THE WINNIPEG SCHOOL DIVISION Board Room, Administration Building Telephone: (204) 775-0231 FAX: 774-6211 REGULAR BOARD MEETING Monday, December 5, 2016 7:00 PM AGENDA Page 1. CALL TO ORDER & ROLL CALL 2. APPROVAL OF THE AGENDA 3. READING AND CONFIRMING OF MINUTES 3.1 Regular Board Meeting - November 21, 2016 - DRAFT 5 - 11 4. READING OF COMMUNICATIONS AND PETITIONS 4.1 Communication Listing 12 5. PRESENTATION AND CONSIDERATION OF REPORTS 5.1 Central District Advisory Committee Report 2-2016 Dated November 9, 2016 13 - 17 5.2 Governance Committee Report 4-2016 Dated November 15, 2016 18 - 20 5.3 North District Advisory Committee Report 3-2016 Dated November 15, 2016 21 - 25 5.4 Inner City District Advisory Committee Report 2-2016 - Dated November 16, 26 - 30 2016 5.5 Finance/Personnel Committee Report 13-2016 Dated November 21, 2016 31 - 32 5.6 South District Advisory Committee Report 2-2016 Dated November 22, 2016 33 - 37 5.7 Student Advisory Committee Report 3-2016 Dated November 29, 2016 38 - 41 5.8 French Immersion Advisory Committee Report 2-2016 Dated November 30, 42 - 46 2016 REGULAR BOARD MEETING AGENDA Page 2 of 192 December 5, 2016 6. ENQUIRIES AND ANNOUNCEMENTS 7. NEW BUSINESS 7.1 Condolences "That the Board's sympathy be recorded, with regret, in the bereavement of the following: On November 7, 2016, Patricia LeGrand, Retired Education Assistant, a member of our staff for 23 years; On November 8, 2016, Maurice Arnal, Retired Caretaker, a member of our staff for 6 years; On November 15, 2016, Leonard Bell, Retired Utility, a member of our staff for 26 years; On November 16, 2016, Shirley Shersty, Retired Education Assistant, a member of our staff for 23 years; and that this motion be adopted by a silent standing vote." 7.2 By-Law 1252 - First Reading 47 - 49 Debenture Borrowing / Promissory Note - $1,789,300.00 "That By-Law 1252, a by-law of the Winnipeg School Division for the purpose of borrowing ONE MILLION SEVEN HUNDRED AND EIGHTY NINE THOUSAND THREE HUNDRED DOLLARS ($1,789,300.00) for certain building projects be introduced and read a first time in short." 7.3 2016/2017 Committee Representation 50 - 51 Recommendations: a) That the resignations from Trustees as members of Committees be accepted. b) That Trustee Reid be appointed as representative to the Pension Committee for the ensuing year. c) That Trustee Reid be appointed representative to the Children’s Heritage Fund Committee for the ensuing year. d) That Trustee Reid be appointed representative to the WSD/Winnipeg Police Services Joint Committee for the ensuing year. e) That Trustee Reid be appointed as representative to the North District REGULAR BOARD MEETING AGENDA Page 3 of 192 December 5, 2016 Advisory Committee for the ensuing year. f) That Trustee Koshelanyk be appointed as alternate representative to the North District Advisory Committee for the ensuing year. g) That Trustee Reid be appointed as alternate representative to the Student Advisory Committee for the ensuing year. 7.4 Right to Participate Policy 52 - 68 Notice of Motion by Trustee Wasyliw: a) That the administration develop a draft policy in regards to student activities and supplemental school fees to ensure that no student is excluded from participating in activities based on their ability to pay supplemental school fees. b) That the policy outline guiding principles and best practices in relation to the charging and setting of fees. That the policy outline when and what type of fees are permissible and what fees are not. Finally, the policy ought to outline reporting and accountability practices mandated by the administration in relation to these fees. c) That the draft policy be referred to the Policy/Program Committee, the District Advisory Committees and all staff for feedback. 8. AGENDA INFORMATION ITEMS 8.1 "That Superintendent's Information Report No. 11-2016 be received as 69 - 104 information." 9. BUSINESS MATTERS AS DEFINED IN RULE 43.7 10. COMMITTEE SUMMARIES 10.1 Central District Advisory Committee Summary of Discussions - November 9, 105 - 125 2016 10.2 North District Advisory Committee Summary of Discussions - November 15, 126 - 140 2016 10.3 Inner City District Advisory Committee Summary of Discussions - November 141 - 167 16, 2016 10.4 South District Advisory Committee Summary of Discussions - November 22, 168 - 176 2016 REGULAR BOARD MEETING AGENDA Page 4 of 192 December 5, 2016 10.5 Student Advisory Committee Summary of Discussions - November 29, 2016 177 - 184 10.6 French Advisory Committee Summary of Discussions - November 30, 2016 185 - 192 11. FOR INFORMATION Page 5 of 192 November 21, 2016 Minutes of the Regular Meeting of the Board of Trustees DRAFT of The Winnipeg School Division Board Room, Administration Building, November 21, 2016 The Regular Meeting of the Board of Trustees of The Winnipeg School Division was held this day at 7:00 PM. The Chair of the Board called the meeting to order. CALL TO ORDER & ROLL CALL Present: Trustees S. Rollins (Chair), M. Wasyliw, C. Broughton, L. Naylor, K. Freedman, C. Collins, D. Koshelanyk, A. Reid In Attendance: P. Clarke, P. Kochan, K. Seiler, C. Caetano-Gomes, F. Mota, M. Rendulic, B. Lapointe, R. Carter, E. Barnaby Regrets: Trustee M. Babinsky APPROVAL OF THE AGENDA Freedman - Wasyliw That the Agenda for the Regular meeting of the School Board to be held this evening, November 21, 2016, be approved. Koshelanyk – Broughton That a matter regarding Committee be added to the Agenda under Business Matters as defined in Rule 43.7. – Carried. The Agenda as amended was voted on and declared. - Carried READING AND CONFIRMING OF MINUTES A copy of the minutes to be considered had previously been distributed to the Trustees. A motion was now adopted for these minutes to be taken as read, and approved as follows: Collins - Wasyliw Regular Board Meeting - November 7, 2016 Collins - Wasyliw Special Board Meeting - November 14, 2016 Page 6 of 192 November 21, 2016 PRESENTATION AND CONSIDERATION OF REPORTS The following reports were considered: Superintendent’s Report No. 13-2016 Dated November 21, 2016 Policy/Program Committee Report No. 8-2016 Dated November 7, 2016 Public Relations/Communications Committee Report No. 5-2016 Dated November 9, 2016 Superintendent's Report No. 13 - 2016 Broughton - Naylor That Clause No. 1a (Accounts List/Summaries of Salaries and Wages) be approved. – Carried. Broughton – Freedman That Clause No. 1b (Accounts List/Summaries of Salaries and Wages) be approved. – Carried. Wasyliw - Broughton That Clause No. 2 (Harrow School – Window Replacement) be approved. – Carried. Policy/Program Committee Report No. 8-2016 Naylor – Broughton That the Policy/Program Committee Report No. 8-2016 be received as information. – Carried. Naylor - Koshelanyk That the Terms of Reference be approved. – Carried. Naylor – Koshelanyk That Trustee Chris Broughton be appointed as chair of the Advisory Council on Indigenous Education for the 2016/2017 school year. – Carried. Naylor - Koshelanyk That Trustee Dean Koshelanyk be appointed as a member of the Advisory Council on Indigenous Education for the 2016/2017 school year. – Carried. Naylor - Koshelanyk That Trustee Lisa Naylor, a member of the Finance/Personnel Committee be appointed as a member of the Advisory Council on Indigenous Education for the 2016/2017 school year. – Carried. Public Relations/Communications Committee Report No 5-2016 Koshelanyk - Collins That the Public Relations/Communications Committee Report No 5-2016 be received as information. – Carried. Page 7 of 192 November 21, 2016 ENQUIRIES AND ANNOUNCEMENTS 88 – Meet Me at The Bell Tower – 5th Anniversary Trustee Collins informed trustees that on November 18th, 2016, she had the pleasure of attending the Meet Me at The Bell Tower 5th Anniversary. Trustee Collins indicated that the goal of the group is to stop violence. Trustee Collins indicated that it was an informative night which included some speakers. Trustee Collins indicated that two of our students who have made contributions to the community were acknowledged at the event. Atticus McIlraith, a former student of the Division who was awarded by MSBA in 2014 for collecting baby formula for Winnipeg Harvest since he was 9 years old. Shania Pruden, a youth activist and has been a WE Day speaker, she also does blogs that talks about mental health, poverty and aboriginal issues. Trustee Collins also acknowledged Michael Champagne for being the co-founder for 5 years and for devoting a lot of his time as well. Trustee Collins indicated that if anyone wants to join the meeting at the tower, they are welcome every Friday at 6:00 in the evening. 89 – WE Day – Sisler Trustee Koshelanyk wished to congratulate all the students and staff for their participation in WE Day. Trustee Koshelanyk indicated that he had an opportunity of riding the bus where students from Sisler High School were on their way to WE Day. Trustee Koshelanyk wished to thank everybody for all their hard work in representing the Division. 90 – Pea Gravel versus Wood Chips in Play Areas Trustee Koshelanyk requested information regarding the replacement schedule of the pea gravel in the play areas. The Director of Buildings informed trustees that the Division has approximately 30 playgrounds that require upgrading. The Director of Buildings also indicated that they are not just replacing the gravels, they will also make an accessible ramp. 91 – District Advisory Committee Meetings – Pre-Budget Consultation Trustee Broughton wished to thank and acknowledge the District Advisory Committees for taking part in the pre-budget consultation and for giving their feedback. 92 – Speech from the Throne Trustee Rollins informed trustees that today the Province released its Speech from the Throne. Trustee Rollins indicated that there were several highlights that the Division and community will be interested in.