Notice & Agenda Regular Meeting of the Monroe
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NOTICE & AGENDA REGULAR MEETING OF THE MONROE COUNTY PLANNING COMMISSION DATE and TIME: Wednesday, December 12, 2018 at 7:30 p.m. PLACE: Monroe County Courthouse Annex Board of Commissioners' Committee Room 125 E. Second Street Monroe, MI 48161 Members unable to attend this meeting; please notify Ryan Simmons at 240-7382; or at 240-7017 after 7:00 p.m. on the night of the meeting. Agenda Materials are available 24 hours prior to the meeting at the Monroe County Website, www.co.monroe.mi.us. Government > Departments/Offices > Board of Commissioners > County Boards and Commissions > Planning Commission. 1. Determine Quorum and Call Meeting to Order 2. Pledge of Allegiance 3. Adopt/Revise Agenda 4. Approval of the Minutes of the November 14, 2018 Meeting - Page 3 5. Call to the Public 6. Communications: Correspondence & Information A. Correspondence B. Information 1. SEMCOG Regional Update – November 19, 2018 - Page 11 2. SEMCOG Regional Update – December 3, 2018 - Page 15 3. TMACOG Big Picture – December 2018 - Page 19 4. Healthy Herald – December 2018 - Page 25 5. MCRC Newsletter – October, November, December 2018 - Page 27 6. GIS Upgrade Proposal - Page 29 7. Old Business: A. Partners in Planning Update 1. Village of Estral Beach – planning and zoning services B. Monroe County Remonumentation Update C. Monroe County Parks and Recreation Plan Update D. Discussion Regarding Appointments to Planning Commission 1. Road Commission Appointee - Page 37 8. New Business A. Consent Agenda - Page 39 9. Budget & Finance: A. November Finance Reports - Page 47 10. Committee Member's/Director's Report A. Lake Erie Transit Commissioner Report – Patrick Miller 1 B. Monroe County Parks and Recreation Commission Report – Floreine Mentel C. Monroe County Road Commission Report – 11. Other Items from Members 12. Special Presentations A. Resolution Regarding the Retirement of Planning Commission Chairman Mary Webb – To be presented at meeting 13. Next Meeting is Scheduled for January 9, 2019 at 7:30 p.m. 14. Adjournment *Last-minute items not appearing on this agenda may come before the Monroe County Planning Commission in the form of amendments that will be available to the public at the Planning Commission meeting. Recommendations stated in staff reports are not final, and may be changed or overturned by a vote of the Planning Commission. Planning Commission policy prohibits staff from discussing recommendations with applicants or other members of the public prior to the Planning Commission meeting. Anyone may comment on cases by appearing in person at the meeting, or by submitting written comments to the Planning Commission before the meeting. 2 MINUTES REGULAR MEETING OF THE MONROE COUNTY PLANNING COMMISSION DATE and TIME: November 14, 2018 at 7:30 p.m. PLACE: Monroe County Courthouse Annex Board of Commissioners' Committee Room 125 East Second Street Monroe, MI 48161 MEMBERS PRESENT: Mary Webb, Chairman; Dan Brooks; Rebecca Curley; Floreine Mentel; Patrick Miller; Larry See, Jr.; Herb Smith; Mike Sperling MEMBERS EXCUSED: Mark Brant; Greg Moore Jr. MCPC STAFF PRESENT: Jeff McBee, Community Planning & Engagement Director; Ryan Simmons, Planner OTHERS PRESENT: Bill Mentel 1. A quorum being present, Chairman Webb called the meeting to order at 7:30 p.m. and the Commission proceeded to transact business. 2. Chairman Webb led the Commission in the Pledge of Allegiance. 3. Adopt/Revise Agenda – Motion by Mr. Smith, supported by Mrs. Mentel to adopt the agenda as revised. MOTION CARRIED 4. Approval of the Minutes of the October 3, 2018 Meeting – Motion by Mr. See, supported by Mr. Sperling, to approve the minutes of the October 3, 2018 meeting. MOTION CARRIED 5. Call to the Public – No members of the public wished to speak at this time. 6. Communications: A. Correspondence B. Information 1. SEMCOG Regional Update – October 15, 2018 2. SEMCOG Regional Update – November 5, 2018 3. TMACOG Big Picture – November 2018 4. Healthy Herald – November 2018 Mr. McBee went through the correspondence and information items on the agenda. Mr. McBee asked the Planning Commissioners if they would like to continue having these items placed on the agenda and if they get use out of them. No Commissioners stated that they wished these items to be removed in the future. Chairman Webb stated that, after going through the correspondence and information items, they are accepted by the Planning Commission. 3 Motion by Mr. Sperling, supported by Mrs. Curley to accept the Correspondence and Information. MOTION CARRIED 7. Old Business: A. Partners in Planning Update 1. Village of Estral Beach – planning and zoning services – Mr. Simmons stated that he has still not heard from the Village and that he assumes that they are still working on their Zoning Ordinance. He reminded the Commissioners that the Village has already completed their Land Use Plan, but that they have had issues with completing their Zoning Ordinance due to retaining planning commissioners. He stated that he will get in touch with the Village before the end of the year to see how they are progressing on their Ordinance. 2. Milan Township – Zoning Ordinance update – Mr. Simmons stated that this work is completed and that the invoice went out to the Township and that it has been paid. He stated that this item will no longer need to be on the agenda next month. B. Monroe County Remonumentation Update – Mr. McBee stated that there was a peer group meeting on November 13 that he and Jeff Boudrie attended. He stated that a lot of different corners were approved at the meeting. He stated that the new 2019 grant is in and that it is just about the same amount of money as last year. Chairman Webb asked how far they are along with completing the remonumenting work. Mr. McBee stated that they are nowhere near completed and that this work will likely go on for many years. C. Monroe County Parks and Recreation Plan Update – Mr. McBee pointed out the link to the Plan printed on the agenda. He stated that the public hearing for the Plan will be on December 10 at 6 p.m. at the Courthouse. D. Discussion Regarding Appointments to the Planning Commission 1. Applicants currently serving on Township Planning Commissions – Mr. McBee stated that this had come up previously, and that he asked the County’s legal advisor about if it would be possible for someone to serve on both a Township Planning Commission and the County Planning Commission, and that the advisor stated that it would not be possible to do this. 2. Road Commission Appointee – Mr. McBee stated that, in the process of reviewing the State Planning Act, he noticed that there is a prohibition regarding county employees serving on county planning commissions. He stated that this provision was added when the law changed, and that a representative from the Road Commission had been a part of the Planning Commission previous to that. He stated, as we are looking to replace our previous Road Commission representative from before with someone else from the Road Commission, that he asked our legal advisor whether having a Road Commission representative would be acceptable. He stated that the legal advisor stated that, as a Road Commission employee is also a County employee, this would not be allowed. Mr. McBee stated that there is an exception to this rule, as the State Planning Act allows up to three ex-officio members, who could be county board members, but that could also include the county administrator, who has the power to appoint an employee to serve in his or her place. He stated that, if the Commissioners are really interested in having a Road Commission representative on the Planning Commission, then the County Administrator would have to agree to appoint that person and the County Board would then approve that person. Chairman Webb stated that they always have appreciated having a Road Commission representative to provide input about the road network in the County and that she believed it was important in 4 assessing transportation elements when making planning decisions. She stated that it was unfortunate when we lost Scott Assenmacher as a Planning Commissioner, and that the Road Commission has added a lot to the Planning Commission. Mrs. Mentel agreed that it has always helped us out having that representative. Mr. McBee stated that Mr. Simmons spoke to Randy Pierce at the Road Commission today, and that he told Mr. Simmons that the Road Commission is not opposed to having a representative on the Planning Commission, but that their current chief engineer lives all the way in Perrysburg, Ohio. He stated that Mr. Pierce was not opposed to trying to find a Road Commissioner who might be willing to serve, though. Mr. Brooks stated that he did not think that a Road Commissioner would be able to answer the same types of questions that an engineer like Mr. Assenmacher did in the past. Chairman Webb agreed with this. Mr. Brooks stated that Mr. Assenmacher would often come in with important questions regarding issues that even the Townships had missed in their rezoning reviews, and that these questions helped the Planning Commission with its recommendations. Mr. Simmons stated that, when he spoke to Mr. Pierce at the Road Commission, Mr. Pierce stated that the new Chief Engineer might be willing to serve on the Planning Commission if it met earlier in the evening, so that he did not have to travel all the way back down to Perrysburg after he got out of work and then come back for the meeting. Mr. Brooks asked if the current time of the meeting is issue. Mr. Simmons stated that the possible time mentioned by Mr. Pierce was 5:30 p.m., which is much earlier than we meet now.