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Nn120229.Pdf (1.396Mb) 2/29/2012 This issue: General Meetings/1; Executive Committee Notes/1; “Images of the Life…”/4; “Taking Library Data from Here to There”/4; Friends’ Scholarship Program Launching/5; Cartoon Library Launches Blog/5; THATCamp OSU Registration Open/6; Richard Minsky Book Critique Workshop/6; University News/6; People/7; Exhibits/9 Are we still under a hiring freeze? Director of Libraries Carol Diedrichs answers that question, and addresses a number of related issues, in her latest blog posting. Carol discusses what happens when an existing position becomes vacant, and reviews plans for staffing the Libraries in support of the strategic plan. Libraries’ General Meetings: The next General Meetings are set as follows: Tuesday, March 27, 2-3:30 p.m. – Libraries Tech Center Thursday, March 29, 9:30-11 a.m. – Thompson Library, Room 150A/B (Classrooms) An agenda will be sent out prior to the meetings. Please mark your calendars. Supervisors of Federal Work-Study Students--Federal Work-Study Program Update: The Student Financial Aid Office has made the determination students who are currently working in a work study position for the winter quarter will be allowed to work over the spring break. Students who are scheduled to graduate at the end of the winter quarter their last date of employment will be March 17, 2012. Executive Committee Notes, February 23: LibQUAL The committee discussed OSUL’s participation in LibQUAL going forward. Specifically, the committee discussed what time of year to run the survey, moving to bi-annual participation, and having a survey sooner than 2014 to get baseline data relevant for the new strategic plan. Gibson will work with the assessment coordinator to come up with a recommendation. New Buck IDs and Library Work Processes Warner provided an update on the changes to OSU identifiers and their encoding on new Buck IDs that are available as a result of the new partnership with Huntington Bank. The old Buck ID numbers are now considered restricted data and we will be phasing out use of them in several systems and developing alternative strategies. OSUL currently uses these numbers for circulation (patron check out), fines, building access, and printing among other things. For some services manual retrieval of patron records may need to occur (instead of matching on a swipe). Warner will continue to work with Student Services, the Circulation Department, and other affected functions during this transition. Email Quotas A year has passed since OSUL’s transition to the new MS Outlook Exchange system. A reminder will be sent to all library staff and faculty regarding expected practices for managing email. Faculty and staff will be limited to 500MB unless they provide a justification to their Department Head and AD regarding the business purpose for needing extra storage space. Going forward the Executive Committee will look at the email usage report on an annual basis. Additional details to follow. Update on the Organizational Structure Diedrichs reviewed the remaining issues from our early 2011 planning retreat. An update will be included in an upcoming Director’s blog. Executive Committee Meeting, February 7: Admin Plus Meeting, February 22 The Research & Education Division is the sponsor of the February meeting and will have a short presentation. There will also be a discussion of staff performance management, specifically related to coaching, feedback and an update on how the process is going so far. A call has gone out to the Admin Plus listserv to request any additional discussion topics. Perry Davis Paintings and Botanical Prints A decision was made to ask Amanda Gluibizzi to advise about possible disposition of the Perry Davis paintings currently stored at the Depository. A plan for what to do with them will be established. This investigation might also inform plans for the collection of botanical prints found in Rare Books and Manuscripts. Research Data Management The committee discussed the state of research data management across the university and possible roles for the Libraries. Warner will continue to work with the Office of Research and the OCIO for appropriate next steps. Document Management Project The committee reviewed an email request from the OSU Student Service Center regarding the department’s document management system. Diedrichs will respond to the Student Center with suggestions for other internal and/or external resources including the University Archives. 2 Position Review The committee approved eight permanent positions and one term appointment for filling including: o HR Generalist – Member of the Libraries HR Team who performs workforce planning, selection and recruitment, orientation, onboarding and exit processing, training, performance management, employee relations, and supervision activities. o IT Help Desk-Support Specialist (A&P position)– Provides frontline support for users of all Library IT systems including, e-resources, catalog, web applications, desktop applications, computer hardware, etc. o Archives Research Services (A&P position) – Facilitates timely delivery of reference services to our patrons and is a key contact for faculty and students who use the collections in their scholarly activities (both OSU and external). o Undergraduate Engagement Librarian (Faculty position – internal search) – Responsible for developing, assessing and maintaining student-focused learning experiences for undergraduate students. Will coordinate Libraries’ role in First Year Experience and general undergraduate education campus outreach to increase student information literacy. Will work to cultivate relationships with faculty and academic support staff across campus to develop innovative and engaging programs that help students develop strong research, information evaluation, and content creation skills. o Security Manager (A&P position) - Provides day-to-day oversight and serves as primary manager of security operations in all library locations with primary focus on the Thompson and Science & Engineering Libraries. o Head of Digital Library Initiatives (Faculty position in IT Division)– position description under development o Special Collections Cataloger (A&P position) - Responsibilities include original and complex copy cataloging of books, manuscripts, and collections held in the diverse special collections. o Publishing Support (A&P position) - Uses standard web skills to customize and improve the user interface of our local installation of the Open Journal Systems software. Communicates regularly with publishing partners and program management. Assists with planning, research, and outreach activities as needed. o E-Resources Access (A&P term position) – Implement new systems and enhance existing systems for managing e-resource usage stats, holdings, usage rights, and record loads. Next steps are to determine the hiring sequence and timeline with HR. Equipment List The committee reviewed the equipment list and approved the following purchases: o Re-furbishing existing Gunlocke chairs at Ackerman (32 of these chairs will be used with eight new tables that will go in Thompson Library) o 2 ScanPro 2000 machines for Research & Education o Refurbishing tables and chairs at the Geology Library o P40+ Digital Camera for the Preservation and Reformatting/Digital Imaging Units o JIRA service ticket submission and management software license, HP ProLiant DL 180 G6 Server (for Jira) (IT) 3 o A virtual server for the Variations system. (IT and Music) o 18 month supply of barcodes o Window cleaning for Thompson Library o Replacement lights for Thompson Library room 200 Faculty and staff should contact their Department Head and Assistant/Associate Director as needed throughout the year to have items added to the list for consideration. Requests will be managed on a rolling basis rather than with periodic calls for requests. Batts will post the updated equipment list on the Intranet. Coaching and Feedback Patton-Glinski shared information about the upcoming Coaching and Feedback Working Session. “Images of the Life, Loves and Sexual Fantasies of Adult Japanese Women,” with Dr. Kinko Ito, Department of Sociology and Anthropology, University of Arkansas at Little Rock, Thursday, March 1, 1:30 p.m., Hagerty Hall, 1775 College Rd., Room 180: Dr. Kinko Ito will discuss her new book, “A Sociology of Japanese Ladies’ Comics: Images of the Life, Loves, and Sexual Fantasies of Adult Japanese Women.” This is a book about the history, content, and functions of ladies’ comics, the most recent addition to the modern comics in Japan. It describes Japanese ladies’ comics’ unique history and explores how love and sexuality of Japanese women is depicted as a reflection of their everyday life. For more information, contact Janet Stucky Smith, [email protected] Co-sponsors: Institute for Japanese Studies, Department of East Asian Languages and Literatures, University Libraries, East Asian Studies Center, with support from a U.S. Department of Education Title VI Grant. NISO/DCMI Joint Webinar: “Taking Library Data from Here to There,” March 1, 10-11:30 a.m., Thompson Library, Room 150: Libraries have been creating metadata for resources for well over a century. The good news is that library metadata is rules-based and that the library cataloging community has built up a wealth of knowledge about publications, their qualities, and the users who seek them. The bad news is that library practices were fixed long before computers would be used to store and retrieve the data. Library cataloging practice
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