Notice Inviting Expression of Interest (Eoi) for Installation, Operationalization and Maintenance of Digital X-Ray Machines in I
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NOTICE INVITING EXPRESSION OF INTEREST (EOI) FOR INSTALLATION, OPERATIONALIZATION AND MAINTENANCE OF DIGITAL X-RAY MACHINES IN IMAGING CENTRES AT 159 LOCATIONS IN BIHAR ON PPP MODE Sealed bids are invited from reputed agencies for the installation, operationalization and maintenance of Digital X-ray machines at 159 Government facilities in Bihar under PPP mode. The installation of Digital X-ray is proposed at 7 Government Medical College, Gardiner Road Hospital, LNJP Ortho hospital, Guru Gobind Singh hospital and 149 First Referral Units in 38 districts of the state. The detailed terms and conditions may be downloaded from official website of State Health Society, Bihar (http://www.statehealthsocietybihar.org). Competent and only seriously interested agencies are requested to submit the details of their proposal to the SHSB on or before 25/06/2014 by 5.00 P.M. through speed-post or courier only. A pre-bid meeting of interested agencies is scheduled in the conference hall of State Health Society, Bihar on 16th June, 2014 at 3:00 P.M. The terms & conditions and technical specification may be revised at the time of floating the RFP. For any further clarifications, please contact Dr. A. K. Shahi, State Programme Officer on phone no: 9470003017 only during official working hours. Secretary Health -cum- Executive Director, State Health Society, Bihar EOI Imaging Centre (2014) - SHSB EXPRESSION OF INTEREST (EOI) FOR INSTALLATION, OPERATIONALIZATION AND MAINTENANCE OF DIGITAL X-RAY MACHINES IN IMAGING CENTRES AT 159 LOCATIONS IN BIHAR ON PPP MODE Table of Contents I. INTRODUCTION ............................................................................................................................................... 3 II. SCOPE OF WORK ........................................................................................................................................ 3 III. GENERAL TERMS & CONDITIONS ....................................................................................................... 4 IV. ELIGIBILITY CRITERIA: ........................................................................................................................... 9 V. SUBMISSION REQUIREMENTS ............................................................................................................. 9 VI. WHO CAN APPLY ........................................................................ Error! Bookmark not defined. VII. OTHER CONDITIONS ................................................................................................................................ 9 VIII. SUBMISSION DEADLINE AND ADDRESS: ................................................................................. 10 EOI Imaging Centre (2014) - SHSB EXPRESSION OF INTEREST (EOI) FOR INSTALLATION, OPERATIONALIZATION AND MAINTENANCE OF DIGITAL X-RAY MACHINES IN IMAGING CENTRES AT 159 LOCATIONS IN BIHAR ON PPP MODE I. INTRODUCTION Health sector in Bihar has witnessed notable developments in the last few years particularly in fields of health infrastructure, institutional delivery & improvement in various other health parameters. The results of health initiatives in Bihar are positive and the state needs to sustain and strengthen the momentum during the coming years. Radiology Diagnostics being one of the most important components of health, second generation of reforms and positive initiatives has warranted establishment of high technology and good result Radio imaging centers in the state. State Health Society Bihar (SHSB), thus, intends to establish Digital X-ray at 7 Government Medical College, Gardiner Road Hospital, LNJP Ortho hospital, Guru Gobind Singh hospital and 149 First Referral Units in 38 districts of the state under Public Private Partnership (PPP). The detailed location with district name can be seen at Annexure I. The agency may apply for one or more clusters as mentioned in Annexure I II. SCOPE OF WORK The agency will have to provide facility of digital X-ray for 24 hours free of cost to all patients coming to the health institution and being referred by the Medical Officers posted at the facility. The services will be connected with the "Sanjeevani" software/ HMIS application as and when implemented by Department of Health, installed in the health facility for registration of patients, for issuing requisition slips. The selected agency will be allotted space with ready to use electricity & water connection (both payable by the agency) in all the proposed health institutions. The selected agency will have to carry out complete civil & electrical work, employ technical manpower as well as carry out all the necessary work for the establishment of the Digital X-ray in the proposed installations. The Shortlisted agency will charge the cost of digital x-ray at CGHS, Patna rates throughout the state. The agency will be responsible for installing all necessary equipment with accessories and required furniture as per requirement and also for operation and maintenance of the digital x-ray equipment. The agency will also recruit and train the necessary technicians/staff for operating and managing the machines and generating reports as per requirement of the concerned hospital/State Health Society/Department of Health, Government of Bihar. EOI Imaging Centre (2014) - SHSB The Technical Details of Digital X-ray is to be proposed by the bidders. The selected Agency will have to install latest product introduced in India/globally within last 3 years. Before installation of the machines the agency will provide necessary documentary evidence (including an affidavit) of the total machines being new with the State Health Society Bihar. III. GENERAL TERMS & CONDITIONS 1. The selected agency/agencies will have to install, operate and maintain the Digital X-ray for initial five years. The period of engagement may be extended beyond the stipulated 5 years based on performance and mutual consent of both parties. 2. Rogi Kalyan Samiti at each proposed facility will provide vacant covered space including water and electricity connection to the selected agency. Water and electricity charges will be borne by the agency. In case the electricity connection has to be upgraded, the agency would be required to do the same. 3. The selected agency will have to carry out civil work for the centre. If required, civil work of related area will also be carried out by the selected agency to ensure proper functioning and maintenance of imaging centre. 4. The agency will carry out repair works at the centre when the centre is operationalized. 5. Selected agency will set up the equipments at the Hospitals in the space identified by the institution under the project and bear all cost (cost of equipment, personnel, training facilities, repair & maintenance, transportation, security, etc.) for setting up and running of the unit. 6. The selected agency will have to provide the services of digital x-ray free of cost for educational and training purposes to the Medical Colleges & Hospitals. To the extent mentioned above, the services of the Imaging Centers at the Medical Colleges & Hospital will be placed at the disposal of the Principals/ Superintendent/ Head of the Radiology Department of the person/s authorized by them of the respective Medical Colleges & Hospitals. 6. User charges for different services will be at CGHS, Patna for all kinds of patients. 7. Sub-contracting for any part or any setup would not be allowed. The selected agency would have to report to the SHSB, the name, qualification, photograph and other relevant details of every personnel working in the proposed centre. EOI Imaging Centre (2014) - SHSB 8. Selected agency will operate and maintain these centers as required by any law or board, such as the AERB norms and shall display the requisite licenses for operationalizing the same. The Agency shall also display the ‘do’s and don’ts’ for the imaging centre to prevent any hazard. The agency will also prominently display the rate chart for conducting digital x-ray at the health institution. 9. The Agency shall take all responsibility for maintaining monitoring of the Thermo luminescent Dosimeter (TLD) badges for the employees as per rule to ensure employee safety. 10. All services are to be provided as per standard guidelines prescribed by the Government and AERB. The SHSB reserves the right for third party inspection for assessment of physical and financial quality of the services being provided. 11. Before submitting the proposal, the bidder will be deemed to have satisfied themselves by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates quoted in the proposal are adequate and all inclusive to accord with the provisions of contract for the completion of works to the entire satisfaction of the SHSB. The SHSB, under no circumstances, would share any financial burden for any related services. 12. Force Majeure The clause of Force Majeure will be added at the time of signing the agreement with the selected agency. 13. In the event that the Highest Bidder withdraws or is not selected for any reason in the first instance (the “first round of bidding”), the Authority may invite all the remaining Bidders to revalidate or extend their respective Bid Security, as necessary, and match the Bid of the aforesaid Highest Bidder (the “second round of bidding”). In this case, two situations may arise – (i) only one Bidder matches the Highest Bidder, then it shall