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Schedule of Requirements

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Schedule of Requirements SCHEDULE OF REQUIREMENTS Refurbishment of Government Buildings A. General Background UN Women in partnership with the State Ministry of Women and Child Development, Pre-School & Primary Education, School Infrastructure & Education Services is involved with expanding women’s access to economic opportunities under the project on “Implementation of the Women, Peace and Security Agenda in Sri Lanka (the G7 Women, Peace and Security Partnerships Initiative” in three districts; Ampara, Monaragala and Vavuniya and the safe houses managed by the State Ministry in the districts of Jaffna and Batticaloa. Together with a training series that focuses on enhancing women’s business skills in the same districts, UN Women will engage in refurbishing the existing women-run sales centres and training centres. This further includes refurbishing the offices occupied by the counselling officers and women development officers at the district and divisional secretariats. As such, UN Women requested bids from interested parties to undertake the refurbishment of the below mentioned requirements. B. Technical Specifications for Refurbishment of Government Buildings: As provided in the Price Schedule (Bill of Quantities) under General Notes and Item Descriptions. C. Delivery Requirements Delivery date Contractor shall complete and handover the refurbished buildings to UN Women as scheduled below; 1. Ampara District – 180 days 2. Monaragala District - 120 days 3. Batticaloa District – 180 days 4. Vavuniya District – 240 days 5. Jaffna District – 240 days These days effective from Date of Contract Commencement. Delivery place / terms As instructed in the Contract document (INCOTERMS 2010) Customs clearance ☒ Not applicable (must be linked to Shall be done by: INCOTERM) ☐ Click or tap here to enter text. ☐Supplier/Vendor ☐Freight Forwarder Consignee details Not Applicable Distribution of shipping Not applicable documents (if using freight forwarder) Special Packing Not applicable requirements Mode of transport ☐ Air ☐ Land ☐ Sea ☒ Other: Not Applicable 1 D. Related maintenance requirements Final date Place where Minimum requirements for for No Unit Quantity services will be maintenance completion performed of services. 01 Defect Liability Period is 6 months N/A All At Ampara, 6 months after taking over the completed refurbished Baticaloa, after taking works, by UN Women, of the buildings Monaragala, over the refurbished buildings. Vavuniya and completed 02 A Retention Bond equivalent to 5% of Jaffna districts buildings total workdone in each district to be by UN produced by the Contractor in favour Women of Owner of Refurbished Buildings or District Secretary to get the whole money due to Contractor as per the Contract. The period of validity of Retention Bond shall be for the period of Defect Liability Period. E. Drawings There are no specific construction drawings for the refurbishment works but Contractor has to prepare As- built drawings for the refurbished buildings. F. Qualifications of the Organization • A legally registered entity and having valid CIDA registration of Grade C4 or above in Building Construction. • Bidder is not suspended, nor otherwise identified as ineligible by any UN Organization, the World Bank Group or any other International Organization in accordance with Instructions to Vendors. • No conflicts of interest in accordance with Instructions to Bidder. • The Bidder has not declared bankruptcy, in not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against the vendor that could impair its operations in the foreseeable future • Certificates and Licenses: o Duly authorized to act as Agent on behalf of the Manufacturer, or Power of Attorney, if vendor is not a manufacturer. o Official appointment as local representative, if vendor is submitting a bid on behalf of an entity located outside the country. o Patent Registration Certificates, if any of technologies submitted in the bid is patented by the vendor. • History of non-performing contracts: Non-performance of a contract did not occur as a result of contractor default within the last 3 years. • Litigation History: No consistent history of court/arbitral award decisions against the vendor for the last 3 years. • Minimum Five (5) years of relevant experience. 2 • Minimum 2 contracts of similar value, nature and complexity implemented over the last three (3) years. (For JV/Consortium/Association, all Parties cumulatively should meet requirement). • Liquidity: the ratio Average current assets / Current liabilities over the last 3 years must be equal or greater than 1. • Turnover: Vendors should have annual sales turnover of minimum SLR Fifty (60) Million for the last three years. (For JV/Consortium/Association, all Parties cumulatively should meet requirement). G. Submission package includes • Company Registration • Company Profile • Price Schedule (to be uploaded using the format provided) • Technical Bid (to be uploaded using the format provided) • Name of three previous clients for reference check • Bid Security, Performance Security and Advance Payment Forms, where applicable and using the format provided. Forms are publicly available at: https://www.unwomen.org/- /media/headquarters/attachments/sections/about%20us/procurement/un-women- procurement-rfp-security-instruments-en.docx?la=en&vs=1034 3 TECHNICAL BID Name of bidder: Click or tap here to enter text. Date: Click or tap to enter a date. ITB reference: Click or tap here to enter text. Vendor‘s response Compliance with technical Delivery Date Quality Comments Goods, works and/or specifications Certificate/Exp services to be Supplied (confirm that you ort Licenses, and Yes, we No, we cannot comply or etc. (indicate Technical Specifications comply comply indicate your all that apply delivery date) (indicate and attach) discrepancies) Refurbishment works for Government Buildings Other Related services Compliance with requirements Details or comments and requirements on the related requirements (based on the Yes, we No, we cannot comply information provided in comply (indicate discrepancies) the bidding document) Maintenance of refurbished buildings during the Defect Liability Period as stipulated in the Contract 4 Price Schedule Attached as a separate document. 5 Refurbishment Works in Ampara, Baticaloa, Monaragala, Vavuniya & Jaffna Districts BILL OF QUANTITIES Site Inspection Schedule Project: Refurbishment Works in Ampara, Batticaloa, Monaragala, Vavuniya and Jaffna Districts Project No.: UNW-SL-ITB-2020-02 SITE INSPECTION & PRE-BID MEETING SCHEDULE Scheduled date of District / Location Description of Work Inspection Monaragala Wellawaya DS Improvements to Counselling Room (@ 2.00 pm) 02-Aug-21 Medagama DS Improvements to Counselling Room (@ 9.00 pm) 03-Aug-21 Ampara Lahugala - DS Construction of Sales Centres at Magul Maha Viharaya, Lahugala 03-Aug-21 Damana DS Rehabilitation of Women & Child Development Unit 03-Aug-21 Ampara-Kachchery Renovation of Women Development & Counselling Branch 03-Aug-21 Nintavur DS Renovation of Women and Child Unit 04-Aug-21 Padiyathalawa Renovation of Old Building 04-Aug-21 Thirukkovil DS Renovation of Counselling Unit 04-Aug-21 Karaitive DS Construction of Counselling Room 04-Aug-21 Irakkamam DS Patitioning Work at Counselling Centre 04-Aug-21 Baticaloa Manmunai North DS Refurbishment of Temporary Women Shelter 05-Aug-21 Vavuniya Vavuniya District Renovation of Women & Child Development and Counselling 05-Aug-21 Secretariat Office Vavuniya South DS Renovation of WDO Unit 05-Aug-21 Vavuniya South DS Renovation of Counselling Room 05-Aug-21 Vavuniya South DS Renovation of Sales Centre (20'x16') 05-Aug-21 Vavuniya DS Improvements to Child & Women Development Unit 05-Aug-21 Jaffna Maruthankerny DS Construction of New Bed Room for Safe House Building 06-Aug-21 Maruthankerny DS Construction of Quarantine Room at Safe House 06-Aug-21 Maruthankerny DS Repair Works to Safe House 06-Aug-21 Vavuniya Vengalacheddikulam DS Renovation of Counselling Room 07-Aug-21 Kannaddi- Renovation of Palmyrah Production Building 07-Aug-21 Vengalacheddikulam DS Kannaddi- Renovation of Candle Making Building 07-Aug-21 Vengalacheddikulam DS Vengalacheddikulam DS Construction of WESWA IT Center 07-Aug-21 Cheddikulam- Renovation of WESWA LED Center 07-Aug-21 Vengalacheddikulam DS Pre-Bid Meeting At Vavuniya (@ 2.00pm) 07-Aug-21 Notes: * Any changes to this schedule may communicate with bidders during the site visits * Bidders may contact Ranjith Wimalaweera on 0766032062 for any enquiry on site visits and pre-bid meeting Refurbishment of Government Buildings in Ampara, Baticaloa, Moneragala, VavunIya Jaffna Districts REFURBISHMENT OF GOVERNRMENT BUILDINGS IN AMPARA, BATTICALOA, MONARAGALA, VAVUNIYA & JAFFNA DISTRICTS BILL OF QUANTITIES BILL NO.1 - PRELIMINARIES Item Description Quantity Unit Rate (Rs.) Amount (Rs.) B PRELIMINARIES The attention of the Bidder is drawn to the use of Bill of Quantities, Drawings, Conditions of Contract, Specifications and any other particulars related to this Bid. It is the Bidder's responsibility to see that his price includes for complying with all the requirements of Note the conditions of contract and other documents whether specifically referred to in this Bill of Quantities or not. The Bidder is advised to visit the site of the proposed work, as it is his responsibility to ascertain the conditions, governing access to Note the site, the external working space, storage area, status of the adjoining properties etc. The office operations
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