space fires can also be problematic due to the threat of fire extension through cableways, false overheads and other void spaces.
8130.24 Engine Room and Machinery Spaces
The engine room refers to the space in which the vessel's propulsion engine is located and machinery spaces refer to the location of the auxiliary systems necessary for the vessel to function. This machinery includes systems such as hydraulics, sewage, fuel and lube oil, compressed air, and steam systems, as well as the machinery which provide electricity, and hotel services. A fire in these spaces is easily the most difficult to control and extinguish. Access to an engine room/machinery space fire can be complicated by a maze of catwalks, decks, and gratings that may be slick with petroleum products and will hinder hose line advancement. The variety and size of machinery spaces can make rescue operations difficult. While the vessel's fire plan should be consulted, the vessel's engineering department can provide invaluable information of the access, layout, and obstructions that are present in these spaces. Before attempting to attack an engine room fire, verify that all personnel have been evacuated from the space, that the emergency equipment shutdowns have been utilized, and that the ventilation, power, and watertight doors to the space have been shutdown.
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With these steps completed, use the space's fixed system. If the resources are available, multiple dumps of extinguishing agent may be required before the fire can be controlled. Reentry to the space following the use of fixed system must not take place until the space has had time to cool. The amount of time necessary for cooling to effectively take place will vary with the size and intensity of the fire. Prior to reentry, automatic watertight doors should be set to manual to prevent possible personnel injury and severing of the line. The point of reentry should be the lowest possible access point to allow fire fighters improved visibility and reduced heat conditions. Should entry from above the fire level prove necessary, ventilation should remain secured until the fire is extinguished to prevent pulling the fire up to fire fighters as they enter the space.
8130.25 Special Considerations According To Vessel Type
8130.26 Freight Vessels
a. Introduction. Freight vessel cargo holds come in four basic type: dry bulk, break bulk, roll-on/roll-off (Ro/Ro), and container. Each of these present particular hazards to the fire fighter. In general, as with any fire situation, it is very important to know what is burning. This is doubly true of cargo vessels due to the possible variety of goods on board with different characteristics and reactive properties.
To determine what cargo is on board and where it is located, the vessel's Cargo Manifest and especially the Dangerous Cargo Manifest, should be reviewed. If possible, the review should be done in consultation with the vessel's master. Until the decision is made as to the best method of extinguishment, identification of a cargo off-loading site, and overhaul and disposal procedures are set, the hold should be sealed and the fixed fire suppression system should be activated. If the fixed system is activated, bulkhead
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temperatures should be monitored hourly to track progress. Because any attempt to enter the hold after fixed system activation will introduce air into the fire area and allow escape of the extinguishing agent, the most important factor in using a fixed system is having the patience to allow the agent time to take effect.
b. Dry Bulk. Dry bulk holds generally contain goods such as grain, coal, ore, scrap metal, or other particulate matter loaded directly into a hold without packaging; much like liquid in a tanker. The danger associated with a hold full of grain is similar to that of a silo: spontaneous combustion, dust explosions, and product expansion with the addition of water. A hold containing coal may require cargo discharge to extinguish the fire. Coal that is heating spontaneously should be leveled, trimmed, and packed down tightly in the hold to minimize the chance of fire. Scrap metal cargo will probably require that the hold be sealed while cooling bulkheads.
c. Break Bulk. Break bulk is loaded into a vessel's hold as packaged goods in crates, bags, or barrels, etc. The cargo can be supported and separated by dunnage (wood pallets, etc.), which will present additional class A fire hazards. Cargo on break bulk vessels is most commonly loaded vertically into the holds by cranes through a series of large hatches. As subsequent holds are loaded, it is common for cargo to be placed on the hatch to the lower hold. Access to the lower holds can be difficult in these situations, often leaving scuttles and steep ladders as the only method of entry. For this reason, use of the installed fixed system is often the best course of action until a coordinated attack can be make. To aid in preventing the spread of the fire, cargo in holds with adjacent bulkheads should be moved away from the affected hold and the bulkheads should be cooled as necessary.
d. Container. Containers provide uniform modular handling of packaged and liquid goods. Containers may be stacked on deck or stored in holds. Due to the often large number of containers and the manner of stowage, access to a specific container can be difficult. In order to complete extinguishment and overhaul of the fire, it is best if the container can be removed from the vessel once the fire can be controlled. Both the affected container and those
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surrounding it need to be externally cooled. If the container is on deck, control of the fire inside a container is often best achieved by determining the required agent for the contents and applying the agent through a small hole high on the side closest to the hottest point. The recommended procedure if the container is in a hold is basically the same, unless the container cannot be reached, in which case the hold should be secured and the fixed system dumped.
e. Roll-on/Roll-off (Ro/Ro). Ro/Ro vessels are generally comprised of several parking garage like decks designed to maximize the storage of motor vehicles. The hull on some Ro/Ro vessels have a very high freeboard; this height can be sufficient to cause complications in the staging of operations and equipment on the vessel. Access to the cargo decks can often best be established through side ports and cargo loading rams. Close storage of cargo will likely cause difficulty in accessing a particular area or unit of cargo. If possible, it is generally best to employ the fixed system (usually a sprinkler or CO2 system) in the cargo deck until the fire area can be accessed for a direct attack.
f. Commercial Fishing Vessels. Fishing vessels comprise a specialized sub-type of freight vessel which includes trawlers, fish tender, and fish processing vessels. The arrangement of the holds and stowage of catch/cargo often bare similarities to a small break bulk or dry bulk vessel. The hazards associated with these vessels are also similar to other freight vessels often with an addition of a large refrigeration system used to preserve the cargo. The use of a refrigeration system can pose potential hazards to responders due to the use of anhydrous ammonia (NH3) as the primary refrigerant. Exposure to anhydrous ammonia in its liquid state will cause severe burns on contact, and in a gaseous state possesses properties which cause severe irritation to eyes, skin, and mucous membranes as well as possibly causing fatal respiratory damage.
Other than exposure hazards for fire fighters, a release of anhydrous ammonia in an enclosed space introduces the possibility of a combustion explosion. Although characterized as having a limited flammability and low heat of combustion, in a fire scenario, enough pressure can be developed to cause major structural damage.
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8130.27 Bulk Liquid Tank Vessels
a. Introduction. Today's tank vessels are capable of transporting large quantities of liquid products. Tank vessels can be divided into three categories: petroleum carriers, liquefied gas carriers, and chemical carriers. It is not uncommon for a tank vessel to carry a variety of liquids in its segregated tanks. Deck fires on tankers are one of the most common vessel fire scenarios. These fires usually result from over filling tanks or the spillage of product onto the deck or from a leak/rupture of the piping system. The practice of plugging scuppers during cargo operations will often help to contain a spill to the deck of the vessel. The presence of on deck cargo piping systems will hinder the advancement of firefighting operations. The key to control and extinguishment in deck fire situations is to reduce/remove the fuel source by shutting down the cargo system. System shutdown is best accomplished when performed by personnel knowledgeable about the system's operation. Fire fighters should take care to preserve the integrity of the tanks and cargo piping system.
b. Petroleum. For petroleum on deck, the best course of action is to employ foam, provided sufficient quantities are available to contain an unbroken blanket over the entire surface of the exposed product. If feasible, the placement of fire resistant containment booms around the vessel would be prudent. It is also important to note that under 33 CFR 155.1050 and 33 CFR 155.1052, vessel response plans, required for vessels which carry Group I - V petroleum oils (see definitions), must identify and ensure the availability of both a salvage company with expertise and equipment, and a company with vessel firefighting capabilities in the area(s) which the vessel operates. The availability of these pre-planned resources should not be overlooked during a marine firefighting scenario.
c. Liquid Natural Gas (LNG)/Liquid Propane Gas (LPG). Natural gas and Propane gas are the two most common liquefied flammable gases. For transport, these gases are liquefied through a cryogenic process.
This process results in a significant volume reduction (by a factor of 600 for natural gas and a factor 270 for propane gas). The vessels which transport these gases generally use large insulated spherical tanks for product storage. The tanks are isolated within
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the vessel's hull by cofferdams designed to contain low volume leakage from the tanks. Despite differences in physical characteristics, when ignited, the effective methods of extinguishment are similar. Vessel's which carry LNG/LPG are fitted with deck water spray systems. The spray system is intended primarily for the protection of exposures (vessel superstructure, storage tanks, and cargo system) from the extreme radiant heat produced by natural and propane gas fires. The spray system will also aid in confinement of the fire area, protection of metal surfaces from embracement fractures caused by contact with cryogenic liquids, and the dissipation of unignited vapor. In addition to the spray system, most gas carriers will be fitted with a dry chemical system with sufficient agent to protect the weather deck. In the event that hose lines are brought to bear on the fire, high velocity fog may be employed to disperse un- ignited vapor, but the high velocity fog pattern should never be used directly on the liquid as it will only serve to vaporize the liquid. In ports, which handle LNG and LPG tankers, the COTP is required to maintain LNG/LPG Vessel Management and Emergency Contingency plans. These plans should be consulted for area specific guidance in handling these vessels.
d. Chemical. The bulk transport of liquid chemicals has become one of the major commodities shipped by water. Because many chemicals possess characteristics, which could endanger responders, proper identification of the hazards present is the key to responding to any chemical or hazardous material incident. Although the Coast Guard sets guidelines for the bulk shipment of chemicals, the potential dangers of chemicals mixing on a multi- product tanker cannot be overstated. A response strategy cannot be formulated before issues of toxicity, volatility, and reactivity (especially to water and other firefighting agents) are resolved. Clearly, the integrity of the tanks and cargo system must be maintained. In some instances, it may be prudent to employ the available fixed systems rather than risk the safety of responders in a direct attack upon the fire. The Unified Command must also evaluate the necessity to evacuate the scene and surrounding area due to the existence or potential threat of plume development.
8130.28 Passenger Vessels
a. Introduction. Firefighting operations on passenger vessels can be extremely difficult. Public and accommodation spaces on
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passenger vessels will often present a higher fire load than other vessels because of the quantity of synthetic materials used to enhance the vessel's appearance. Another result of these cosmetic enhancements will be the existence of many void spaces and probably a complex ventilation system, which will contribute to the spread of fire and smoke. Large passenger vessels, such as cruise ships, are constructed with a large number of small compartments connected by narrow passageways and ladders. The layout of many of these vessels all but ensures that the Unified Command, even with the benefit of pre-fire planning, will be faced with manpower shortages as fire fighters become fatigued and air supplies are exhausted in efforts to locate and extract victims, and then access and extinguish the fire.
b. Special Planning. The COTP shall work with the passenger vessel industry, the port authority, and local response and relief agency operations to ensure the coordination of these parties for the evacuation of and accountability for the vessel's passengers in the event of a fire or other emergency.
An accurate account of persons both ashore and aboard the vessel is critical in expending the pace and aiding to ensure successful firefighting and rescue operations. The sooner search and rescue is completed, the sooner efforts can be focused upon property conservation. The displacement of up to several hundred passengers will require pre-planning for lodging, medical attention, meals, transportation, and communications. While these factors are principally the concern of the industry, the COTP has a vested interest in ensuring these factors have been addressed within the port
8130.29 Training
8130.30 Introduction
Proper training is essential for state fire department personnel who respond to waterfront and vessel fires. Ideally, Coast Guard personnel who support or interact with state fire departments should be as well trained as the most minimally trained personnel with whom they will interact (including local fire fighters and crew members of merchant vessels.)
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Although the training programs envisioned here will not make Coast Guard men and women professional fire fighters, it will help them understand their capabilities and limitations, as well as those of state fire departments. Training for Coast Guard personnel that support state fire departments in the event of waterfront of vessel fires is a multi-phased process. Training in accordance with Fire Fighter Level I specified in NFPA Standard 1001, Standard for Fire Fighter Professional Qualifications, will provide comprehensive basic firefighting training. This standard is available from the National Fire Protection Association, 1 Batterymarch Park, Quincy, Massachusetts 02269. Coast Guard personnel shall have knowledge of the local fire department organization and capabilities. Frequent exercises between the Coast Guard, local fire departments and other concerned agencies should be conducted to help involve each party to understand roles, responsibilities, capabilities, and limitations of all concerned.
8130.31 NFPA Standard Training
A nationally recognized and certified training program that meets or exceeds NFPA 1001 standards for entry level professional fire fighters should be used. Many fire departments can provide this training locally. This avenue of training should be explored carefully, considering the cost and the benefits of being trained by the organization that will likely request Coast Guard support. This level of training provides:
a. Basic fire science;
b. Fire inspection requirements;
c. Safety, first aid, and rescue techniques.
d. Concepts and hands-on experience in the use of breathing apparatus, ropes, fire appliances, sprinkler systems, water streams, ventilation techniques, and communications during firefighting operations.
8130.32 Follow-up Training
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Follow up training broadens the basic knowledge obtained through NFPA Standard 1001 and applies it to situations on board vessels. The Coast Guard generally sends field personnel to the Advanced Marine Firefighting Course offered by Texas A&M University, College Station, TX for unit personnel who may be designated as Marine Firefighting Coordinators.
This course consists of classroom and fireground exercises designed to familiarize mariners with the chemistry and physics of fire, shipboard firefighting agents and equipment, fixed extinguishing and detection systems, breathing apparatus, considerations for hazardous cargoes, fire prevention, shipboard search and rescue, and first aid. The fireground exercises provide an opportunity to use common shipboard equipment in fighting various types of fires. [NOTE: The Damage Control and Firefighting courses offered by the U.S. Navy do not address structural firefighting problems, and they are not acceptable alternatives to NFPA Standard 1001 or follow-up training].
8130.33 NFPA 1405, A Guide For Land-Based Fire Fighters Who Respond To Marine Vessel Fires
8130.34 Introduction
The National Fire Protection Association developed NFPA 1405 at the request of, and in cooperation with, the United States Coast Guard and with the assistance of the fire service and maritime communities. The Coast Guard provided representatives to the Subcommittee for Land-Based Fire Fighters Who Fight Marine Vessel Fires.
8130.35 Purpose
NFPA 1405 was developed for use by local firefighting organizations that may be confronted with a fire aboard a vessel. This publication identifies the elements required to formulate a comprehensive marine firefighting response program. NFPA 1405 discusses vessel familiarization, training, response techniques, contingency planning, and the hazards a fire fighter may face in
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combating a vessel fire. The guide also recommends practices to use in responding to fire in the maritime environment. NFPA 1405 provides an excellent resource of information, which will aid fire fighters to safely and efficiently extinguish a marine vessel fire.
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8130.36 SAMPLE VESSEL FIRE CHECKLIST
The following information may be included in a vessel fire check list. It is not intended to be all inclusive. Fire department personnel are encouraged to develop a check list in a usable format which will meet the needs of the department.
Incident Notification
_____ 1. Type of vessel (Tanker/Barge(cargo,deck)/Bulk Cargo/Container/Passenger/Cruise).
_____ 2. Location.
_____ 3. Personnel injured - is crew completely accounted for?
_____ 4. Weather/wind/precipitation/tide conditions.
_____ 5. Resources included in initial response.
______6. USCG Notified (787) 289-2041/40
______7. PREMA Notified (787)724-0124
Enroute to Incident
_____ 1. Additional incident indicators (smoke showing, explosions, etc.).
_____ 2. Communications/radio informational updates.
_____ 3. Coast Guard, and law enforcement response information.
_____ 4. Consult pre-fire/plans (terminal, vessel, etc.) and any applicable disaster plans (Coast Guard, multi-agency, available resources, mass-casualty, etc.).
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On-Scene
_____ 1. Initial report on conditions (periodically update during incident).
_____ 2. Obtain copy of ships fire plans. The C.G Sector San Juan Prevention Dept may have vessel plans for ships that frequent the port. The number is 787-729-2376.
_____ 3. Incident location and scene conditions.
_____ 4. Secure/isolate cargo operations to vessel (i.e. liquid cargo/fuel transfer hoses).
_____ 5. Vessel type and name.
_____ 6. Type and extent of emergency.
_____ 7. Identify initial command post location.
_____ 8. Rescue situation.
_____ 9. Exposures to hazardous materials.
_____ 10. Take command and establish incident command system
_____ 11. Request additional assistance (alarms).
_____ 12. Specialized resources and equipment (fire boats, HAZMAT team, air units, etc.).
_____ 13. Other organizations, agencies, and/or individuals.
_____ 14. Establish staging/base area, identify location, assign staging responsibility.
_____ 15. Isolate areas.
_____ 16. Determine operational area and define incident perimeter (be liberal).
_____ 17. Shoreside-law enforcement (traffic and crowd control, initial evacuation, perimeter security).
_____ 18. Waterside-Coast Guard/harbor police (vessel traffic control, waterside rescue, waterside condition reports).
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_____ 19. Protect exposures by cooling.
_____ 20. Have CG COTP ensure endangered vessels, cargo is moved, and police or port authority move vehicles.
Vessel construction
_____ 1. Obtain ship's construction plans.
_____ 2. Consult with master, mates, engineering officers.
_____ 3. Size, dimensions, decks, interior arrangement.
_____ 4. Age, condition, faults, weaknesses.
_____ 5. Compartments on, fire/water tight separations/zones.
_____ 6. Vertical and horizontal openings and channels.
_____ 7. Exterior access and points of entry.
_____ 8. Access from dock (gangway, ramps, aerial ladders, cranes, cargo loading equipment).
_____ 9. Condition of fuel, liquid cargo and ballast tanks.
_____ 10. Make flooding and stability calculations.
Collect Cargo Information
_____ 1. Determine if hazardous materials are on board or involved (name, ID number, quantity, location, hazards). Obtain dangerous cargo manifest, general cargo manifest, stowage plan (on or near bridge and/or terminal office).
_____ 2. Determine susceptibility of cargo to heat and water.
_____ 3. Determine need for cargo salvage operations (off load/relocate vessel).
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Determine Fire Situation
_____ 1. Location (red hot metal, peeling paint, smoke, temperature readings, heat scanners). _____ 2. Interview crew (find out what happened, where, when, why, what has been done prior to PRFC arrival and its effect.
_____ 3. Map area involved and indicate what spaces are used for (decks, holds, spaces, zones, frames).
_____ 4. Determine danger of extension and/or direction of fire spread.
_____ 5. Determine fire load, type and amount of materials involved.
Exposures (Shoreside and Waterside)
_____ 1. Evaluate exposure type (vessels, facilities, storage tanks, cargo, vehicles).
_____ 2. Evaluate exposure access, arrangement, distance, combustibility.
_____ 3. Evaluate pier, wharf, dock construction, configuration, condition, and combustibility.
_____ 4. Determine obstructions to operations, limitations on apparatus movement and use.
Water Supply
_____ 1. Hydrants, (location, main size, capacity flow).
_____ 2. Are international shore connections available and being used?
_____ 3. Supplemental water sources (water tanks, portable pumps, drafting sites, fire boats and apparatus).
_____ 4. Consider using fire pump(s) from incident vessel and other vessels in area.
_____ 5. Identify fire stations (locations, hose, type of couplings, associated equipment)
_____ 6. Consider laying lines from shore to vessel, using aerial apparatus as standpipes, and from vessel to vessel.
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Determine Status and Condition of, and Gain Control of other Vessel Systems
_____ 1. Consult with engineering officers.
_____ 2. Dewatering systems, ballast, cargo and bilge pumps.
_____ 3. Generators (main, auxiliary, emergency).
_____ 4. Ventilation systems, dampers, controls.
_____ 5. Communications systems (radios, telephones, voice tubes, public address system).
_____ 6. Identify fire protection systems, type (carbon dioxide, halon, foam, sprinklers), areas covered, control valve locations, methods of operation.
_____ 7. Identify inert gas systems.
_____ 8. Identify and monitor smoke and fire detection systems.
_____ 9. Consider moving vessel to facilitate response.
_____ 10. Identify and activate as needed remotely controlled water tight and fire doors.
_____ 11. Consider using cargo handling gear.
Identify Resources
_____ 1. Coast Guard resources.
_____ 2. Captain of the port or his representative.
_____ 3. National Strike Force.
_____ 4. Helicopters (CG, National Guard, Commercial).
_____ 5. Port control services.
_____ 6. Marine investigators and inspectors.
_____ 7. Fire boat's and portable firefighting equipment (municipal, military, private).
_____ 8. Breathing apparatus, filling equipment and cylinders (Fire Dept.and CG).
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_____ 9. Emergency medical services (hospitals, ambulances, medivac, field triage teams and equipment).
_____ 10. Telephone and utility companies.
_____ 11. Port authority.
_____ 12. Coroner/medical examiner.
_____ 13. Military organizations.
_____ 14. Navy Superintendent of the Salvage.
_____ 15. Oil spill response teams.
_____ 16. Damage control and firefighting teams.
_____ 17. Dewatering equipment, foam concentrates (bulk suppliers, refineries and airport foam apparatus, and other specialized foam equipment) and other supplies.
_____ 18. Demolition and ordnance experts.
_____ 19. Army Corps of Engineers.
_____ 20. Hazardous material cleanup cooperatives, contractors, vacuum trucks, and other containment equipment.
_____ 21. Bulk carbon dioxide.
_____ 22. Stevedores and specialized cargo handling equipment.
_____ 23. Interpreters from Dept.of State/Universities.
_____ 24. Communications equipment (portable radios, communication vehicles/trailers, field phones, messengers).
_____ 25. Personnel support (food, sleeping facilities, wash and sanitary facilities).
_____ 26. Marine salvage companies.
_____ 27. Ships' service companies.
_____ 28. Shipyard and dry-dock companies.
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_____ 29. Welders.
_____ 30. Divers.
_____ 31. Marine chemists.
_____ 32. Marine surveyors.
_____ 33. Marine pilots.
_____ 34. Vessel/cargo Underwriters.
_____ 35. Vessel owner (rep), agent.
_____ 36. Terminal operator.
_____ 37. News media, photographers.
_____ 38. Public Works.
_____ 39. Establish inter-agency communications center and designate a communications officer..
_____ 40. Divide incident into manageable UCS units, assign responsibility and identify objectives.
a. Operations
b. Safety
c. Information
d. Liaison
e. Logistics
f. Planning
_____ 41. Identify and establish primary and secondary fire boundaries AND WATCHES on all six sides of fire.
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_____ 42. Move combustibles away from fire boundaries.
_____ 43. Secure ventilation, openings, utilities and fuel to fire area.
_____ 44. Investigate for concealed spaces and avenues of fire spread through boundaries.
_____ 45. Install floating booms around incident to contain debris and oil pollution.
_____ 46. Note changes in draft marks, inclinometers, etc.
_____ 47. Beware of large accumulations of water above ship's waterline.
_____ 48. Secure openings in hull to prevent water entering vessel from above and begin adequate dewatering operations.
_____ 49. Monitor with technical assistance vessel's stability situation and recommended corrective actions.
Fire Confinement and Control
_____ 1. Mobilize and position sufficient personnel and hoselines/appliances/extinguishing agents to control and extinguish fire.
_____ 2. Provide for sufficient rotation of personnel to maintain a continuous extinguishing effort.
_____ 3. Beware of pressure buildup in secured spaces and maintain escape routes.
_____ 4. Begin necessary salvage operations.
_____ 5. Document and record events as they occur with corresponding times.
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VESSEL DAMAGE ASSESSMENT CHECKLIST
Ships maneuverability status:
_____ 1. Full power.
_____ 2. Limited power.
_____ 3. No power.
_____ 4. Electrical power status.
_____ 5. Limited steering.
_____ 6. Anchor power.
_____ 7. Ventilation capabilities.
_____ 8. Derrick lifting capability.
_____ 9. Communications capability.
_____ 10. Navigation capability.
_____ 11. Cargo system capability.
Ships visual structural damage:
_____ 1. Describe vessel type.
_____ 2. Describe damage size and location.
_____ 3. Photograph damage.
_____ 4. Vessel hogging or sagging.
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Crew Condition:
_____ 1. Dead or alive.
_____ 2. Abandoned vessel.
_____ 3. Injured.
_____ 4. Contaminated by product.
_____ 5. Nationality.
_____ 6. Language difficulties.
_____ 7. Ability to assist the team.
_____ 8. Number of crew.
_____ 9. Intentions of crew.
Cargo condition and damage:
_____ 1. Survey and identify type of cargo aboard (size, quantity, container types etc).
_____ 2. Determine location of cargo.
_____ 3. Describe damaged containers or drums
_____ 4. Identify threat - gas, liquid, solid-leaking, venting or spilled.
_____ 5. Note actions taken by crew
_____ 6. Note any cargo shifting
_____ 7. Determine cargo securing
_____ 8. Identify cargo labeling
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Vessel and cargo documentation:
_____ 1. Verify ships safety and construction certificates
_____ 2. Obtain and verify loading/stowage plan
_____ 3. Verify the cargo stowage in relation to plan
_____ 4. Identify shippers of damaged cargo
_____ 5. Determine container numbers
_____ 6. Obtain and verify dangerous cargo manifest.
Draft Readings
_____ 1. Obtain draft readings - forward, midship and aft, both port and starboard side.
_____ 2. Take water soundings around the vessel
Trim and list
_____ 1. Determine if vessel is heeling to one side.
_____ 2. Check vessels onboard gage (inclinometer)
_____ 3. Determine if vessel is down by the head or stern
Tank soundings
_____ 1. Determine ullages - vapor space
_____ 2. Determine innages - cargo level
_____ 3. Determine amount of cargo aboard
_____ 4. Identify cargo and bunker tank arrangements
_____ 5. Verify automatic gauging systems
_____ 6. Determine status of COW/IGS system
_____ 7. Verify location and status of all voids/ballast tanks
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Provide a description of the casualty or accident, without giving a cause. Insure the OSC is briefed on your findings. Provide hard copy when available. Report your findings based upon your investigation not what you have heard. If some information is not accessible and you are told their status, report it as being provided by another individual. Determine level and type of threat and report this to team leader and OSC.
8130.37 EMERGENCY NOTIFICATION LIST
PRIORITIZED CONTACT LIST DAY PHONE 24 HOURS PHONE
FIRE DEPARTMENT RESCUE 911 911 MEDICAL POLICE
FIRE DEPARTMENT CONTROL STATION SAN JUAN (787) 722-1120 SEMA CONTROL STATION (787) 724-0124 POLICE DEPARTMENT CONTROL STATION (787) 782-0167
If you are in or near the following ports and need assistance call to the following numbers: person your PORT date time notified initials
SAN JUAN
Fire Department (787) 725-3444 ______
PREMA (787) 724-0124 ______
Police (787) 793-1234 ______
Ports Authority (787) 723-2260 ______
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PONCE
Fire Department (787) 843-2330 ______
Municipal Emergency Management Agency (787) 844-1763 ______
person your PORT date time notified initials
Police (787) 843-2020 ______
Ports Authority (787) 842-5064 ______
GUAYANILLA
Fire Department (787) 835-2330 ______
Municipal Emergency Management Agency (787) 835-2275 ______
Police (787) 835-2020 ______
Ports Authority (787) 835-2647 ______
GUANICA
Fire Department (787) 821-2330 ______
Municipal Emergency Management Agency (787) 821-2079 ______
Police
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(787) 821-2020 ______
Ports Authority (787) 821-2860 ______
person your PORT date time notified initials
PEÑUELAS
Fire Department (787) 836-2330 ______
Municipal Emergency Management Agency (787) 836-1361 ______
Police (787) 836-2020 ______
Ports Authority (787) 729-8725 ______
MAYAGUEZ
Fire Department (787) 832-1212 ______
Municipal Emergency Management Agency (787) 833-7272 ______
Police (787) 832-9696 ______
Ports Authority (787) 832-3590 ______
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GUAYAMA
Fire Department (787) 864-2330 ______
Municipal Emergency Management Agency (787) 864-1644 ______
Police (787) 866-2020 ______
Ports Authority (787) 864-2520 ______
YABUCOA
Fire Department (787) 893-2330 ______
Municipal Emergency Management Agency (787) 893-3190 ______
Police (787) 893-2215 ______
Ports Authority (787) 893-2408 ______
ARECIBO
Fire Department (787) 878-2330/7970 ______
Municipal Emergency Management Agency (787) 878-3454 ______
Police (787) 878-2020 ______
Ports Authority (787) 878-6460 ______
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FAJARDO
Fire Department (787) 863-2330 ______
Municipal Emergency Management Agency (787) 863-3330 ______
person your PORT date time notified initials
Police (787) 863-2020 ______
Ports Authority (787) 863-0805 ______
Interagency Coordinators
Fire Department
Carmen Rodriguez Diaz (787) 725-3444 Fax: 787-726-2614
Police Department
Almerido Rosario Nieves (787) 696-3923 Fax: 787-273-4010
PR Emergency Management Agency
Mr. Nino Correa (Search and Rescue) (787) 724-0124
Department of Natural Resources
Mr. Julio E. Mendez (787) 502-0450 Fax: 787-999-2238
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Environmental Quality Board
Mr. Genaro Torres (787) 360-2065 Fax :(787) 767-0450
Health Department
Kimberly Ramos (787) 690-7691
FEDERAL AGENCIES person your date time notified initials
USCG (24 hrs) (787)-289-2041 ______EPA (REGION II) (732) 321-6656 ______EPA (CARB. OF) (757) 977-5815 ______D7 CC (305) 415-6800 ______NSFCC (252) 331-6000 ______ATLANTIC S/T (609) 724-0008 ______NAVY SUPSALV (202) 781-3889 ______
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8130.38 L OG I ST I C S SECTION
8130.39 Logistics Section Organization
The Logistics Section is responsible for providing services and support to meet all incident or event needs. This section is headed up by the Logistics Section Chief. A deputy Logistics Section Chief may be assigned.
Logistics service and support to an incident or event are very important functions. Early recognition of the need for a separate logistics function and section can reduce time and money spent on the incident.
8130.40 Logistics Section Chief
APPOINTED BY: PREMA
The Logistics Section Chief, a member of the General Staff, is responsible for providing facilities, services, and material in support of the incident. The Logistics Section Chief participates in development and implementation of the IAP and activates and supervises Branches and Units within the Logistics Section.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Plan organization of Logistics Section.
c. Assign work locations and preliminary work tasks to Section personnel.
d. Notify Resources Unit of Logistics Section units activated including names and locations of assigned personnel.
e. Assemble and brief Branch Directors and Unit Leaders.
f. Participate in preparation of IAP.
g. Identify service and support requirements for planned and expected operations.
h. Provide input to and review Communications Plan, Medical Plan, Traffic Plan and Vessel Routing Plan.
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i. Coordinate and process requests for additional resources.
j. Review IAP and estimate Section needs for next operational period.
k. Advise on current service and support capabilities.
l. Prepare service and support elements of the IAP.
m. Estimate future service and support requirements.
n. Receive Demobilization Plan from Planning Section.
o. Recommend release of unit resources in conformance with Demobilization Plan.
p. Ensure general welfare and safety of Logistics Section personnel.
q. Maintain Unit/Activity Log.
8130.41 Services Branch
APPOINTED BY: PREMA
The Service Branch Director, when activated, is under the supervision of the Logistics Section Chief and is responsible for the management of all service activities at the incident. The Branch Director supervises the operations of the Communications, Medical, and Food Units.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Obtain working materials from Logistics Kit.
c. Determine level of service required to support operations.
d. Confirm dispatch of Branch personnel.
e. Participate in planning meetings of Logistics Section personnel.
f. Review IAP.
g. Coordinate activities of Service Branch Units.
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h. Inform Logistics Section Chief of activities.
i. Resolve Service Branch problems.
j. Maintain Unit/Activity Log.
8130.42 Communications Unit
APPOINTED BY: PREMA
The Communications Unit Lead, under the direction of the Service Branch Director or Logistics Section Chief, is responsible for:
1) Developing plans for the effective use of incident communications equipment and facilities;
2) Installing and testing of communications equipment; supervision of the incident Communications Center;
3) Distribution of communications equipment to incident personnel; and
4) Maintenance and repair of communications equipment.
Duties include:
a. Review Common Responsibilities (Annex B, Appendix I, Tab a).
b. Review Unit Leader Responsibilities (Annex B, Appendix I, Tab a).
c. Obtain briefing from Service Branch Director or Logistics Section Chief.
d. Determine unit personnel needs.
e. Advise on communications capabilities/limitations.
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f. Prepare and implement the incident Radio Communications Plan.
g. Ensure the Incident Communications Center and Message Center are established.
h. Set up telephone and public address systems.
i. Establish appropriate communications distribution/maintenance locations.
j. Ensure communications systems are installed and tested.
k. Ensure an equipment accountability system is established.
l. Ensure personal portable radio equipment from cache is distributed per radio plan.
m. Provide technical information as required on:
- Adequacy of communications systems currently in operation. - Geographic limitation on communications systems. - Equipment capabilities. - Amount and types of equipment available. - Anticipated problems in the use of communications equipment.
n. Supervise Communications Unit Activities.
o. Maintain records on all communications equipment as appropriate.
p. Ensure equipment is tested and repaired.
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q. Recover equipment from relieved or released units.
r. Maintain Unit/Activity Log.
PRCD is the net control station for emergency communications in Commonwealth of PR. They have the capability to communicate via all modes of normal communication. They also have one COMMAND CENTER. A detailed description of PRCD's communications capability may be found in PRCD's Communications Plan.
8130.43 Medical Unit
APPOINTED BY: PREMA
The Medical Unit Leader, under the direction of the Service Branch Director or Logistics Section Chief, is primarily responsible for the development of the Medical Emergency Plan, obtaining medical aid and transportation for injured and ill personnel assigned to the incident, and preparation of reports and records. The Medical Unit may also assist Operations in supplying medical care and assistance to civilian casualties at the incident, but is not intended to provide medical services to the public.
a. Review Common & Unit Leader Responsibilities (Annex B, Appendix I, Tab a).
b. Obtain briefing from Service Branch Director or Logistics Section Chief.
c. Participate in Logistics Section/Service Branch planning activities.
d. Determine level of emergency medical activities performed prior to activation of Medical Unit.
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e. Activate Medical Unit.
f. Prepare the Medical Emergency Plan.
g. Prepare procedures for major medical emergency.
h. Declare major medical emergency as appropriate.
i. Respond to requests for medical aid.
j. Respond to requests for medical transportation.
k. Respond to requests for medical supplies.
l. Prepare medical reports and submit as directed.
m. Maintain Unit/Activity Log.
8130.44 Food Unit
APPOINTED BY: PREMA
The Food Unit Lead, under the direction of the Service Branch Director or Logistics Section Chief, is responsible for determining feeding requirements at all incident facilities; menu planning; determining cooking facilities required; food preparation; serving; providing potable water; and general maintenance of the food service areas. The unit may prepare menus and food, provide them through catering services, or use some combination of both methods.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
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c. Obtain briefing from Service Branch Director or Logistics Section Chief.
d. Determine location of working assignment, and number and location of personnel to be fed.
e. Determine method of feeding to best fit each situation.
f. Obtain necessary equipment and supplies to operate food service facilities.
g. Set up Food Unit equipment.
h. Prepare menus to ensure incident personnel receive well balanced meals.
i. Ensure that sufficient potable water is available to meet all incident needs.
j. Ensure that all appropriate health and safety measures are taken.
k. Supervise cooks and other Food Unit personnel.
l. Keep inventory of food on hand and check in food orders.
m. Provide Supply Unit Leader food supply orders.
n. Maintain Unit/Activity Log.
8130.45 Support Branch
APPOINTED BY: PREMA
The Support Branch Director, when activated, is under the direction of the Logistics Section Chief, and is responsible for development and implementation of logistics plans in support of the IAP, including providing personnel, equipment, facilities, and supplies to support incident operations. The Support Branch Director supervises the operation of the Supply, Facilities, Ground Support and Vessel Support Units.
Section 8130.38 - Page 7 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
a. Review Common Responsibilities (section 8110.17, page 4).
b. Obtain work materials from Logistics Kit.
c. Identify Support Branch personnel dispatched to the incident.
d. Determine initial support operations in coordination with Logistics Section Chief and Service Branch Director.
e. Prepare initial organization and assignments for support operations.
f. Determine resource needs.
g. Maintain surveillance of assigned unit work progress and inform Logistics Section Chief of activities.
h. Resolve problems associated with requests from Operations Section.
i. Maintain Unit/Activity Log.
8130.46 Supply Unit
APPOINTED BY: PREMA
The Supply Unit Leader is primarily responsible for ordering personnel, equipment and supplies; receiving and storing all supplies for the incident; maintaining an inventory of supplies; and servicing non-expendable supplies and equipment.
In ICS, all resource orders are placed through the Logistics Section's Supply Unit. If the Supply Unit has not been established, the responsibility for ordering rests with the Logistics Section Chief.
a. Review Common Responsibilities (Annex B, Appendix I, Tab a).
b. Obtain necessary agency(s) order forms.
Section 8130.38 - Page 8 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
c. Establish ordering procedures.
d. Establish name and telephone numbers of agency personnel receiving orders.
e. Set up filing system.
f. Get names of incident personnel who have ordering authority.
g. Check on what has already been ordered.
h. Ensure order forms are filled out correctly.
i. Place orders in a timely manner.
j. Consolidate orders when possible. k. Identify times and locations for delivery of supplies and equipment.
l. Keep Receiving and Distribution Manager informed of orders placed.
m. Submit all ordering documents to Documentation Control Unit through Supply Unit leader before demobilization.
n. Maintain Unit/Activity Log.
8130.47 Facilities Unit
APPOINTED BY: PREMA /PRPA
The Facilities Unit Leader is primarily responsible for the layout and activation of incident facilities (e.g. Base, Camp(s), and Incident Command Post). The Facilities Unit provides sleeping and sanitation facilities for incident personnel and manages base and camp operations. Each facility (base or camp) is assigned a manager who reports to the Facilities Unit Leader and is responsible for managing the operation of the facility. The basic functions or activities of the Base and Camp Manager are to provide security service and general maintenance. The Facility Unit Leader reports to the Support Branch Director.
Section 8130.38 - Page 9 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing from the Support Branch Director or Logistics Section Chief.
d. Review IAP.
e. Participate in Logistics Section/Support Branch planning activities.
f. Determine requirements for each facility to be established. g. Determine requirements for the Incident Command Post.
h. Prepare layouts of incident facilities.
i. Notify unit leaders of facility layout.
j. Activate incident facilities.
k. Provide Base and Camp Managers.
l. Obtain personnel to operate facilities.
m. Provide sleeping facilities.
n. Provide security services.
o. Provide facility maintenance services - sanitation, lighting, clean up.
p. Demobilize base and camp facilities.
q. Maintain Facilities Unit records.
r. Maintain Unit/Activity Log.
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8130.48 Ground Support Unit/Transportation
APPOINTED BY: PREMA / SECTOR SAN JUAN
The Ground Support Unit Leader is primarily responsible for 1) support out of service resources, 2) coordination of transportation of personnel, supplies, food, and equipment, 3) fueling, service, maintenance and repair of vehicles and other ground support equipment, and 4) implementing the Traffic Plan for the incident.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.15, page 6).
c. Obtain briefing from the Support Branch Director or Logistics Section Chief.
d. Participate in Logistics Section/Support Branch planning activities.
e. Coordinate development of the Traffic Plan with the Planning Section.
f. Support out-of-service resources.
g. Notify Resources Unit of all status changes on support and transportation vehicles.
h. Arrange for and activate fueling, maintenance and repair of ground transportation resources.
i. Maintain inventory of support and transportation vehicles.
j. Coordinate transportation services.
k. Maintain usage information on rented equipment.
l. Requisition maintenance and repair supplies (e.g. fuel, spare parts).
m. Coordinate the maintenance of incident roads.
Section 8130.38 - Page 11 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
n. Submit reports to Support Branch Director as directed.
o. Maintain Unit/Activity Log.
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8130.49 Vessel Support Unit
APPOINTED BY: PREMA /SECTOR SAN JUAN
The Vessel Support Unit Leader is responsible for implementing the Vessel Routing Plan for the incident and coordinating transportation on the water and between shore resources. Since most vessels will be supported by their own infrastructure, the Vessel Support Unit may be requested to arrange fueling, maintenance and repair of vessels on a case by case basis.
a. Review Common Responsibilities (section 8110.17, page 4).
b. Review Unit Leader Responsibilities (section 8110.16, page 6).
c. Obtain briefing from the Support Branch Director or Logistics Section Chief.
d. Participate in Logistics Section/Support Branch planning activities.
e. Coordinate development of the Vessel Routing Plan.
f. Coordinate vessel transportation assignments with other sources of vessel transportation.
g. Coordinate water to land transportation with Ground Support Unit, as necessary.
h. Maintain a prioritized list of transportation requirements that need to be scheduled with the transportation source.
i. Support out of service vessel resources, as requested.
j. Arrange for fueling, maintenance and repair of vessel resources, as requested.
k. Maintain inventory of support and transportation vessels.
l. Maintain Unit/Activity Log.
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8140.1 Summary of Area Equipment
8140.2 Firefighting Equipment
The following tables show information submitted by the subscribing organizations and interested parties.
8140.2 TABLE I LIST OF CRITICAL ITEMS EQUIPMENT LOCATION DESCRIPTIONS CONTACT TELEPHONE #
SCBA SHELL, YABUCOA 19 MR. JORGE ORTIZ (787) 893-2424 CYLINDERS (30 MIN EACH) PRFC-YABUCOA 3 CAPT SANTOS CALIXTO (787) 893-2330 (30 MIN EACH) (787) 893-3091 PRFC-GUAYAMA 2 CAPT RAMON (787) 864-3700 MARTINEZ PRFC-PONCE 56 PONCE SILVERIO (787) 842- TORRES 2025/2022 PRFC-HUMACAO 10 (787) 863-2330 CASCADE PRFC-GUAYAMA 1 CAPT RAMON (787) 864-3700 (SCBA FILLER) MARTINEZ
PORTABLE PRFC-PONCE 1 PONCE SILVERIO (787) 842- TURBINE 1250 GLS/MIN TORRES 2025/2022 PUMPS SET ON A TRAILER FOAM PRFC-YABUCOA 100 GLS CAPT SANTOS CALIXTO (787) 893-2424
PRFC-HUMACAO 100 GLS (787) 863-2330
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PRFC-PONCE 1,750 GLS PONCE SILVERIO (787) 842- TORRES 2025/2022 FOAM PRFC-YABUCOA 1 SGT. NICOLAS LABOY (787) 893-2330 TANK/DISPENSING (787) 893-3091 VEHICLES CHEV. / PHILLIPS PR 1 SRA. MARLINE RAMOS (787) 864-1515 INC. GUAYAMA (1,000LBS) Ext 2015 INTERNATIONAL PRFC-YABUCOA 1 CAPT SANTOS CALIXTO (787) 893-2330 SHORE (787) 744-2330 CONNECTION (787) 746-4743 FIREFIGHTING PRFC-YABUCOA FREIGHTLINER 2005 CAPT SANTOS CALIXTO (787) 893-2330 TRUCK (787) 893-3091 PRFC-HUMACAO INTERNATIONAL 2005 (787) 863-2330 PRFC-PONCE 4 PONCE SILVERIO (787) 842- TORRES 2025/2022 ARECIBO 2 CAPT ABDIEL MOLINA (787) 878-1444 TORRES (787) 878-7970 SAN JUAN 4 CAPT JAVIER (787) 722-1120 RODRIGUEZ SOTO (787) 788-2330 MAYAGUEZ 4 MR. ALBERT CRUZ (787) 832-2394 ALBARRA (787) 834-9445 DRY CHEMICAL SHELL YABUCOA 5 MR. ANGEL L. RUIZ (787) 893-2424 EXTINGUISHER CHEV. / PHILLIPS PR 11 SRA. MARLINE RAMOS (787) 864-1515 INC. GUAYAMA Ext 2015 PRFC SAN JUAN 27ft FIREBOAT SGT. JORGE ORTIZ (787) 788-2330
Section 8130.38 - Page 15 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
The following tables show Faciltiy Security Offcier (FSO) information submitted by the subscribing organizations and interested parties.
Sector San Juan FSO Name E-Mail Office Cell Facility Name
ATM Michael Robles [email protected] 787 -863-0852 939 -630-8859
BTB Catano Miguel Castellano [email protected] 787-273-2732 / 787-793-3080 787-590-9075
Crowley Maritime Corporation Esteban Hernandes [email protected] 787-729-1098 787-444-1098
Edelcar, INC Henry Pasarell [email protected] 787-723-4747 787-399-6880
Empresas Ortiz Brunet Guillermo Ortiz [email protected] 787-720-5020 939-644-4847
ExxonMobil, Esso Catano Terminal Arturo Hernandez [email protected] 787-749-8870 787-403-8647
Caribbean Petroleum Refining Domingo Perez [email protected] 787-622-8320 787-644-7125
Horizon Lines of Puerto Rico, Inc. Janet Nievez [email protected] 787-620-6674 787-447-1189
Intership Luis Burgos [email protected] 787-706-1550 787-408-1111
Island Stevedoring Hernando Navas [email protected] 787-781-5050 787-502-8192
Luis Ayala Colon Sucrs, Inc.- SJ Juan Ayala [email protected] 787-792-9000 ext 3805 787-397-0845
Molinos de Puerto Rico Inc. Pedro Ortiz [email protected] 787-775-6268 787-380-2063
Nutrimix Feed Company Rafael Vidal [email protected] 787-641-5175 787-449-4645
PREPA CAMBALACHE Anicet Ruiz [email protected] 787-816-6296 / 6214 787-509-2600
PREPA PALO SECO Rafael Torres [email protected] 787-275-7031 / 787-772-6057 787-528-9585
Section 8130.38 - Page 16 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
PREPA San Juan Gustavo Cabreras [email protected] 787-277-7464 787-615-5848
PRPA Cruise Ship Operations Manuel Villazan [email protected] 787-729-8785 / 8725 939-630-8832
PRPA San Juan Cargo Operations Manuel Villazan [email protected] 787-729-8785 / 8725 939-630-8832
Pan American Grain Jose Lopez [email protected] 787-273-0810 787-475-0205
Sea Star Richard Tapia [email protected] 787-775-0011 ext 2317 787-603-3777
SHELL CHEMICAL YABUCOA David Amaro [email protected] 787-893-2424 ext 2383 787-206-0103
Chevron Phillips Tony Cook [email protected] 787-792-0404 787-392-0406
TRAILER BRIDGE, PR Herbert Rios 787-774-6380 [email protected] 787-774-6380 787-774-6350
Tropigas Rodolfo Quinones [email protected] 787-641-8002 939-644-4969
MSD Ponce FSO Name E-Mail Office Cell
Facility Name
AES Puerto Rico, LP Victor de Armas [email protected] 787 -866-8117 ext 2218 787 -342-9329
BETTEROADS ASPHALT CORP. Osvaldo Rodríguez [email protected] 787-836-1715/1717 787-458-2504
BTB Corporation Felix Lopez [email protected] 787-836-4306 787-467-7496
CHEVRON PHILLIPSCHEM Nestor Marquez [email protected] 787-864-1515 ext 2360 787-597-8972
Commonwealth Oil Refinning Corp Ramon Ramos [email protected] 787 843 3030 787 313 7435
Demaco Corporation Francisco Andujar [email protected] 787-835-2315 787-312-6902
Eco-Electrica, LP Pedro I. Martinez [email protected] 787-836-2740 787-487-6043
FED AGRO PECUARIAS Juan B. Nieves [email protected] 787-834-9191 787-399-0753
Gabso Inc. Angel G. Bonilla [email protected] 787-832-4488 787-397-1706
Mayaguez Port Commision Atonia Jacobs [email protected] 787 832 3375 787 398 0482 [email protected] /
Molinos del Sur Inc. Julio Lopez [email protected] 787 821 6688 787 390 3113
Pan Am Fertilizer Co., Inc. Juaquin Qintana [email protected] 787-821-2200 ext 264 787-486-3354
PEERLESS OIL & CHEMICALS Mirnin Rivera [email protected] 787-836-1280/1284 787-299-0067
PREPA Aguirre Nitza V. Colon [email protected] 787-853-3903 787-644-1895
PREPA Mayaguez W. Cordova [email protected] 787-832-4453 787-615-7218
PRO CARIBE Roberto Aponte Malave [email protected] 787-836-3007/3008 939-940-2074
Port of Ponce Jose A. Quiñones [email protected] 787-848-4955/4992 787-312-1932
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MSD St. Thomas FSO Name E-Mail Office Cell Facility Name
American Yacht Harbor, Inc. Stanl ey Wyatt [email protected] 340 775 6454ext203 340 344 6467
CHEVRON TexacoC Deona Riley [email protected] 340 774 3139ext206 340 690 7056
CROWLEY LINER SERV. STT Edwin Marte [email protected] 340 774 1933 340 690 2365
CROWN BAY MARINA Caole Dudley / Joseph Wallings [email protected] 340 774 2255 340 777 6482
Caneel Bay Resort Alvin Nazario [email protected] 340 715 6635 340 690 2003
Compass Point Marina Kenneth Kline [email protected] 340 775 6144 340 690 4888
Domino Oil Company Oscar Rohena [email protected] 787 795 2498 787 403 2329
ExxonMobil, Esso St. Thomas Richard Lee [email protected]
Low Key Water Sports Ellen Winsor [email protected] 340 693 8999 340 642 4802
Red Hook Boat Services Karen Lange/Julie Drews [email protected] 340 775 6501 340 344 7137
Ritz Carlton John Holmes [email protected] 340 775 3333 ext 8130 340 643 8535
Sapphire Beach Resort George Marovich [email protected] 340 775 6100 340 775 6100 ext 4303
Sea Star, ST. Thomas Clarence Nibbs [email protected] 340 714 1361 787 354 9666
TROPICAL SHIPPING STT Osvaldo Pichardo [email protected] 340 714 6516 340 690 2621
VI WAPA St. Thomas Justin Callwood [email protected] 774 3552 ext2316 340 643 0197
VIPA STT RED HOOK E. Wilkes [email protected] 340 690 1230 340 779 8689
West Indian Company Limt. WICO Joseph Francis [email protected] 340 774 1780 ext2212 340 473 8926
Westin Resort and Villas Ian Satchell [email protected] 340 714 6060
Yacht Haven Grande oliver christian [email protected] 340 774 5030 340 775 8911/8912
MSD St. Croix FSO Name E-Mail Office Cell Facility Name
HOVENSA, L.L.C. Robert Campbell [email protected] 34 0 692 3193 340 690 5216
Tropical Shipping Inc. Amos King [email protected] 340 778 8767 340 690 0397
VI WAPA St. Croix Luis Hassell [email protected] 340 773 2796 340 643 0195 John Payne/ Mervin
VIPA STC Wilfred "Bomba” Constantine [email protected] 340 778 3131 340 690 2049
St Croix Rennaissance Miron Allick [email protected] 340 778 2323 340 690 4535
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Group(GEONET)
Gallows Bay John Payne [email protected] 340 778 3131 340 690 2049
Ann Abramson John Payne [email protected] 340 778 3131 340 690 2049
Gordon Finch Mollases Pier John Payne [email protected] 340 778 3131 340 690 2049
Section 8130.38 - Page 19 Marine Firefighting Plan for the Commonwealth of Puerto Rico Section 8130.38 – Logistics Section
8140.3 Towing Resources
Tugs are key resource elements during Marine Fires for two reasons towing and firefighting capabilities. It is very important that a physical (visual) and operational inspection is conducted before a Tug is listed below:
LOCATION TUG NAME HP FIRE/FIGHTING CAPABILITY YES NO Puerto Rico; North Coast
Puerto Rico Operations, Inc. Z ONE 4000 X AKA: Puerto Rico Towing TRITON 3800 X & Barge Company PUNTA BORINQUEN 1800 X San Juan, PR HONCHO 3500 X WK: (787) 722-1500 POC = Gabriel Rosado
McAllister Towing BROOLYN MCALLISTER 4,000 X WK: (787) 721-8888 MARIANNE MCALLISTER 3,280 X McAllister monitors JANE MCALLISTER 3,000 X Channel 14, 16 and 19 (24 hours a day)
Harbor Fuels Dr. D 3,150 X WK: (787) 723-1182 DON ALFREDO 1,200 X FAX: (787) 723-8187
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Puerto Rico; South Coast South PR Towing DON OSCAR P 4200 WK: (787) 844-6415 ROSARIO P 2250 (787) 835-2795 FRANKIE P 4,080 X FAX: (787) 844-6838 HIRAM P 2,500 CEL: (787) 385-4003 HECTOR P 4,200 X (787) 856-0693 Maintains a 24 hour live watch on Channel 16.
8140.4 Aircraft Resources
Puerto Rico:
1. M & N Aviation (787) 722-5980
2. Air Flamenco (787) 724-6464
3. Cape Air (787) 832-1200
4. Air Sunshine (787) 791-8900
5. Isla Nena (787) 791-0413
6. Vieques Airlink (787) 722-3736
7. Air National Guard (787) 723-0395
8. Army National Guard (787) 722-3916
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The Civil Air Patrol has 3 Cesna 172s & 6 Mission Pilots. They have 2,000 cadets in P.R. that will help us conduct beach surveys/searches if we have the need. They have communication capability between each of their many units on the main island of Puerto Rico, St. Thomas, and St. Croix. They can only carry two passengers max, with minimal baggage. Point of contact is: Mr. Luis Negron 954-495-1751. If it is an emergency mission, they will get a mission number from the USCG Sector San Juan Command Center. If they give you this number just enter it in the case folder. If it is not an emergency and we want to use them, just complete a MSO Procurement Request form as we would for any other purchases.
8140.5 Summary of Area Support
8140.6 Command Centers
Contact for specific port areas:
Puerto Rico Ports Authority representative (Port Captain) at the different ports around the Island will serve as the point of contact to gain access to the ports area.
Port: San Juan Contact: Alvaro Pilar Vilagran Phone #:(787) 723-2260
Port: Mayaguez Contact: Rosa Rivera Phone #: (787) 832-3590
Port: Guanica Contact: Ricardo Suarez Phone #:(787) 821-2860
Port: Guayanilla Contact: Alvin Santos Phone #: (787) 835-2647
Port: Ponce Contact: Wilfredo Mattey
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Phone #: (787) 842-5064
Port: Yabucoa Contact: Joseph Torres Phone #: (787) 893-2408
Port: Guayama Contact: Joseph Torres Phone #: (787) 864-2520
Port: Arecibo Contact: Jose A. Nora Phone #: (787) 878-6460
Port: Fajardo Contact: Annie Velazquez Phone #: (787) 863-0805
8140.7 Necessary Command Post Equipment
Copiers:
Xerox (787) 792-4286 Lanier (787) 852-0185
Office Furniture:
Real Hermanos Inc. (787) 763-1490 Ofi-Centro Metropolitano Inc. (787) 781-6275 Centroficina del Sur (787) 844-0966 Pro-Office Inc. (787) 792-0675
Telephones: 1. The local telephone companies can provide
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executive communications control, cellular phones and emergency services.
For Puerto Rico: ATT 787-397-1000. T-Mobile 787-662-9101
Cortelco (PR) (Sales, Rentals, Phones, Faxs & Cel. Phones) (787) 758-0000 Fax 765-1295
Telefax:
RICO Puerto Rico (Sales & Rental Services) (787) 793-4444
Lanier Worldwide Inc. (787) 793-4444 Fax 752-3080 Xerox Corp. 1-800-462-2759
Portable Telephones:
ATT WIRELESS Metro Office Park Building #6, 3rd Floor Guaynabo,, PR 00920-1701 (787) 397-1000
Cortelco P.O. Box 1295 San Juan, PR 00936-3665 (787) 755-8000 Fax 765-1295
Portable Radios:
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R. A. Electronics & Communication (787) 257-1800
Also obtain from local resources for "Go-Boxes": Refrigerator(s) Coffee supplies First Aid Kit Situation boards Rest Rooms Fans Backup Generators Phones//Multiple phone lines Overhead projector Public Address System Copier(s) Easels/easel paper Pointer Furniture Tape recorder(s)
Reference materials such as Firefighting Plan, local ACP, charts, etc.
Water fountain(s) Sanitation supplies Office supplies (Pens,tape,staplers) Typewriters Air Conditioning Emergency lighting Maps/Charts Slide projector & screen TV(s) with cable hookup Facsimile Machines (Min 2) Magic markers Computers/modems Bug spray
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8140.8 Staging Areas
Staging areas should be predetermined at every marine terminal Areas identified as possible Helicopter landing sites can also be used as staging Areas. (see section 8140.11)
Port: San Juan Port Authority (Area to be identified)
Port: Mayaguez- Port Authority (Area to be identified)
Port: Guanica- Port Authority (Area to be identified)
Port: Guayanilla- Port Authority (Area to be identified)
Port: Ponce- Port Authority (Area to be identified)
Port: Yabucoa- Port Authority (Area to be identified)
Port: Guayama- Port Authority (Area to be identified)
Port: Arecibo- Port Authority (Area to be identified)
Port: Fajardo- Port Authority (Area to be identified)
8140.9 Sanitation Needs
On site
Provided by the State Emergency Management Agency
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8140.10 Airports
See following pages on airport information (USVI and PR).
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AIRPORTS Runways
Airport Lat. & Long Longest Surface Fuel Phone Remarks
Adjuntas PR 18-11N 1600 Asphalt Private, 066-45W Landing fee, Attnd days
Arecibo PR 18-27N 3975 Asphalt 100LL 881-2072 Attnd Days 066-41W
Boqueron PR 18-12N 1200 Asphalt 725-5700 Private 065-50W
Combate PR 17-58N 3000 Dirt Private 067-12W
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AIRPORT Runways Airport Lat. & Long. Longest Surface Fuel Phone Remarks
Culebra PR 18-19N 2600 Asphalt 742-0022, 7500 lbs & over 065-18W
Diego Jimenez Torres 18-18N 3600 Asphalt 100 860-3110 Attnd days, Land Fee Fajardo PR 065-40W 7500 lbs and over,
Dorado PR 18-28N 3420 Asphalt 100 796-1234 Private 066-18W
Fernando Luis 18-27N 5317 Asphalt 729-8751 Attnd days, Landing fee Ribas Dominicci 066-06W 721-2473 over 7500 lbs, San Juan PR
Humacao PR 18-08N 2458 Asphalt 852-8188 Attnd days, Landing fee 065-48W over 7500 lbs
Labadie 18-27N 1800 Turf Private 067-04W
Luis Munoz Marin Intl 18-26N 10,002 Asphalt, 100 253-1005 Attnd, Landing fee Isla Verde PR 066-00W Concrete Jet A1+
Mayaguez PR 18-15N 4999 Asphalt 100LL Attnd, Landing fee 067-09W 7500 lbs or less,
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AIRPORTS
Runways
Airport Lat. & Long. Longest Surface Fuel Phone Remarks
Patillas PR 17-59N 2000 Asphalt 839-4040 Attnd days, Landing 066-01W fee over 7500 lbs
Rafael Hernandez 18-30N 11,700 Asphalt- 100, Jet A1 725-5700 Attnd,. Landing fee (Aguadilla) PR 067-08W Concrete 7500 lbs. or less
Naval Station 18-15N 11,000 Concrete 100LL Private, attnd days Roosevelt Roads PR 065-38W
Vieques PR 18-08N 2500 Asphalt 100LL 741-8358 Attnd days, Landing fee 065-30W 741-0585 over 7500 lbs,
Virgin Gorda PR 18-27N 3100 Coral 064-26W
Ponce PR 18-01N 6904 Asphalt, 100, Jet A-1 842-6292 Attnd, Landing fee 066-34W Concrete 843-5950 over 7500lbs.
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8140.11 Aircraft Landing Sites
The Area Contingency Plan (section 9000) indicates where aircraft access is available in the descriptions of sensitive areas. Most helicopters will be able to find safe landing areas close to the shore throughout most of the islands.
During an incident, the Air Operations Division and the Command Post should be provided a copy of the "DOD Flight Information Publication (Enroute) Supplement for the Caribbean and South America" and "VFR Terminal Air Chart for Puerto Rico - Virgin Islands".
Helicopter Landing Sites identified around the port areas:
Port LAT/LONG
YABUCOA 18 03.01 N / 065 50.02 W
GUAYAMA 17 56.35 N / 066 09.15 W
PONCE 17 58.31 N / 066 36.92 W 17 58.61 N / 066 36.91 W
GUAYANILLA 18 00.40 N / 066 45.93 W (Penuelas) 17 58.97 N / 066 45.76 W
GUANICA 17 57.57 N / 066 54.37 W
8140.12 Boat Ramps
See section 9000 of the Area Contingency Plan (ACP). Information on the boat ramps are identified on the sensitivity maps and information on the ramps may be found on the description sheets associated with each map.
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8140.13 Fueling Facilities
PORT
SAN JUAN
Harbor Fuel Services, Inc TEL# (787) 723-1182/724-1843 FAX # (787) 723-8187 404 Fernandez Juncos Ave. Navy Frontier Pier Puerta de Tierra San Juan Puerto Rico 00901
Petroleum Transfer Facilities TEL# (787) 754-1496 FAX # (787) 754-1496 Padre Rufo 429 Floral Park Hato Rey PR 00917
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8140.15 Hotels/Berthing
Tourism Company shall be responsible for solving cruise ships, hotels industry and ports related problems concerning the tourist population. Also the Department of Housing will coordinate berthing for any other civilian personnel that will need to be evacuated.
1. Mayaguez
Hotel Embajador Calle Ramos Antonini #111-E Tel# (787) 833-3340/4063
Hotel Colonial Calle Iglesia y Santiago Palmer Tel# 833-2150
Hotel La Palma Calles Mendez Vigo Y Peral 834-3800
Hotel y Parador El Sol Calle Santiago R. Palmer #9-E 834-0303
Best Western Resort & Casino Ruta 104 Km.0.3 Barrio Algarrobo 831-7575
Holliday Inn Carr. # 2 Km. 149.9 Barrio Algarrobo 833-1100
2. Guayama
3. Guanica
COPAMARINA BEACH
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821-0505
MARY LEE BY THE SEA TEL 821-3600
PLAYA SANTA GUEST HOUSE TEL 821--7066
GUILLIGAN'S VIEW TEL 821-4901
MITORI'S PUB TEL 821-0119
APARTAMENTOS LORILI 821-2245
VILLA PACO / SALINAS PROVIDENCIA 821-5932
GABY'S WORLD 856-0381/267-4838
EVA LAREGOITY / PLAYA SANTA 821-4116/821-5224
4. Guayanilla
PICHI'S HOTEL 835-3335
5. Ponce
HOTEL BELGICA CALLE VILLA # 122 TEL:844-3255
COLONIAL-GUEST HOUSE CALLE MARINA # 33 TEL-
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DAYS INN HOTEL RUTA # 1 KM 123.5 841-1000
HOLLIDAY INN HOTEL RUTA #2 KM 221.2 TEL 844-1200
LAS COLINAS MOTEL CARRETERA 505 KM 2.2 LA YUCA TEL 843-5668
LAS CUCHARAS HOTEL CARR # KM 218.7 841-0620
HOTEL MELIA CALLE CRISTINA # 2 842-0260
NUEVO MEJICO MOTEL BARRIO MAGUEYES KM 1,4 TEL 846-3660
PONCE HILTON HOTEL AVENIDA SANTO CABALLEROS #14 TEL 259-7676
TEXAN GUEST HOUSE SABANETAS #63 MERCEDITA TEL 843-1960
TROPICAL INN MOTEL BARRIO REAL ANON 848-3576
6. Yabucoa
(information pending)
7. Guayama
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(information pending)
8. Arecibo
HOTEL VILLA REAL CARRETERA # 2 KM 67.2 SANTANA TEL: 881-4134/6676
HOTEL PLAZA AVENIDA DE DIEGO #112 TEL 878-5018
9. Fajardo
ANCHORS INN TEL 863-7200
EL CONQUISTADOR RESORT 863-1000
FAJARDO INN 863-5195
LA FAMILIA 863-1193
LAS DELICIAS 863-1818
SCENIC INN 863-5195
8140.16 Food
Resources for food are listed in phone books and below. Food preparation may be arranged through school cafeterias, churches, hotels, restaurants and military installations. The National Guard has portable kitchens. Some of the resources for food are:
PORT:
SAN JUAN / METRO
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1. Supermercados Econo, Inc. POC: Sra. Migdalia 787-834-2695
2. McDonalds are individual franchises so to order a large amount of food you must contact each individual franchises 3 to 4 days in advance and speak to the store manager.
3. Burger King When requesting large amounts of food, draft a letter to their Public Relations Officer, Mrs. Tania Suarez, Carribean Restaurant Inc., P.O. Box 366999, S.J. 00936-6999. 787-782-4100 FAX-792-7434
4. Kentucky Fried Chicken When requesting large amounts of food, draft a letter to Ms. Sanchez or Mr. Julian Cuevas, Assistant Administrator, P.O. Box 11858, SanJuan, PR 00922. May order food 3 days in advance anywhere from 25 to 300 orders, 7 days in advance anywhere from 500 orders and over. 787-792- 4311 FAX 787-277-7780.
5. Wendys, PR Would need 1 to 2 days advance notice. Purchase orders accepted. Also willing to give credit. Wendys has provided the PRNG with large orders.POC: Mr. Hector Gonzalez & Mr. Efrain Reveron, P.O. Box 11662, Caparra Hights Station, S.J. 00922.787-792-5625 787-792- 2001 FAX 787-782-0155
7. Casa Sofia (catering service)Pineiro Ave. #1268 Caparra Terrace Puerto Nuevo, P.R. 00921781-0105 781-8309 FAX 781-4453
8. El Hippopotamus Delicatessen Catering Restaurant Munoz Rivera Ave. #880 Rio Piedras, P.R. 00927 ATTN: Mr. Manuel Perez(24 hrs.) 787-767-2660(24 hrs.)
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FAX-765-5404
9. Alci's Restaurant 787-269-3777 Catering service to anywhere on the island.
10. Mike Claudio's Catering Services Calle 16 W 11 Ext Villa Rica Bayamon, P.R. 00959 787-740-7455 Emerg. 780-5165
11. Johnny's Catering Service 787-783-6066 787-782-8537
12. Cocina Ideal Calle 16 SE 1201 Caparra Terrace Rio Piedras, P.R. 00921 Attn: Mr. Andres Gancetano 787-782-4740 Fax 782-4740
13. Pueblo X-Tra P.O.C. Director of Operations P.O. Box 363288 San Juan, P.O. 00984 Attn: Mrs. Mercer Cordova 787-757-3131 FAX-757-9174
They can provide prepared meals to a very large group of people for extended periods of time. They need 3 days advance notice.
14. Most of the large supermarkets like Pueblo Extra will provide prepared food through their deli departments with advance notice.
Port
Mayaguez
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1. Don Pepe Mendez Vigo # 56-E 834-4941
2. El Cacique Lounge Calle Post #15 Esquina de Diego 832-9790
3. El Estoril Calle Mendez Vigo #100-E 834-2788
4. Siglo XX Calle Peral # 9y de Diego 833-1370
5. Jarama Steak House and Sea Food Guanajibo Shooping Center Carretera hacia Joyudas 834-7095
6. El Meson Espanol Guanajibo Shooping Center 833-5445
7. Restaurante Tipico El Fogon Carretera 106 Km 3.1 831-1360
8. Pizza Hut CallePost 345-s 834-3310
9. EL CASTILLO TEL 831-7575
Guayama
1. Kentucky Fried Chicken Carretera # 3 Km 140.1 Melania Guayama, PR. 00784
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Tel: 866-7777
2. Restaurante Shang hai City Carr # 3 Km 140.1 San Vicente Mall Guayama, PR 00784 Tel: 866-3319
3. Restaurante Universitario Calle Vicente Pales Esquina Calimano Guayama, PR 00784 Tel: 864-4000
4. EL PUERTO
Guanica
1. LA CONCHA RESTAURANT 821-5522
2. LANGOSTILANDIA TEL 821-3000
3. PUERTA DE LA BAHIA TEL 821-4122
4. CAFETERIA MIGDALY TEL 821-5601
6. BLUE MARLIN RESTAURANT TEL 821-4192
7. VISTA BAHIA SEA FOOD TEL 821-4402
Guayanilla
1. PICHI'S 835-4140
Ponce
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1. EL ANCLA 840-2450
2. MARK'S AT THE MELIA 284-6275
3. PITO'S 841-4997
4. TAINO 841-1000
5. TANAMA 844-1200
Yabucoa
1. (information pending)
Arecibo
1. RESTAURANTE LA PARRILLADA ARGENTINA TEL 878-7777
2. RESTAURANTE LA MURALLA CHINA TEL 817-1574
3. REATURANT RADIOVILLA TEL 879-3243
4. RESTAURANT EL CELI 879-2442
5. RESTAURANT EL MARINO CARRETERA #2 KM 63.4 TEL 881-7875
6. RESTAURANTE EL PATIO NUMERO 3 CARRETERA # 2 KM 67.2 BARRIO SANTANA 881-1992
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Fajardo
1. ANCHOR'S INN 863-7200
2. LA FONTANELLA 860-2480
3. ROSA'S SEA FOOD 863-0213
8140.17 Car Rental
1. Avis
International Airport (24 hrs.).....791-2500 Ashford Avenue, Condado...... 721-4499 Mayaguez Airport...... 833-7070 Ponce Airport...... 842-6154 Aguadilla Airport...... 890-3311 Fajardo Hotel El Conquistador...... 863-1000
2. Hertz
International Airport...... 791-0840 Mayaguez Airport...... 832-3314 San Juan Marriot Hotel...... 724-4410 Ponce 842-7377
3. L & M
Fajardo...... 860-6868 Ponce 841-2482
4. Popular Auto
Guayama...... 864-8149 Mayaguez...... 833-1140 Ponce...... 843-4330 Arecibo...... 878-1606
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8140.18 Summary of Personnel and Resources Support
8140.19 Fire Departments
The PRFC is organized into six Fire Department Zones, which are also divided into Districts and local stations. Depending where the fire occurs the PRFC will assign available personnel and equipment for response.
• Marine Firefighting Unit
This unit was organized by the PRFC to respond to marine fires. This unit is comprised of regular firefighters. They will be employed to assist the vessel or facility crew with shipboard firefighting response activities. The Marine Firefighting Unit will be versatile, mobile, and capable of deployed to any port around the Island. Team members shall complete a training program that will allow them to perform their duties under the safest and most efficient manner.
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8140.20 Law Enforcement Agencies
Puerto Rico State Police
The Puerto Rico State Police has a station at every municipality around the coastal area. They also have a Marine Police Units in different areas. The Municipal Police is also available to assist during the operations.
8140.21 Hospitals/EMS
8140.22 Hospitals
The medical facilities in the ports area are listed below. The port of San Juan, Ponce and Mayaguez are the only ports with medical facilities capable of handling victims CONTAMINATED WITH HAZARDOUS MATERIALS. PRFC/SEMA are responsible for notifying EMS/hospitals as soon as possible and before a patient contaminates a facility, of any contamination and of any applicable precautions. Proper Triage and evacuation of casualties will be carry out according to municipal and state emergency plan.
The PRCD has an Urban Search and Rescue Team. The scope of Urban Search and Rescue activities includes location, extrication and providing for the immediate medical treatment of victims trapped in the vessel.
The PRFC always deploy an ambulance, manned by EMT'S, to the scene when responding to fires. The Coast Guard will provide assistance with search and rescue or medical evacuation.
List of Hospitals near the ports :
Guayama:
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1. Hospital Abiscopal Cristo Redentor Avenida Pedro Albizu Campos Guayama PR 00784 Tel: (787) 864-4300
2. Hospital Santa Rosa Ave. Los Veteranos Guayama, PR 00784 TEL: (787) 864-0101
Arecibo:
1. Hospital El Buen Pastor 52 Ave. De Diego Tel 878-5018
2. Hospital Dr. Susoni 56 Calle Victor Rojas Esquina Calle Palmas Tel 878-1010 / 880-3234
3. Hospital Calletano Coll y Toste (Centro Medico Arecibo) Tel 817-8472
Mayaguez:
1. Mayaguez Medical Center Tel : 834-8686
Ponce:
1. Ponce Medical Center Tel: 844-2080
Guayanilla:
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1. Hospital de Guayanilla Tel: 882-0560
8140.23 EMS
Emergency Medical Services (EMS) throughout the island are coordinated by the local Civil Defense Office in which the emergency occur. The PRFC always deploy an ambulance, extrication team and EMT personnel when responding. Upon activation of the plan the Interagency Medical Coordinator will notify all other needed medical transportation to report on-scene.
8140.24 Site Safety Personnel/Health Department
8140.25 OSHA
Expert advise on exposures to toxic substances and worker safety practices and regulations.
Notification Requirements: Whenever the health or safety of U.S. workers is at question.
How to Activate: Call direct.
Address & How to Contact:
U.S. Department of Labor (OSHA) Federal Office Bldg. Room 559 Carlos Chardon Street (787) 277-1560 Hato Rey, PR 00918 FAX 766-5646
8140.26 PR Department of Health
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The PR Department of Health is responsible for the public health during catastrophic events or environmental emergencies.
Notification Requirements: Whenever a threat to public health exists.
How to Activate: Call direct or through PRCD.
Address & How to Contact:
Rio Piedras Medical Center P. O. Box 70184 San Juan PR 00936 PH: (787) 274-7676 fax: (787) 250-6547
8140.27 Explosive Ordenance Details
Bureau of Alcohol, Tobacco and Firearms: Expert advice and assistance in the field of explosives.
Notification Requirements: None.
How to Activate: Call direct. Address & How to Contact:
Bureau of Alcohol, Tobacco and Firearms U.S. Federal Bdlg Office #662 Carlos Chardon Street Hato Rey, Puerto Rico 00918 PH: (787) 766-5084
8140.28 Governmental Official Liaisons
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8140.29 PRCD
The Puerto Rico Civil Defense Agency is the lead agency responsible for coordinating all multi-agency responses to an emergency or disaster for Puerto Rico.
Incident Notification Requirements: This agency will be notified of the fire and placed on a standby basis in case the spill or release increases and additional assistance is needed for tasks such as community evacuation and communication.
How to Activate: Call direct.
Address & How to Contact:
PRCD Aptdo 9066597 San Juan PR 00906-6597 (787) 724-0124 FAX (787) 725-4244
8140.30 P.R. Port Authority
In preparation for, during and immediately following the onset of and emergency or major disaster in the Territory, the missions of the Puerto Rico Port Authority/Marine Division shall:
- Notify all vessels within its jurisdiction of the impending emergency or major disaster situation, and shall direct, regulate and assist the movement of harbor traffic, and assign anchorage designations and assist in evacuation of crews from vessels if necessary.
- Work in cooperation with other Territorial and Federal agencies in a coordinated effort to mitigate the effects of an emergency or major disaster that affects the community as a whole.
- Support the emergency procedures outlined in the "Puerto Rico Emergency Operations and Disaster Control Plan".
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Notification Requirements: Contact for all incidents that may threaten Ports Authority property, or that may impact port operations.
Address & How to Contact:
Chief of Maritime Bureau P.O. Box 362829 San Juan PR 00936-2829 (787) 723-2260 FAX 787-722-7867
8140.31 American Red Cross
A voluntary body dedicated to performing the relief obligations entrusted to it by congress. Red Cross may be called on to:
- Plan and provide assistance in disasters to families;
- Provide emergency mass care, supplies and financial resources, and assistance to victims in obtaining government and other available assistance;
- Perform the emergency functions of sheltering, feeding and providing medical care to victims.
Notification Requirements: None.
How to Activate: Call direct or go through FEMA, PRCD, or PR Civil Defense.
Address & How to Contact:
American Red Cross Ponce De Leon Avenue Stop One San Juan, Puerto Rico 00902 (787) 725-0121, FAX 758-6086
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8140.33 Weather Services
National Weather Service P.O. Box 38085 San Juan, Puerto Rico 00937 (787) 253-4501
8140.34 Coast Guard (Reserve and Auxiliary)
a. Coast Guard Reserve personnel are attached to both Sector San Juan and the COTP units. Reserve personnel are requested through their respective commands.
b. C.G. auxiliary maintain a recall list. They may be called to assist through the Sector San Juan Operations.
8140.35 Natural Resource Trustees
1. PR DNR
Puerto Rico Department of Natural Resources P.O. Box 5887 Pta, De Tierra San Juan, PR 00906 787-724-5700
2. U.S. Fish & Wildlife Service
P.O. Box 491 Boqueron, PR 00622-0491
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787-851-7297
3. U.S. Department of Commerce NOAA -
Jobos Bay National Estuarine Research Reserve P.O. Box 1170 Guayama, PR 00655 809-864-0105 809-863-2307 809-724-3647 Fax 721-5495
4. NPS
National Park Service P.O. Box 712 Old San Juan, PR 00902-0712 787-729-6777
8140.36 State Emergency Response Committees (SERC)
Contact the Environmental Quality Board (EQB) Tel: (787) 767-8181
8140.37 Foreign Embassies and Consulates
In all cases, the WASHINGTON, D.C. information is for the embassy. All other numbers are for the consulates. All known fax numbers are given. The most current information may be available through Coast Guard (G-CI) (202) 267- 2280.
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ARGENTINA Washington, D.C. (202) 939-6400; FAX (202) 332-3171 Los Angeles, CA (213) 739-5959; FAX (213) 487-1491 San Francisco, CA (415) 982-3050 Miami, FL (305) 373-1889 Atlanta, GA (404) 880-0805 Chicago, IL (312) 263-7435; FAX (312) 263-0674 New Orleans, LA (504) 523-2823 Baltimore, MD (301) 837-0444 New York, NY (212) 603-0400; FAX (212) 397-3523 San Juan, PR (809) 754-6500 Houston, TX (713) 871-8935
BAHAMAS, THE COMMONWEALTH OF Washington, D.C. (202) 338-3940: FAX (202) 333-7487 Maimi, FL (305) 373-6295: FAX (305) 373-6312 New York, NY (212) 421-6420-22: FAX (212) 759-2135
BELIZE Washington, D.C. (202) 333-6900; FAX (202) 362-7468
CYPRUS, REPUBLIC Washington, D.C. (202) 462-5772: FAX (202) 483-6710 New York, NY (212) 686-6016 FAX (212) 447-1988
DOMINICAN REPUBLIC Washington, D.C. (202) 332-6280; FAX (202) 265-8057 Mobile, AL (205) 342-5648 Nassau, Bahamas (809) 323-8073 Los Angeles, CA (213) 858-7365 San Francisco, CA (415) 982-5144 Jacksonville, FL (904) 398-1118 Miami, FL (305) 358-3221 Chicago, IL (312) 772-6363 New Orleans, LA (504) 522-1843 Boston, MA (617) 267-4640 Detroit, MI (313) 643-7022
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Minneapolis, MN (612) 341-2636 New York, NY (212) 265-0630 Phildelphia, PA (215) 923-3006
DOMINICAN REPUBLIC (cont.) Mayaquez, PR (809) 833-0007 Ponce, PR (809) 842-9004 San Juan, PR (809) 725-9550 Houston, TX (713) 467-4372
ECUADOR Washington, D.C. (202) 234-7200; FAX (202) 667-3482 Los Angeles, CA (213) 628-3014 San Diego, CA (619) 233-8640 San Francisco, CA (415) 391-4148 Coral Gables, FL (305) 445-1625/2485 Chicago, IL (312) 642-8579 New Orleans, LA (504) 523-3229 New York, NY (212) 523-7556-6 Houston, TX (713) 622-1787
GREECE Washington, D.C. (202) 667-3168, FAX (202) 939-5824 Los Angles, CA (714) 534-0501 San Francisco, CA (415) 775-2102: FAX (415) 776-6815 Atlanta, GA (404) 261-3319 Chicago, IL (312) 372-5356: FAX (312) 372-6272 New Orleans, LA (504) 523-1167 Boston, MA (617) 542-3240 New York, NY (212) 988-5500: FAX (212) 734-8492
HONDURAS Washington D.C. (202) 966-7700, FAX (202) 966-9751 Los Angeles, CA (213) 623-2301 San Francisco, CA (415) 392-0076 Jackonville, FL (304) 355-7511 Miami, FL (305) 358-3477 Chicago, IL (312) 772-7090 New Orleans, LA (504) 522-3118 Boston, MA (617) 247-2007
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New York, NY (212) 889-3858 Houston, TX (713)622-4572
INDIA Washington, D.C. (202) 939-7000: FAX (202) 939-7027 San Francisco, CA (415) 668-0662: FAX (415)668-2073 Chicago, IL (312)781-6280: FAX (312)781-6269 New York, NY (212) 879-7800: FAX (212) 988-6423
LIBERIA, REPUBLIC OF Washington, D.C. (202)723-0437 New York, NY (212) 986-9491 MALTA Washington, D.C. (202) 462-3611/12: FAX (202) 387-5470 New York, NY (212) 725-2345
NORWAY Washington, D.C. (202) 333-6000: FAX (202) 337-0870 Chicago, IL (708) 956-6969: FAX (708) 364-7374 Los Angeles, CA (213) 933-7717: FAX (213) 923-8711 San Francisco, CA (415) 986-0766 Miami, FL (305) 358-4386 New Orleans, LA (504) 529-5461 Minneapolis, MN (612) 332-3338 New York, NY (212) 421-7333: FAX (212) 754-0583 Houston, TX (713) 521-2900
PARAGUAY Washington, D.C. (202) 483-6960-62: FAX (202) 234-4508 Miami, FL (305) 477-4002 New Orleans, LA (504) 522-7424 New York, NY (212) 432-0733
PANAMA Washington, D.C. (202) 483-1407 Miami, FL (305) 371-7031 Atlanta, GA (404) 525-2772
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New Orleans, LA (504) 525-3458 New York, NY (212) 840-2450 Houston, TX (713) 493-5997
PERU Washington, D.C. (202) 833-9860-69: FAX (202) 659-3660 Los Angeles, CA (213) 651-0296-7; FAX (213) 651-1264 San Francisco, CA (415) 362-7136 Miami, FL (305) 374-1407 Chicago, IL (312) 853-6173 Patterson, NJ (201) 278-2221 New York, NY (212) 644-2850-54 San Juan, PR (809) 763-0679 Houston, TX (713) 781-5000
PHILIPPINES Washington, D.C. 202) 483-1414: FAX (202) 328-7614 Los Angeles, CA (213) 387-5321 San Francisco, CA (415) 433-6666/69 Agana, Guam ( )646-4620/4630 Honolulu, HI (808) 595-6316 Chicago, IL (312) 332-6458 New York, NY (212) 764-1330 Houston, TX (713) 621-8618 Seattle, WA (206) 441-1640
ROMANIA, SOCIALIST REPUBLIC OF Washington, D.C. (202) 232-4747: FAX (202) 232-4748
SINGAPORE (202) 667-7555: FAX (202) 265-7915
SAINT VINCENT & GRENADINES New York, NY (UN Mission) (212) 687-4490
UNITED ARAB EMIRATES Washington D.C.
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(202) 338-6500 FAX (202) 337-7029
VANUATU New York, NY (212) 425-9600: FAX (212) 425-9652
VENEZUELA Washington, D.C. (202) 342-2214: FAX (202) 342-6820 San Francisco, CA (415) 421-5172 Miami, FL (305) 577-3824 Chicago, IL (312) 236-9655 New Orleans, LA (504) 522-3284 Baltimore, MD (301) 962-0362-64 Boston, MA (617) 266-9355/68 New York, NY (212) 826-1660 Philadelphia, PA (215) 627-7900 San Juan, PR (809) 725-4055 Houston, TX (713) 961-5141
8140.38 Special Forces
This appendix identifies government agencies and response organizations available for response and information to assist with an oil or hazardous substance discharge. It identifies an agency or organization and outlines the responsibilities, capabilities and limitations of each.
8140.39 USCG National Strike Force
The National Strike Force (NSF) was created in 1973 as a Coast Guard staffed "Special Force". This special force assists Federal On-Scene Coordinators
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(FOSCs) responding to potential and actual oil and hazardous material spills as directed by the National Contingency Plan (NCP).
The National Strike Force is composed of four units including three, 35 member Strike Teams. These teams are: The Atlantic Strike Team located in Fort Dix, NJ (609) 724-0008; the Gulf Strike Team located in Mobile, AL (205) 639-6601' and the Pacific Strike Team located in Novato, CA (415) 883-3311. The Strike Teams are managed by a fourth unit, the National Strike Force Coordination Center which is located in Elizabeth City, NC (252) 331-6000.
NSF Mission: The NSF is a unique, highly trained cadre of Coast Guard professionals who maintain and rapidly deploy with specialized equipment in support of Federal On-Scene Coordinators preparing for and responding to oil and chemical incidents in order to prevent adverse impact to the public and reduce environmental damage.
Requests for Strike Team Assistance: As outlined in the NCP, "The OSC may request assistance directly from the Strike Teams. Requests for a team may be made to the Commanding Officer of the appropriate team, the USCG member of the RRT, or the Commandant of the USCG through the NRC." FOSC's are encouraged to use the NSF whenever its expertise or equipment is needed, or to augment the OSC's staff when it is overburdened by a response to a given incident. The NSF should be used when:
A medium or major discharge or potential discharge occurs;
Control of the discharge requires the special knowledge or special equipment of the NSF;
Response will require in excess of two days to complete removal operations and augmentation by NSF personnel will release local forces to return to normal operations; or
In the judgement of the OSC, NSF capabilities are necessary.
Address & How to Contact: Contact the specific strike team by phone first. Follow up the phone request with a message. See the ACP for message sample and logistical considerations.
National Strike Force Coordination Center (NSFCC) 1461 U.S. Hwy 17 North
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Elizabeth City, NC 27909 (919) 331-6000 FAX (252) 331-6012 (919) 331-6013
Gulf Strike Team (GST) - Primary team for the Caribbean USCG Aviation & Training Center Mobile, AL 36608-9690 (205) 639-6601 FAX (205) 639-6610
Atlantic Strike Team (AST) P.O. Box 68 Fort Dix, NJ 08640-0068 (609) 724-0008/9 FAX (609) 724-0232
Pacific Strike Team (PST) Hanger 2, Hamilton Field Novato, CA 94949 (415) 883-3311 FAX (415) 883-7814
8140.40 USCG District Response Group (DRG) and Advisory Team (DRAT)
The District Response Group (DRG) is a framework within each Coast Guard district to organize district resources and assets to support USCG FOSCs during response to a pollution incident. Coast Guard DRGs assist the FOSC by providing technical assistance, personnel, and equipment, including the Coast Guard's prepositioned equipment. Each DRG consists of all Coast Guard personnel and equipment, including firefighting equipment, in its district, additional prepositioned equipment, and a District Response Advisory Team (DRAT) that is available to provide support to the OSC in the event that a spill exceeds local response capabilities.
Notification Requirements: None.
How to Activate: Contact the DRG by phone directly or by calling the D7(m) duty officer, or the D7 OPCEN.
Address & How to Contact:
Commander (m) Attn.: DRAT
Seventh Coast Guard District
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Brickell Plaza Federal Building 909 Southeast First Ave. Miami, Florida 33131-3050 (305) 536-5651 FAX 536-5091 or through CG District Seven OPCEN (305) 536-5611
8140.41 Public Info Assist Team (PIAT)
PIAT is an element of the NSFCC staff which is available to assist FOSC's to meet the demands for public information during a response or exercise. It's use is encouraged anytime the FOSC requires outside public affairs support.
Notification Requirements: None.
How to Activate: Requests for PIAT assistance may be made through the NSFCC or NRC and are usually made by the FOSC for spill responses. The local GANTSEC Public Affairs office may also coordinate PIAT activation. Request PIAT assistance by contacting NSFCC by phone.
Address & How to Contact:
Sector San Juan Public Affairs: (787) 729-2381
NSFCC: (919) 331-6000 FAX 331-6012, or 331-6013
NRC: (202) 267-2188 1-800-424-8802 FAX 479-7181
CG D7 Public Affairs Office (305) 536-5607 FAX 536-7402
8140.42 U.S. Navy Supervisor of Salvage (SUPSALV)
The Supervisor of Salvage (SUPSALV) can provide salvage expertise and maintains two warehouses stockpiled with salvage and response gear.
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(See NSFCC Spill Response Resource Inventory (SRRI) for a listing of SUPSALV equipment. See COMMANDANT INSTRUCTION 16450.3, dated 2 December, 1980.
How to Activate:
Assistance to Civilian Companies: The Department of the Navy is authorized by 10 USC 7361-7367 to rent its salvage and oil spill response equipment to civilian companies in appropriate circumstances. Naval Sea Systems Command Instruction (NAVSEAINST) 4740.8A outlines the Navy's policy and procedures for rentals. See 32 CFR Part 754 for rate schedules.
Assistance to U.S. Government Agencies: SUPSALV will work under the operational control of the FOSC. During an incident, the FOSC may request SUPSALV assistance through the DOD representative to the CRRT, through the NSFCC, or by the preferred method of contacting SUPSALV directly by phone or via message. See Tab C for an example request for assistance message. When appropriate, the FOSC may open the pollution fund to pay for SUPSALV's resources. Annex L of this plan contains the "Interagency Agreement Between the U.S. Navy and the U.S. Coast Guard for Cooperation in Oil Spill Cleanup Operations".
Address & How to Contact:
Emergency Ship Salvage Material (ESSM) U.S. Naval Supply Center Cheatam Annex Williamsburg, VA 23185
OR
U.S. Naval Supply Center Rough & Ready Island Stockton, CA 95203
202-781-3889
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8140.43 NOAA Scientific Support Coordinators (SSC)
NOAA Scientific Support Coordinators (SSCs) are the principal advisor to the USCG FOSC for scientific issues, communication with the scientific community, and coordination of requests for assistance from State and Federal agencies regarding scientific studies. The SSC leads a scientific team and strives for a consensus on scientific issues affecting the response but ensures that differing opinions within the community are communicated to the FOSC. The SSC can also assist the FOSC with information relating to spill movements and trajectories. The NOAA SSC serves as the FOSC's liaison between damage assessment data collection efforts and data collected in support of response operations. The SSC leads the synthesis and integration of environmental information required for spill response decisions in support of the FOSC, coordinating with State representatives, appropriate trustees and other knowledgeable local representatives.
See ACP for amplifying information.
Notification Requirements: Notify whenever a response to an oil spill or hazardous materials release may need scientific support.
How to Activate: Activation is done through the FOSC directly to the local SSC assigned to Coast Guard District Seven. When the local SSC is not available contact NOAA headquarters in Seattle Washington.
Address & How to Contact:
NOAA Scientific Coordinator P.O. Box 83 Rm. 1123, Claude Pepper Federal Building 51 S.W. First Ave. Miami, FL 33130 (305) 530-7931 FAX (305) 530-7932 PAGER (800) 759-7243 PIN# 5798823 PAGER 0-700-BENGGIO
8140.44 EPA Emergency Response Teams (ERT)
The EPA's Environmental Response Team (ERT) has expertise in treatment technology, biology, chemistry, hydrology, geology, and engineering. The ERT can provide the FOSC access to special equipment to deal with chemical releases,
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and can provide the FOSC with advice concerning hazard evaluation, multimedia sampling and analysis, risk assessment, on-site safety, cleanup techniques, water supply decontamination and protection, use of dispersants, environmental assessment, degree of cleanup required, and the disposal of contaminated materials. The ERT also offers various training courses to prepare response personnel.
Notification Requirements: Notify for pollution incidents which occur or threaten to occur within the Commonwealth of Puerto Rico and the Territories of the U. S. Virgin Islands.
How to Activate: Call direct.
Address & How to Contact:
Caribbean Field Office Centro Europa Building, Suite 417 1492 Ponce De Leon Ave., Stop 22 Santurce, P.R. 00907-4127 (809) 729-6920 (809) 729-6952 FAX (809) 729-7747
EPA Region II Headquarters 2890 Woodbridge Ave. Rariton Depot Edison, NJ 08837-3679
8140.45 Agency for Toxic Substances and Diseases (ATSDR)
The Centers for Disease Control (CDC) and the Agency for Toxic Substances and Disease Registry (ATSDR) maintains appropriate disease/exposure registries, provides medical care and testing of individuals during public health emergencies, develops, maintains, and informs the public concerning the effects of toxic substances, maintains a list of restricted or closed areas due to contamination, conducts research examining the relationship between exposure and illness, and conducts health assessments at contaminated sites.
The ATSDR also assists the EPA in identifying most hazardous substances at CERCLA sites, develops guidelines for toxicological profiles of hazardous substances, and develops educational materials related to the health effects of
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toxic substances. ATSDR resources are an important tool for the FOSC to use in assessing the possible effects of an environmental emergency on the public's health.
Notification Requirements: None.
How to Activate: Direct access is authorized by anyone needing assistance. Once contacted, an emergency response coordinator will be in communication with a requestor within 10 minutes. A preliminary assessment team will be available within 20 minutes. Team members include a toxicologist, chemist, physician, environmental health scientist, and health physicist. This group can be expanded to include a variety of fields as the situation dictates. If immediate on-scene response is required, a team can be on site within 8 hours with appropriate response equipment.
Address & How to Contact:
CDC and ATSDR 1600 Clifton Road (Mail stop E 57) Atlanta, GA 30333 (770) 488-7100
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