1 BIHAR PANCHYAT STRENGTHENING PROJECT PROCUREMENT PLAN FOR 18 MONTHS I. General 1. Project information: Public Disclosure Authorized Project Name: : Bihar Panchayat Strengthening Project Country : India Project Code : P102627 Implementing agency for this Procurement Plan : Bihar Gram Swaraj Yojana Society 2. Bank’s approval Date of the procurement Plan Procurement Plan dated : Revision 1 : Revision 2 : Approved by the Bank : Public Disclosure Authorized on 3. Date of General Procurement Notice: 4. Period covered by this : 18 months II. Goods and Works and Non-consulting services. 1 a) Procurement Methods and Thresholds Method of Threshold Category Procurement (US$ Equivalent) Public Disclosure Authorized ICB > 40,000,000 Works NCB Up to 40,000,000 Shopping Up to 100,000 ICB > 3,000,000 NCB 100,000 to 3,000,000 Goods and non-consulting services Shopping Up to 100,000 Direct Subject to 3.7 of the guidelines 1 b) Prior Review Threshold - Works : First two contracts irrespective of value and all contracts exceeding US$ 5,000,000. - Goods : First two contracts irrespective of value and all contracts Public Disclosure Authorized exceeding US$ 500,000 - Direct Contracting: All contracts estimated to cost more than US$ 10,000 2. Pre-qualification. Not Applicable 1 2 3. Reference to (if any) Project Operational/Procurement Manual: BGSYS has prepared a Procurement Manual and agreed with the Bank. All the contracts issued under the project will follow the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011. In case of any inconsistency between the Procurement Manual or Bihar Government Procurement Procedures and the Bank Guidelines, the latter shall prevail. 4. Any Other Special Procurement Arrangements: A. National Competitive Bidding (NCB) method for procurement and goods and works as per the above value thresholds will be conducted in accordance with paragraph 3.3 and 3.4 of the World Bank Procurement Guidelines and the following provisions: Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state owned enterprises, small scale enterprises or enterprises from any given state; Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/ Employer). Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. Framework Agreements using DGS&D rate contracts can be used to procure goods up to NCB threshold subject to incorporation of right to audit and Fraud & Corruption clauses. Two or three envelope system will not be used (except when using e-Procurement system assessed and agreed by the Bank); No negotiations are conducted even with the lowest evaluated responsive bidders. Foreign bidders shall not be precluded from bidding. 5. Procurement Packages with Methods and Time Schedule – 2 3 Refer Table - 1 for Works & Goods and Table - 2 for Consulting Services. III. Selection of Consultants 1 a) Selection Methods and Thresholds Method of Procurement Threshold (US$ Equivalent) (a) Quality cum cost Based Selection No threshold (b) Quality Based Selection No threshold (c) Selection Made Under a Fixed Budget No threshold (d) Least Cost Selection No threshold (e) Selection Based on Consultant’s < 300,000 Qualifications (f) Single Source Selection As per Consultant Guidelines Para 3.8 to 3.11 (g) Selection of Individual Consultants As per Consultant Guidelines Para 5.1 to 5.6 1 b) Prior Review Threshold Consultancy Services: > US$ 200,000 equivalent for firms; and > US$ 100,000 equivalent for individuals All single source selections of value exceeding US $ 10,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA 4. Reference to (if any) Project Operational/ Procurement Manual: BGSYS has prepared the Project Procurement Manual and agreed with the Bank. All the contracts issued under the project will follow the “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011. In case of any inconsistency between the Procurement Manual or Bihar Government Procurement Procedures and the Bank Guidelines, the latter shall prevail. 3 4 Reallocation of Project Funds by Component Non Consult New As per the ancy Allocatio procurem Balance Allocatio services n (INR in ent plan Amount Project Components n (USD in (on Lakhs) (Amount (INR in Million) DAVP (Rs.66 = in Rs Lakhs) Rate 1USD) Lakh) Contrac t) Component 1: 65 42900 33700 9200 1.(a) Construction of Panchayat Sarkar 50 33000 33000 0 Bhawans. 1.(b) Functional Panchayats-DLI based 15 9900 700 9200 Component 2: Capacity Building 32.5 21450 9310 900 11240 for Panchayati Raj Institutions 2.1 PRI Institutional Strengthening 29.7 19602 9280 10322 2.1 (a) Core Institutional Capacity 6.7 4422 1825 2597 2.1 (b) Community Engagement 5 3300 1200 2100 2.1 (c) Communications and Mass Media 8 5280 3105 900 1275 2.1 (d) Building GP FM capacity 10 6600 3150 3450 2.2 PRI Capacity development 2.8 1848 30 1818 (sanitation, drinking water) Component 3: Strengthen the capacity to manage 7.5 4950 3950 1000 decentralization (state wise) (Dropped) Component 4 0 0 0 0 : Panchayat Performance Grants Component 5: Project 15 9900 2465 7435 Management Total Project Funding 120 79200 50325 28875 4 5 PROCUREMENT SCHEDULE FOR CONSULTANCY FOR 18 MONTHS COUNTRY : INDIA BORROWER : GOVERNMENT OF INDIA PROJECT : BIHAR PANCHAYAT STRENGTHENING PROJECT DATED : September 20, 2016. [The plan has been prepared by breaking the format in 2 parts: Table-1A & Table- 1B] TABLE – 1A Estimated Procure Pack Method of Procureme Estimate Cost (Lakhs ment age Description Procureme nt d Cost in Instanc No. nt Authority (Lakhs in USD)(1USD es INR) = Rs.66) 1 2 3 4 5 6 7 Third Party Quality BH/BP Audit of the SP/C- QCBS BGSYS 1 100 1.52 Construction of 330 001 PSBs under the Project Third party audit for the BH/BP evaluation of 330 SP/C- QCBS BGSYS 1 300 4.56 functional gram 002 panchayat Environment BH/BP Management Plan SP/C- Preparation and QCBS BGSYS 1 300 4.56 003 Monitoring for 330 PSBs Selection of Hiring of Individual BH/BP Individual Consultants - SP/C- Consultants BGSYS 10 125 1.89 Panchayat Facilitation 004 (10 Experts individuals) BH/BP CQS after Citizens' Engagement SP/C- approval by BGSYS 1 400 6.06 Platform 005 the Bank Integrated Mobile Van Awareness Camaign BH/BP for the Pallate basis on SP/C- two Project Panchayats QCBS BGSYS 1 1200 10.61 006 Districts - Integrated Information Delivery System Development of the Scripts for the Audio BH/BP Selection of and Audio-Visual SP/C- Individual BGSYS 1 100 1.52 Materials to be 007 Consultants Produced for Awareness Generation 5 6 Estimated Procure Pack Method of Procureme Estimate Cost (Lakhs ment age Description Procureme nt d Cost in Instanc No. nt Authority (Lakhs in USD)(1USD es INR) = Rs.66) 1 2 3 4 5 6 7 Designs for Training / Awareness Generation Materials including BH/BP Content Generation SP/C- QCBS BGSYS 1 250 3.03 and Ready to Print 008 Designs of Monthly Newsletters in the Print Formats BH/BP Production of Audio SP/C- Jingles & Fictional QCBS BGSYS 1 125 1.89 009 Radio Serials BH/BP Production of a Series SP/C- QCBS BGSYS 1 700 9.09 of Two Short Films 010 Hiring of Experienced BH/BP Professional for Selection of SP/C- Training of Local Individual BGSYS 1 30 0.45 011 Cultural Troupes for Consultants Street Plays Selection of BH/BP Individual Economist Individual SP/C- with expertise in Public Consultants (3 BGSYS 3 75 1.14 012 Finance individuals consultants) Hiring of 800 BH/BP Accountants for Hand- SP/C- Holding Support to the QCBS BGSYS 1 3,000 45.45 013 GPs under 12 Project Districts Three Individual Consultants for Developing the Code of Selection of Ethics for the Water- Individuals BH/BP Sanitation Programs for Consultants (3 SP/C- Bihar & Do's & Don'ts BGSYS 3 30 0.45 individuals 014 for Community with consultants) respect to Water- /CQS- Firm Sanitation Program Implementation / Management BH/BP PMU for State Wide SP/C- CQS BGSYS Multiple 400 6.06 PFM Roll Out 015 BH/BP SSS after PFM Software for the SP/C- approval of BGSYS 1 50 0.76 GPs 016 Bank 6 7 Estimated Procure Pack Method of Procureme Estimate Cost (Lakhs ment age Description Procureme nt d Cost in Instanc No.