Town Council Meeting 11th June 2015

STOCKSBRIDGE TOWN COUNCIL

Minutes of a meeting of the Town Council, held in the Council Chamber, Town Hall, The ARC, Stocksbridge on Thursday, 21st May 2015

PRESENT : Cllr. J Clarkson (Chair) ; Cllrs. N J Owen, H L Hanson, A S Law, B Grundill and K Davis

11 members of the public

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23. To Receive Chairman’s Remarks and Apologies for Absence Apologies for Absence were received from Cllrs. R J Crowther, J A Grocutt.

24. Declarations of Acceptance of Office The Clerk noted that Cllr. R Crowther was still to sign his Declaration of Acceptance of Office which could be done on his return from annual leave or at the next meeting.

25. Exclusion of the Press and Public The Clerk noted that she wished to raise an issue under item 10 - Correspondence in Part 2 of the meeting.

26. Declarations of Interest Cllrs. J Clarkson and A S Law declared an interest in agenda item 11 – To consider Planning Applications and receive the Decisions of the City Council North West Planning Board.

27. Public Questions and Petitions S Parry asked if the Town Council agree that Stocksbridge becomes Dementia Friendly, noting that the Clerk and Assistant Clerk had attended a Dementia Friends training session earlier today. Cllr. JC stated that the Town Council were fully behind it, noting that Susie Abrahams had attended meetings and reported back when she was a Town Councillor.

Representatives from several businesses on Manchester Road attended the meeting to raise their concerns at the slow progress of the development works which was affecting their income as customers were avoiding the area due to the traffic lights causing lengthy delays. The works had been ongoing for several months and they had not been forewarned or informed of the length of time the works would take. A representative from Henry Boot had advised that unforeseen delays had been caused by Yorkshire Water issues and the works should be completed by the end of June but there appeared to be no efforts to make up the time by weekend working or longer working days. Cllr. JC reported that he had written to Cllr. L Bramall asking for assistance with possible claims for compensation for the loss of business/earning. A copy of the response received was circulated to shop owners for information. Cllr. ASL noted that the works had been ongoing for months and normally an idea of the programme of works would have been issued. Cllr. NJO stated that the Town Council were regularly bringing issues to the attention of SCC and it had been their aim to support the Town’s businesses over the past four years. The Clerk was requested to invite representatives from Dransfield’s and Henry Boot to the next Recreation and Environment Committee meeting on 2nd June. Page | 1

Town Council Meeting 11th June 2015

Cllr. JC stated that the traffic lights could be better controlled as they were causing major hold-ups. Members of the public noted that workmen from the site were parking in the public car park, hence there were no spaces left for the public to park in order to access the shops on Manchester Road. Cllr. KD felt it was important to get a resolution or all the shops would be closed down by the time the development was completed, residents were no longer shopping locally but using the back roads to avoid the traffic lights and shopping out of the area. There were also hold-ups being caused by the siting of the bus stop in the middle of the traffic lights. Cllr. NJO reported that traffic was being diverted via Victoria Road, creating a rat-run which was a health and safety risk. T Martin noted that the Stocksbridge Regeneration Company had provided no communication or support for local businesses and they have the responsibility. This needs to happen in the future and there is a need to protect what we have now. Successful Centres monies had been utilised to invest in local businesses but this had been insufficient and not successful. 106 monies had disappeared, they had not been spent on local infrastructure. Cllr. JC noted that the Neighbourhood Plan Group were looking for new members if anyone was interested in joining the group. TM stated that it was all talking and no action. The Clerk was requested to:- a) write to Henry Boot again and invite a representative to attend the meeting with M Dransfield b) request that Henry Boot employees do not use the public car park in Lidl as this was taking up spaces for possible customers c) write to SYPTE requesting that they re-site the bus stop to a more appropriate location d) contact Henry Boot with a request that the traffic lights system is better controlled Cllr. JC undertook to write to Cllr. L Bramall again. The Chairman thanked everyone for attending and hoped that a resolution could be sought in the near future.

28. To Approve as a True and Correct Record the Minutes of the Meeting of the Town Council held on 9th April 2015 Minutes of the Town Council meeting held on 9th April 2015, copies of which had been circulated prior to the meeting were taken as read. Proposed by Cllr. N J Owen, seconded by Cllr. J Clarkson and RESOLVED:- That the minutes be confirmed and signed by the Chairman.

29. To Receive Remarks from the Minutes of the Town Council meeting held on 9th April 2015 With reference to item 316, paragraph six – Highway Works. The Clerk reported that she had received correspondence from P Vickers stating that everything possible is done to minimise disruption to the area during the highway works, which would normally include a representative from SYPTE. The effect on bus routes and timetables is always considered and there are lots of tools available to manage the programmed works. Representatives from the two main bus companies are situated in the Carbook offices who have immediate radio contact with all of the bus fleet throughout the area and telemetry systems on site enable them to monitor journey times in large areas of the City. If any Councillors would be interested in a visit to the Traffic Control Centre at Carbrook he would be pleased to make the necessary arrangements. With reference to item 327 a) fifth paragraph – Dog Bin, Clock Tower Gardens. The Clerk reported that she had received correspondence from D Dawson, Parks and Public Realm advising that a new dog bin had been ordered and will be installed as soon as possible.

The Clerk reported that she had received correspondence from L Biggin, Central Library giving reassurance that there are plans to rectify the situation with respect to the ramp in front of

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Town Council Meeting 11th June 2015

Stocksbridge Library, however, initially works need to be undertaken following a recent fire risk assessment. LB undertook to keep the Town Council informed.

30. To Approve as a True and Correct Record the Minutes of the Annual Meeting of the Town Council held on 19th May 2015 Minutes of the Annual Meeting held on 19th May 2015, copies of which were tabled at the meeting were taken as read. Proposed by Cllr. N J Owen, seconded by Cllr. H Hanson and RESOLVED:- That the minutes be confirmed as signed by the Chairman.

31. To Receive and Approve Balances and Comparison of Spending Against Budget The Clerk reported that the details of the Balances & Comparison of Spending Against Budget had been previously circulated. Proposed by Cllr. A S Law, seconded by Cllr. N J Owen and RESOLVED:- That the Town Council accept details of the balances and comparison of spending against budget for April 2015 as supplied by the Clerk.

Cllr. NJO requested the Clerk to give new Councillors a brief update on the budgets. The Clerk reported on funding given to 4SLC to assist with the re-opening of the small pool and running costs for the 2015/16 financial year, which it was hoped would continue year on year. The Council Tax Support Grant from the Government had been passed down from SCC this year but cuts will be phased in and the reduction would be passed down to the Town Council and this may be nil next year. Therefore, the Town Council need to be aware and budget heads had been cut to the wire this year. Cllr. KD enquired whether the Christmas Lights contract had completed. The Clerk advised that the old contract had finished in 2014, a tendering process had been undertaken and a contractor appointed for one year, Christmas 2015. The new Council would need to decide if it wished to continue with a further contract during the budget setting process for 2016/17. Cllr. NJO noted that there had also been a tendering process for the re-decoration of the Town Hall offices, work was to commence shortly.

32. Stocksbridge Tennis Club The Clerk reported that she had received correspondence from Stocksbridge Tennis Club enclosing photographs of the upgrading of the tennis courts on Linden Crescent and the installation of the flood lighting. This correspondence was noted.

33. Citizen’s Award The Clerk reported that she had received correspondence from Cliff North expressing his thanks for the Annual Citizen’s Award, the Mayor’s kind words and the Town Council’s generosity which were much appreciated. This correspondence was noted.

34. Streets Ahead The Clerk reported that she had received correspondence from V Varnam enclosing a Work Starting Leaflet for the A15 Road Zone, a Penistone Road ZoneTree Summary and a Sheffield Streets Ahead Tree Species list, copies of this correspondence had been previously circulated to members’. The Clerk reported that she had received further correspondence from VV providing an update as at 29th April 2015 with respect to the planned highways works within the area. Copies of this correspondence had been previously circulated to members’.

35. Archaeology and Heritage Group The Clerk reported that she had received correspondence from the Chairman of the Bolsterstone Archaeology and Heritage Group thanking

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Town Council Meeting 11th June 2015

the Town Council for the grant funding and support received which will enhance the quality of presentations they will be able to offer. This correspondence was noted.

36. Stocksbridge Rugby Club The Clerk reported that she had received correspondence from the Chairman of Stocksbridge Rugby Club thanking the Town Council for the grant funding towards the new changing rooms facility and providing an update on the current stage of the building works. A plaque will be placed in the building acknowledging the Town Council’s assistance and an invitation to the official opening will be issued once this is organised. The Group had also placed an article in Look Local thanking all organisations who had contributed to the project. This correspondence was noted.

37. Peak District National Park Authority The Clerk reported that she had received correspondence from the Peak District National Park Authority regarding the High Peak and Metropolitan Area Parish Ballot 2015. This correspondence was noted.

38. Yorkshire Local Councils Associations The Clerk reported that she had received correspondence from Yorkshire Local Councils Associations including:- - White Rose Update, April 2015 - Copies of this correspondence had been previously circulated to members’. The Clerk noted dates for forthcoming courses being held for new Councillors, being:- Developing your skills as a Councillor Wednesday, 24th June – Parish Council Offices, 7.00-9.30 p.m. and Tuesday, 7th July – Cedar Court Hotel, Wakefield, 7.00-9.30 p.m. The Clerk requested that Councillors contact the office with their preferred date and the bookings could then be made. This correspondence was noted.

39. Steel Valley Project The Clerk reported that she had received minutes of the Steel Valley Project Steering Committee meeting held on 22nd April 2015. This correspondence was noted.

40. Clerks and Councils Direct The Clerk reported that she had received a copy of Clerks and Councils Direct, Issue 99, May 2015. This correspondence was noted.

41. 4SLC Trust The Clerk reported that she had received correspondence from G Silverwood advising that following much discussion the lease for Stocksbridge Community Leisure Centre had finally been signed by all parties. During the many meetings there was some discussion on the Town Council providing financial assistance towards the legal bills. The invoice for the work had now been received and GS was asking that consideration be given by the Town Council to payment of the invoice, being £3814. The Clerk was requested to add this item to the agenda of the next Finance Committee for further discussion and recommendation.

42. Stocksbridge Fairtrade Committee The Clerk reported that she had received correspondence from E Newton inviting members to a celebratory event to be held at The Venue on Friday, 12th June commencing at 6.30 p.m. following Fairtrade Status being granted to the Town. This correspondence was noted.

43. Sheffield Retail Quarter The Clerk reported that she had received correspondence from the Sheffield Retail Quarter enclosing a briefing pack introducing proposals for the Sheffield Retail Quarter, the development currently being led by SCC. Copies of this correspondence had been previously circulated to members’.

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44. Dementia Friends Training The Clerk reported that herself and the Assistant Clerk had attended a Dementia Friends training course held at Stocksbridge Library earlier today which had been very informative.

45. To Receive Verbal Reports from Members’ a) Cllr. HH advised that she had applied to become a representative on the Sheffield Teaching Hospitals Board. b) Cllr. KD reported that he had attended the inauguration of the Mayor of Sheffield. Cllr. KD advised that locally he had helped to remove the travellers from the Fox Wire site. c) Cllr. NJO reported that he had judged the Easter Bonnet show at St Ann’s school and attended the Pentaqua Spring Sprints Gala at Ponds Forge which, as always, had been very well organised with 2200 swims and best times achieved. Cllr. NJO had also attended the Ecclesfield Parish Council Civic Service and received a letter of thanks for his attendance.

46. To Receive a Verbal Report from the Mayor The Mayor, Cllr. J Clarkson reported that he had been dealing with housing issues; anti-social behaviour; road works issues and the ramp outside the Library. Cllr. JC had also attended the TARA AGM. Cllr. JC wished to note that Amey had done a good job with the footpaths around the area and V Varnam had done a good job of keeping everyone informed.

47. To Consider Planning Applications and Receive the Decisions of the Sheffield City Council North West Planning Board 15/01079/FUL Land between 14 and 20 Smith Erection of two dwellinghouses with Road, Stocksbridge car parking spaces. 15/01128/FUL Land between Bramall Lane and Creation of a new off road recreational Hunshelf Road, Stocksbridge cycle track linking Hunshelf Road and Underbank Lane at Stocksbridge, forming part of a wider network to provide safe, accessible routes connecting Sheffield and the Peak District. 15/01231/FUL 14 Pen Nook Gardens, Single storey side extension to bungalow and erection or front porch. 15/01311/FUL 62 Wood Royd Road, Deepcar Application to alter the roof of the extension from flat to pitched (Application under Section 73 to vary condition No. 2 (Approved plans) as imposed by planning permission No. 14/00854/FUL - Single-storey side extension to dwellinghouse including rear glazed roof veranda. 15/01256/FUL 5 Smithy Moor Lane, Stocksbridge Erection of a front porch with wheelchair access. 15/01286/FUL Land adjoining agricultural building Erection of a dwellinghouse. (known as Machin Bank Farm), Machin Lane, Stocksbridge 15/01417/FUL Sycamore Hall, Sunny Bank Road, Erection of single-storey side and rear Bolsterstone extensions and landscape works to improve accessibility.

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15/01535/FUL John Crawshaw Butchers, 516A Erection of front canopy to shop. Manchester Road, Stocksbridge 15/01528/ADV John Crawshaw Butchers, 516A Signage to proposed canopy. Manchester Road, Stocksbridge 13/00480/COND1 Stocksbridge Christ Church, Application to approve details in relation Manchester Road, Stocksbridge to condition number 3. details of external materials relating to planning permission 13/00480/FUL. 15/01508/FUL Shawnigan, Victoria Road, Two-storey side/front extension, first- Stocksbridge floor front extension, single-storey front extensions, two-storey side extension, single-storey rear extension and erection of 1.8 metre high fencing and gates to front of dwellinghouse. 15/01701/FUL 35 Hillcrest Road, Deepcar Removal of side porch and erection of single storey side extension to dwellinghouse.

48. Planning Applications - Decisions The undermentioned planning applications have been Granted Conditionally:- 15/00588/FUL 14 St Mark Road, Deepcar Single-storey front extension to dwellinghouse and replacement leanto roof to existing garage. 15/00641/FUL 8 Winston Avenue, Stocksbridge Erection of rear conservatory to dwellinghouse. 15/00726/FUL 15 Belmont Drive, Stocksbridge Construction of new ground floor bay windows to the front of the property. 15/00746/FUL 17 Rookery Dell, Deepcar Single storey rear extension to dwellinghouse, erection of raised patio and steps to rear. The undermentioned planning application has been Granted:- 15/00448/TPO The Dell 27 Belmont Drive, Pruning and removal of trees (Tree Stocksbridge Preservation Order No.808/20). The undermentioned planning application has been given Condition Application Decided:- 13/02888/COND Newton Grange 1A Horner Close, Demolition of care home and erection of Stocksbridge (Apts 1-55 Newton 34 no. 2-bed apartments and 21 no. 1- Grange 599 Manchester Road bed apartments for elderly persons, with associated car parking and landscaping works (as email 04/07/13 and 10/07/13). 14/02860/COND Land at Station Road and Application to approve details in relation Manchester Road, Deepcar to condition number 20. Ecological Appraisal relating to planning permission 03/00020/OUT. 14/02859/COND Land at Station Road and Application to approve details in relation Manchester Road, Stocksbridge to condition 17. Travel Plan relating to planning permission 03/00020/OUT. The undermentioned planning application has been given Grant Prior Notification:- 15/01050/DPN Sweeney House, Oxley Close, Demolition of residential building. (1to 6, 17 To 40 Sweeny House, Oxley Close), Stocksbridge

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49. Yorkshire Local Council’s Associations The Clerk reported that the annual subscription for the Yorkshire Local Council’s Associations was due for renewal at a cost of £1221 Proposed by Cllr. A S Law, seconded by Cllr. N J Owen and RESOLVED:- That the Town Council agree to renew the annual subscription to the Yorkshire Local Council’s Associations at a cost of £1221 for the financial year 2015/16. The Clerk was also requested to enquire how the YLCA could justify a 9% increase, particularly in view of the tight budget constraints being placed on Parish/Town Councils.

50. Grant Application – Steel Valley Beacon Arts With reference to item 4a) Steel Valley Beacon, Finance Committee of 31st March 2015. The Clerk reported that she had received correspondence from the Chair of SVBA advising that St Ann’s Church has been used as their base for the past four years but following the growth of the group they had struggled for changing space, coupled with St Matthias Church requesting that they remove their costumes/props/technical equipment. The group therefore decided that the best thing to do would be to built their own “shed”, the naming of which is misleading as it is a timber frames building with double glazed windows and electrics done to a high standard and is DDA compliant. The shed is located within St Ann’s Church gardens and is used for rehearsals, dressing room, meeting room and costume store. Proposed by Cllr. K Davis, seconded by Cllr. N J Owen and RESOLVED:- That the Town Council award a grant of £500 to Steel Valley Beacon Arts for funding assistance towards the costs of producing the musical to commemorate the 70th Anniversary of WWII.

51. Quarterly Newsletter The Clerk advised that in order to participate in the Quality Status Award system the Town Council had in the past produced a Quarterly Newsletter and Annual Report which was distributed locally for the public to access. The Clerk noted that the Summer issue was due to be produced in June and suggested items for inclusion, being:- a message from the newly elected Mayor and profiles of newly elected Councillors plus photographs. The Clerk tabled copies of previous newsletters for information and requested that profiles be sent to the office as soon as possible in order that a draft copy of the Newsletter could be presented at the Recreation and Environment Committee on 2nd June. The Chairman also requested that information from Dransfields and Henry Boot be included with respect to the development/road works.

52. Accounts Proposed by Cllr. A S Law, seconded by Cllr. J Clarkson and RESOLVED:- (i) That the cheques be paid in settlement of the under mentioned accounts. Made Under Power Salaries/Tax/NI/Pensions £2711.38 LGA72(S111) Facility Maintenance Solutions Bolsterstone toilets water temp £ 10.00 PHA1936(S87) monitoring – Apr 2015 T H Bisatt Reimbursement for purchase of £ 102.00 LGA72(S111) 6 x Parish Councillor Guides Copymark Photocopier usage £ 56.46 “ Stocksbridge Juniors Golf Club Grant Aid £ 250.00 “ Stocksbridge & District Grant Aid £ 200.00 “ Federation of Racing Pigeons Stocksbridge Rugby Club Grant Aid £2000.00 “

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(ii) That cheques be paid in settlement of the undermentioned accounts in respect of The ARC:- NRC Services Ltd Cleaning – Apr £ 579.71 LGA72(S111) Wright Brothers Partnership Ltd Replace boiler controller & £1128.00 “ Programme Stocksbridge Town Council VAT Refund £1544.48 “ (iii) That authority be given for Direct Debit payments made in May 2015:- ARC Management Communal Areas £ 504.00 LGA72(S111) Stocksbridge Town Council Bolsterstone public toilets £ 54.00 PHA1936(S87) ARC Management Stocksbridge History Society £ 35.00 LGA72(S111) Moorepay Monthly charge - Mar £ 44.40 “ Moorepay Monthly charge – Apr £ 34.85 “ Veolia Bin rental/lift - Mar £ 67.87 “ Veolia Bin rental/lift – Apr £ 68.11 “ British Telecommunications plc Redcare line £ 43.16 “ British Telecommnications plc STC Broadband £ 100.80 “ (iv) That authority be given for cheques signed in settlement of the undermentioned accounts on the Clerks Petty Cash Account:- Online First Aid First Aid Refill Kit £ 10.02 LGA72(S111) British Telecommunications plc STC Telephone charges £ 100.32 “ (v) That authority be given for cheques singed in settlement of the undermentioned accounts in respect of The ARC, in between meetings:- Yorkshire Water ARC supply £ 194.52 LGA72(S111) J.A.K Extinguisher Maintenance Annual service of fire £ 104.40 “ extinguishers Facility Maintenance Solutions Supply & fit new emergency £ 169.00 “ light fitting Facility Maintenance Solutions Water temp. monitoring Apr £ 20.00 “ Intelligent Protection Mgmt Ltd Callout charge £ 48.00 “ Firths Window Cleaning Services Windows cleaned May £ 55.00 “ Wright Brothers Partnership Ltd Boiler fault £ 183.84 “ Elite Lift Solutions Ltd Repairs to lift £ 165.60 “ AquaPoint Ltd Water supply £ 14.66 “

Proposed by Cllr. N J Owen, seconded by Cllr. A S Law and RESOLVED:- That under the Public Bodies (Admission to Meetings) Act 1960, members of the press and public are excluded for the following item(s) of business as the Council considers that the nature of the business to be transacted is prejudicial to the public interest.

53. St Matthias Church The Clerk reported that she had attended a meeting on 14th May with representatives from the Diocese of Sheffield and Woodhead Line Rail Trust regarding the future of St Matthias Church. The Clerk updated new members on the background to the meeting. Cllr. NJO stated that there was a lot of discussion required. The Church was important historically to the Town but the Town Council were not in a position to fund any maintenance works. All Councillors were in agreement that the Town Council were not in a position to enter into any lease agreement at this moment in time. Cllr. KD stated that the Town Council would consider any grants in line with the grant application process.

Chairman

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