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Final Report- Community Participation of Embankment Surveillance

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Final Report- Community Participation of Embankment Surveillance Volume-I FINAL REPORT Submitted to: Joint Director, Flood Management Improvement Support Centre Water Resources Department 2nd Floor, Jal Sansadhan Bhawan Anisabad, Patna-800002 Tel.: 91612-2256999, 91612-2254802 JPS Associates (P) Ltd. New Delhi Acknowledgement We at JPS take opportunity to thank all the officials at WRD namely Mr. Er Indu Bhusan Kumar, Chief Engineer (Planning and Monitoring) Mr. Narendra Prasad Mandal, Additional Project Director (BAPEPS), Official in BAPEPS namely Mr. Ravi Kumar Gupta, State Project Specialist (Environment), Officials at FMISC Mr. A.K.Samaiyar (Ex-Joint Director), Mr. Sitaram Agarwal (Ex-Joint Director), Er. Anil Kumar (Deputy Director I), Mr. Dilip Kumar Singh (Ex-Deputy Director), Mr. Nagan Prasad (Joint Director), Mr. Zakauallah (Asst.Director), Mr. Mukesh Mathur (GIS Expert) and Mr. Syed Niyaz Khurram (Web Master) for their able guidance and constant support to us in the conduct of the assignment in a smooth manner. We are also thankful to WRD field officials Mr. Prakash Das (Chief Engineer), Birpur Division, Mr. Vijender Kumar (Chief Engineer) Samastipur Division, Mr. Vijender Kumar (Executive Er. Birpur Division), Mr. Vinod Kumar (Executive Er. Nirmali Division) and Mr. Mithilesh Kumar (Executive Er.) Jhanjharpur Division and all the Asst. Engineers and the Junior Divisions of all the 11 Field Divisions for their constant support and hospitality to our team of experts and field staff during the conduct of assignment at the field level. Our thanks are also due to SRC members, Mr. Sachidanand Tiwari (Embankment Expert), and Mr. Santosh Kumar (Hydrologist), Mr. Bimalendu Kumar .Sinha, Flood Management Advisor (FMISC) and Mr. S.K. Sinha (Project Adviser) and all the other members for their guidance and support for their valuable inputs in finalisation of each of the deliverables. Our sincere thanks are due to the Gram Panchayat members and the representatives of each of the committees formed at Village and Gram Panchayat level for their valuable suggestions and cooperation in developing the approach, protocols and mechanisms for embankments surveillance in Kosi and Kamla basin. There are other officers and staff of the BSDMA, NGOs etc who have been extremely helpful to us and we are really thankful to all who have been associated in the conduct of this prestigious assignment in any manner. Last but not least we are extremely thankful tour team of experts and filed staff who have left no stones unturned in the process of conduct of the assignment. It is their untiring efforts which has contributed towards development of the Approach, Protocols and mechanisms for embankment surveillance, probably first of its kind in India. We genuinely hope that the WRD will take appropriate measures in executing the PROTOCOLS AND MECHANISMS FOR EMBANKMENT SURVEILLANCE proposed in the report and ensure that community take ownership of the embankments in the interest of embankments health. Contents ABBREVIATION EXECUTIVE SUMMARY MAP 1.0 INTRODUCTION ............................................................................................................................................. 1 2.0 COMMUNITY PARTICIPATION AND EMBANKMENT SURVEILLANCE ............................................. 3 2.1 CORE UNDERSTANDING OF COMMUNITY PARTICIPATION ......................................................... 3 2.1.1 Community Based Disaster Management-New Approach in Disaster Management ...................... 3 2.1.2 Key objectives of this assignment: ................................................................................................... 4 2.2 Scope of Consultancy: ................................................................................................................................. 4 2.2.1 Tasks and Deliverables .................................................................................................................... 6 2.3 METHODOLOGY ...................................................................................................................................... 8 2.3.1 Log frame of tasks undertaken and completed against activities listed in the ToR of the assignment ........................................................................................................................................................ 9 2.4 Survey and its findings ..................................................................................................................................... 19 2.4.2 Stakeholder‟s Workshops and the Emerging Issues: ............................................................................ 22 3.1 The Approach to Community Participation Programme ................................................................................. 26 3.2 Formation of Committees/Groups among select communities: ....................................................................... 27 3.2.1 Process of formation of committee: ............................................................................................... 28 3.2.2 Protocols for group formation ............................................................................................................... 28 3.2.3 Membership of the Committee ............................................................................................................. 29 3.2.4 Meetings: ............................................................................................................................................... 29 3.2.5 Purpose of the meetings: ................................................................................................................ 29 3.2.6 Capacity building/Trainings for empowerment of the committee formed ..................................... 29 3.3 Protocol for Community- Department Interface ........................................................................................ 30 3.3.1 Community participation modes in normal times and during floods .................................................... 31 3.3.2 Capacity building/Trainings for empowerment of the committee formed ............................................ 32 3.3.3 Format & content for community reporting .......................................................................................... 32 4.0 DEVELOPING CONSENSUS ON COMMUNITY PARTICIPATION MODALITIES FOR EMBANKMENT SURVEILLANCE .................................................................................................................... 35 4.1 Stakeholders Workshop on consensus and finalization of strategy on community participation modality for Final Report: Developing Approach, Protocols and Mechanisms for Community Participation in Embankment Surveillance and Piloting in Select Communities in Kosi River Basin embankment surveillance in three stakeholders workshop at field level namely at Birpur, Nirmali and Jhanjharpur II. .................................................................................................................................................... 35 4.1.1 Pre workshop activities: Formation of VLESC/GPLESC and handholding support: ........................... 35 4.1.2 Stakeholders Workshop on consensus and finalization of strategy on community participation modality for embankment surveillance in three stakeholders workshop at field level namely at Birpur, Nirmali and Jhanjharpur II ............................................................................................................................. 36 4.1.3 Details of consensus of community participation modality for embankment surveillance – key issues and consensus from Field level Workshops: .................................................................................................. 37 4.1.4 Details of consensus of community participation modality, action plan for pre-season Workshops and final strategy for embankment surveillance – key issues and consensus from stakeholders Workshops: ..... 41 5.0 ACTION PLAN FOR WORKSHOPS ............................................................................................................. 45 5.1 Why Workshops are Necessary: ...................................................................................................................... 45 5.2 When to conduct Workshops: .......................................................................................................................... 45 5.3 How to conduct Workshops: ............................................................................................................................ 46 5.3.1 Steps in conducting Workshops: ........................................................................................................... 46 5.3.2 How to conduct the Orientation / Capacity building workshops .......................................................... 46 5.3.3 Orientation of members on Embankment Surveillance: ....................................................................... 47 5.3.4 Training curricula:................................................................................................................................. 47 6.1 Plan of action for community participation of embankment surveillance in other field divisions (other than BIRPUR, NIRMALI AND JHANJHARPUR II DIVISONS) ........................................................................... 50 7.0 LESSONS LEARNT FROM PILOT IMPLEMENTATION IN SELECT COMMUNITIES– REPORT ON PILOTING OF FINAL STRATEGY FOR IMPLEMENTATION OF THE COMMUNITY PARTICIPATION PROGRAMME IN SELECT COMMUNITIES
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