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Agenda to the Extent Known: 1 TOWNSHIP OF BYRAM MEETING OF THE BYRAM TOWNSHIP OPEN SPACE COMMITTEE June 14, 2021 7:30 P.M. PLEASE TAKE NOTICE that the regularly scheduled meeting for June 14, 2021 will be held by remote video conference, using Zoom. The public may access on computer, tablet, or smartphone at: https://us02web.zoom.us/j/83115851106?pwd=V252TFFrQkNWaWxkd0pPR1JYUjBVdz09 Dial by your location +1 267 831 0333 US (Philadelphia) OR +1 646 518 9805 US (New York) Meeting ID: 831 1585 1106 Passcode: 108244 Find your local number: https://us02web.zoom.us/u/kx50csACu The public will have an opportunity to comment at appropriate times during the meeting. The following is the agenda to the extent known: 1. CALL MEETING TO ORDER 2. OPEN PUBLIC MEETING STATEMENT This meeting is called pursuant to the provisions of the Open Public Meetings Law. This meeting has been electronically sent to the newspapers and uploaded to Byram’s website, www.byramtwp.org not less than 48 hours in advance of the meeting. In addition, a copy of this notice is on file in the office of the Municipal Clerk. 3. ROLL CALL 4. OS FINANCIAL STATUS REPORT a. Reserve for Open Space- $482,226.59 b. Reserve for Debt Service- $145,009.32 c. Debt Service P & I- $259,200.00 5. ITEM FOR DISCUSSION- Return to In-Person Meetings 07/01 6. APPROVAL OF MINUTES – April 12, 2021 Regular Meeting Minutes 7. OLD BUSINESS A. Forest Stewardship • Volunteer Day report (Tamarack Park) • Stand 20 review for stewardship purposes B. Trails • Cranberry Overlook Trail updates/expansion (flags and records from Heather) • Trails Grant Application - Sussex County OS Funds C. CO Johnson Park • Latest proposal being reviewed • Green Acres loan application (letter of support and progress) D. Byram Outdoors • Brochure printing: quotes, packet contents, and mailing date • Website updates: further content (links, photos, etc.) E. Riverside Park Kayak Launch: group discussion on site F. Historic Preservation • Historic Markers: Potential committee support for this project • Brookwood Cemetery: priorities and challenges 8. NEW BUSINESS A. Johnson Lake Kayak Launch: survey results 9. MEMBER REPORTS – Reports from OS committee members on any actions by their committees, if pertinent to OS. 10. OPEN TO THE PUBLIC 11. ANY OTHER BUSINESS THE COMMITTEE DEEMS NECESSARY 12. CLOSED SESSION- POTENTIAL ACQUISITIONS 13. ADJOURNMENT Report Printed 06/07/2021 15:33:34 Page 1/2 17-286-56-000-001 Reserve - Open Space From 01/01/2021 to 06/02/2021 Date Source PO# Contract# Check # Vendor# Vendor/Description Budget Debit Credit PO Encumber PO Payment Balance (CR)* ========== ======== ======== ========== ========= ========= ============================================= ======= ====== =========== =========== =========== =============== 06/26/2020 ENC 22407 FOREST STEWARDSHIP WORK ON OPEN SPACE PARCEL 5,437.50 12/10/2020 ENC 22991 REVIEW OF E-MAIL FROM MR. SABATINI & PROPOSA 80.00 12/17/2020 ENC 23040 ENGINEERING & LANDSCAPE ARCHITECTURAL SERVIC 8,200.00 ACTIVITY/BALANCE (YEAR START) - 479,057.40 01/11/2021 DJ 75 22991 3190 1902 VOGEL, CHAIT, COLLINS AND SCHN REVIEW OF E-MA (80.00) 80.00 479,057.40 01/20/2021 GJ 17 6-2017 Improvement Authorization Cancelled R# 20,060.60 499,118.00 01/25/2021 ENC 23230 BYRAMOUTDOORS.ORG WEBSITE & DOMAIN REGISTRATI 96.00 499,022.00 01/31/2021 RJ 375 January 2021 Interest 207.05 499,229.05 02/03/2021 DJ 176 22407 3269 3535 GRACIE & HARRIGAN CONSULTING F PARTICIPATION (750.00) 750.00 499,229.05 02/17/2021 DJ 420 23040 3333 3581 FRENCH & PARRELLO ASSOCIATES, ENGINEERING & (1,332.50) 1,332.50 499,229.05 02/17/2021 DJ 550 23230 3337 3235 GREENER BY DESIGN, LLC BYRAMOUTDOORS.ORG WEBS (96.00) 96.00 499,229.05 02/24/2021 ENC 23366 FOREST STEWARDSHIP SERVICES - APPROVED 02/16/ 5,000.00 494,229.05 02/24/2021 ENC 23368 OS & REC HOLDINGS MANAGEMENT - APPROVED 02/16 12,000.00 482,229.05 02/28/2021 RJ 404 February 2021 Interest 199.60 482,428.65 03/05/2021 ENC 22407 2020 Services Completed. (4,687.50) 487,116.15 03/17/2021 DJ 865 23040 3493 3581 FRENCH & PARRELLO ASSOCIATES, ENGINEERING & (849.35) 849.35 487,116.15 03/17/2021 DJ 868 23366 3496 3535 GRACIE & HARRIGAN CONSULTING F PARTICIPATION (125.00) 125.00 487,116.15 03/17/2021 DJ 869 23368 3497 3235 GREENER BY DESIGN, LLC JANUARY - MARCH 2021 O (3,000.00) 3,000.00 487,116.15 03/22/2021 RJ 551 Open Space-Gracie & Harrigan Consulting-Timbe 1,600.00 488,716.15 03/31/2021 RJ 1054 March 2021 Interest 234.45 488,950.60 04/08/2021 ENC 23514 ITEM #BS3500SP - BRITE STRIPER #3500 SELF-PRO 5,338.52 483,612.08 04/30/2021 RJ 1238 April 2021 Interest 211.26 483,823.34 05/05/2021 DJ 1309 23366 3686 3535 GRACIE & HARRIGAN CONSULTING F PARTICIPATION (125.00) 125.00 483,823.34 05/05/2021 DJ 1338 23514 3706 3604 PIONEER MANUFACTURING COMPANY ITEM #BS3500SP (5,338.52) 5,338.52 483,823.34 05/06/2021 ENC 23664 UPDATE HEADER LOGO & BYRAM TRAILS LOGO; RENAM 1,500.00 482,323.34 05/12/2021 ENC 23704 PREP NJ DEPE REPORTS 96.75 482,226.59 05/19/2021 DJ 1397 23040 3740 3581 FRENCH & PARRELLO ASSOCIATES, MARCH/APRIL 20 (3,408.00) 3,408.00 482,226.59 06/02/2021 DJ 1502 23704 3799 649 HAROLD E. PELLOW & ASSOCIATES, PREP NJ DEPE R (96.75) 96.75 482,226.59 ------- ------ ----------- ----------- ----------- --------------- *RANGE* - - 22,512.96 4,142.65 15,201.12 482,226.59 ======= ====== =========== =========== =========== =============== - - 22,512.96 17,860.15 15,201.12 482,226.59 17-286-56-000-002 Reserve - Open Space (Debt Service) From 01/01/2021 to 04/01/2021 Balance Date Source PO# Contract# Check # Vendor# Vendor/Description Budget Debit Credit PO Encumber PO Payment (CR)* ========== ======== ======== ========== ========= ========= ============================================= ======= ====== ======= =========== =========== ============ ACTIVITY/BALANCE (YEAR START) - 149,809.32 Page 2/2 17-286-56-000-002 Reserve - Open Space (Debt Service) From 01/01/2021 to 04/01/2021 Balance Date Source PO# Contract# Check # Vendor# Vendor/Description Budget Debit Credit PO Encumber PO Payment (CR)* ========== ======== ======== ========== ========= ========= ============================================= ======= ====== ======= =========== =========== ============ 03/23/2021 ENC 23475 SEMI-ANNUAL INTEREST PAYMENT - 2005 OPEN SPAC 4,800.00 145,009.32 04/01/2021 DJ 1008 23475 2021024 2868 THE DEPOSITORY TRUST COMPANY SEMI-ANNUAL INTE (4,800.00) 4,800.00 145,009.32 ------- ------ ------- ----------- ----------- ------------ *RANGE* - - - - 4,800.00 145,009.32 ======= ====== ======= =========== =========== ============ - - - - 4,800.00 145,009.32 OPEN SPACE MEETING – April 12, 2021 Members Present: Joseph Sabatini, Ray Bonker, Russel Raffay, John Morytko, and Eric Duch. Members Absent: Scott Yappen Also present: Heather Gracie, Ben Spinelli, and Caitlin Phillips John Morytko called the meeting to order at 7:30 p.m. OS Financial Status Report: Open Space Trust Fund Balance: $488,716.15 Reserve for Debt Service Balance: $145,009.32 Outstanding Debt Service Balance: $259,200.00 Mr. Bonker noted that the committee should continue to highlight the Item D money reserved for Byram. Mr. Spinelli will check the amount in this fund. Mr. Morytko asked if there’s anything outstanding from the Trust Fund and Mr. Sabatini said there’s no encumbrances, but they did recently purchase the equipment for the line painting machine that may not have been encumbered yet, for about $6,000. Approval of Minutes – February 8, 2020 – Motion by Joseph Sabatini, second by Raymond Bonker to approve minutes as presented, all in favor. Motion Carried. CO Johnson Park Improvement Plan Concepts Review: Mr. Bonker said they had two options with this plan. There was initial preference by the Council for the second option, as it does not involve moving the CO Johnson building. But when everyone had more clarity on the plan, most liked the first option that involves moving the building towards the back parking lot. There was discussion involving the dog park placement, in which across the street makes sense for access to the trail. The downside to option 1 is it's expensive relative to option 2, but this is a ten-year plan so the costs won’t be all at once. Given the committee’s record of finding alternative funding sources, Mr. Bonker doesn’t think the price should bother them too much. He thinks the committee should first make sure the plans are correct and then focus on something simple like the dog park implementation as one of the first sub-components. So, the committee should have a 1-2 year plan as well as the 10 year plan. Mr. Sabatini added the Council should consolidate the plans and consider the comments provided, including relocating the field house. He thinks it would take a month or more to get that done, and will follow up with them. He confirmed that the expectation is to have the plan before the council before the next Open Space meeting in June. Mr. Bonker encouraged the committee to look at the dog park components, that way they can start looking at grant funding, highlands approvals, etc. Mr. Spinelli said the one issue for the CO Johnson Park improvements would be the dog park in regards to highlands regulations. Mr. Duch asked if this had to do with impervious coverage, and Mr. Spinelli said it’s about the quarter-acre of disturbance. Mr. Duch asked if there’s any new material about this project. Mr. Sabatini stated that on the 03/16 Council meeting, 2 concept plans were presented and one option was to put the dog park near the existing retention basin, or to put it across the street. The benefit of placing it across the street is that it’s near the trailhead and a small parking area could be made.
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