2/29/2012

This issue: General Meetings/1; Executive Committee Notes/1; “Images of the Life…”/4; “Taking Library Data from Here to There”/4; Friends’ Scholarship Program Launching/5; Cartoon Library Launches Blog/5; THATCamp OSU Registration Open/6; Richard Minsky Book Critique Workshop/6; University News/6; People/7; Exhibits/9

Are we still under a hiring freeze? Director of Libraries Carol Diedrichs answers that question, and addresses a number of related issues, in her latest blog posting. Carol discusses what happens when an existing position becomes vacant, and reviews plans for staffing the Libraries in support of the strategic plan.

Libraries’ General Meetings: The next General Meetings are set as follows:  Tuesday, March 27, 2-3:30 p.m. – Libraries Tech Center  Thursday, March 29, 9:30-11 a.m. – Thompson Library, Room 150A/B (Classrooms)

An agenda will be sent out prior to the meetings. Please mark your calendars.

Supervisors of Federal Work-Study Students--Federal Work-Study Program Update: The Student Financial Aid Office has made the determination students who are currently working in a work study position for the winter quarter will be allowed to work over the spring break. Students who are scheduled to graduate at the end of the winter quarter their last date of employment will be March 17, 2012.

Executive Committee Notes, February 23:

 LibQUAL The committee discussed OSUL’s participation in LibQUAL going forward. Specifically, the committee discussed what time of year to run the survey, moving to bi-annual participation, and having a survey sooner than 2014 to get baseline data relevant for the new strategic plan. Gibson will work with the assessment coordinator to come up with a recommendation.

 New Buck IDs and Library Work Processes Warner provided an update on the changes to OSU identifiers and their encoding on new Buck IDs that are available as a result of the new partnership with Huntington Bank. The old Buck ID numbers are now considered restricted data and we will be phasing out use of them in several systems and developing alternative strategies. OSUL currently uses these numbers for circulation (patron check out), fines, building access, and printing among other things. For some services manual retrieval of patron records may need to occur (instead of matching on a swipe). Warner will continue to work with Student Services, the Circulation Department, and other affected functions during this transition.

 Email Quotas A year has passed since OSUL’s transition to the new MS Outlook Exchange system. A reminder will be sent to all library staff and faculty regarding expected practices for managing email. Faculty and staff will be limited to 500MB unless they provide a justification to their Department Head and AD regarding the business purpose for needing extra storage space. Going forward the Executive Committee will look at the email usage report on an annual basis. Additional details to follow.

 Update on the Organizational Structure Diedrichs reviewed the remaining issues from our early 2011 planning retreat. An update will be included in an upcoming Director’s blog.

Executive Committee Meeting, February 7:

 Admin Plus Meeting, February 22 The Research & Education Division is the sponsor of the February meeting and will have a short presentation. There will also be a discussion of staff performance management, specifically related to coaching, feedback and an update on how the process is going so far. A call has gone out to the Admin Plus listserv to request any additional discussion topics.

 Perry Davis Paintings and Botanical Prints A decision was made to ask Amanda Gluibizzi to advise about possible disposition of the Perry Davis paintings currently stored at the Depository. A plan for what to do with them will be established. This investigation might also inform plans for the collection of botanical prints found in Rare Books and Manuscripts.

 Research Data Management The committee discussed the state of research data management across the university and possible roles for the Libraries. Warner will continue to work with the Office of Research and the OCIO for appropriate next steps.

 Document Management Project The committee reviewed an email request from the OSU Student Service Center regarding the department’s document management system. Diedrichs will respond to the Student Center with suggestions for other internal and/or external resources including the University Archives.

2  Position Review The committee approved eight permanent positions and one term appointment for filling including: o HR Generalist – Member of the Libraries HR Team who performs workforce planning, selection and recruitment, orientation, onboarding and exit processing, training, performance management, employee relations, and supervision activities. o IT Help Desk-Support Specialist (A&P position)– Provides frontline support for users of all Library IT systems including, e-resources, catalog, web applications, desktop applications, computer hardware, etc. o Archives Research Services (A&P position) – Facilitates timely delivery of reference services to our patrons and is a key contact for faculty and students who use the collections in their scholarly activities (both OSU and external). o Undergraduate Engagement Librarian (Faculty position – internal search) – Responsible for developing, assessing and maintaining student-focused learning experiences for undergraduate students. Will coordinate Libraries’ role in First Year Experience and general undergraduate education campus outreach to increase student information literacy. Will work to cultivate relationships with faculty and academic support staff across campus to develop innovative and engaging programs that help students develop strong research, information evaluation, and content creation skills. o Security Manager (A&P position) - Provides day-to-day oversight and serves as primary manager of security operations in all library locations with primary focus on the Thompson and Science & Engineering Libraries. o Head of Digital Library Initiatives (Faculty position in IT Division)– position description under development o Special Collections Cataloger (A&P position) - Responsibilities include original and complex copy cataloging of books, manuscripts, and collections held in the diverse special collections. o Publishing Support (A&P position) - Uses standard web skills to customize and improve the user interface of our local installation of the Open Journal Systems software. Communicates regularly with publishing partners and program management. Assists with planning, research, and outreach activities as needed. o E-Resources Access (A&P term position) – Implement new systems and enhance existing systems for managing e-resource usage stats, holdings, usage rights, and record loads.

Next steps are to determine the hiring sequence and timeline with HR.

 Equipment List The committee reviewed the equipment list and approved the following purchases: o Re-furbishing existing Gunlocke chairs at Ackerman (32 of these chairs will be used with eight new tables that will go in Thompson Library) o 2 ScanPro 2000 machines for Research & Education o Refurbishing tables and chairs at the Geology Library o P40+ Digital Camera for the Preservation and Reformatting/Digital Imaging Units o JIRA service ticket submission and management software license, HP ProLiant DL 180 G6 Server (for Jira) (IT)

3 o A virtual server for the Variations system. (IT and Music) o 18 month supply of barcodes o Window cleaning for Thompson Library o Replacement lights for Thompson Library room 200

Faculty and staff should contact their Department Head and Assistant/Associate Director as needed throughout the year to have items added to the list for consideration. Requests will be managed on a rolling basis rather than with periodic calls for requests. Batts will post the updated equipment list on the Intranet.

 Coaching and Feedback Patton-Glinski shared information about the upcoming Coaching and Feedback Working Session.

“Images of the Life, Loves and Sexual Fantasies of Adult Japanese Women,” with Dr. Kinko Ito, Department of Sociology and Anthropology, University of Arkansas at Little Rock, Thursday, March 1, 1:30 p.m., Hagerty Hall, 1775 College Rd., Room 180: Dr. Kinko Ito will discuss her new book, “A Sociology of Japanese Ladies’ Comics: Images of the Life, Loves, and Sexual Fantasies of Adult Japanese Women.” This is a book about the history, content, and functions of ladies’ comics, the most recent addition to the modern comics in Japan. It describes Japanese ladies’ comics’ unique history and explores how love and sexuality of Japanese women is depicted as a reflection of their everyday life. For more information, contact Janet Stucky Smith, [email protected] Co-sponsors: Institute for Japanese Studies, Department of East Asian Languages and Literatures, University Libraries, East Asian Studies Center, with support from a U.S. Department of Education Title VI Grant.

NISO/DCMI Joint Webinar: “Taking Library Data from Here to There,” March 1, 10-11:30 a.m., Thompson Library, Room 150: Libraries have been creating metadata for resources for well over a century. The good news is that library metadata is rules-based and that the library cataloging community has built up a wealth of knowledge about publications, their qualities, and the users who seek them. The bad news is that library practices were fixed long before computers would be used to store and retrieve the data. Library cataloging practice continues to have elements of the era of printed catalogs and alphabetized cards, and needs to modernize to take advantage of new information technologies. This metadata, however, exists today in tens of thousands of databases and there is a large sigh heard around the world whenever a librarian considers the need to make this massive change.

As with all large problems, this one becomes more tractable when broken into smaller pieces. Karen Coyle will present her “five stars of library data,” an analysis of the changes needed and some steps that libraries can begin to take immediately. She will also discuss the “open world” view of the linked data movement and how this view can increase the visibility of libraries in the global information space. This webinar will give an introduction to the types of changes that are needed as well as the value that can be realized in library services. Attendees will learn of some preparatory steps have already been taken, which should confirm that libraries have indeed begun the journey “From Here to There.”

4 Topics and Speakers  Karen Coyle is a librarian specializing in metadata development, with a particular interest in the future of bibliographic control. She recently served on the W3C Incubator Group on Library Linked Data, and has written three Library Technology Reports on the Semantic Web and library data.  Thomas Baker, Chief Information Officer of the Dublin Core Metadata Initiative, was recently co-chair of the W3C Semantic Web Deployment Working Group and currently co-chairs a W3C Incubator Group on Library Linked Data.

Friends of the Libraries Preparing to Launch Revamped Scholarship Program: The Friends of the OSU Libraries are preparing to open up a modified scholarship program for OSU undergraduates and graduate students. The Ann W. and Emanuel D. Rudolph Student Book Awards and Scholarship Competition offers $1,000 and $500 awards in both categories. In addition, all four winners will receive a one-year membership to the Friends. The competition is geared toward students with an interest in collecting and preserving books, and includes completion of 1,000-1,500 word essay on the subject.

The Rudolphs were avid book collectors who amassed a library of more than 53,000 volumes which they cataloged and preserved in their homes. They also enjoyed sharing their collection with countless students and book lovers. The Rudolph’s generosity established an endowment, from which awards are provided to students based on an essay related to their interest in collecting and preserving books. Read more: Scholarships

Cartoon Library Launches Blog: The Billy Ireland Cartoon Library and Museum has a new blog. Caitlin McGurk of the Cartoon Library, who is maintaining the blog, intends to update it at least twice a week. Caitlin would love it if you would forward the link and post it on your Twitter and/or Facebook accounts.

Here’s the link: http://library.osu.edu/blogs/cartoons/

5 THATCamp OSU Registration Open: Registration is open for THATCamp OSU, an Innovation Fund-supported digital humanities ‘unconference.’ The event will take place Saturday, April 28, from 8 a.m. to 5 p.m., in Thompson Library. If you are interested in the intersection of technology and the humanities, and enjoy interacting with your colleagues in an informal setting, please consider joining us for the day. Visit http://osu2012.thatcamp.org/ to learn more and to register. Contact the organizers, Melanie Schlosser (schlosser.40) and Louie Ulman (ulman.1), with questions.

Book Critique Workshop with Richard Minsky, Thursday, March 8, 1:30-3:30 p.m., Thompson Library, Room 150 A&B: Richard Minsky will present a methodology for self- critique, curatorial selection and criticism based on the balance of object, image and metaphor for 12 invited participants, each of whom will bring one book for discussion. This workshop is open to the general public. Richard has done this workshop at all levels, from postgraduate (artists in all media with MFAs, at Southampton College in the 80's) to specific book arts undergraduate classes (many times, places like Washington University in St. Louis), for groups of mature book artists who exhibit their work (such as San Diego Book Arts) and mixed groups of faculty, students and local artists.

Tuttle Park Place between Neil Ave. & Woody Hayes/Woodruff closed, through April 2012: Tuttle Park Place is scheduled to be closed to thru-traffic between Neil Ave. and the northern half of the Woody Hayes intersection from February 28 through April 2012. Detour signs will be posted, and access to The Blackwell will be maintained from the north. Depending on increased traffic congestion, vehicles traveling west on Woody Hayes may be restricted against turning south onto Cannon Drive during peak hours. During construction, the Campus Loop South (CLS) route will not service bus stops along Curl Drive. Riders instead should use bus stops along Woodruff Avenue. Tuttle is expected to reopen in time for the April 21 Spring Game.

Winter Dance Concert: Unplugged March 1-3: The Department of Dance is presenting its Winter Dance Concert: Unplugged at 8 p.m. Thursday, March 1 through Saturday, March 3 in the Pomerene Hall gymnasium. The performance will feature a variety of solo and group works created by 11 student choreographers exploring many different themes. Admission is $10 at the door. > Read more: http://dance.osu.edu/

6 March 7: The Secret Talks that led to the fall of Apartheid: Michael Young, a critical player in the fall of apartheid in South Africa, will deliver the Lawrence Negotiation Lecture on Wednesday (3/7) at the Moritz College of Law. "The Secret Talks that Led to the Fall of Apartheid," runs from 4-6 p.m. in Drinko Hall. > Read more: http://moritzlaw.osu.edu/programs/adr/lawrence/young

Carrie Fisher event May 23 to benefit two university entities: Pop culture icon and author Carrie Fisher will appear in Mershon Auditorium at 7:30 p.m. Wednesday, May 23. The actress will discuss her struggles with and triumphs over trauma, addiction, and bipolar disorder with CBS News journalist and State alumna Erin Moriarty. An Evening with Carrie Fisher benefits the Wexner Center for the Arts and the STAR (Stress, Trauma, & Resilience) Program at the Wexner Medical Center. Tickets on sale Thursday, March 1 at http://tickets.wexarts.org; sponsorship packages available.

> Read more: http://wexarts.org/wexstarbenefit

Congratulations to Mike and Nadia Vanecko on the birth of their son Caleb on February 22 at the Wexner Medical Center. Caleb weighed in at 7 pounds, 12.6 ounces and is 20” tall. Everyone is healthy and happy!

Condolences to retired faculty member Betty Sawyers at the death of her mother Libby February 28. Family will receive friends Saturday from 2-4 p.m. at the Schoedinger Worthington Chapel, 6669 N. High St. More details are available from the Columbus Dispatch obituary.

Congratulations to James Whitcomb/Library Tech Center, who received a $300 spot bonus for his work in loading the first batch of Springer e-books into the catalog. As a result of James’ work, over 1,500 new e-books are now available for our users.

Welcome to Sandra Enimil, the new Head of the Copyright Resource Center. Sandra will start working from the Thompson Library on April 2. Prior to beginning work on her Masters of Library and Information Science at the University of Illinois Graduate School of Library and Information Science, Sandra managed the archives and copyright of the Chicago Defender newspaper. Sandra has a BA in political science and psychology from the University of Michigan; a masters in international relations from the University of Ghana, and a juris doctor from University of Illinois College of Law.

7 We also welcome two new members to the IT team. Travis Julian is Systems Administrator & Integration Coordinator. Travis will be a member of Matt Jewett’s group, and begins work March 12. David Ensinger comes to the Libraries as the Front End Web Developer, working with the Web Implementation Team under Beth Black’s supervision. David starts March 5.

The following feature is provided by the Staff Advisory Council. It is designed to help promote transparency and interdependence in our organization by highlighting an OSU Libraries employee in their own words – a bit about who they are, what they're working on and why it's important to our mission. The Staff Advisory Council hopes you find this useful and will consider participating!

Diana Ramey Title: E-Learning Program Assistant

 How long you’ve been with OSUL: 12 years  Department: Teaching & Learning  Talk about something that your department is working on right now: Right now the department is quite busy. In addition to several other projects, we are in the middle of re-working the Libraries’ for-credit courses for the semester environment.  Describe something that you are working on right now: I am starting my quarterly audit of content in our for-credit courses. This mostly involves making sure everything still works. I’d much rather find problems now, than find them once students state taking our courses.  What impact do you have on the OSUL Mission? My primary impact is probably supporting librarians’ teaching efforts. I provide Carmen help and Carmen Library Link support and training to Librarians. I also work with some of our Arts & Sciences courses, keeping them running and supporting the librarians who teach them.  Tell us about a hobby you enjoy: I love making beaded jewelry. There’s something almost meditative to stringing beads that I really enjoy. I think the most fun part, though, is dreaming up the jewelry designs.  Tell us something unique about yourself: I am interested in historic fashion (of all eras) and love to search through images in old magazines, ads and artwork to see all the clothes. I am also learning to sew using historic materials and techniques – as much as possible. I find it quite challenging. Honestly though, the research is the most fun part.

8  From the Culture Shaping Retreat, what was your favorite concept, and why? I actually really like the mood elevator. I find it to be a very useful tool.  What do you enjoy most about working for OSU or the Libraries? I’ve enjoyed meeting the people I’ve worked with. We have so many bright, dedicated staff and faculty here, and I’ve enjoyed working with them.  If you were in charge of the Libraries, what would you change? That’s a tough one. Free cake for all on Fridays maybe?

Toni Morrison-Smith, standing, says farewell to colleagues and friends at her retirement party on February 22. Toni wrapped up a 34-year career with the university—29 of those years in the Libraries’ Human Resources department.

Year of Shakespeare: The Exhibition, Thompson Library Gallery, through April 29: This showcase of Shakespeare-related holdings from the Jerome Lawrence and Robert E. Lee Theatre Research Institute and the Rare Books and Manuscripts collections. It also features materials from The Ohio State University’s partnership with the UK’s Royal Shakespeare Company and their “STAND UP FOR SHAKESPEARE” program. The Ohio State University Libraries, in association with The Arts Initiative (https://shakespeare.osu.edu/year- shakespeare). Beth Kattelman, Curator; Geoffrey Wilson, Assistant to the Curator.

Photograph of Ellen Terry as Lady Macbeth in the 1888 Lyceum Theatre production of MACBETH. [spec.tri.arp.28.13.13] Artist Photograph Collection. The Jerome Lawrence and Robert E. Lee Theatre Research Institute. The Ohio State University.

9 Friendship 7 at 50: An Anniversary Celebration of John Glenn’s Historic Space Flight, February 1-April 30, Thompson Library: On February 20, 1962, John Glenn became the first American to orbit Earth during a space mission lasting just under five hours. Taking place during the height of the Cold War, NASA’s first orbital flight gained the United States parity in the space race with the Soviet Union. The mission propelled Glenn into the national spotlight as an American hero and helped shape his later career in public service as a four- term United States senator. Using manuscripts, photographs and artifacts from the John Glenn Collection, the exhibit details Glenn’s selection and training as one of the original seven Mercury astronauts, his Friendship 7 space mission, and the public acclaim following his return to Earth.

Columbus Cartoonists: A Bicentennial Celebration, through April 27, Billy Ireland Cartoon Library & Museum Reading Room Gallery, 27 W. 17th Avenue Mall: An extraordinary number of notable cartoonists have lived, worked or been educated in Columbus, Ohio. In honor of the 200th anniversary of the city's founding, this exhibition features original cartoon art and other artifacts created by many of them, including Billy Ireland, , Harry J. Westerman, Eugene Craig, Doc Goodwin, Bill Crawford, Edwina Dumm, Dudley T. Fisher, and James Thurber.

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