School Committee Meeting
June 20, 2019
5:30 P.M. Office Half Hour
6:00 P.M. Open Session
RMHS Schettini Library
Town of Reading Meeting Posting with Agenda
2018-07-16 LAG Board - Committee - Commission - Council:
School Committee
Date: 2019-06-20 Time: 6:00 PM
Building: School - Memorial High Location: School Library
Address: 62 Oakland Road Agenda:
Purpose: Open Session
Meeting Called By: Linda Engelson on behalf of the Chair
Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
5:30 p.m. Office Half Hour – Robinson & Parks
6:00 p.m. A. Call to Order
6:00 – 6:15 p.m. B. Public Comment
6:15 – 6:20 p.m. C. Consent Agenda - Accept a Donation from the Pegasus Springs Foundation - Accept a Donation from the RMHS Band Parents Organization - Approval of Minutes (August 22, 2018 & May 30, 2019)
6:20 – 6:35 p.m. D. Reports 1. Students 2. Director of Student Services 3. Assistant Superintendent 4. Chief Financial Officer 5. Superintendent 6. Liaison/Sub-Committee
E. Old Business 6:35 – 6:45 p.m. 1. FY20 Capital Update and Final Approval 6:45 – 6:55 p.m. 2. FY20 Budget Update and Final Approval 6:55 – 7:05 p.m. 3. FY19 Final Budget Update & Approval 7:05 – 7:25 p.m. 4. Second Reading and Acceptance of Revised Policy BEDG – Minutes 7:25 – 7:45 p.m. 5. Second Reading and Acceptance of Revised Policy BEDH – Public Comment at School Committee Meetings
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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Town of Reading Meeting Posting with Agenda
F. New Business 7:45 – 7:55 p.m. 1. Disposal of Surplus Equipment
G. Information/Correspondence 1. Sample Letter – OOD Tuition Increase Request/Decision 2. Letter regarding RMHS Accreditation 3. Explorica Parent Contract 4. Email from Rebecca Liberman – Questions on curriculum documents and NEASC 5. Email from Kaitlin Mercurio – RISE start time 6. Email from Jennifer Corwin – Playground coverings 7. Email from Donna Shindelman – Bus Issue 8. Email from Kristen MacGlashing - Buses H. Routine Matters 1. Bills & Payroll Warrants 2. Calendar - I. Future Business
7:55 p.m. J. Adjourn
8:00 p.m. K Executive Session - Approval of Minutes **Times are approximate
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 2 John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Accept a Donation from Pegasus Springs Foundation
At our meeting on Thursday evening I will ask the committee to accept a donation in the amount of $30,000 from the Pegasus Springs Foundation to be used to support the ongoing social-emotional efforts and expenses related to the scheduling and coordinating programs/initiatives, as identified by RPS for the 2019-20 school year.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Accept a Donation from the RMHS Band Parents Organization
At our meeting on Thursday evening I will ask the committee to accept a donation in the amount of $1,000 from the RMHS Band Parents Organization to be used to support the staff associated with the winter band programs.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
Town of Reading Meeting Minutes
2016-09-22 LAG Board - Committee - Commission - Council:
School Committee
Date: 2019-05-30 Time: 6:00 PM
Building: School - Memorial High Location: School Library
Address: 62 Oakland Road Session: Open Session
Purpose: Open Session Version: Draft
Attendees: Members - Present:
Chuck Robinson, Linda Snow Dockser, Elaine Webb, Jeanne Borawski, Tom Wise and John Parks
Members - Not Present:
Others Present:
Superintendent John Doherty, Chief Financial Officer Gail Dowd, Assistant Superintendent Christine Kelley, RMHS Principal Kate Boynton, Parker Principal Ricki Shankland, Barrows Principal Beth Leavitt, Birch Meadow Principal Julia Hendrix, Joshua Eaton Principal LisaMarie Ippolito, Killam Principal Sarah Leveque, Wood End Principal Joanne King, RISE Preschool Director Kelley Bostwick, Al Sylvia, Daily Times Reporter
Minutes Respectfully Submitted By: Linda Engelson on behalf of the Chair
Topics of Discussion:
I. Call to Order
Chair Webb called the meeting to order at 6:00 p.m.
A. Staff Recognition
Dr. Doherty said this is a favorite event every year and this is a great way to end the year.
Principal Boynton presented the high school awards.
FESTA EMELINE READING MEMORIAL HIGH SCHOOL 10 BLANCHARD DAVID READING MEMORIAL HIGH SCHOOL 20 MULLIGAN JOSEPH READING MEMORIAL HIGH SCHOOL 20 MOORE MARTHA READING MEMORIAL HIGH SCHOOL 35 Dailey Patrick Reading Memorial High School PTS McIntire Timothy Reading Memorial High School PTS Murphy Beatriz Reading Memorial High School PTS Gregorowicz Jo-Ann Reading Memorial High School Retirement Killian Kristin Reading Memorial High School Retirement
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Moore Martha Reading Memorial High School Retirement
Principal Leavitt presented the Barrows awards.
PAYACK LAURA BARROWS ELEMENTARY SCHOOL 10 HILL LORI BARROWS ELEMENTARY SCHOOL 20 GUARCIARIELLO ROBERTA BARROWS ELEMENTARY SCHOOL 30 Flaherty Patricia Barrows Elementary School PTS
Principal Ippolito presented the Joshua Eaton awards.
CARMODY CATHERINE JOSHUA EATON ELEMENTARY SCHOOL 20 MCELHINEY JANET JOSHUA EATON ELEMENTARY SCHOOL 20 KILEY MARIE JOSHUA EATON ELEMENTARY SCHOOL 30 McQuillin Kelley Joshua Eaton Elementary School PTS
Principal Leveque presented the Killam awards.
GUSTAFSON KATE KILLAM ELEMENTARY SCHOOL 10 MATTHEWS ALISON KILLAM ELEMENTARY SCHOOL 20 MACMILLAN KATHLEEN KILLAM ELEMENTARY SCHOOL 35 Binns Victoria Killam Elementary School PTS Botta Marisa Killam Elementary School PTS Grottkau Sharon Killam Elementary School PTS Splaine Kathleen Killam Elementary School PTS Johnson Florence Reading Public Schools PTS Macari Karen Killam Elementary School Retirement
Principal Shankland presented the Parker awards.
GOLDSTEIN ERIC PARKER MIDDLE SCHOOL 10 WARD LAURIE PARKER MIDDLE SCHOOL 10 COSTA JANE PARKER MIDDLE SCHOOL 20 NORTON ANDREW PARKER MIDDLE SCHOOL 20 Bettencourt Amy Parker Middle School PTS Blackmon Jennifer Parker Middle School PTS Seligman Ariana Parker Middle School PTS
Principal King presented the Wood End awards.
GASKA MARIALENA WOOD END ELEMENTARY SCHOOL 10 HARRINGTON AYNSLEY WOOD END ELEMENTARY SCHOOL 10 WILLIAMS JANET WOOD END ELEMENTARY SCHOOL 20 Cullen (George) Margaret Wood End Elementary School PTS Foresman Stacey Wood End Elementary School PTS Nihan Marian Wood End Elementary School Retirement
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Preschool Director Kelley Bostwick presented the RISE awards.
CONNELLY M CARA RISE PRE KINDERGARTEN 10 FITZPATRICK MARIA RISE PRE KINDERGARTEN 10 REDARD ALYSIA RISE PRE KINDERGARTEN 20
Chief Financial Officer Gail Dowd presented the Central Office award.
SANTARPIO PAULA SCHOOL CENTRAL OFFICE 20
Dr. Doherty presented the Coolidge, Food Service and District awards.
Lozzi Jessica Coolidge Middle School PTS Tsoutsis Pauline Coolidge Middle School PTS NEAL MARY SCHOOL FOOD SERVICE 10 SAYMAN KARLEEN SCHOOL FOOD SERVICE 10 Rubano-Jones Francine Reading Public Schools PTS
Chair Webb called for a short recess at 6:22 p.m.
The meeting was called back to order at 6:26 p.m.
Chair Webb read the district mission statement and asked for public comment.
B. Public Input
Deputy Chief Dave Clark provided an update on the school/police collaboration that has occurred. Uniformed officers have served lunch to 4 of the 5 elementary schools and will be serving at the 5th elementary school in the near future. This event has received very positive feedback. He mentioned the updates made to the Public Interview Room at the police station thanking local businesses that have contributed materials. He went onto thank the two high school students that designed and painted the murals for the space. He thanked Dr. Doherty, Principal Boynton and the two students for the collaboration.
Resident Bill Brown asked to have 5 service flags placed above the plaques in the Main Lobby at RMHS and encouraged the schools to become more involved on Veterans Day.
C. Consent Agenda
Mrs. Webb asked if the committee wanted any items removed from the consent agenda. Mr. Wise asked that the London Field trip be removed.
Mr. Wise moved, seconded by Mr. Robinson, to remove the London field trip from the consent agenda. The motion carried 6-0.
Accept a Donation from the Friends of Reading Field Hockey
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Accept a Donation from the Coolidge School Science Olympiad Organization Accept a Donation from the Joshua Eaton PTO Approval of the Parker Middle School Nature’s Classroom Field Trip Approval of Minutes (May 9, 2019)
Dr. Snow Dockser moved, seconded by Mrs. Borawski, to approve the consent agenda without the London field trip. The motion carried 6-0.
RMHS London 2021 Field Trip
Mr. Wise was concerned that this proposed trip approval did not align with Policy IOJA. He also was concerned that the trip is so far out (2021).
Dr. Doherty pointed out that approval at this point allows the students to set-up payment plans and prepare.
Mr. Wise moved, seconded by Mrs. Borawski, to approve the London field trip with contract details to be included in the minutes as well as information on the number of students and alternate educational benefits. The motion carried 6-0.
D. Reports
Liaisons
Mr. Parks reported on the Vaping Awareness meeting hosted by Senator Lewis that he attended with Dr. Snow Dockser. It is clear there is an epidemic. He shared that this session was very informative.
Mrs. Borawski reported that the next SEPAC meeting is scheduled for June 11th.
Mrs. Borawski reminded the community of the upcoming Reading 375 celebration which starts tomorrow night. There is also a concert in the Endslow PAC on Saturday night directed by Mr. Bill Endslow. She encouraged residents to go to the website for information and said that Reading 375 has received tremendous support from the school and town sides.
June 10th is Charter Day in Reading and the principals are asking students and staff to wear purple. She went on to read the following. “On May 29, 1644, the upper house of the Mass. Bay Colony legislature (known, then, as the Court of Assistants) voted that "Lynn Village, at the request of the inhabitants thereof, shall be called Reading." A couple of weeks later, on June 10th, 1644, the lower house (then known as the House of Deputies) concurred, making it official. Therefore, June 10th is the actual birth date of Reading.”
Dr. Snow Dockser reported that the RCASA meeting was cancelled.
Mrs. Webb said the HRAC met and discussed Pride month. The group is working with the clergy and library on a possible family picnic sometime during the summer.
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Mr. Robinson reported on the recent Recreation Committee meeting. Topics included discussion on amplified sound permits and the upgrade of the Birch Meadow tennis courts. He said the Friends of Reading Tennis are committed to raising $10,000 to support the $70,000 project.
Superintendent
Dr. Doherty shared that the DEP has changed the guideline thresholds for water testing. We are currently working with the DPW and Facilities Department on an approach and recalibration of our testing schedule.
E. Old Business
Quarterly Personnel Report
Dr. Doherty reviewed the quarterly personnel report.
Quarterly Financial Report
Mrs. Dowd updated the committee on the third quarter financial status. She will provide another update, if needed, on June 20th.
F. New Business
First Reading Revised Policy BEDG - Minutes
Dr. Doherty said that the revised policy includes suggestions from MASC and the Town Clerk.
The committee discussed what they felt should and should not be included in the minutes. The minutes should contain enough detail to provide a sense of the discussion but not be a transcript of the meeting.
Mrs. Webb moved, seconded by Dr. Snow Dockser, to accept the first reading of revised Policy BEDG – Minutes with the changes as noted and captured by the Superintendent including: 1. Insert “an accurate” summary….; correct typos in final policy; add #4 – “not intended to be a transcript of the meeting….” and include cross reference to remote participation policy. The motion carried 6-0.
First Reading Revised Policy BEDH – Public Participation
Dr. Doherty indicated that the revisions to this policy stem from the Natick case. He has consulted with Counsel who has provided recommendations.
The committee offered suggestions to be incorporated into this policy ranging from the inclusion of some wording with respect to office hours, a reference to the bullying policy and how to protect students.
Resident Alicia Williams feels the policy is frustrating.
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Dr. Snow Dockser moved, seconded by Mr. Robinson, to accept the first reading of revised Policy BEDH – Public Participation with the modifications to #7 to read …must concern the “district” educational goals….
Dr. Doherty will follow-up with legal counsel for further clarification.
The motion carried 6-0.
II. Routine Matters
a. Bills and Payroll (A)
Warrant S1946 5.16.19 $263,926.53 Warrant S1947 5.23.19 $446,704.25 Warrant S1948 5.30.19 $252,815.50
b. Calendar
Chair Webb reviewed the calendar noting the next meetings are June 20th and 27th and graduation is Sunday.
III. Information/Correspondence
IV. Future Business
V. Adjournment
Adjourn
Mr. Parks moved, seconded by Mrs. Borawski, to adjourn. The motion carried 6-0.
The meeting adjourned at 8:40 p.m.
NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting.
Link to meeting video: https://www.youtube.com/watch?v=KIP7gG8bXqI
Page | 6 John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Second Reading and Acceptance of Revised Policy BEDG – Minutes
At our meeting on Thursday night I will ask the committee to approve and accept the second reading of revised Policy BEDG – Minutes. We have incorporated the suggestions made after the first reading as requested by committee members.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
File: BEDG
MINUTES
The minutes of a School Committee meeting constitute the written record of Committee actions; they are legal evidence of what the action was. Therefore, the secretary of the School Committee will be responsible for reporting in the minutes all actions taken by the Committee.
Minutes will include:
1. A statement on the nature of the meeting (regular or special), the time, the place, and the approval of the last regular and each subsequent special meeting.
2. Names of the members present or absent, annotated as to arrival and departure times, if during the meeting.
3. A complete record of official actions taken by the Committee relative to the Superintendent's recommendations, to communications, and to all business transacted. Resolutions and motions will be given in their exact wording, accompanied by the names of members moving and seconding and a record of the results of the vote. Reports and documents relating to a formal motion may be omitted if they are referred to and identified by title and date.
4. Notation of formal adjournment.
Copies of the minutes will be sent to all Committee members at least 48 hours in advance of the meeting at which the minutes are to be approved.
The approved minutes will become permanent records of the Committee. Minutes of public meetings and minutes of executive sessions that have been declassified will be in the custody of the Superintendent and forwarded to the Town Clerk who will make them available to interested citizens upon request.
Adopted by the Reading School Committee on March 26, 2007
LEGAL REFS.: M.G.L. 39:23B; 66:10
CROSS REF.: KDB, Public’s Right To Know
Reading School Committee File: BEDG
MINUTES
The minutes of a School Committee meeting constitute the written record of Committee actions; they are legal evidence of what the action was. Therefore, the secretary of the School Committee will be responsible for reporting in the minutes all actions taken by the Committee.
Minutes will include:
1. 1. The date, time, place, the members present or absent, annotated as to arrival Formatted: Font: (Default) Times New Roman, 12 pt and departure times, if during the meeting, an accurate summary of each subject, and a list of documents and exhibits used at the meeting.A statement on the nature Formatted: List Paragraph, Numbered + Level: 1 + of the meeting (regular or special), the time, the place, and the approval of the last Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: regular and each subsequent special meeting. Left + Aligned at: 0.5" + Indent at: 1" Formatted: Font: (Default) Times New Roman, 12 pt
2. Names of the members present or absent, annotated as to arrival and departure Formatted: List Paragraph, Indent: First line: 0" times, if during the meeting.
32. A complete record of official actions taken by the Committee relative to the Superintendent's recommendations, to communications, and to all business transacted. Resolutions and motions will be given in their exact wording, accompanied by the names of members moving and seconding and a record of the results of the vote. Reports and documents relating to a formal motion may be omitted if they are referred to and identified by title and date.
34. Notation of formal adjournment.
4. NOTE: Specific comments and/or discussion should only be included in the minutes as a result of a vote of the Committee. The written minutes include an accurate summary, but are not a transcript of the meeting. Documents used during a School Committee meeting become part of the official record and must be maintained, based upon their content, in accordance with the Commonwealth’s Municipal Public Records Retention Schedule.
5. If the meeting is recorded and it is available for viewing, a link to the meeting will Formatted: Indent: Left: 0.5", Hanging: 0.5" be provided. Formatted: Indent: Left: 0", First line: 0"
Copies of the minutes will be sent to all Committee members at least 48 hours in advance of the meeting at which the minutes are to be approved. Minutes of all meetings shall be created and approved in a timely manner which is defined in regulation as within the next 3 meetings of the body or within 30 days, whichever is later.
The approved minutes will become permanent records of the School Committee. Minutes of public meetings and minutes of executive sessions that have been declassified will be in the custody of the Superintendent and forwarded to the Town Clerk and the public library who will post the approved minutes on the town website and make them available to the public. interested citizens upon request. A link to the approved minutes will also be on the school department website.
Adopted by the Reading School Committee on March 26, 2007
LEGAL REFS.: M.G.L. 39:23B; 66:10 30A:22; 66:10; 940 CMR 29.00
Town of Reading Home Rule Charter, Section 8.8.2
CROSS REF.: KDB, Public’s Right To Know; BEC, Executive Session; Town of Reading Select Board Policy 2.1.5, Remote Participation
NOTE: Specific comments and/or discussion should only be included in the minutes as a result Formatted: Font: (Default) Times New Roman, 12 pt of a vote of the Committee. The minutes are not a transcript of the meeting. Documents used during a School Committee meeting become part of the official record and must be maintained, based upon their content, in accordance with the Commonwealth’s Municipal Public Records Retention Schedule. Formatted: Font: (Default) Times New Roman, 12 pt File: BEDG
MINUTES
The minutes of a School Committee meeting constitute the written record of Committee actions; they are legal evidence of what the action was. Therefore, the secretary of the School Committee will be responsible for reporting in the minutes all actions taken by the Committee.
Minutes will include:
1. The date, time, place, the members present or absent, annotated as to arrival and departure times, if during the meeting, an accurate summary of each subject, and a list of documents and exhibits used at the meeting.
2. A complete record of official actions taken by the Committee relative to the Superintendent's recommendations, to communications, and to all business transacted. Resolutions and motions will be given in their exact wording, accompanied by the names of members moving and seconding and a record of the results of the vote. Reports and documents relating to a formal motion may be omitted if they are referred to and identified by title and date.
3 Notation of formal adjournment.
4. The written minutes include an accurate summary but are not a transcript of the meeting. Documents used during a School Committee meeting become part of the official record and must be maintained, based upon their content, in accordance with the Commonwealth’s Municipal Public Records Retention Schedule.
5. If the meeting is recorded and it is available for viewing, a link to the meeting will be provided.
Copies of the minutes will be sent to all Committee members at least 48 hours in advance of the meeting at which the minutes are to be approved. Minutes of all meetings shall be created and approved in a timely manner which is defined in regulation as within the next 3 meetings of the body or within 30 days, whichever is later.
The approved minutes will become permanent records of the School Committee. Minutes of public meetings and minutes of executive sessions that have been declassified will be in the custody of the Superintendent and forwarded to the Town Clerk and the public library who will post the approved minutes on the town website and make them available to the public. A link to the approved minutes will also be on the school department website.
Adopted by the Reading School Committee on March 26, 2007
LEGAL REFS.: M.G.L. 30A:22; 66:10; 940 CMR 29.00
Town of Reading Home Rule Charter, Section 8.8.2
CROSS REF.: KDB, Public’s Right To Know; BEC, Executive Session; Town of Reading Select Board Policy 2.1.5, Remote Participation John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Second Reading and Acceptance of Revised Policy BEDH – Public Participation
At our meeting on Thursday night I will ask the committee to approve and accept the second reading of revised Policy BEDH – Public Participation. We have incorporated the suggestions made after the first reading as requested by committee members.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
File: BEDH
PUBLIC PARTICIPATION AT SCHOOL COMMITTEE MEETINGS
All regular and special meetings of the School Committee shall be open to the public. Executive sessions will be held only as prescribed by the Statutes of the Commonwealth of Massachusetts.
The School Committee desires citizens of the district to attend its meetings so that they may become better acquainted with the operations and the programs of our local public schools. In addition, the Committee would like the opportunity to hear the wishes and ideas of the public.
In order that all citizens who wish to be heard before the Committee have a chance and to insure the ability of the Committee to conduct the district's business in an orderly manner, the following rules and procedures are adopted:
1. At the start of each regularly scheduled School Committee meeting, individuals or group representatives will be invited to address the Committee. The length of the public participation segment shall be 15 minutes and any extension of time shall be determined by the Chair.
2. Speakers will be allowed three (3) minutes to present their material. The presiding Chair may permit extension of this time limit.
3. Topics for discussion must be limited to those items not listed on the School Committee meeting agenda for that evening.
4. Improper conduct and remarks will not be allowed. Defamatory or abusive remarks are always out of order. If a speaker persists in improper conduct or remarks, the Chair may terminate that individual’s privilege of address.
5. All remarks will be addressed through the Chair of the meeting.
6. Speakers may offer such objective criticisms of the school operations and programs as concern them, but in public session the Committee will not hear personal complaints of school personnel nor against any member of the school community. Under most circumstances, administrative channels are the proper means for disposition of legitimate complaints involving staff members.
7. Comments longer than three (3) minutes may be presented in writing to the Committee before or after the meeting for the Committee members review and consideration at an appropriate time.
Adopted by the Reading School Committee on March 26, 2007
Reading School Committee File: BEDH
PUBLIC COMMENT AT SCHOOL COMMITTEE MEETINGS
All regular and special meetings of the School Committee shall be open to the public. School Committee meetings, including executive sessions are conducted in accordance with the Massachusetts Open Meeting Law.
The School Committee desires and encourages citizens of the district to attend its meetings so that they may become better acquainted with the operations and the programs of our local public schools. In addition, the Committee would like the opportunity to hear from the public on issues that affect the school district and are within the scope of the Committee’s responsibilities. Therefore, the Committee has set aside a period of time at each School Committee meeting to hear from the public
Public Comment is intended to offer citizens an opportunity to express their opinion on issues of School Committee business. Should the Chair believe that an issue or question falls outside the purview of the School Committee, he/she may request that citizens direct it to the appropriate person or body so that the matter is given proper consideration.
The following process will govern Public Comment and participation at School Committee meetings:
1. The School Committee will have a 15-minute Public Comment section at each School Committee meeting, which shall generally follow the opening of the meeting. Any extension of time shall be determined by the Chair. 2. A sign-up sheet will be available as people enter the meeting, and people will speak in the order they sign up, unless more than one person wishes to speak on a single topic, in which case the Chair may call them together. 3. Any person wishing to speak must identify him or herself by name and address, and specific interest for wishing to speak. The Chair will favor, in no particular order, those speakers who are Reading residents, or, in appropriate circumstances, Town of Reading employees, parents, or guardians of Reading Public School students, or Reading Public School students. 4. Speakers will be allowed up to three (3) minutes to present their material. The presiding Chair may permit extension of this time limit. 5. Comments longer than three minutes may be presented in writing to the Committee before or after the meeting for Committee members to review and consider at an appropriate time. 6. Topics for discussion during the fifteen minute public comment segment of the agenda must be limited to those items not listed on the School Committee agenda for that meeting. 7. Public Comment shall be limited to items that are within the School Committee’s authority.. Areas that are within the School Committee’s authority are Any comments involving staff members or student(s) must concern: the District educational goals;, policies; , or budget of the Reading Public Schools; , orand the performance of the Superintendent. 8. All speakers are encouraged to present their remarks in a respectful manner. 6. Formatted: Indent: Left: 0.5", No bullets or numbering 7. Improper conduct and remarks will not be allowed. Defamatory or abusive remarks are always out of order. If a speaker persists in improper conduct or remarks, the Chair may terminate that individual’s privilege of address. 8.9.All remarks will be addressed to the Chair of the School Committee. Responses to concerns will be made only by the Superintendent or Chair of the meeting, or other members at the Chair’s discretion. While the Committee and/or administration will not typically respond to citizen comments or questions posed at Public Comment, the Chair, as presiding officer of the meeting, may answer or request an answer to a question if he/she deems it expeditious. 9. The Committee will not hear complaints about school personnel or any member of the school community. Please refer to Policy KE and KEB for further detail.
In addition to the Public Comment section at each meeting, the public is invited to remain for the whole meeting and may be invited to speak on any docketed issue, at the discretion of the Chair. Should the Chair invite comments on docketed items, he/she will request that individuals in attendance who wish to speak signify as such by raising their hand.
Cross Reference: BBA-School Committee Power and Duties ACAB/ACAC-Harassment and Grievance Procedures GBD-School Committee/Staff Communication GBK-Staff Complaints and Grievance
Adopted by the Reading School Committee on March 26, 2007 Revised by the Reading School Committee on January 7, 2016 File: BEDH
PUBLIC COMMENT AT SCHOOL COMMITTEE MEETINGS
All regular and special meetings of the School Committee shall be open to the public. School Committee meetings, including executive sessions are conducted in accordance with the Massachusetts Open Meeting Law.
The School Committee desires and encourages citizens of the district to attend its meetings so that they may become better acquainted with the operations and the programs of our local public schools. In addition, the Committee would like the opportunity to hear from the public on issues that affect the school district and are within the scope of the Committee’s responsibilities. Therefore, the Committee has set aside a period of time at each School Committee meeting to hear from the public.
Public Comment is intended to offer citizens an opportunity to express their opinion on issues of School Committee business. Should the Chair believe that an issue or question falls outside the purview of the School Committee, he/she may request that citizens direct it to the appropriate person or body so that the matter is given proper consideration.
The following process will govern Public Comment and participation at School Committee meetings:
1. The School Committee will have a 15-minute Public Comment section at each School Committee meeting, which shall generally follow the opening of the meeting. Any extension of time shall be determined by the Chair. 2. A sign-up sheet will be available as people enter the meeting, and people will speak in the order they sign up, unless more than one person wishes to speak on a single topic, in which case the Chair may call them together. 3. Any person wishing to speak must identify him or herself by name and address, and specific interest for wishing to speak. The Chair will favor, in no particular order, those speakers who are Reading residents, or, in appropriate circumstances, Town of Reading employees, parents, or guardians of Reading Public School students, or Reading Public School students. 4. Speakers will be allowed up to three (3) minutes to present their material. The presiding Chair may permit extension of this time limit. 5. Comments longer than three minutes may be presented in writing to the Committee before or after the meeting for Committee members to review and consider at an appropriate time. 6. Topics for discussion during the fifteen minute public comment segment of the agenda must be limited to those items not listed on the School Committee agenda for that meeting. 7. Public Comment shall be limited to items that are within the School Committee’s authority. Areas that are within the School Committee’s authority are: District educational goals; policies; budget of the Reading Public Schools; and the performance of the Superintendent. 8. All speakers are encouraged to present their remarks in a respectful manner. 9. All remarks will be addressed to the Chair of the School Committee. Responses to concerns will be made only by the Superintendent or Chair of the meeting, or other members at the Chair’s discretion. While the Committee and/or administration will not typically respond to citizen comments or questions posed at Public Comment, the Chair, as presiding officer of the meeting, may answer or request an answer to a question if he/she deems it expeditious.
In addition to the Public Comment section at each meeting, the public is invited to remain for the whole meeting and may be invited to speak on any docketed issue, at the discretion of the Chair. Should the Chair invite comments on docketed items, he/she will request that individuals in attendance who wish to speak signify as such by raising their hand.
Cross Reference: BBA-School Committee Power and Duties ACAB/ACAC-Harassment and Grievance Procedures GBD-School Committee/Staff Communication GBK-Staff Complaints and Grievance
Adopted by the Reading School Committee on March 26, 2007 Revised by the Reading School Committee on January 7, 2016
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail S. Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
MEMORANDUM
TO: Reading School Committee
FROM: Gail Dowd
CC: John Doherty
DATE: June 17, 2019
RE: FY 20 Final Budget Approval
At the June 20th School Committee Meeting we will ask the Committee to approve the final FY’20 Capital Plan as it relates to the School Department. The total capital related to the schools, approved by Town Meeting, is $266,000.
FY’20 Capital Summary
Facilities - School Buildings $ 56,000 Public Schools - General 210,000 Total FY'20 Capital $ 266,000
FY’20 Capital Detail by Category Facilities - School Buildings: HVAC/Energy Management Systems $ 36,000 Windows & Doors 20,000 Total Facilities - School Buildings $ 56,000 Public Schools - General: Technology-telephone system replacement $ 65,000 Technology-large scale technology projects 100,000 Replace currier vehicle 45,000 Total Public Schools - General $210,000
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
FY’20 Capital Detail by School Building - Facilities:
HVAC/Energy Management Systems:
Barrows $ 10,000
Joshua Eaton 14,000 Wood End 12,000
Total HVAC/Energy Management System $ 36,000
Windows & Doors:
Killam $ 20,000
Total Windows & Doors $ 20,000 Total FY’20 Facilities – School Buildings $ 56,000
In addition to the above, Town Meeting approved the authorization of $2.25 million in debt related to the RMHS Turf II replacement project and $4.0 million in debt related to the Town Wide Security Project.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail S. Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
MEMORANDUM
TO: Reading School Committee
FROM: Gail Dowd
CC: John Doherty
DATE: June 17, 2019
RE: FY 20 Final Budget Approval
At the June 20th School Committee Meeting, we will ask the Committee to approve the final FY’20 budget of $46,767,348 as appropriated by Town Meeting, as well as approve the individual cost center budgets. The chart below outlines, by cost center, the changes between the School Committee budget that was approved in January 2019 of $46,467,348 and the final Town Meeting approved budget of $46,767,348. The $300,000 increase over the School Committee approved budget reflects the addition of the additional funding within accommodated costs for out-of- district tuition and associated transportation.
FY'20 School Additional Committee Funding - Final FY'20 Total Approved Accommodated School Change by Budget Costs Budget Cost Center Administration 1,093,892 - 1,093,892 - Regular Day 27,015,631 - 27,015,631 - Special Education 14,927,638 300,000 15,227,638 300,000 School Facilities 1,388,844 - 1,388,844 - District Wide Programs 2,041,343 - 2,041,343 - 46,467,348 300,000 46,767,348 300,000
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail S. Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
MEMORANDUM
TO: Reading School Committee
FROM: Gail Dowd
CC: John Doherty
DATE: June 18, 2019
RE: FY’19 Budget Transfer Request
At the Reading School Committee meeting on Thursday, June 20, 2019, we will request that the School Committee vote to authorize the following cost center transfers, pending final review of all encumbrances and expenses, to allow us to prepay Special Education Tuition:
• Transfer up to $20,000 to the Special Education Cost Center from the Administration Cost Center, utilizing salary savings and expense savings to be utilized to prepay Special Education Tuition • Transfer up to $150,000 to the Special Education Cost Center from the Regular Day Cost Center, utilizing salary savings and expense savings to be utilized to prepay Special Education Tuition.
As presented at the May 30, 2019 School Committee Meeting we were projecting a surplus of approximately $18,000 in the Administration Cost Center and $200,000 in the Regular Education Cost Center. Based upon a recent projection we are still trending towards these figures and would respectfully ask that the funds be utilized towards prepaying FY20 Out of District Tuition.
We will be prepared to discuss this request in greater detail at Thursday’s meeting and answer any questions you may have. Please feel free to contact me if you have specific questions you would like addressed or if you need additional information.
1 | P a g e
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail S. Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee FROM: Gail Dowd CC: John Doherty DATE: June 17, 2019 RE: Surplus Property
We have completed an inventory of our school furniture, equipment and materials and to ensure compliance with the surplus disposition requirements of Massachusetts procurement law, MGL Chapter 30B, we would ask that the School Committee declare the items as outlined below as surplus property.
Location Quantity Description Gymnastics equipment comprised of vaulting U-Mat; Balance Beam, Low Balance Beam, Vault Table, RMHS – Athletics 5 pieces Uneven Bars (total estimated value $4,575) Curriculum Material – Fountas and Pinnell books – District 86 books (total estimated value $50)
District - technology 5 Computer keyboards (broken, missing keys) Wireless access points (replaced as part of the 2018 District - technology 446 district wide technology capital project) Desktops (Dell and HP) – replaced as part of technology replenishment process – missing parts, District - technology 34 batteries do not hold charge
District - technology 1 iPad Laptops (Dell, Lenovo, Toshiba, HP) – replaced as part of technology replenishment process – missing parts, District - technology 481 batteries do not hold charge
District - technology 2 Monitors – damaged and no longer useable Network switches – replaced as part of district wide District - technology 28 capital upgrade project Printers – no longer functioning and cannot be District - technology 2 repaired Projectors – no longer functioning and cannot be District - technology 17 repaired (repairs are more costly than replacing) Scanner – no longer functioning and cannot be District - technology 1 repaired (repairs are more costly than replacing)
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability. Servers – replaced as part of district wide capital District – technology 4 upgrade project 1 Teachers desk, 2 rolling computer tables and miscellaneous Birch Meadow Elementary School furniture (broken and damaged – no salvage value) 2008 HP Color Laser Jet CP3525n; 2009 HP Color Killam Elementary School 2 Laser Jet CP3525n Cafeteria tables (broken and damaged – no salvage Killam Elementary School 2 value) Library tables and administrator desk (broken and Coolidge Middle School 4 damaged – no salvage value) Treadmill, Bike, Stair Stepper – all broken and not Coolidge Middle School 1 useable
Coolidge Middle School 1 Color Printer – broken, not fixable Cafeteria tables – broken (can no longer be welded Coolidge Middle School 2 together) Rolling conference room chairs – do not meet fire Coolidge Middle School 12 code
Coolidge Middle School 2 boxes Miscellaneous old and damaged Library Books
Parker Middle School 1 Kiln – longer able to be repaired
Parker Middle School 1 Treadmill (broken and unusable)
Parker Middle School 1 Refrigerator
Parker Middle School 2 Elliptical Machines (broken/unusable)
Once so declared, the school department will take the required steps to dispose of these items, the majority of which has been deemed to have no residual value. Items will be offered to other departments within the Town, other school districts or to nonprofit schools or agencies. All items will ultimately be disposed of in accordance with all laws and regulations of the Commonwealth of Massachusetts.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability. John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Out of District Tuition Information
Please find attached for your information a sample of a request to increase tuition costs due to special circumstances and the response from the Commonwealth.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Letter from NEASC
Please find attached for your information a copy of a letter from NEASC awarding Reading Memorial High School continued accreditation in the New England Association of Schools and Colleges.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail S. Dowd, CPA Chief Financial Officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 19, 2019
TOPIC: Explorica Parent Contract
Please find attached for your information a copy of the Explorica Parent Contract.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability. International travel registration form 4 easy ways to enroll Applications must be received 105 days prior to the tour’s departure (110 days prior for tours Web: explorica.com/signup departing 2019 or later). Those received after that date will be subject to the late sign up policy. Mail: Send completed form and payment to: Applications received after 5 P.M. EST will be processed on the following business day. Consult Explorica, 145 Tremont St., Boston, MA 02111 Phone: 1.888.310.7121 Fax: 1.888.375.6177 the terms & conditions.
Your tour information (Once processed, please log in to your Tour Center to ensure all of your information is correct.)
I have traveled with Explorica before Teacher/Group Leader’s name Tour Center ID Participant information (Please print using all capital letters. Full name, including middle name, must be an exact match of your passport name.) If not currently available, you must provide your passport information 85 days before departure.
First name (as it appears on your passport) Middle name (as it appears on your passport) Passport number Country of issue
Last name (as it appears on your passport) Suffix Traveler nationality Issue date Expiration date
Email (Required for tour and billing communication) Street
Home phone City State ZIP code Date of birth _____/_____/_____ Sex Male Female MM DD YY
Country of residency Emergency contact info (required)
( ) ( ) First & last name Email Primary phone Secondary phone
Additional options Travel protection Optional extras Enroll in Explorica’s Travel Protection Plan Plus—$18 per tour day, maximum $270. Must be selected at the time of enrollment. Changes cannot be made once options are selected. Enroll in Explorica’s Standard Travel Protection Plan—$12 per tour day, maximum $180. Please see terms & conditions. I decline travel protection. If I cancel my tour, I may lose some or all of my tour fee. Land only I wish to arrange my own flights. For more information, visit explorica.com/protect. Alternate U.S. gateway ______I wish to start and end my trip at a different U.S. airport than my group. ($145 + airport fees) Room upgrades Stay-ahead I wish to arrive at my destination ahead of my group. ($145) I am under 23 years of age and would like to upgrade to a twin/double room. Number of extra days ______($45 per night. $75 per night on cruise ships/ferries.) Alternate arrival gateway ______I am at least 23 years of age and would like to upgrade to a single room. I wish to arrive in a city that’s not on my group’s itinerary. (Additional fees apply) ($85 per night. Not available for cruise ships/ferries.) Stay-behind I wish to stay in my destination after my tour ends. ($145) Number of extra days ______Alternate return gateway ______I wish to return home from a city that’s not on my group’s itinerary. (Additional fees apply.)
Payment information Payment Plan Payment Method Full payment Pay entire balance now. Applications submitted without payment will not be processed. Monthly automated plan Pay $50 deposit (and selected travel protection cost) now, Checking account I enclosed my initial deposit, and I authorize that my checking and the balance will be divided into equal monthly payments until 35 days prior to your account will be used for future monthly payments. departure (checking account) or 65 days prior to your departure date (credit/debit card). Credit/debit card: Visa MasterCard 4-step manual payment plan Pay $99 deposit (and selected travel protection cost) now, $500 down payment 30 days after your enrollment is processed, 75% of your balance 105 days before departure (110 days prior for tours departing 2019 or later), and tour Card number Expiration date balance 65 days prior to departure. Payments are not automated.
Card security number (Three or four digit number printed on the back of your card)
Cardholder’s name Billing address for this card: Same as above
Street City State ZIP code
n I have read and fully understand the “Participant Release & Agreement” and the “Terms & Conditions” as supplied herewith.
Participant Date
n I have read and fully understand the “Participant Release & Agreement” and the “Terms & Conditions” as supplied herewith.
Participant’s parent/guardian (required if the participant is a minor) Date Participant Release & Binding Arbitration Agreement
I, the undersigned (or my parent or guardian if I am under 18 years old ),an applicant for an educational tour provided by Explorica, Inc. (hereinafter referred to as “Explorica”), agree to the following:
1 Explorica, Inc., its owners, directors, officers, employees and 4 If I become ill or incapacitated, Explorica, or my Group Leader, travel documents, including passport, visas, transit visa and any affiliates, your sponsoring school, teachers, chaperones and may take any action they deem necessary for my safety and well- required travel insurance unless specifically arranged for the group leaders, (collectively “Explorica”) does not own or operate being, including attempting to secure medical treatment (at my group by Explorica. Failure to do so does not constitute grounds any entity which is to or does provide goods or services for own expense) and/or transporting me home at my own expense. for a refund except according to the normal cancellation your trip including, for example, ownership or control over guidelines as outlined in the “Explorica Terms and Conditions.” 5 Explorica cannot be responsible for accommodating any food hotels or other lodging facilities, airline, vessel, bus, van or allergies, or dietary requirements and restrictions, and is not 12 I acknowledge my choice to travel with the teacher or Group other transportation companies, local ground operators, responsible for any problems associated with the same. All Leader organizing my group, and I understand that this choice providers or organizers of optional excursions or equipment issues regarding food and drink, including allergies, or dietary is not the responsibility of Explorica. I understand that Explorica used thereon, food service or entertainment providers, etc. requirements and restrictions, are the sole responsibility of reserves the right to reassign my group to a replacement All such persons and entities are independent contractors. As the participant. In advance of travel, each student’s parent/ teacher or Group Leader should my original Group Leader be a result, Explorica is not liable for any negligent or willful act guardian should sign a release form that grants the Group unable to, or determine not to, participate in the tour and that or failure to act of any such person or entity, or of any other Leader or chaperone the authority to dispense over-the-counter the standard cancellation policy will apply if I choose not to third party. Without limitation, Explorica is not responsible medication in the event of an emergency during the trip. travel with the new Group Leader. for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of 6 I agree to abide by Explorica’s regulations and the directions 13 Any film or video likeness taken of me while participating in an any goods or services occasioned by or resulting from, but not of my Group Leader or Explorica’s personnel during my tour. Explorica program and any comments or statements made by limited to, acts of God, acts of government, force majeure, Failure to do so may result in Explorica terminating me from the me while participating in an Explorica program may be used acts of war or civil unrest, insurrection or revolt, strikes or tour immediately. I understand that disobeying such rules or in future promotional or other materials published by Explorica other labor activities, criminal or terrorist activities of any directions is cause for me to be sent home, at my own expense, without payment of any consideration therefor. with no right of refund. kind, or the threat thereof, overbooking or downgrading of 14 I understand that as a participant or as a parent of a participant accommodations, structural or other defective conditions in 7 I agree to abide by all local laws including those concerning I authorize my first name and last initial to be included in an hotels or other lodging facilities, mechanical or other failure drugs and alcohol. I understand that to abuse or disobey such online roster. of airplanes or other means of transportation or for any failure laws is cause for me to be sent home, at my own expense, with 15 This agreement, and the Terms & Conditions supplied herewith of any transportation mechanism to arrive or depart timely or no right of refund. I understand that I will be subject to the laws (collectively, “Agreement”) constitute the entire agreement safely, dangers associated with or bites from animals, pests or of the country I am visiting. between Explorica and me. I understand that no warranty or insects, marine life or vegetation of any sort, dangers incident I understand that I will be required to pay for any phone calls representation not herein, including but not limited to any to recreational activities such as scuba diving, zip lining, 8 or incidental personal expenses that I incur at hotels, as well oral statements made to me by agents of Explorica or by my snorkeling, paddle boarding, surfing, swimming, kayaking, as for any damage I cause to hotel rooms or facilities, buses, school or Group Leader, applies to any Explorica tour. This sailing, canoeing, rafting, hiking, bicycling, rock climbing, etc., ferries, trains, or cruise ships. I will indemnify Explorica and hold agreement may be amended or modified only in writing, signed sanitation problems, food poisoning, lack of access to or quality it harmless for any financial liability or obligation which I incur, by an Explorica officer at Explorica’s main office in Boston, of medical care, difficulty in evacuation in case of a medical or injury or damage to the person or property of others which I Massachusetts. or other emergency, illness, epidemics or the threat thereof cause or contribute to, while participating on an Explorica tour. or for any other cause beyond the direct control of Explorica. 16 BINDING ARBITRATION. I agree that any dispute concerning, In addition, I release Explorica from its own negligence and 9 I understand that both Explorica and my Group Leader reserve relating, or referring to this Agreement, the brochure, or any assume all risk thereof. the right to refuse or cancel my enrollment for conduct which other literature concerning the tour, or the tour itself shall in either’s sole discretion could impact the participant’s ability be resolved exclusively by binding arbitration in Boston, 2 My Explorica tour begins with the departure of the Explorica to comply with trip regulations or which could impact the Massachusetts, according to the then existing commercial rules bus or take-off of the flight from my departure city and ends group’s enjoyment of the trip and that in any such case standard of the American Arbitration Association. Such proceedings will upon completion of the return flight or Explorica bus trip to the cancellation fees will apply. be governed by substantive (but not procedural) Massachusetts United States. law. The arbitrator and not any federal, state, or local court or 10 Explorica has the right to make changes in tour itineraries 3 Without diminishing Paragraph 1 of this Agreement, I agency shall have exclusive authority to resolve any dispute and departure dates and to modify transportation or lodging understand that Explorica is not responsible for me when I am relating to the interpretation, applicability, enforceability, arrangements. In the event of changes being made, refunds will apart from Explorica-organized activities, such as visits to friends conscionability, or formation of this Agreement, including but be given only in accordance with the provisions of the “Explorica or relatives, or during stay-ahead/stay-behind optional periods if not limited to any claim that all or any part of this Agreement is Terms and Conditions” supplied herewith. the optional period does not include the services of an Explorica void or voidable. Tour Director. 11 I understand that it is my responsibility to secure all necessary Explorica’s code of conduct
To make sure everyone has a fun, mishap-free adventure, it’s important that you follow a few basic behavioral guidelines on your tour.
Educate yourself about the culture you’re visiting. Before you jet off across the world, do a little research. E How do they dress? What do they eat? How do they say “hello”? This will help you adjust to the new environment and keep you from looking like a tourist.
X marks the spot. Be where you need to be when you need to be there. Always come prepared with local maps, X essential phone numbers, and a watch, so it’s easy for you to get to designated meeting spots on time. Scheduled activities are mandatory. If you need to be excused from an activity for any reason, please ask your group leader for permission in advance.
P Pay attention to your surroundings. In a new environment, there’s a lot to take in, but you need to stay alert. Be mindful of your safety and belongings at all times, so that you can avoid any mishaps while traveling.
Listen to your group leader and tour director. Your group leader is responsible for your safety, and your L Explorica tour director is an expert in every aspect of your destination. It is important that you listen to them and do what they say at all times. This means getting places on time, respecting curfew, and following all rules in place, so everyone can have a fun and safe experience.
O Organize your free time responsibly. Throughout your trip you’ll have periods of free time. During this time, you should always be with a small group, and never stray too far from your meeting place. Be sure to wear a watch, carry a map, and allot plenty of time to get to your meeting place early, so the rest of your group doesn’t R have to wait. Respect the people and the culture. When you travel, think of yourself as a guest in someone else’s home. Even if foods, clothes, or behaviors seem strange to you, be understanding and accepting of the culture. I Illegal activities will not be tolerated. The laws abroad may be very different from the laws back home, but no matter how strange they may seem to you, follow them! If not, you are subject to the legal consequences and immediate dismissal from the tour.
Consumption of hard alcohol will not be tolerated. We do not permit excessive drinking on our tours. The C allowance of a glass of wine or beer at meals is up to the discretion of your group leader if you are over 18 and of legal drinking age in the country you are visiting.
Offer help and support to your peers, group leader and tour director.You’re all in this together! O Whether a friend needs a hand lifting a suitcase, your group leader needs to get everyone quiet to call roll, or your tour director needs help learning someone’s name, lend a helping hand to whoever needs it.
Damages are your own personal responsibility. If you break it, you buy it. If you damage anything in your D hotel or bus or incur any additional fees (e.g. phone calls, room service, etc.), you will be held responsible and required to pay for it. If you notice any damage upon arrival, notify your tour director immediately.
Experience the world and have fun! These rules are in place to keep your entire group safe, healthy, and E happy on tour. Now it’s your job to get out there and enjoy the experience of a lifetime. Bon voyage! The following terms & conditions are valid until August 31, 2019, and for travel Explorica terms & conditions between October 1, 2018, and September 30, 2021.
What does the tour fee include? to your departure date (credit/debit card). Please note that you must What about a travel protection plan? make all payments by credit card, debit card, or checking account. >>Round-trip airfare from your departure city, unless otherwise noted If two consecutive payments are returned NSF or declined by your Through Trip Mate, our third-party travel protection plan provider, >>Accommodations that sleep 3 to 4 per room (except on night bank or credit card company, we will change your account to the four out of five Explorica travelers protect their tours with our travel trains, cruises, and ferries), always with private bathrooms, unless designated Manual Plan. protection plans. Explorica offers two great plans that help protect otherwise noted your educational travel investment. >>Airport transfers at destination (except when booked Land Only) Full payment and all transportation between cities, except when deviating from Pay in full at time of enrollment. Explorica’s Travel Protection Plan your group Trip Mate’s standard travel protection plan covers you for the >>Local public transportation to all scheduled itinerary activities 4-step manual plan following events: Pay your $99 deposit and travel protection plan costs upon >>Breakfast daily, as per program description A traveler’s injury, sickness, or death of a family member enrollment, $500 toward your Tour Fee 30 days later, and 75% of your >> >>Dinner daily at your destination, unless otherwise noted Theft of passport or visas remaining balance at 110 days prior to departure. The final remaining >> >>All excursions, led by professional local guides per program Flight cancellations due to strike or bad weather balance is due 65 days prior to departure and can be paid by check, >> description Loss of luggage and personal effects credit or debit card, or checking account. If you enroll 150 days prior >> >>City walks led by an Explorica Tour Director, per program description Trip cancellation or trip interruption due to covered reasons such as to departure or later, you will make only three payments - $99 deposit >> >>Visits to select attractions and theater tickets, per program a covered sickness, illness, injury or death and travel protection plan costs at enrollment, 75% of your remaining description >>Trip cancellation or trip interruption due to terrorist acts, as defined >>Full-time services of a professional Tour Director balance at 110 days prior to departure, and the final balance at 65 >>24-hour emergency service days prior to departure. Please note that we do not automatically Explorica’s Travel Protection Plan Plus >>A $100 discount on a future international tour or a $50 discount on a deduct payments on this plan; you must make each payment Along with providing you the same benefits as our standard Travel future U.S. or Canada tour with Explorica manually. All full-paying participants, including participants who have Protection Plan, the Explorica Travel Protection Plan Plus also includes >>Access to your personal Tour Center for six months after each tour previously traveled with Explorica, are required to pay the $99 deposit a Cancel For Any Reason Waiver Benefit. upon enrollment. Any participant who has already paid the deposit for If we fail to deliver any of the above services, we will promptly refund a previous tour will receive a $100 credit on his or her Explorica account. With our Cancel For Any Reason Waiver Benefit, if you cancel your trip you its value. for any reason not otherwise covered by this policy, we will reimburse you for 75% of the non-refundable cancellation fees which apply to What does the tour fee not include? General payment information your trip, provided: >>Passport, visa, foreign entry/departure taxes or fees, and any We accept electronic checking account payments, MasterCard, 1) Payment for this plan is received by Explorica within 14 days of your required travel insurance Visa, ACH checking account payments (and require a credit card or initial deposit/payment for your trip; and >>Beverages at dinner ACH payment for our monthly payment plan), money orders, online 2) you cancel your trip thirty (30) days or more before your scheduled >>Lunch, unless specified in the itinerary banking, and personal checks. Please note personal checks are trip departure date. >>Optional excursions and/or extensions (including cruise shore only accepted until 105 days prior to departure (110 days prior to excursions) departure), and ACH payments until 65 days prior to departure. Any This Cancel For Any Reason Waiver Benefit does not cover: 1) >>Explorica’s Travel Protection Plan payments made past the final payment deadline must be paid by penalties associated with any air or other travel arrangements not >>Local transportation to unscheduled activities certified check, money order, or credit card. provided by Explorica; or 2) the failure of Explorica to provide the bargained-for travel arrangements due to cessation of operations. >>Tips to Tour Director, bus drivers, local guides, and cruise staff Each month we will automatically charge the credit cards or debit the >>Weekend supplement of $35 if your departure or return flight falls checking accounts of participants who choose our monthly payment The Cancel For Any Reason Waiver Benefit is provided by Explorica on a Friday, Saturday, or Sunday (does not apply to tours to the U.S., plan; we will send email reminder of payments due to all other itself and is not an insurance product. It must be purchased within 14 Canada, or Puerto Rico) participants approximately two weeks in advance of the payment days of your initial payment for your trip. >>Any applicable private group fee or small group supplement due date. You will receive payment reminders only through email and >>Any applicable baggage-handling fees imposed by airlines not through the mail. Payments that are late are subject to a $50 Travel protection plan benefits late fee. The date of payments is determined by the date of receipt The following benefits apply to both of Explorica’s high-quality travel How do I enroll? at Explorica. If you do not meet the conditions of your payment protection plans: plan, your tour reservation will be cancelled (subject to standard If you have to cancel or interrupt We use the Internet and email as our primary method of Trip Cancellation or Interruption. cancellation policy). your Explorica trip after departure due to a covered injury, sickness, communication, a system that enables us to keep our costs—and or death (your own or that of a travelling companion or a family yours—down. As such, we require a valid, current email address with Payments rejected due to insufficient funds, disputed by your credit member) or for other covered reasons such as: Cancellation or which we may effectively correspond with you. Online, phone, and fax company, returned to us by the drawer’s bank, or returned due to Interruption of your Trip due to: Inclement Weather, unannounced enrollments require a valid credit or debit card (MasterCard or Visa), a stop- payment order are subject to a $35 non-refundable fee. We Strike, or mechanical breakdown that causes complete cessation of or a valid checking account for electronic payment. reserve the right to cancel reservations for any participant who does not meet his or her contractually obligated payment schedule. services of Your Common Carrier for at least 12 consecutive hours; To enroll online: a documented traffic accident while en route to departure; being Explorica strongly recommends you enroll online. It is the most Mail checks or money orders to: hijacked or quarantined; jury duty; destruction of your home or immediate and seamless enrollment method, and it allows us to keep Explorica Inc. destination by fire, flood, burglary or natural disaster; being called to our prices low. To enroll online, go to Explorica.com and click on “Sign Attn: Admissions the emergency service of government to provide aid or relief in the u p.” 145 Tremont Street, 6th Floor event of a natural disaster; a documented theft of passports or visas; Boston, MA 02111 a transfer of employment of 250 miles or more; a Terrorist Incident To enroll by phone: which occurs in a city listed in the itinerary of your Trip provided Call toll-free 1.888.310.7121 to speak to a Customer Care What is the cancellation policy? the Terrorist Incident occurs within 30 days prior to the Scheduled Representative. Departure Date for your Trip; or revocation of military leave due to war. Before the tour begins, Explorica reserves space for each enrolled To enroll by fax: Travel delay. Reimburses up to $100 per day (maximum of $500) traveler and thus incurs costs. For this reason, we must charge for reasonable accommodation and traveling expenses until travel Complete the enrollment form in the Participant Registration Booklet cancellation fees. In order to protect your travel investment in the becomes possible if you are delayed for 12 hours or more due to a and fax toll-free to 1.888.375-6177. Faxes received after 5 PM EST will event you need to cancel your tour, Explorica strongly recommends covered reason such as a common carrier delay; injury, sickness, be entered the following business day. purchasing a travel protection plan. or death of you or your traveling companion; quarantine; loss of To enroll by mail: passport, travel documents, or money; or natural disaster. Fill in the enrollment form in the Participant Registration Booklet and If you withdraw this many The following cancellation Medical expense/emergency assistance. Provides reimbursement mail it to: days prior to departure fees apply up to $25,000 for reasonable and customary medical expenses Explorica Inc. incurred while on your trip; emergency dental treatment received Attn: Admissions during your trip, up to $750; the costs for emergency transport to home or an appropriate hospital, including escort expense (both, if 145 Tremont Street, 6th Floor More than 150 days $300 + $99 non-refundable fee Boston, MA 02111 deemed necessary by the attending physician), for a covered injury or sickness which occurs while on your trip; or the cost of homeward All mailed enrollments may be paid by check, money order, credit or carriage if deceased, up to $50,000. debit card (MasterCard or Visa), or electronic payment from checking account. 150–111 days $500 + $99 non-refundable fee Baggage & personal effects.Coverage up to $2,000 for direct physical loss or damage to your baggage, passports, or visas while on Note: Registration date considered date received, not date marked your trip. A $600 maximum limit applies to jewelry, gems, watches, by mail. 50% of all fees + $99 non- cameras and camera equipment, and furs; a $300 per article limit 110–76 days Enrollment deadlines refundable fee applies to all other items. If, while on your trip, your baggage is delayed for more than 24 hours, the policy will reimburse you up to Our tours fill up fast; enroll as early as possible. All enrollments, $100 for the purchase of necessary additional clothing and personal including chaperones’, received less than 110 days prior to departure 75% of all fees + $99 non- articles. will be subject to a $145 late enrollment service fee and must 75-31 days refundable fee immediately be paid in full, including the service fee, by debit or Pre-existing conditions waiver. The plan exclusion for pre-existing credit card, certified check, money order, or electronic payment conditions is waived if you purchase the plan within 14 days of your initial deposit/payment for your trip. from checking account. After late enrollment applications have been 30 days or less No refund* received, additional charges (for last-minute flight reservations, A “Travel Protection Plan” which provides complete details of the increased Tour Fees, etc.) may apply. Late applicants will be placed Trip Mate plan, including conditions, exclusions, and limitations, is on a waiting list; if no space becomes available we’ll refund the full *If you notify us of your cancellation in writing at least 24 hours prior available to you on our website by searching “travel protection plan” payment, minus any reinstatement or previous cancellation fees that to your departure, you will receive a $100 refund. or at any time by request. may apply. Please be aware we cannot guarantee that participants whose enrollments are accepted less than 110 days prior to departure All cancellation requests must be submitted in writing by mail, fax, Please Note: This advertisement does not constitute or form any part will share any of the same flight itineraries as the rest of their group. or email to [email protected]. If you cancel and name a of the Description of Coverage or any other contract of any kind. This replacement participant in writing at least 111 days prior to departure, plan is underwritten by: Arch Insurance Company, Jersey City, NJ. For the complete terms governing late enrollments, please contact we will refund $200 of your cancellation fees. Regretfully, we cannot Please Note: Plan benefits, limits, and provisions may vary by state Explorica or visit explorica.com/faq. refund late fees, bank fees, transfer fees, travel protection plan jurisdiction. To review full plan details online, go to: www.tripmate. costs, or visa fees and we cannot transfer any payments between com/wpA433E. Benefits are administered by: Trip Mate, Inc.*, 9225 What is the payment schedule and process? participants. Most participants will receive their refund within six weeks. Ward Parkway, Suite 200, Kansas City, MO, 64114, 1-800-888-7292 (*in CA, dba Trip Mate Insurance Agency). Reinstating enrollment Monthly automated plan For more information on Travel Protection, visit http://www.tripmate. Pay your $50 deposit and optional travel protection plan costs with Participants who have cancelled and then want to rejoin the tour com/wpA433E. credit/debit card or checking account upon enrollment, and the must pay a $50 reinstatement fee, plus any difference between balance of your Tour Fee will be automatically charged to your card the old and new Tour Fees and any applicable late fees, and their The cost for Explorica’s Travel Protection Plan is $12 per day of your or debited from your account in equal monthly installments until 35 enrollment is subject to availability and to all conditions governing late tour, maximum $180. This plan should be purchased at the time of days prior to your departure date (checking account) or 65 days prior enrollments (if applicable). Travelers must also re-purchase insurance enrollment, and cannot be refunded once selected. (if applicable). The cost for Explorica’s Travel Protection Plan Plus is $18 per day of cancel the tour extension at its discretion. in five years’ imprisonment and penalties of $250,000 or more (49 your tour, maximum $270. This plan should be purchased at the time U.S.C. 5124). Hazardous materials include explosives, compressed Land-only tours. Some Group Leaders may opt for the group to of enrollment, and cannot be refunded once selected. arrange for your own airline tickets and begin your tour at the first gases, flammable liquids and solids, oxidizers, poisons, corrosives and hotel at the first overseas destination. radioactive materials. Examples: Paints, lighter fluid, fireworks, tear Explorica is USTOA insured gases, oxygen bottles, and radio-pharmaceuticals. There are special As an active member of the United States Tour Operators Association Accommodations. All participants aged 22 and younger at time of exceptions for small quantities (up to 70 ounces total) of medicinal (USTOA), your tour investment with Explorica is protected by USTOA’s departure room in same-gender rooms with travelers from the entire and toilet articles carried in your luggage and certain smoking $1 Million Travelers’ Assistance Program. bus group. Alternatively, your Group Leader may choose to include materials carried on your person. For further information contact your our “Exclusive Rooming” option, which ensures that students from United States Tour Operators Association $1 million airline representative or visit http://www.faa.gov/about/initiatives/ your group will not be mixed with students from other groups during hazmat_safety/ Travelers Assistance Program hotel stays. Explorica Inc., as an Active Member of USTOA, is required to post $1 Airline tickets and final itinerary.We will post all travel details, including flight schedule, hotel names, and your Tour Director’s name, Million with USTOA to be used to reimburse, in accordance with the Adults and children under 6 terms and conditions of the USTOA Travelers Assistance Program, the on our website (at your personal Tour Center) prior to departure. Airline tickets or e-ticket confirmation numbers will be sent to your advance payments of Explorica Inc. Customers in the unlikely event Our programs are primarily developed for youths, but adults are Group Leader before departure. Flight times, airlines, itineraries, of Explorica Inc.’s bankruptcy, insolvency or cessation of business. welcome to participate. As our prices are based on youth rates, we Tour Directors, and hotel information are subject to change. Further, you should understand that the $1 Million posted by Explorica charge a flat rate adult supplement of $125 per adult (23 years of age Please note any request to correct a participant’s first, middle, last Inc. may be sufficient to provide only a partial recovery of the advance or older at time of departure). Adults are automatically placed in twin name, or gender under 85 days prior to your departure will incur a payments received by Explorica Inc. Complete details of the USTOA rooms unless a single room is requested. The double/twin or single fee. Participants are responsible for making sure that their travel Travelers’ Assistance Program may be obtained by writing to USTOA room supplement will apply in addition to the adult supplement, and documents match their airline ticket. Those who have not done so at 275 Madison Avenue, Suite 2014, New York, New York 10016, or by will be charged even if the adult requests a triple room. We do not risk being unable to board their flights. All airline tickets are non- email to [email protected], or by visiting their website at www. accept applications for travelers under the age of 6 at time of departure. USTOA.com. transferrable. Our programs are primarily developed for youths, Adult tours. It is each traveler’s responsibility to obtain a however, some groups are predominantly college-age students or Passports and visas. valid passport, visas, transit visas and any required travel insurance Are there optional extras for individual adults. We offer the option of designating the group as an Adult coverage (if applicable), and notarized parental consent form. We Group. For this type of group, all participants will pay a reduced participants? suggest that this process be completed well in advance of departure. adult fee and all participants will room in double or single occupancy Please note that customs officials may not allow you to enter a Explorica offers various options to enhance your overseas experience. rooms. Depending on the selected tour type, adult groups may be country unless your passport is valid for at least six months after your You must register for the following optional extras at the time of your combined with student groups. enrollment. Any changes to your itinerary after time of enrollment will return date and/or have a full blank page. All travelers must contact be subject to availability and additional charges will apply. For further the appropriate embassies and consulates to inquire about and obtain details, please consult an Explorica Customer Care Representative at General information any necessary visas for all countries to be visited. 1.888.310.7121. Any requested changes to itinerary, travel date, package type, group Passengers with Disabilities. Any disability or allergy requiring Alternate departure airport. Depart from an airport different from size, or other aspects of your tour made after your tour has been special attention should be reported to Explorica at the time you make your fellow group members. You pay the Tour Fee from the alternate chosen may be subject to additional fees. your reservation. We will make reasonable attempts to accommodate airport, plus a service fee of $145 if requested up to 130 days before special needs, but we are not responsible for any denial of services Please note that once a Group Leader chooses a new itinerary, new by carriers, hotels, restaurants, and other independent suppliers. departure. If requested between 129-90 days before departure, departure date, or small group supplement, that decision is binding the fee is $195. This option is not available less than 90 days before Travelers requiring extraordinary assistance must be accompanied by for the group. Participants wishing to cancel their enrollments at that a companion who is capable of and totally responsible for providing departure. Additional fees may apply, and your alternate airport must point must pay any applicable cancellation fees. Additionally, once a be one of Explorica’s gateways. the necessary assistance. Please refer to the Special Needs and Group Leader or school board cancels a tour on behalf of the group, Disabilities section of our FAQ at www.explorica.com/faq for more Land-only tours. On many of our tours, you may arrange for standard cancellation fees apply. information. your own airline tickets and join the group at the first hotel at the Guaranteed travel date tours. If your group enrolls on a Guaranteed first overseas destination. We will discount your Tour Fee. Special Travel Date tour, your itinerary and departure date is guaranteed conditions may apply for travelers who are minors. Please keep in not to change. Tour extensions and stay-ahead/stay-behinds are not Additional information. Each Explorica tour begins when you leave mind that you should not make any flight arrangements until you guaranteed on Guaranteed Travel Date tours and require a minimum from your departure airport and ends upon completion of the return receive your final tour itinerary and departure date from your Group number of travelers in order to run. flight to the United States. Leader. For more details, go to explorica.com/faq.aspx. Private & Custom tours. Your group may elect to have its own bus Explorica reserves the right to cancel a tour at its discretion and in any Stay-ahead and stay-behind options. You may wish to spend time and Tour Director rather than traveling with one or more other groups. such case all monies paid to Explorica for the trip will be refunded. at your destinations before or after the scheduled tour. The fee for A minimum group size is required for this option, and the group leader Decisions to cancel a tour may be based on Travel Warnings issued by this service is $145 if requested upon enrollment. If requested after is responsible for ensuring that the minimum is met. A private tour the U.S. State Department. No additional compensation, for example, enrollment and up to 110 days before departure, the fee is $195. will follow the published itinerary (including any tour upgrades or pre-trip preparation expenses, will be made. Additional fees may apply if requested or changed between 109–90 options your group has selected). Your initial price quote includes a Providers of certain tour activities or inclusions may require that days before departure. This option is not available less than 90 days private group fee based on your estimated group size, and that fee before departure. We will change your airline ticket, and you are additional waivers or terms & conditions are signed by the Group is variable based on the final group size and tour length. If your final Leader, chaperone, or traveler prior to participation in that activity or responsible for all accommodations, meals, and transfers before and group size is less than the initial quoted group size at 110–30 days after the scheduled tour. Because we will arrange your airline tickets inclusion. Those documents are not governed by Explorica, and it is prior to departure, participants will be required to pay an increased the Group Leader, chaperone, or participant’s responsibility to read separately from your group’s, we cannot guarantee that you will share private group fee. If individuals or the group chooses to cancel, or any of the same flights, and additional fees may apply. and understand them prior to signing. Failure to complete these the minimum group size is not met, all applicable cancellation fees documents may result in delays or modification/cancellation of the Accommodations. All participants aged 22 and younger at time of would apply. tour inclusion, and no refund from Explorica will be provided. departure room together in same gender triples or quads from the Consolidated tours. In order for us to offer the lowest possible Tour Without limitation, Explorica is not responsible for any injury, loss, entire bus group (unless otherwise noted). Hotel rooms are furnished Fees, tour prices are based on a minimum of 35 paying participants. with either single or double beds; single beds sleep just one person or damage to person or property, death, delay, or inconvenience We therefore sometimes combine smaller groups into one larger in connection with the provision of any goods or services whether and double beds may be shared. Participants aged 22 and younger group of approximately 50 participants, giving you the benefit of at time of departure may choose to upgrade to stay in a double/twin occasioned by or resulting from, but not limited to, acts of force meeting students and teachers from other schools. If an insufficient majeure, war, civil unrest, insurrection, strikes or other labor activities, room for an additional $45 per night ($75 per night on cruises and number of participants sign up for a tour, Explorica will collaborate ferries). Participants aged 23 or older at time of departure are required criminal or terrorist activities of any kind, lost or stolen belongings, with the Group Leader to find a similar or comparable tour, and overbooking or downgrading of accommodations, mechanical or to stay in a double/twin room and are therefore automatically charged participants will then pay the fees for the new tour. If no similar tour the additional $45 per night ($75 per night on cruises and ferries). All other failure of airplanes or other means of transportation or for any is available, the group may pay a small group supplement to run the failure of any transportation mechanism to arrive or depart timely, participants aged 23 and older at time of departure room together in original tour. same gender twins from the entire bus group unless a single room dangers associated with animals, sanitation problems, food poisoning, upgrade is selected. Participants aged 23 or older at time of departure Changes in travel dates. For Private, Custom, and Consolidated lack of or quality of medical care, illness or disease, difficulty in may choose to upgrade to stay in a single room for an additional Tours, Explorica reserves the right to change the date of departure evacuation in case of a medical or other emergency, actual, perceived $85 per night. Single rooms are not available on night trains, cruises due to heavy demand on certain peak travel dates. From October 1 or threatened epidemics, or for any other cause beyond the direct and ferries. The deadline for requests for double/twin or single room to April 30, the change of date will be no more than one day in either control of Explorica. For further information regarding travel to your upgrades is 60 days before departure. For more information on direction. From May 1 to September 30, the change of date may be up specific destination(s), please visit the Centers for Disease Control accommodations, visit explorica.com/get-ready.aspx. to three days in either direction. If we suggest a change of departure and Prevention’s Travelers’ Health website (http://wwwnc.cdc. from a weekday to a weekend, Explorica will waive the weekend gov/travel/) as well as the State Department’s International Travel Optional excursions. On each program we offer a number of supplement. website (http://travel.state.gov/travel/). I hereby acknowledge and optional activities pre-negotiated with our overseas suppliers. understand the risks associated while traveling and voluntarily assume Enrolling prior to departure helps us plan; we offer you a discount on Changes in itineraries. Explorica reserves the right to make changes these risks in order to participate in the event sponsored by Explorica. each of these activities if you enroll 45 days or more before departure. in the itinerary when deemed necessary. These changes might For most optional activities you can enroll online up to 110 days prior include shifting the order of cities visited, reversal of the tour, separate to your departure date, and you can enroll over the phone for most flight itineraries, or changes in airlines, cruise ships, or modes of Please note that a participant will not be allowed to travel on excursions up to 45 days prior to departure. After that date, you can transportation. On certain days some attractions might be closed, an Explorica tour if his/her name does not appear on the travel register on a space-available basis only during the tour itself. Some so we will offer a similar activity or refund the cost of the cancelled roster on the day of departure or if he/she has not agreed to activities require pre-booking; please refer to the individual tour event. If your group’s flight arrives late on the scheduled arrival day, Explorica’s terms and conditions. itineraries for booking specifics. All optional excursions are based on we will attempt to reschedule any activities you miss on that day or 20 paying participants. If there are fewer than 20 paying participants provide an adequate substitute activity on another day of your tour. enrolled on an optional excursion, Explorica reserves the right to add a We cannot offer refunds for missed activities. Explorica Inc. is registered with the State of Florida as a Seller of surcharge or cancel the optional excursion at its discretion. Airlines and airports. For departures from New York, Explorica uses Travel. Registration No. ST38044 JFK, Newark, and La Guardia airports interchangeably. For departures Explorica Inc. is registered with the State of California as a Seller of Travel. Registration No. 2060558-20 Are there optional tour enhancements for the from the Washington, D.C. area, Explorica uses Baltimore, Ronald Reagan, and Dulles airports interchangeably. For departures from Explorica Inc. is registered with the State of Washington as a Seller of group? Florida, Explorica uses Miami and Fort Lauderdale interchangeably. Travel. Registration No. 603093174 For departures from Houston, we use Hobby and George Bush. Explorica Inc. is registered with the State of Iowa as a Seller of Travel. The following additions and alternatives must be reserved for the For international flights to and from Scotland, Explorica uses Registration No. TA568 entire group when the Group Leader creates a Tour Center: Glasgow and Edinburgh airports interchangeably. For international Explorica Inc. is registered with the State of Hawaii as a Seller of Travel. Registration No. TAR-5388 Stay-ahead and stay-behind. If the entire group would like to flights to and from Ireland, Explorica uses Shannon, Dublin, and Cork interchangeably. For international flights to and from Italy, Explorica Inc. is registered with the State of Nevada as a Seller of arrive at the first destination a few days earlier or stay at the final Travel. Registration No. 2003-0183 destination a few days later than the scheduled tour, Explorica can Explorica uses Venice and Milan interchangeably. For international flights to and from the UAE, we use Dubai and Abu Dhabi airports change your airline tickets. The service fee is $50 per participant, plus interchangeably. The passenger contract in use by the airline, when additional costs for land arrangements, which will be passed along to issued, shall constitute the sole contract between the airline and the USINTL the participants. This optional tour enhancement requires a minimum passenger. The airlines mentioned above shall have no responsibility of 10 paying participants. to any traveler aside from their liability as common carriers. Some Tour extensions. Many of our programs offer extensions to the countries require insecticide spraying of aircraft prior to a flight or normal tour. These extensions must be booked at the time of while passengers are on the aircraft. Federal law requires that we refer you to the DOT’s disinsection website at http://airconsumer.dot.gov/ enrollment, must apply to the entire group, and any changes will spray.htm for more information. incur additional charges. All tour extensions are based on 25 paying participants. If there are fewer than 25 paying participants enrolled Federal law forbids the carriage of hazardous materials aboard on a tour extension, Explorica reserves the right to add a surcharge or aircraft in your luggage or on your person. A violation can result
John F. Doherty, Ed. D. Christine M. Kelley Superintendent of Schools Assistant Superintendent
82 Oakland Road Sharon Stewart Reading, MA 01867 Interim Director of Student Services Phone: 781-944-5800 Fax: 781-942-9149 Gail Dowd, CPA Chief Financial officer
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D. Superintendent of Schools
DATE: June 14, 2019
TOPIC: Email Correspondence and Other Information
Please find attached for your information, copies of email correspondence and information received by School Committee members and Central Office Administrators from community members as well as other pertinent information. I have included our responses, if applicable, as well.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability. Engelson, Linda
From: Rebecca Liberman
Follow Up Flag: Follow up Flag Status: Flagged
Dear Dr. Doherty, Ms. Kelley, Ms. Boynton, and Members of the School Committee,
Could you please clarify the difference between "curriculum guides" which is what we're now being told will be available by the end of this school year for high school courses, and "curriculum maps" which is what we were previously promised? I am worried that the guides will have less detail and might just be a list of minimum state standards for each course/grade level instead of a detailed list of topics and exactly which courses will cover which topics, which is my understanding of what NEASC wants to see for accreditation.
Also, I noticed on page 40 in the NEASC report that the high school is required to notify NEASC of any substantive changes within 60 days of occurrence. Would elimination of the full year precalculus course with corresponding overhaul of the high school math curriculum and pathways, as well as the combining of all non‐honors students into the same math classes starting with next year's 9th graders constitute substantive changes that would need to be reported to NEASC? I would argue that these changes could have "a negative impact on the school's ability to meet any of the Commission's Standards for Accreditation", especially if we still won't have detailed curriculum maps for middle and high school math by next year to indicate which topics are supposed to be covered in which math courses.
I would appreciate it if you would let me know.
Thank you.
Sincerely,
Rebecca Liberman
RMHS Parent and School Council Member
1 Engelson, Linda
From: Kelley, Christine Sent: Tuesday, June 04, 2019 10:24 AM To: Rebecca Liberman Cc: Doherty, John; Engelson, Linda Subject: response to your email from 5/23
Follow Up Flag: Follow up Flag Status: Flagged
Dear Ms. Lieberman, I am happy to answer questions from your recent email. You are correct that we are in the process of finishing curriculum guides in most of the non-elective classes at the high school especially for core subjects in grades 9, 10 and 11. We plan to have drafts of them up on the website in the coming weeks. Currently, we have elementary guides up on the learning and teaching website that you could view. They can be found at: https://www.reading.k12.ma.us/departments/learning-teaching/ and clicking under the “Curriculum” section. The high school guides will be similar in template design and the content of the guides may change as is appropriate to subject and content. We have created a tab on the Learning and Teaching website and will be adding the guides by subject as they are vetted by the departments and are ready for public viewing in the coming weeks. Our guides do show an overview of what will be taught in each course. The details will also include specific skills (practice and content) that will serve as priorities in the courses that are delivered. Our next step for ongoing curriculum work will be to work with teams at the high school and other levels to collect work and share them on detailed maps. These maps will serve as internal supports to reinforce consistency between subject area teachers or at grade levels at different schools. More details on our process was shared at a School Committee meeting on February 7, 2019. The link can be found here. You asked a question about alerting NEASC with any substantive changes. I conferred with NEASC directly and they supported that math changes such as you have described in your email do not qualify as a substantive change that would need to be reported to them. We plan to continue our internal work on sharing and curating course materials that outline what will be taught, when it will be taught and how we will assess learning. These are the ‘recipe’ details that are mentioned in the video from the presentation that is linked above. As always, feel free to reach out with additional questions.
Best, Chris Kelley
Christine M. Kelley Assistant Superintendent Reading Public Schools Follow me on Twitter- @cmkelleyteach
1
2 Engelson, Linda
From: Doherty, John Sent: Wednesday, June 05, 2019 1:01 PM To: Kaitlyn Mercurio Cc: Engelson, Linda; Webb, Elaine; Elaine Webb; Webb, Elaine; Bostwick, Kelley Subject: RE: RISE start time
Follow Up Flag: Follow up Flag Status: Flagged
Good Afternoon, Kaitlyn,
Thank you for the email. Mrs. Bostwick and I would be more than happy to meet with you to discuss your concerns. I will have Mrs. Engelson schedule a time when we can meet.
Thanks.
John F. Doherty, Ed.D. Superintendent Reading Public Schools 781‐944‐5800 [email protected]
‐‐‐‐‐Original Message‐‐‐‐‐ From: Kaitlyn Mercurio
Hello,
I am writing because I have concern over the conflict created by the new RISE start time for the 2019‐2020 school year. RISE will begin at 8:00am and I will not be able to get my elementary children over to the Killam School in time for the 8:15am bell. From past experience at RISE, I know the start time is strict and the doors will not open until exactly 8:00am. It takes quite a bit of time to help a 3 year old with her cubby, get her settled into the preK classroom, get out the door with older siblings, fumble with carseats, fight traffic, then get a parking spot at Killam and get the elementary kids into school. This is not doable by 8:15. Teachers & school principals stress that classwork begins promptly at 8:15 each day. I do not want to have my incoming Kindergartener and 3rd grader late for school everyday. Can we come up with a solution to avoid this? I have connected with many parents who are in the same boat. It seems that unless your older children go to Birch Meadow, they will be late for school following the RISE drop off. (In fact, even Birch parents commented that it will be tight for them.) I think a late, stressful, daily drop off will have a negative impact on many students. I’ve been told there is a working group looking at issues with the changes in start times. I will reach out to them as well and I’m happy to help brainstorm ideas. I hope we can come up with a flexible plan prior to the start of the school year. Please let me know your thoughts.
Thank you,
Kaitlyn Mercurio
1 Engelson, Linda
From: Doherty, John Sent: Thursday, June 06, 2019 7:47 AM To: Jennifer M. Corwin Cc: Engelson, Linda; Webb, Elaine; Elaine Webb; Webb, Elaine Subject: RE: Playground coverings
Good Morning, Jennifer,
Thank you for the email and the information. The maintenance of the playgrounds is under the Recreation Department and the Department of Public Works. I will send your email to the Town Manager so that he can be informed as well.
Thanks.
John F. Doherty, Ed.D. Superintendent Reading Public Schools 781‐944‐5800 [email protected]
‐‐‐‐‐Original Message‐‐‐‐‐ From: Jennifer M. Corwin
This is a copy of an email I sent to the Recreation Committee, asking them to discuss the feasibility of replacing the tire mulch on the town/school playgrounds with wood chips. I do not know which group is ultimately is in charge of the situation at the school playgrounds, but I am sending this on to the school committee as well.
"I would like the board to discuss the feasibility of replacing the rubber mulch at many of our town/school playgrounds with wood chips. I am concerned that the rubber tire mulch is exposing the young children who are using these playgrounds to lead and other chemicals.
There has been concern for the past several years that crumb rubber used on athletic fields and playgrounds are potentially leeching harmful chemicals into the environment leading to high exposure levels for the kids using these facilities. There is a lack of research at this point on the specific tire mulch that is used on our playgrounds, but I would infer from the information that we do have, that the rubber much is not the safest possible option.
I am attaching a recent paper which specifically examined lead levels in poured rubber playground coverings (again, not exactly what we have here in Reading) compared to soil, sand and wood chips. As you can see from the study, the levels of lead in the rubber were significantly higher than in the sand or wood chips (comparable to levels in the soil ‐ which is high here in MA due to the large number of old homes we have in the state). I would argue that the tire mulch that we have is potentially more concerning because the small pieces are often mouthed by small children, and the loose nature of the mulch causes debris from the rubber to cover kids' hands and skin (any parent who uses these playgrounds knows that their kids come home with black hands and other exposed skin) , and is then potentially ingested as kids put their hands into their mouths, eat with their hands, etc.
1 This paper only examined lead levels, but there has been concern for potentially high levels of polyaromatic hydrocarbons, phthalates and benzothiazole in crumb rubber, all of which may be in the tire mulch as well.
Children are an at risk population when it comes to exposure to lead and other chemicals. Children’s brains are at an early stage of development making them more vulnerable to dangerous exposures. Young children also have a higher rate of absorption and engage in more “at risk behaviors” (i.e. putting everything in their mouths!)
The evidence shows that wood chips are a safer option than rubber to cover our playgrounds, and I ask that the Recreation Committee discuss the potential of replacing the rubber mulch. As a parent of 2 small children and a pediatrician who cares for many children in town, this is a significant concern of mine (and I know a concern of many other parents) and I hope the board can give it some serious discussion. “
Thank you,
Jennifer Corwin MD FAAP 26 Boswell Road
2 Engelson, Linda
From: Doherty, John Sent: Monday, June 10, 2019 11:45 AM To: Donna Shindelman Cc: Engelson, Linda; Webb, Elaine; Elaine Webb; Webb, Elaine; Dowd, Gail; Kelley, Christine Subject: RE: Bus Issue- Time Sensitive Attachments: Letter to School Committee-Kindergarten Assignments for 2019-20 School Year.pdf
Follow Up Flag: Follow up Flag Status: Flagged
Good Morning, Donna,
Thank you for the email and for expressing your concerns. I understand your situation. Since bus schedules are an operational issue, it falls under our central office administration, so I will be responding to this email. I will also be more than happy to meet with you to discuss this further.
The late start Committee reconvened this fall under Assistant Superintendent Chris Kelley and RMHS Principal Kate Boynton. As part of this discussion, bussing did come up as a concern. For informational purposes, Reading Public Schools has budgeted two busses for the 2019‐20 school year. Each bus has three routes; an elementary route, a middle school route, and a high school route. The reason why we need to have both busses transport to elementary and middle school is because of the number of students at those students who require mandatory bussing. We are required to transport students in Grades K‐6 that live outside of two miles from the school that they are attending. Any additional seats are available for students at a fee who live along the route and are under 2 miles. A significant amount of the cost of each bus is funded in our operating budget because the amount of user fees that we generate does not cover the cost of the bus. In addition, we would be unable to add an additional bus because the cost would be approximately $70,000 and this amount was not budgeted for next year.
There are two changes in the next school year which is causing a shift in the morning bus times. The first is the later start at the High School and the second is the fact that we will be bussing some ½ day kindergarten students outside of their neighborhood schools next year. In order to accommodate both the later start at the high school and the ½ kindergarten students who live further than two miles from the school that they will be attending, we need to change the order of the school routes and the start times. Each bus has a middle school route to start the day, then an elementary route, followed by the high school route. In discussions with the bus company, we needed to start each middle school route at 6:30 a.m. in order to get all three routes completed on time. We will begin the school year this way and if we find that the bus routes can be adjusted, we certainly will adjust them to reflect a later start time of the routes.
I have attached a memo to the Reading School Committee that I shared with them and discussed at the February 7th School Committee meeting regarding kindergarten. In the memo we outlined the transportation plan for all three levels. The excerpts that connect to this topic are below:
Transportation‐The current transportation component of this plan requires no additional bussing costs in FY20. However, it should be noted that the elementary bus routes will now be longer because we will be transporting students in the Birch Meadow and Wood End districts as well as, the Killam district. As a result, some elementary students may be on a bus up to 45‐55 minutes. This will also create a ripple effect with our middle school and high school bus routes because each of our two contracted busses has three different routes (one for each level). The impact of this change is that our first bus routes in the morning, the middle school routes, will need to begin at 6:30 a.m., which is 15 minutes earlier than this year.
1 School Supervision for Bus Students‐The change in bus schedules also impacts supervision when students arrive to school on busses. In conversations with Middle School Principals Sarah Marchant and Ricki Shankland, they will have supervision available at 7:00 a.m. to accommodate the earlier middle school bus arrival. In addition, the Killam busses will also be arriving 15 minutes earlier (approximately 7:35 a.m.) and Killam Principal Sarah Leveque has indicated that she will have supervision available at the earlier time. Given the later start for the High School next year, the high school busses will arrive shortly before 8:30 a.m.
I hope this information helps. Please contact me if you have any further questions.
Thanks.
John F. Doherty, Ed.D. Superintendent Reading Public Schools 781‐944‐5800 [email protected]
From: Donna Shindelman
Good Afternoon Dr. Doherty and School Committee Members.
I just received the email from Linda indicating that due to the LATER start of the HS kids the middle schoolers will be picked up 40 minutes before the current time -- example my kid in middle school was taking the bus at 7:10 am and getting to school at 7:35 now it is stated that my kid is to be at the bus stop at 6:30 am again for a 7:40 am start at Parker??? How does that make sense ? I understand that because it is a bus, it has stops and there is traffic-- but from my house to Parker via car is 7 minutes--- that's even if I get stuck at the train!
We are going backwards here. I have always been in support of the later start for the high schoolers because of the research regarding teenager's brains. I just want someone to explain the math to me or hirer another bus to do this-- I know that the middle school bus driver also drive drives the elementary kids-- so I get why there is a schedule for that-- and since the middle school and elementary school kids are NOT changing their start time why can't it just remain the same and a different bus go to the high school?
I know this originally came up in 2016. With the past two years the override arguments, the many changes both in policies and budgets--people were concerned and emotional. I believe that this was just pushed through as an after thought. Since the survey's indicated most of Reading was on board with the later start for the HS - it went through-- however-- once again lack of communication and lack of transparency regarding how you would have to disrupt the middle schoolers is extremely disappointing.
I respectfully ask that you look at alternative options other than my 6th grader getting on a bus at 6:30 am even though her school is not starting any later. The bus can do the middle and elementary school at the regular time 7:10 pick up (we are historically the first stop on Bay State Drive) and afterwards go get the elementary kids. It is a separate bus for the HS students that should be considered since they are the ones who are changing. 2
We pay for the bus-- so why is this even an issue?
Thank you in advance for your response to my email.
Donna Working Mother of HS and soon to be Middle Schooler
‐‐ Donna Haros-Shindelman, LICSW 22 Mill Street Suite 405 Arlington, MA 02476
Ph:617-855-3218 Fax: 617-209 -3196
DISCLAIMER: The information contained in this electronic communication is intended to be sent only to the stated recipient and may contain information that is CONFIDENTIAL, privileged or otherwise protected from disclosure under applicable law. If the reader of this message is not the intended recipient or the intended recipient's agent, you are hereby notified that any dissemination, distribution or copying of the information is strictly prohibited. If you are not the intended recipient, please contact the sender and delete all copies.
3 Engelson, Linda
From: Doherty, John Sent: Monday, June 10, 2019 11:55 AM To: kristen orvis Cc: Dowd, Gail; Webb, Elaine; Kelley, Christine; Engelson, Linda; Elaine Webb; Webb, Elaine Subject: RE: Buses Attachments: Letter to School Committee-Kindergarten Assignments for 2019-20 School Year.pdf
Follow Up Flag: Follow up Flag Status: Flagged
Good Morning, Kristen,
Thank you for the email and for expressing your concerns. I understand your situation. Since bus schedules are an operational issue, it falls under our central office administration, so I will be responding to this email. I will also be more than happy to meet with you to discuss this further.
There are two changes in the next school year which is causing a shift in the morning bus times. The first is the later start at the High School and the second is the fact that we will be bussing some ½ day kindergarten students outside of their neighborhood schools next year. In order to accommodate both the later start at the high school and the ½ kindergarten students who live further than two miles from the school that they will be attending, we need to change the order of the school routes and the start times. Each bus has a middle school route to start the day, then an elementary route, followed by the high school route. In discussions with the bus company, we needed to start each middle school route at 6:30 a.m. in order to get all three routes completed on time. We will begin the school year this way and if we find that the bus routes can be adjusted, we certainly will adjust them to reflect a later start time of the routes.
From a budgetary standpoint, Reading Public Schools has budgeted two busses for the 2019‐20 school year. Each bus has three routes; an elementary route, a middle school route, and a high school route. The reason why we need to have both busses transport to elementary and middle school is because of the number of students at those students who require mandatory bussing. We are required to transport students in Grades K‐6 that live outside of two miles from the school that they are attending. Any additional seats are available for students at a fee who live along the route and are under 2 miles. A significant amount of the cost of each bus is funded in our operating budget because the amount of user fees that we generate does not cover the cost of the bus. In addition, we would be unable to add an additional bus because the cost would be approximately $70,000 and this amount was not budgeted for next year.
I have attached a memo to the Reading School Committee that I shared with them and discussed at the February 7th School Committee meeting regarding kindergarten. In the memo we outlined the transportation plan for all three levels. The excerpts that connect to this topic are below:
Transportation‐The current transportation component of this plan requires no additional bussing costs in FY20. However, it should be noted that the elementary bus routes will now be longer because we will be transporting students in the Birch Meadow and Wood End districts as well as, the Killam district. As a result, some elementary students may be on a bus up to 45‐55 minutes. This will also create a ripple effect with our middle school and high school bus routes because each of our two contracted busses has three different routes (one for each level). The impact of this change is that our first bus routes in the morning, the middle school routes, will need to begin at 6:30 a.m., which is 15 minutes earlier than this year. School Supervision for Bus Students‐The change in bus schedules also impacts supervision when students arrive to school on busses. In conversations with Middle School Principals Sarah Marchant and Ricki Shankland, they
1 will have supervision available at 7:00 a.m. to accommodate the earlier middle school bus arrival. In addition, the Killam busses will also be arriving 15 minutes earlier (approximately 7:35 a.m.) and Killam Principal Sarah Leveque has indicated that she will have supervision available at the earlier time. Given the later start for the High School next year, the high school busses will arrive shortly before 8:30 a.m.
I hope this information helps. Please contact me if you have any further questions.
Thanks.
John F. Doherty, Ed.D. Superintendent Reading Public Schools 781‐944‐5800 [email protected]
From: kristen orvis
Good morning,
I am writing as the parent of a mandated rider living on Ash St in Reading. My son is in kindergarten at Killam and has been riding the bus all year, without incident. He gets on the bus at 7:38a and arrives to school shortly after 8am. He's home at 3:05pm. I have recently become aware of the changing start times for the buses next year and am greatly disturbed by the lack of transparency and input from current families who use the bus service. This is especially troublesome for those of us who are mandated riders because we are districted to a school that is significantly farther away than Joshua Eaton.
Taking my 6 year old child at 7am and having him participate in a before school program due to the change in the high school start time is completely unacceptable. He will be arriving at school before he is even stepping on the bus this year. To think that it's okay to have to wake our elementary school students up well before they are used to waking up to accommodate the High School students is ridiculous and unfair. There should be an additional bus to accommodate the districts decision to change the start time of the HS, not negatively impacting every other student in the district. This is yet another example of the school board and superintendent making decisions without consideration for the negative impacts it will have on all families in Reading. I am asking you to please reconsider the bus schedule next year so that our younger students do not have to lose their sleep so that the HS students can potentially get a little bit more.
Thank you, Kristen MacGlashing
2
School Committee Calendar Topics Please note that this may change depending on availability of presenters and topic material in consultation with the Chair An Asterik* indicates office half hour for this session at 6:30 p.m. All meetings will be in the RMHS Schettini Library unless noted. Date Topic Group Facilitator August 8th 1st Reading of Policy JICH School Committee John Doherty 1st Reading of Policy EBC August 30th New Teacher Introductions New Teachers John Doherty 2nd Reading of Policy JICH School Committee John Doherty 2nd Reading of Policy EBC School Committee John Doherty Summer Update Administration John Doherty FY18 and 19 Capital Plan Update Town Facilities Gail Dowd/Joe Huggins September 20 Special Education Update (Bridge Program Review) Administration Carolyn Wilson PRIDE Survey Presentation Administration John Doherty September 27 RCASA Annual Meeting RCASA TBD October 10 Financial Forum Finance Committee Eric Burkhart October 18 1st Reading of Food Service Policy School Nutrition Department Gail Dowd Administration Kristin Morello MCAS Presentation Administration Christine Kelley Kindergarten Discussion John Doherty November 1 Design Services Adoption Procedure Procurement Gail Dowd 2nd Reading of Food Service Policy School Nutrition Department Kristin Morello Administration School Calendar RMHS John Doherty RMHS Guidance Presentation and Update Administration Kathleen Boynton District and Superintendent’s Goals John Doherty December 6 Late Start Committee Report Learning and Teaching Christine Kelley December 20 Quarterly Personnel Report Human Resources Jen Bove Quarterly Financial Report Finance Gail Dowd Late Start Committee Report Learning and Teaching Christine Kelley FY20 Prebudget Presentation Finance Gail Dowd/John Doherty January 3, 7, FY20 Budget Discussion Administration Gail Dowd/John Doherty 17, 24 FY20 Capital Plan Gail Dowd/Joe Huggins Director of Student Services Search Timeline Doherty February 7 Samantha’s Harvest Donation Community School Committee Curriculum Update Administration Chris Kelley 1st Reading of Policies CBI and BEDG Administration John Doherty Town Meeting Article Approval on Technology Finance Gail Dowd Kindergarten Update Administration Doherty Collaborative Agreement Administration Doherty February 13 Joint Meeting to Fill School Committee Vacancy Select Board/School Committee February 27 Finance Committee FY20 Budget Presentation Gail Dowd/John Doherty (Town Hall) March 28* Quarterly Personnel Report Human Resources Jen Bove Quarterly Financial Report Finance Gail Dowd Announcement of Director of Student Services Administration John Doherty Capital Update Finance Dowd/Doherty/Huggins April 11* Office Hours (5:30 p.m.) Executive Session (6:00 p.m.) Elementary Schools Presentation Elementary Principals Joanne King Middle Schools Presentation Middle School Principals Sarah Marchant REF Grants REF/Teachers REF April 22, 25, Town Meeting FY20 Budget Presentation John Doherty/Gail Dowd 29, May 2 Capital
May 9* NEASC/Late Start Update High School Administration Kathleen Boynton Superintendent’s Evaluation Process School Committee Elaine Webb Last Day of School Administration John Doherty School Choice/Enrollment Update Administration John Doherty May 30 Teacher Recognition Human Resources Jen Bove 6:00 p.m. Quarterly Personnel Report Human Resources Jen Bove Quarterly Financial Report Finance Department Gail Dowd 1st Readings of Policy BEDG, BEDH Administration John Doherty June 2 Graduation (RMHS Field House) June 20* FY 19 and 20 Budget Administration Gail Dowd (6:00 p.m.) Declare Surplus Equipment Finance Gail Dowd 2nd Readings of Policy BEDG, BEDH Administration John Doherty June 27 Capital Update Administration Dowd/Doherty/Huggins (6:00 p.m.) Superintendent Evaluation School Committee Chair or Designee Executive Session School Committee Chair July 11 Reorganization School Committee John Doherty 1st Reading Policy JC Administration John Doherty 1st Reading of Policies CBI Administration John Doherty School Committee Protocol School Committee Elaine Webb MASC Training School Committee MASC August 29 New Teacher Introductions Administration John Doherty/Building Principals 2nd Reading Policy JC Administration John Doherty 2nd Reading of Policies CBI Administration John Doherty