ALL SAINTS ECCLESALL PARISH PROFILE 2020 CONTENTS
(4) Welcome from the Bishop (29) Governance
(5) Welcome from the Wardens (31) Map of Ecclesall
(6) Our Context (32) Key Social Indices
(7) Who we are (33) Verse of the Year
(8) Our History
(10) Loving God. Living Life. Sharing Faith
(12) Partnerships
(17) The Vicarage
(18) Praying for You
(19) Meet the Team
(26) Occasional Offices
(27) All Saints’ response to Covid-19
(28) The Church Estate CONTENTS WELCOME FROM THE BISHOP
There is no denying it: these are challenging times in the Diocese of Sheffield. But by the same token, these are exciting times for us. No-one has any doubt that in 2029 the Church of England in South Yorkshire and the East Riding will look very different from the way it is now — but equally no-one is yet very clear about the shape it will take. Will the whole people of God be mobilised for the whole mission of God? What will morale be like, among key lay and ordained leaders? Will attendance figures be in decline or growing? Will there be more stipendiary incumbents or fewer? Will there be more congregations or fewer? These questions were already pressing ones for us before the present pandemic: they will surely be even more urgent for us now.
In this context, the appointment of a new Priest in Charge of All Saints’, Ecclesall is therefore all the more important. As one of our relatively few genuinely ‘larger churches’, the parish is strategically a key one for future flourishing of the Diocese. In particular, it is well-placed to be formally designated, within the Diocese, as a resourcing church – contributing as a lead partner to the re-evangelisation of the city and region. In this Gospel adventure for the sake of the coming kingdom of God, the leadership of this church family is going to be vital. It will require someone who is able to exercise an enabling oversight, with a passion for teamwork, for developing leaders and for empowering all the baptised to live out their baptismal vocation to shine as lights for Christ in the world, in the power of the Holy Spirit, to the glory of God the Father.
I am praying that the Lord will bring to us a person with a strong sense of vocation to this task at this time; a person of faith and hope and love in God; a person who laughs easily and has a zest for life in Christ; a person with a sense of adventure, unafraid of failure and reliant on the grace of the Holy Spirit. If that might be you, we would love to explore with you the possibility that the Lord is calling you to this role.
With every blessing, The Rt Revd Dr Pete Wilcox
(4) WELCOME FROM THE WARDENS
By now you will have read the advert, explored our website and visited our Facebook page. We hope that they have inspired you to want to get to know us, to enter into a deeper conversation and to explore the possibility of sharing in the leadership of this wonderful church family.
We want to grow in our passion and love for the God we see in the face of Jesus. This is the God who reveals himself in the Bible and whose Spirit is at work amongst us today. As a church family we want to live this brief chapter of eternity in ‘all its fullness’, to God’s glory and for the extension of his kingdom.
This is an exciting time for All Saints. We are growing younger and growing in numbers. We have been thrilled to see lots of young families joining us over the last couple of years. In recent years we have taken over 60 people on our Easter youth Houseparty. Last year the number of children joining our five day summer Holiday Club was the highest for many years!
The opportunities at All Saints are many. We are a church family that is a challenge to lead and yet hungry for leadership. We have been given much and much needs to be expected of us. We know that you too will have much to offer, that much will be expected of you, and that you too will want to grow in your faith and discipleship.
We look forward to getting to know you.
With love and prayers on behalf of the church family of All Saints,
Sarah and Ruth
(5) OUR CONTEXT
Sheffield is a city that has embraced its creativity and cultural heritage. The city centre is attractive and welcoming. There are 138 primary schools, 37 secondary schools and 12 special and alternative schools. There are also two universities — The University of Sheffield and Sheffield Hallam University.
The suburb of Ecclesall is one of the most pleasant and desirable areas to live in England. Our parish is a leafy and hilly suburb on the south - western edge of Sheffield, close to the Peak District National Park.
With good transport links in and out of the city it is a popular area. A third of people are economically active and nearly 40% of Ecclesall are professional people according to the 2011 census. It is the least deprived ward in Sheffield with over 95% school attendance at both primary and secondary school level.
Cycling, running and walking are major leisure activities. The route of the annual Sheffield Half Marathon passes directly in front the church. The quality of life here is high and many parishioners are active well into their nineties. The medical centres and schools all enjoy excellent reputations.
Our Hallam Parliamentary Constituency is often described as one of the best educated in the country and one of the most affluent outside of the south east of England.
(6) WHO WE ARE
As a church family we are diverse in our needs, callings, and aspirations. We are very young, young, middle-aged, old and very old. We are pre-school, in education, working and retired. Together we are immensely proud of, and hugely blessed by, the inheritance of faith passed onto us by the generations who have preceded us.
(7) OUR HISTORY
1843 Church Temple Moore Alteration Extension
Manor Chapel
1788 On 14th December 1788 the church, with a capacity to seat 700 was opened for worship. It was consecrated as a 1758-85 chapel of ease of Ringinglow the Parish Church Road was built, of Sheffield. It also allowing the area now had a 2 acre of Ecclesall to burial ground develop, and the population to rise. As a result the existing chapel did not fit the needs 1787 of the growing On 27th June community 1787 the foundation stone for the 1536 present building The chapel fell was laid into disrepair as a result of the dissolution of 1622 the monastries The Vicar of Sheffield, Thomas Toller, and the Puritans of Sheffield restored the chapel
(8) OUR HISTORY
1964 The nave roof was found to be unstable and 2016 a replacement The renewal roof, designed by of the Temple George Pace was Moore transept installed 1998 roof was The Vicar, compeleted Peter Williams, oversaw completion of 1849 a re-ordering Ecclesall of the church became a 1908 with architect parish The Temple Peter Wright Moore Extension - the galleries were removed and 1843 a new chancel The church and transept was altered. were built The tower was raised, new bell installed and the Norman-style door installed
(9) LOVING GOD . LIVING LIFE . SHARING FAITH
Our calling is to be a vibrant, missional and multi-generation Christian community. We worship God who is Father, Son and Holy Spirit, living our daily lives as worship and sharing our faith with Ecclesall and beyond.
Multi-generational Rooted in our local community and in the wider south west of Sheffield, we are a church family of all ages. We are very diverse in our needs, callings, and aspirations.
Open Evangelical Our commitment to scripture, mission, evangelism and discipleship are foundational to our faith. We welcome Christian disciples from other traditions and want to learn from them, growing together in passion and love for the God we see in the face of Jesus.
Exploring Confident in the promises of God in the Bible and secure in 2000 years of Christian discipleship and spirituality we want to explore all that it means to be a follower of Jesus today. We welcome those who are less sure of what they believe and want to make space for those who doubt or disagree. At All Saints we are... At (10) LOVING GOD . LIVING LIFE . SHARING FAITH
Worship is at the heart of all that we do. We believe that our life together and our shared mission in the world should flow out of our worship of the God we see in the face of Jesus, who reveals himself in the Bible and whose Holy Spirit is at work amongst us today.
Wholeheartedly Anglican We express our love for the living God through a breadth and depth of spirituality and worshipping styles. We give thanks for the generations who have gone before us and wholeheartedly belong to the Diocese of Sheffield and value Anglican ordering of mission, ministry and worship.
Welcoming of the Holy Spirit We long to be in tune with the re-creative, restorative and reconciling work of the Spirit of God as we participate in God’s mission in the world and welcome the prophetic and healing work of the Holy Spirit today.
Resourcing of Others We have been given much, both spiritually and materially. We recognise our responsibility to share our faith, to resource other churches in their mission and to bless others with the resources God has given us. At All Saints we are... At (11) PARTNERSHIPS
Chapel of the Holy Spirit at Whirlow with the Whirlow Spirituality Centre.
whirlowspiritualitycentre.org
Whirlow Spirituality Centre at the Chapel of the Holy Spirit is called to be a place of generous hospitality and sanctuary. Inspired by the Christian virtues of faith, hope and love we have been called to create a place of silence, space and stillness for all people.
Hidden in a quiet corner of Whirlow, we are a place of individual and communal transformation, where people can encounter the love and spaciousness of the living God, experience personal renewal and be nurtured in their calling to make a difference in the world.
Our values: God is at the centre of everything we do Time and people are precious We prioritise those on the margins We walk lightly on the earth
We offer: • A rich and diverse programme of prayer and retreat events drawing from a breadth of Christian traditions • Regular reflective worship services • Thoughtful and engaging study of the Bible • Opportunities to grow in Christian spirituality and discipleship • Space for individual and group retreats • A well-resourced Christian Spirituality library • A welcoming and high quality venue for hire
Whirlow Spirituality Centre is a successor to the Whirlow Grange Conference Centre. We are an Anglican Foundation with an ecumenical vision - run in partnership between Whirlow Grange Ltd and All Saints Ecclesall. The Chapel of the Holy Spirit is a ‘Chapel of Ease’ of All Saints. It was built and consecrated in 1958 funded by the bequest of Miss Enid Hague.
(12) PARTNERSHIPS
The incumbent at All Saints is an ex-officio member of the Whirlow Grange Ltd board and member of the partnership committee. Revd Joy Adams is chaplain responsible for organising the programme and coordinating activities. The chapel building is owned by All Saints Ecclesall.
(13) PARTNERSHIPS
Clifford All Saints Church of England Primary School
Built in 1834 the school site has served Ecclesall in various institutional guises. In the summer of 2018 the voluntary controlled Junior School closed and in January 2019 the site welcomed the new Clifford All Saints voluntary aided Primary School with an enhanced Christian ethos and a stronger relationship with All Saints. The school, orginally on one site is now a school on two sites: the original Psalter Lane site and the old Ecclesall Junior School site on Ringinglow Road.
Clifford All Saints aims to give a sound academic education, positive values and a sense of security to children nurtured in the caring, Christian atmosphere of a one form entry Church School. The School has strong links with the parish churches of St. Andrew’s Psalter Lane and Ecclesall All Saints and makes these links meaningful to both the school and the church. The ministry team actively support by coming into school weekly to take assembly. The Head Teacher is Mrs Sue Preston.
St. Gabriel Church, Greystones
All Saints Ecclesall PCC entered into a formal agreement with the PCC of St Gabriel’s Greystones sharing resources to support the renewal and revitalisation of the mission in Greystones for a period of up to 5 years. It was agreed to release Revd Alistair Stevenson to take pastoral charge of St Gabriel, initially on a half-time basis moving to full-time in July 2020. The Church welcomes opportunities to share and receive other expertise and resources in a spirit of partnership with St Gabriel. The Churchwardens of both parishes convene review meetings to monitor the implementation of the agreement and the impact on mission.
(14) KEY COLLEAGUES AND PARTNERS
Key colleagues within the church (local, deanery, diocese and ecumenical)
1. Staff team and key volunteers: Associate Vicars, Children’s Minister, Youth Minister, Authorised Pastoral Assistant, Operations Manager and Operations Team; Churchwardens, Deputy Churchwardens. PCC members, PCC Secretary, Treasurer, Giving Treasurer, Safeguarding Officer. 2. Associate Clergy and Readers licensed to All Saints; several members of the congregation who are active in leading services, preaching and leading worship, a number of whom are ordained ministers worshipping at All Saints 3. Priest in Charge, Churchwardens and PCC of St Gabriel’s Church Greystones 4. Chaplain and staff of Whirlow Spirituality Centre and fellow Directors of Whirlow Grange Ltd 5. Leaders of churches of different denominations within Ecclesall. 6. The Bishop of Sheffield and the Bishop of Doncaster; the Archdeacon of Sheffield and Rotherham 7. The Area Dean and Lay Chair of the Deanery Synod
Key partners within the Parish (individuals and organisations)
1. Head teacher, staff and governors of Clifford All Saints Church of England Voluntary Aided Primary School. 2. Other Schools: The two secondary schools located in the parish - High Storrs School, a specialist college for the performing arts, mathematics and computing, and Silverdale School, which specialises in languages. Ecclesall Primary School and Bents Green School 3. A wide range of local community organisations that use the parish halls regularly, including very popular uniformed organisations with strong links to the parish church; Ecclesall Forum 4. Staff and patients of St Luke’s Hospice 5. Staff and residents of Broomcroft Nursing Home
(15)
THE VICARAGE
The Vicarage is a two minute walk from the church and is located between the churchyard and school. Built in 1969 to replace a very large Victorian Vicarage, it has large, mainly lawned, south facing garden with a perimeter of well-established trees and shrubs. The house is double-glazed throughout and has gas-fired central heating.
The downstairs has a large, part glazed entrance porch that leads to the hall, which includes a cloakroom with a WC and washbasin. There are two small rooms, currently used as a computer room and a study, with floor to ceiling bookshelves on the whole of one wall. There is a lounge which opens to a dining room, of reasonable size, and a recently upgraded kitchen, large enough to be used by a family for breakfast, with a good range cooker and a separate utility room.
Upstairs there are four large bedrooms and a small, single bedroom. The bathroom includes a bath and a separate shower and washbasin.
Outside are two sheds and a garage. The drive provides ample parking for cars. The Vicarage and grounds are in good condition.
(17) PRAYING FOR YOU
We will want to help you flourish.
We are a large ‘parish’ church with a growing role in the life of our community and diocese which has been nurtured over many years.
All Saints has a very strong church family ethos. ‘We rejoice with those who rejoice and weep with those who weep’.
If you have the gifting to lead a large church, we want to help ‘fan those gifts into flame’.
This is a demanding role but here at All Saints you will soon experience the love and friendship of the staff team, wardens and the wider church family.
If you want to thrive and help others flourish we would love to hear from you.
Our prayer is that you will soon settle here loving God, living life and sharing faith.
(18) MEET THE TEAM CLERGY
Priest in charge
Vacant
Dan Christian Associate Vicar
Dan has been Associate Vicar at All Saints Ecclesall since April 2016 and is responsible for our multi-generation pastoral ministry including overseeing ministry to children, youth and families. He also oversees seniors ministry, occasional offices and ministry among men.
Beth Keith Associate Vicar
Beth has been Associate Vicar at All Saints Ecclesall since February 2019 and is responsible for overseeing our extensive small group ministry including Alpha and nurture groups and our internship programme. She is also developing ministry among women and encouraging the prayer life of the church family. Temporarily she is overseeing worship within our church life.
(20) MINISTRY TEAM
Rosie Blackett Children’s Minister
Sue Blaby Pastoral Ministry Leader
Vacant Director of Choral Music
Currently recruiting Youth Minister
(21) Hannah Chester Intern 2020
Worship Ministry OPERATIONS TEAM
Rachel McLafferty Operations Manager
Sally Hunter Mike Rowland Administrator Caretaker
Lesa Thompson Janet Daye Halls Administrator Finance Officer
Kate Burton Richard Donkin Accounts Assistant IT Support
Michael Davies Hospitalities and Facilities Assistant
(23) ASSOCIATE CLERGY, READERS AND PREACHERS
Rev. Joy Adams Rev. Stephen Hunter
Rev. John Hutchison Rev. John Stride
John Goodacre Janet Hutchison Reader and Preacher Reader and Preacher
Geoff Snell Bridget Williams Reader and Preacher Reader and Preacher
David Williams Sarah Withers Reader and Preacher Reader and Preacher
(24) CHURCH OFFICERS
Sarah Leighton Ruth Watkin Senior Churchwarden Senior Churchwarden
Deputy Churchwardens
David Coleshill Julia Newton Alison Fletcher Richard Blyth
Kate Gerrish Julia Newton Safeguarding Officer Treasurer
Emily Jackson Roger Manterfield PCC Secretary Giving Treasurer
(25) OCCASIONAL OFFICES
At All Saints we offer both baptism and thanksgiving services. In 2019, we had lots of babies born within our church family. Most of our services of both baptism and thanksgiving have been for families who regularly worship at All Saints. This has created a real sense of celebration at our services. Our baptism and thanksgiving services happen on the 4th Sunday of the month during our 11am service. For families who do not worship at All Saints, our baptism ministry is a lovely way to share God’s love and to welcome people to the Church. Engagement with our pre-Baptism visiting process is expected for all seeking Baptism. In April 2019, we had a fantastic full-immersion baptism service with the Bishop of Sheffield, where both young people and adults were baptised and confirmed.
We conducted 7 weddings in 2019. This provides a great opportunity to share God’s love with couples at an important part of their lives. Our weddings for 2020 have been postponed because of the COVID-19
(26) crisis. Growing relationships with couples is always at the heart of what we do whether they are members of the church; local couples in our community; or couples who live further afield. We have a marriage preparation day each year looking at the wedding service and how marriages can flourish. This is run by Dan and Laura Christian alongside other church couples.
Funerals are conducted in the church, in our open graveyard and at the crematorium. We normally have 30-40 funerals a year and we seek to minister to families at this most difficult of time with love and care. We have a bereavement team who offer support to those who are grieving after losing a loved one. We also run an annual bereavement service where we read out the names of people whose funerals we have taken over the last 3 years. The graveyard offers new graves of both full plots for burial and half plots for the interring of ashes. We also have a garden of remembrance where ashes may be scattered.
ALL SAINTS’ RESPONSE TO COVID-19
In March 2020, following government and Church of England guidance, the church building and halls were closed due to the COVID-19 crisis. As of July 2020 the church opened for private prayer and simple communion services on a Sunday.
During the crisis, we have been pastorally supporting those in need and isolating. This has been through existing pastoral structures and small groups as well as identifying those who can’t be contacted electronically. We have run weekly online services on our website and YouTube channel. You can join in and watch our service at 10.30am through our facebook page. There have also been children’s and youth activities available alongside our service.
Daily reflections have gone out on our website written by members of the congregation. Monthly mailouts have been posted out to members of the congregation who cannot access services online. As far as possible small groups and youth activities have continued online through Zoom alongside the governing of the church through
(27) PCC and PCC sub-committee meetings.
In order to start moving forward with pressing issues, the PCC has recently set up three working groups. These are considering A) re- opening the Church B) “Closing the financial gap” and C) The future of the Church halls complex. We intend that each of these groups will recommend immediate steps and outline options for the future.
THE CHURCH ESTATE
The church building is set in a beautiful and well-kept open churchyard and estate of some 10 acres. The estate also includes the Church Halls complex, vicarage, clergy houses and the Chapel of the Holy Spirit at Whirlow. The school is adjacent.
Ecclesall’s churchyard, established in 1788, is the only open parish graveyard in Sheffield and is self-financing. There are several graves of historical interest and a database exists to aid genealogical research.
The Church Halls complex, built around an 18th century farmhouse hosts the church office and is a special community resource. The Halls are in need of refurbishment and in advance of this, the PCC agreed to commission a community consultation to assist our understanding of the future mission of the Halls.
The Chapel of the Holy Spirit is hidden in a quiet corner of Whirlow and set in beautiful grounds, from where you can walk into the countryside. Designed by the church architect George Pace in 1958, the Chapel of the Holy Spirit hosts the Whirlow Spirituality Centre resourced and managed in partnership with Whirlow Grange Ltd.
The church also owns two four-bedroom properties occupied by two of our associate vicars. They are both recently refurbished, well maintained and contemporary. GOVERNANCE
As a parish church of the established Church of England, our church organisation is governed by statute law. We are also subject to canon law, ecclesiastical faculty jurisdiction and the law relating to charitable trustees.
VICAR- PRIEST IN CHARGE The role of the vicar has three main elements: i) Spiritual leader ii) Incumbent of the parish iii) Chairing the PCC On a day to day basis, the Vicar shares leadership and the cure of souls with the other clergy, members of staff, readers and voluntary ministry leaders.
CHURCHWARDENS Churchwardens are elected by parishioners in accordance with the Church Warden’s Measure 2001, and serve as officers of the Bishop and not the incumbent or the PCC. They are the foremost representatives of the parish and the church family. They are elected because of their good standing and are expected to promote unity and peace within the life of the church.
Given that the vicar is the Chair of the PCC as well as the Incumbent, the wardens and deputy wardens provide this ongoing confidential support and challenge. The wardens are the ‘eyes and ears’ of the church family, watching and listening out for the general well-being of the church, celebrating good news and raising any matters of concern directly with the vicar in relation to his or her overall ‘cure of souls’. To fulfil their role effectively, as well as a mature Christian faith, they also need independence of mind.
THE PCC The PCC is the governing body of All Saints Ecclesall. Its purpose is to cooperate with the Vicar in promoting the whole mission of the church: social, pastoral, evan- gelistic and ecumenical within the parish. There is a reciprocal requirement for the Vicar to consult with the PCC.
(29) GOVERNANCE
In order to focus on the strategic matters above, the All Saints PCC delegates operational decision-making and some limited financial responsibility to the sub committees described below: The PCC Executive Committee The PCC Estate Committee The Mission ‘Beyond Ecclesall’ Support Group The Treasurer’s Group
The PCC retains the right to withdraw or over-ride the delegated authority at any time should it wish to do so. All Committees are fully accountable to the PCC for the conduct of the PCC’s business. The PCC Executive Committee Our standing committee consists of the ordained members of the ministry team, the senior churchwardens, the treasurer and two elected members of the PCC. The senior deputy warden attends as an observer and the operations manager is in attendance.
The PCC Estate Committee The Estate Committee cares for our physical assets. It serves to create a single overview of the estate in support of the mission of the church and acts as the inter- face between the governance of the PCC and the management and operation of the physical plant.
The Mission ‘Beyond Ecclesall’ Support Group This group is part of the PCC’s governance structure because it has substantial del- egated spending powers and its own budget line within the PCC’s accounts.
PCC Treasurer’s Group The Treasurer’s Group is a relatively recent addition to the All Saints governance structure. Its purpose is to work alongside and in support of the Church Treasurer in respect of good governance. This group does not have delegated spending powers, but exists to embed and strengthen financial good governance in support of the mission of the church.
(30) MAP OF ECCLESALL KEY SOCIAL INDICES
This page contains some statistics about the Ecclesall parish. These statistics represent the core demographic in Ecclesall and the population make up of All Saints Church
2.3 Square miles Population: 10,646
54th most affluent Parish (out of 12382 in England)
£46K Average household income
Of over 65’s who receive financial support 4% 86 Average Life Expectancy Adults have a degree level education 80%
10% Black and minority ethnic Population over 65yrs 21%
Source: https://www.churchofengland.org/researchandstats (32) 2020 VERSE OF THE YEAR
FOR GOD ALONE MY SOUL WAITS IN SILENCE, FOR MY HOPE IS FROM HIM. HE ALONE IS MY ROCK AND MY SALVATION, MY FORTRESS; I SHALL NOT BE SHAKEN.
PSALM 62: 5 - 6 We asked the children what they thought our new vicar should be like.... 0114 268 7574 [email protected] www.allsaintsecclesall.org.uk Role Description
Details of Post
Role Title: Oversight Minister and Priest in Charge of Ecclesall Bierlow All Saints
Benefices in Mission Area: Ecclesall Bierlow Greystones St Gabriel
Deanery: Ecclesall
Archdeaconry: Sheffield & Rotherham
Context
The role of Oversight Minister is to work in partnership with the Bishop, fellow Clergy and Lay Leaders, and all the baptised members of the diocese of Sheffield, to help realise the Diocesan strategy to be a flourishing and generous Diocese of Sheffield by 2025: Renewed, Released and Rejuvenated!
We seek to be a Diocese Renewed in the grace and power of God, by a constant reliance on the Holy Spirit. We seek to be a Diocese Released from the constraints which hold us back from mission, and released, as the whole people of God for the whole mission of God. We seek to be a Diocese Rejuvenated — partly through a dedicated and sustained programme of outreach to families, children and young people, and partly through the creation of 75 new congregations, including 25 in our church schools.
Ecclesall Bierlow encompasses the parish of Ecclesall All Saints with the Chapel of the Holy Spirit at Whirlow, and shares in a Mission Area with the parish of Greystones St Gabriel. Whilst focusing on ministry in their respective parishes, the Priest in Charge of Ecclesall and the Priest in Charge of Greystones will share together in the strategic oversight of the whole Mission Area, exploring creative possibilities for partnership working and equipping the whole people of God to enter into the full dignity of the baptismal vocation.
Role Purpose
The role of the stipendiary incumbent is defined ‘semi-episcopally’ as an Oversight Minister, to work collaboratively with others in four interrelated ways: 1. To oversee mission and ministry in the Mission Area, managing change and providing vision, direction and leadership;
2. To grow a healthy church, watching over the well-being of the whole people of God and equipping them for the whole mission of God;
3. To ensure mission and ministry in the Mission Area reflects the Christian faith as understood in the Church of England;
4. To keep watch over the leaders in the Mission Area.
General Responsibilities
Oversight Ministers will oversee mission and ministry across the Mission Area, providing vision, direction and leadership for a cluster of existing and new congregations. Some Mission Areas will be served by two or more Oversight Ministers working collegially, while others will be served by one, according to size and context. Working closely with the Associate Archdeacon Transition Enabler, as the new diocesan structures are implemented, they will draw others into a constructive process of change. With a commitment to collaborative teamwork at every level, they will build and enable Focal Ministry teams for each congregation and a Mission Area leadership team. They will work particularly closely with Focal Ministers, providing supervision, support and mentoring.
At the heart of their work will be growing outward-facing Christian communities which demonstrate the love of God and His Kingdom.
Oversight Ministers will play a key role in sustaining a healthy church, through equipping and resourcing lay leaders, volunteers and whole congregations. They will work with Focal Ministers and other leaders, ensuring provision for the worshipping life of the church and for learning for discipleship and mission. In collaboration with St Peter’s College, they will identify and as appropriate provide training for individuals and groups in order to build up the mission and ministry of the Body of Christ.
They will support the churches in developing their understanding of faith and practice in the Church of England, the Five Marks of Mission, the Diocesan Strategy, and the way this is lived out in the local context. Oversight Ministers will act as a channel between church, Mission Area and diocese, facilitating healthy working relationships and ensuring full compliance with Diocesan policies, accessing deanery and central services support.
They will ensure the ministry and mission of each church is rooted in prayer. They will lead by example in self-care and in personal ministerial development, supporting and enabling all leaders to do the same.
This model of ministry maintains our commitment to having a worshipping Christian community in every place, which makes disciples and seeks to transform our society and God’s world. The key challenge is to achieve a culture change, in which every Christian is mobilised for the service of God in the world. The exact outworking of the role of an Oversight Minister will vary according to context, but will exhibit the same priorities in all places. Collaborative working will be an essential quality and practice, comprising a number of inter-related ministries and mission communities: Within the Diocese
Diocesan Bishop and Suffragan Bishop; Parish Support Team; Archdeacons; 6 Deanery Areas; Associate Archdeacon Transition Enabler; Area Deans; St Peter’s College.
Within each Mission Area
Focal Ministers (lay or ordained); Leadership Teams comprising ordained & authorised lay ministers; Churchwardens and PCCs; Existing and new church congregations; Church schools.
Specific Responsibilities
1. To oversee mission and ministry in the Mission Area, managing change and providing vision, direction and leadership, in partnership with the Priest in Charge at St. Gabriel’s:
To share with the Bishops the cure of souls in the Mission Area; To lead through change: starting from the current context, drawing others to engage in a constructive process of transformation, including positive engagement with conflict and resolving disputes; To foster the culture and practice of collaboration and teamwork; To provide oversight, guidance and leadership for the Mission Area leadership team and for the Focal Ministry teams, in the discernment and implementation of vision; To develop Mission Action Plans for the Mission Area, focussing on releasing and enabling leaders, facilitating new congregations and refreshing inherited congregations; To be the Priest in Charge in the Benefice / Parishes, having regard to the calling and responsibilities of the clergy as described in the Canons, the Ordinal, the Guidelines for Professional Conduct of Clergy, and other relevant legislation and guidance.
2. To grow a healthy church, watching over the well-being of the whole people of God and equipping them for the whole mission of God:
To support the churches and congregations in the Mission Area in the core practices of a healthy church; To seek to grow new congregations; To ensure the Mission Area and its congregations are sustained through the ministry of word and sacrament; To discern, release and develop the gifts of others; To ensure that the people of God are equipped to make Christ known; To provide regular support, supervision and mentoring for Focal Ministers, so that the mission and ministry of the local churches is sustained. 3. To ensure mission and ministry in the Mission Area reflects the Christian faith as understood in the Church of England:
To foster a working understanding of Christian faith and practice in the Church of England; To attend to and advance the priorities described in the Diocesan Strategy of Renewed, Released, Rejuvenated; To ensure excellence in safeguarding and care for all God’s people, and full compliance with Diocesan and national Safeguarding guidelines, policy and procedures; To maintain good stewardship of finance, resources and administration, accessing deanery and central services support; To facilitate healthy and effective working relationships within and between the congregations, Mission Area, deanery and diocese; To be the person to whom Focal Ministers are accountable.
4. To keep watch over the leaders in the Mission Area:
To hold the Mission Area before God in prayer; To lead by example, participating in the diocesan programme of learning and to engage in support and supervision for Oversight Ministers with the Associate Archdeacon and St Peter’s college; To support and enable Focal Ministers and other leaders in reflective practice, learning and personal development; To facilitate opportunities for learning as appropriate in the church / Mission Area; To support leaders in their practice of self-care, attending to their self-understanding, patterns of life and ministry, their spiritual life, and their desire to continue growing; To monitor individual learning plans for Focal Ministers, reviewing their learning needs and helping them develop and use the tools and skills of reflective practice.
Additional Responsibilities as Priest in Charge of All Saints
In addition to the following ex-officio external roles Member of Board of Governors of Clifford All Saints Voluntary Aided Primary School Member of the Board of Whirlow Grange Ltd
To demonstrate leadership in discerning God’s plan and direction for the church to prayerfully and collaboratively determine and communicate a strategic plan to be open to developing ongoing opportunities surrounding the church estate, the implications of being a resourcing church and our recent church graft to St Gabriel’s to steer the church through times of change or significant debate
To oversee, guide and nurture a number of large and diverse teams through a culture of shared leadership and delegation to lead a large staff team incorporating clergy and administrative staff to affirm and encourage the large number of volunteers
To encourage individual spiritual growth, personal discipleship and a greater desire for us all to become more Christ-like to deliver challenging and inspirational Bible-based teaching within a context of much valued and varied worship styles to encourage spiritual gifts to be identified and exercised
To create strategic opportunities for mission in ‘Jerusalem, all Judea and Samaria and to the ends of the earth’ to encourage creative expressions of evangelism in the local community to actively participate in and support the diocesan strategy and other ecumenical initiatives to promote greater levels of support for our overseas mission partners
To make use of all available resources to manage the church in an effective, efficient and honourable way to ensure adherence to our comprehensive governance policy to fully comprehend and manage the financial aspects of our large and complex church in collaboration with the treasurers group
Self Care
The Bishops are committed to the health and wellbeing of all lay and ordained leaders in the Diocese.
This is a demanding role and the post holder is encouraged to work within the pastoral guidelines issued by the Bishops on holiday entitlement and time off. Person Specification An Ordained Minister
Qualifications In Holy Orders for not less than three years and personal Recommended by their Bishop as suitable for Common Tenure Primary attributes Responsibility Experienced in the leadership of a large and diverse church and a gifted Bible teacher and preacher Able to demonstrate the calling, character, gifts and skills to oversee a number of local churches and ecclesial communities in a range of parishes, institutions and networks Shows capacity to foster collaboration between lay and ordained ministers (licensed, commissioned and authorised) and lay leaders Committed to mutual flourishing envisaged in the Five Guiding Principles
Character Models leadership on the example of Christ and dependency on the Holy Spirit Demonstrates a collaborative leadership style Enthusiastic about mission and the diocesan vision and strategy Committed to the breadth of tradition in the Church of England and the mutual flourishing and leadership potential of everyone in the church family Strong and mature personal faith, nourished by well-established patterns of prayer, worship, reflection and Bible study Accountable to the PCC and the Bishop Open to life long learning and development Recognised as resilient, stable and trustworthy Self-aware and self-accepting Cares for self and for key personal relationships
Experience Leading, managing and consolidating change Manage conflict with wisdom and sensitivity Building and facilitating teams, shared decision-making Entrepreneurial skills, including responsible risk-taking Along with the PCC, develops and holds the strategic vision of the church Energising and enabling others in forming vision and in strategic planning Working collaboratively, exercising accountability and delegation Encouraging trust in God Discerning, nurturing and developing the skills of others Enabling others in reflection, review and developing the mission and ministry of the church Building community through relationships of trust Inter-personal skills, including listening, communication, and exercising emotional intelligence Organisational skills and administration Working with multiple generations and inter-generationally, and experience of leading a range of liturgical styles Helping others shape and engage in mission and evangelism appropriate to the local context Pastoral supervision and reflective practice Coaching and mentoring Working with different theological perspectives, church tradition, culture and life experience Knowledge, understanding and experience of diocesan and church structures, policies, and practices including Safeguarding, finance and governance Initiating and enabling working relationships between church, Mission Area, deanery and diocese Handling a complex workload, prioritising and balancing competing demands Taking responsibility for personal well-being and nurture Enabling others in their practice of self-care and personal development Making appropriate pastoral provision for leaders
An Update on Church Finances
This report provides an update for all the Church Family on our Finances. It is prepared as a set of questions and answers reflecting some of the key questions you have been asking. 2019 Q1: Do we have audited accounts for 2019? Yes. Our auditors were able to complete their work and PCC was able to approve a set of accounts, with the Trustees’ Report, at a meeting by Zoom on 11 May 2020. These will be published and made available to the church family prior to our APCM, which we now hope to hold in the autumn. We are pleased that our auditors gave us an unqualified opinion on our accounts and a very positive report on the finance processes and controls we have as part of our governance arrangements. Q2: Did we end the year as we expected per the Stewardship Booklet? In the Stewardship Booklet, which church family members received in October 2019, we explained that we were likely to have expenditure greater than our income for 2019 by about £50,000. Our accounts show that we did slightly better than this. Our total income was £720,748 and our total expenditure was £741,188. So we spent £20,440 more than we received from all sources of income (giving, legacies, grants and event/hire fees) in 2019. This meant we needed to use £20,440 of our reserves. We worked hard in the last 3 months of the year to reduce expenditure where it was appropriate to do so. Also, in the accounts, we had to show all of a £25,000 grant as 2019 income even though £20,000 will be spent in future years, reducing our deficit for 2019 by this amount. Q3: Can you provide a summary of our Income and Expenditure for 2019? The table below shows our different sources of income and then it shows that £528k (71%) of our expenditure went on maintaining our church, halls and churchyard, paying our staff and our church services; £69k (9%) on other activities and £145k (20%) on our missional activities.
2019 Final Position per our Accounts Income £ % Expenditure £ % Church activities General Giving (incl. Gift Aid) 421,208 58% Common Fund - All Saints Vicar to 5 September 46,667 Other donations 8,169 1% Staff Salaries & Expenses 257,415 Legacies 41,039 6% Estates costs including churchyard 171,314 Grants 37,275 5% Ministry and admin costs 52,646 Investment Income 16,879 2% Funerals & Weddings 30,916 4% 528,042 71% Other income eg hire of Whirlow, Church & Halls 106,720 15% Other activities including special events Events eg Big Church Weekend Events eg BCWA and House Party and costs Away and House Party 58,542 8% relating to weddings & funerals 68,566 9% Total 720,748 Missional Giving Common Fund - support to other churches 92,227 St Gabriels Mission Partnership 19,191 (Deficit) (20,440) Other Missional Giving 33,162 144,580 20% TOTAL expenditure 741,188
Loving God. Living Life. Sharing Faith. Q4: What Funds and Reserves do the accounts show we have at 31 December 2019? All Saints as a Charity has to separately monitor and account for the different sorts of Funds we hold as each of the Funds come with different rules and restrictions which affect how they can be used. Our accounts set these out in detail, but in summary we have FOUR different sorts of funds:
£'000 Endowment Funds: Funds must be held permanently. We can only use the income from the investments for the specific purposes for which the Funds were originally given eg estates costs 464
Restricted Funds: These can be used for the specific purpose for which the income is received. Our largest is for our church yard at £93k. Also £20k for St Gabriels mission partnership and £5k Connected Church. 117
Designated Funds held as Property and other Fixed Assets: Our main assets are the houses occupied by our Associate Vicars and our Church Halls 1,260
Unrestricted/ Designated Funds = Our Free Reserves 295
2,136
In summary, at 31 December 2019 we have £2.1 million of Funds but we only have £295k of Free (Unrestricted) Reserves. It is these reserves which PCC decides how best to use to support the running of our church and halls, including for any major repairs that are needed to our buildings.
Q5: Why have our Free Reserves reduced during 2019? The main reason for the reduction in our free reserves is that PCC decided to use the balance of a very generous legacy given to us in 2018, to provide the funds needed to purchase 9 Greystones Grange Road, in addition to the net sale proceeds of 48 Renshaw Road. This was owned jointly with the Church Commissioners and so required us to repay a loan of £135k. PCC wished to purchase a different house which met the criteria previously agreed by PCC for a property suitable for occupation by an Associate Vicar and family.
Use of Free Reserves during 2019 £'000 Balance at 31 December 2018 521
Net cost of purchasing a different house for Associate Vicar (206) This involved repayment of loan on Renshaw Road
Excess of Expenditure over Income (net deficit) in 2019 (20)
Balance at 31 December 2019 295
Q6 How do PCC plan to use the £295k Free reserves going forward? As a Charity we must have a Reserves Policy which we must set out in our annual Trustees’ Report. The PCC approved a new policy to be effective from 1 January 2020 after taking advice from our
Page 2 of 5 auditors and looking at our risks and needs over the next two years. We determined THREE main uses for our Reserves over the next 2 years as follows:
Reserves Required at 1 January 2020 £'000 £'000 Church Activities 2020 Activities: To cover Planned Deficit 40.5 Contingency Reserve 54.0 94.5
2021 Activities: Contingency Reserve 50 For IF PCC is unable to set a balanced budget for 2021 Estates For Major Repairs to Church 120 Repairs likely to cost more; Grants to be sought For Repairs to Halls / Other minor requirements 30 150
Total 294.5
We explain in answer to Q7 why PCC approved a deficit budget for 2020. In addition, PCC thought it necessary and important to put aside a contingency reserve of £54k for 2020. This is for 2 main reasons; for emergency spend e.g. for temporary staff or unexpected repairs to our buildings and to provide contingency funds if income (e.g. giving from the church family or hire of our buildings) is less than our target figures. The restrictions resulting from the Covid-19 pandemic, mean that we will need to regularly re-assess whether this is how we should spend our reserves. To date in 2020 we have spent or committed around £25k of the £150k set aside for repairs to our church and halls buildings. Most work is unable to proceed during the current restrictions but we continue to work on our applications for grants to support the cost of the works. 2020 Budget Q7: What budget did PCC approve? Did it change from the draft budget included in the Stewardship Booklet? PCC approved a final budget for 2020 on 17 February 2020. We reluctantly approved a deficit budget of £40,500 (i.e. expenditure in 2020 is planned to exceed our income for the year by this amount), to allow us to continue with church activities and missional giving at similar levels to 2019. This level of deficit also allows for a small deficit for running our Halls (£3,000) and takes into account our joint running of and our own use of Whirlow Spirituality Centre (net cost of £2,400). It means we must plan to use £40,500 of our reserves as shown in answer to Question 6. We have managed to reduce the planned deficit from the £60,000 shown in the Stewardship Booklet. There are a number of reasons for this including more up to date information on some areas of expenditure. However, the main reason is because we have been able to plan for a very generous specific donation to meet the costs of the Youth Minister if/when appointed. The budget assumes paying our £141k contribution to the Diocesan Common Fund in full and so while we have a Vacancy, all our contribution will be Missional Giving. It also assumes that we will
Page 3 of 5 achieve our target of £430k general giving from the church family. The table below summarises the Budget approved by PCC.
Final Budget for 2020: Church & Halls £% £% Church activities Income Common Fund - All Saints Vicar * 17,500Giving 430,000 82% Staff Salaries & Expenses 213,300Grants & Other Income eg Fees25,000 5% Estates costs including depreciation60,900Church Hall Hire 69,000 13% Ministry and admin operational costs39,400 331,100 59% Total before an increase in giving 524,000 Church Hall Expenditure 72,000 13%
Missional Giving Deficit Budget (40,508) Common Fund - Supporting other churches124,172 St Gabriels Mission Partnership 19,320 Giving via Mission Support Group #17,916 161,408 28% TOTAL expenditure 564,508
* Total cost for a parish for an incumbent including support costs is £70,000. Budget assumes in post October 2020. # This excludes any specific donations such as those raised over Mission Weekend. PCC also approved a separate budget for the maintenance of the church yard. For 2020 expenditure should be fully funded from specific funeral related income and separate investment income which comes mainly from our church yard Endowment Funds (£205k). If we have additional or unexpected costs relating to the church yard these will be funded from the Restricted Fund. (This stood at £93k at 31 December 2019.)
2020: What is happening? Q8: What is the impact on church finances of the Covid -19 restrictions? What is PCC doing to manage our finances at this time? PCC received a detailed report on 11 May 2020. This showed that for the first 3 months of the year (so before Covid-19 restrictions started to impact significantly), our income was slightly below budget (mainly giving and halls hire) and expenditure was close to budget. This was overall good news in the sense that our finances for 2020 were broadly as planned before the impact of Covid-19. The report then looked at what might happen to our finances if our church building and halls remain fully closed in 2 scenarios; firstly for 3 months to 30 June and secondly for 6 months to 30 September. This was to give PCC a guide as to what might happen, knowing that some key assumptions cannot be fully accurate while we are in a period of unprecedented uncertainty. The report explained what actions are already being taken to reduce expenditure. This includes the decision to furlough some staff in line with the Government Scheme, to keep under review the post of Director of Choral Music when it becomes vacant in July, the switching off of utilities where possible (although we still incur some standing charges), the pausing of contracts for cleaning and hygiene services and reducing the use of some consumables, although payments for music and software licences and other IT contracts need to continue as normal. It also explained the expenditure which continues, such as the costs of our ministry and operations team staff, who are still working and insurance and maintenance for all our properties including the houses occupied by our Associate Vicars. The Vicarage is not owned by the PCC but while we have no incumbent we
Page 4 of 5 have limited costs that we remain responsible for paying if the property remains vacant. The Diocese determines whether or not the vicarage is rented out and would retain any rental income. For the moment, PCC has decided that we should continue with all our missional giving as planned, whether that is to our Mission Partners, as part of our mission partnership with St Gabriels or to support other churches across the Diocese as part of the Common Fund arrangements. We will, however, need to keep this under review as the year progresses. The report also considered the impact of the closure of church and halls buildings on our income. We lose on average £6,000 of income for every month the halls are closed and we cannot reduce our expenditure by anywhere near this amount and so if our halls are closed for 6 months we could have a deficit of £21,000 for the operation of our halls in 2020. We are investigating whether we are eligible for any Government Grants to support us. We are also losing around £2,000 per month from hire of the church and fee income for weddings and funerals, although of course we are not incurring related costs and so the net loss is around £1,400 per month. We are very blessed that most of our giving from the church family is made by regular Standing Orders and are very grateful that most members have been able to continue with their giving, but fully understand that some have needed to cease or reduce giving at this time. Some of our giving comes through the weekly collections “via the plate” (cash or envelopes) which has ceased. On average £1,000 a month is received this way. We are grateful to members who have instead sent in cheques to the office. Alongside regular giving, each year we are usually blessed by generous “one off” gifts and based on history, budget for £18,000 of such donations each year. We are well below this amount currently, but such gifts are made throughout the year. In summary, in a “normal year” there will be fluctuations in giving, as new members join and others leave or reduce giving for a variety of reasons, but we try and plan for this as we take into consideration what has happened in previous years. Due to the exceptional times in 2020, however, it is difficult to fully assess how far below our target of £430,000 for giving we may end the year. We are likely, therefore, to have some specific funding raising events as the year progresses. In summary: Our deficit is almost certain to be greater than planned and so we could need much of the contingency reserves we set aside for 2020. (See Q6.) PCC have agreed that it is important we continue to take actions to reduce our expenditure and maintain or increase our income where possible in the current year. If we do not, this will present us with greater financial challenges for 2021. However, it is important to also reflect that some churches in our Diocese are facing a very uncertain future and we are fortunate to have a much more secure financial position. God blesses us by his abundant provision and faithfulness and generations of our church members have responded generously and this continues in 2020. PCC will review our finances again at the July meeting. I hope by then there will be greater clarity on when and how we may open our church and halls buildings, to help us take further decisions.
Julia Newton, Deputy Treasurer and Deputy Church Warden on behalf of PCC May 2020
The 2019 Annual Report which would ordinarily have been presented at the APCM in May, can be made available to applicants by contacting either of the parish representatives by e mail: Michael Gordon - [email protected] Alison Fletcher - [email protected]
Page 5 of 5 Registered Charity No. 1128859
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORTS AND FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2019 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD CONTENTS
Page
Reference and administrative details 1 - 3
Trustees' report 4 - 11
Independent Auditors’ report 12 - 13
Statement of financial activities 14
Balance sheet 15
Cashflow statement 16
Notes to the financial statements 17 - 31
______THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD REFERENCE AND ADMINISTRATION DETAILS
Address Church Office Ringinglow Road Sheffield S11 7PP
Vicar The Revd Gary Wilton (to 5 September 2019) Vacant from 6 September 2019
Auditors BHP LLP 2 Rutland Park Sheffield S10 2PD
Bankers Yorkshire Bank plc 681 Chesterfield Road Sheffield South Yorkshire S8 0RY
NatWest Bank Plc 42 High Street Sheffield S1 2GE
Charity number 1128859
______BHP LLP Page 1 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD REFERENCE AND ADMINISTRATION DETAILS - continued
Ex Officio members of the PCC
Clerks in Holy Orders beneficed in Gary Wilton - Vicar and Chair (T) until 5 September 2019 or licensed to the Dan Christian - Associate Vicar Parish (Joint Vice Chair from 6 September 2019) (T) Beth Keith - Associate Vicar (from 30 January 2019) (Joint Vice Chair from 6 September 2019) (T) Alistair Stevenson - Associate Vicar Stephen Hunter - SSM Associate Minister
Churchwardens Michael Gordon - (Vice Chair to 24 April 2019) (T) Sarah Leighton - (Vice Chair from 24 April 2019 to 5 September 2019) (Chair from 6 September 2019) (T) Ruth Watkin - (from 24 April 2019) (T)
Deanery Synod Tim Robinson (T) Representatives Vicky Vidler ( to 5 February 2020) (T)
Officers of the PCC
Secretary Emily Jackson - (T)
Electoral Roll Officer Stuart King
Treasurer Ann Hawkes (T) (to 10 February 2020)
Deputy Tresurer Julia Newton (T) (from 27 January 2020)
Treasurer for giving Roger Manterfield
Key (T) = Trustees
______BHP LLP Page 2 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD REFERENCE AND ADMINISTRATION DETAILS - continued
Elected members: Representatives of the Laity
Deputy Wardens Ruth Watkin - (to 24 April 2019) (T) David Coleshill (T) Julia Newton - (from 24 April 2019) (T) - (standard representative to 24 April 2019) (T)
Standard Representatives Sue Blaby - (T) Richard Blyth - (T) Jenny Coleman - (T) Alan Cantrell - ( from 24 April 2019) (T) Mike Carney - (to 24 April 2019) (T) Sally Craig - (to 24 April 2019) (T) Richard Donkin (T) Kelly Feast - (T) Alison Fletcher - (T) Kate Gerrish, Parish Safeguarding Officer (Co-opted from 3 June 2019) (T) Michael Gordon - (from 24 April 2019) (T) Jonathan Hattersley - (from 24 April 2019) (T) Rod Ismay - (T) Eric Phillips - (T) Bev Popplewell - (T) Tim Robinson (T) Beth Sliwinski - (to 24 April 2019) (T) Lesley Snell - (T) Kathryn Walker - (T) Alison Woodman - (T) Vicky Vidler - ( to 5 February 2020) (T) Key (T) = Trustees
______BHP LLP Page 3 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019
The members of the Parochial Church Council ('PCC') have pleasure in presenting their annual report and financial statements for the year ended 31 December 2019.
Structure, governance and management
PCC The PCC is a corporate body established by the Church of England. It is part of the Ecclesall Deanery within the Diocese of Sheffield. Decisions made by the General Synod of the Church of England, and by the Diocesan and Deanery Synods are liable to impact the operating policies. The PCC operates under the Parochial Church Council Powers Measure. All regular Church attendees are encouraged to register on the Electoral Roll and are able to stand for election to the PCC providing they meet the requirements of the Charity Commission. The method of appointment of trustees is set out in the Church Representation Rules as set out in the Synodical Government Measure 1969 as amended.
The policies and procedures adopted for the recruitment, induction and training of PCC members are that recruitment is partly by advertising in the church notices and partly by invitation by existing PCC members. New members are made aware of papers which outline how our PCC works and training courses are available and recommended to new members.
The PCC is responsible for setting the overall mission and vision of the Church, for ensuring that money is spent wisely and appropriately, for employing staff and for looking after all church property, including the Chapel at Whirlow, the houses occupied by our Associate Vicars, the Church Halls and the Churchyard, together with their repair, maintenance and insurance. This also includes the moveable objects of the Church.
During the year the Standing Committee of the PCC (known as the PCC Executive Committee) and the PCC Estate Committee shared the oversight of property improvement and maintenance.
PCC Executive Committee The role of the Executive Committee is to transact the business of the Church between PCC meetings. It usually consists of the vicar, two church wardens and treasurer plus a minimum of two elected members of the PCC, with the operations manager, the associate vicars and deputy warden(s) in attendance. The committee reports to the PCC via minutes of its meetings. The membership of the Executive Committee during 2019 was:
Gary Wilton Vicar and Chair (to 5 September 2019) Michael Gordon Church Warden and Vice Chair (to 24 April 2019) Sarah Leighton Church Warden (Vice Chair from 24 April 2019 & Chair from 6 September 2019) Ruth Watkin Church Warden (from 24 April 2019 and Vice Chair from 6 September 2019) Deputy Church Warden in attendance - (to 24 April 2019) David Coleshill Deputy Church Warden in attendance - (from 24 April 2019) Julia Newton Deputy Church Warden in attendance - (from October 2019) Ann Hawkes Treasurer (to 10 February 2020) Eric Philips Elected by the PCC Alison Fletcher Elected by the PCC Rachel McLafferty Operations Manager in attendance Dan Christian Associate Vicar in attendance Beth Keith Associate Vicar in attendance Alistair Stevenson Associate Vicar in attendance as required
PCC Estates Committee The role of the Estate Committee is to act as an interface between the governance of the Church and the management and operations of All Saints estate. The Committee usually consists of a chair, a designated warden, the treasurer, plus another member of the PCC and up to three members of the Church family with appropriate skills, experience or expertise, approved by the PCC, on a triennial basis. The Committee reports to the PCC via minutes of its meetings. In attendance, when required, are John Stride (Chair of Whirlow Grange Ltd), Jack McBane (Churchyard Team Leader) and Rachel McLafferty (Operations Manager)
______BHP LLP Page 4 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019 - continued
Structure, governance and management - continued
• The membership of the committee during 2019 was:
Gary Wilton Chair (to 5 September 2019) Beth Keith Chair (from 6 September 2019) Ruth Watkin Church Warden Ann Hawkes Treasurer (to 10 February 2020) Alan Cantrall PCC member (from September 2019) Michael Grainger Former churchyard committee member David Howarth Former property committee member Stephen Holme Other Church family member Mike Blundell Other Church family member
Treasurer's Group During 2019 the Treasurer’s Group met with increased frequency (meeting 5 times) to work alongside and in support of the Treasurer. The key objectives and tasks of the group include developing sustainable financial policies and procedures in support of good governance and stewardship of church resources and providing technical and professional expertise to support the Treasurer in the preparation of financial reports and assessments to PCC. During 2019 Treasurer's Group led the work on the new Reserves Policy, the development of a Risk Register, a model to support pledged giving forecasts, an enhanced budget setting process for 2020 and an initiative to look for new approaches to increase income.
The membership consists of the Vicar or Associate Vicar, Treasurer, Giving Treasurer, a member of the PCC (appointed by the PCC) and up to three Non-PCC members with appropriate skills and experience (to be appointed by the PCC on a tri-annual basis).
• The membership of the group during 2019 was:
Gary Wilton Vicar (to 5 September 2019) Dan Christian Associate Vicar (from 6 September 2019) Ann Hawkes Treasurer (to 10 February 2020) Roger Manterfield Giving Treasurer Rod Ismay PCC Member Jon Hattersley PCC Member Julia Newton PCC Member (Secretary to the Group and Deputy Treasurer from 27 January 2020)
PCC approved the creation of a Deputy Treasurer at its meeting on 27 January 2020 initially for a 6 months period to provide additional resilience to managing the financial affairs of the Church. This role is being filled by Julia Newton. This decision has allowed for the necessary resilience following the death of our Treasurer on 10 February 2020. PCC intend to appoint a new Treasurer in advance of the APCM. While the Covid-19 restrictions remain, it looks likely that the APCM will be delayed to the autumn.
Budgeting and Financial Management For activities where centralised accounting has been introduced, all income and expenditure is accounted on a 'cost centre' basis. Any possible expenditure that has not been budgeted for must be referred to the PCC Executive committee for consideration when identified. The venture with Whirlow Grange Ltd to operate and maintain the Spirituality Centre and Chapel at Whirlow is led by a management group drawn from both Whirlow Grange Ltd and All Saints Ecclesall.
The overall budget for church activities and charitable giving each year is approved by the PCC. In addition for 2020, individual operational budgets have been set with the Associate Vicars and Operations Manager. The budget for the Whirlow joint venture is set after consultation with the management group.
Related Trusts and Charities
The Taylor Institution (Reg. Charity 226122) provides grants to poor people in the Ecclesall Bierlow area, who are members of the Church of England. The Incumbent of All Saint Ecclesall was the sole trustee of the charity in 2019 until 5 September 2019. In the Vacancy this responsibility has transferred to the wardens.
______BHP LLP Page 5 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019 - continued
Objectives and activities
The Church's main objective is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England.
All Saints PCC has the responsibility of co-operating with the incumbent in promoting within the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical and in support of our calling to be:
A vibrant, missional, multi-generation Christian community worshipping the God who is Father, Son and Holy Spirit, living our daily lives in worship and sharing our faith with Ecclesall and beyond.
The full PCC formally met six times during the year, with an average attendance of 83.4% (2018 - 78.5%) focusing on strategic matters. PCC also held two away mornings. The Executive Committee, the Estates Committee and the Treasurer's Group each met on a number of occasions to consider a range of detailed matters between PCC meetings and to provide advice to PCC as appropriate.
Volunteers: The church is very grateful for the services of numerous volunteers which cover a wide variety of jobs including Church Wardens, Readers, PCC members, Sidespeople and Welcomers, Working Group Members, Home Group Co-ordinators and Leaders, and many other roles. Ordained, licensed and approved ministers and preachers lead and preach at services on a regular basis.
Grant Making Policy: The PCC aims to support a number of Christian charities and church members engaged in missionary activities, at home and abroad, each year. A budget is set by the PCC for support from general funds and recommendations for the distribution are made by the Mission Support Group. In order to ensure that the annual allocation of such funds is predictable, transparent and generous the PCC has continued to agree to allocate an agreed fixed percentage for 2019 and 2020, related to the voluntary income of the Church after deducting the amount in our Common Fund contributions to support the mission of the Diocese of Sheffield. The calculation for 2021 onwards will be reviewed in 2020.
Achievements and performance
A full report on the activities of the church is produced each year for the Annual Parochial Church Meeting (APCM) and is available as a separate document on the church website.
Church membership There are 341 Church members on the Electoral Roll as at 31 December 2019 following the full renewal of the Roll which takes place every 5 years (2018 – 414; 2017– 410). The average weekly attendance at All Saints during the year was 400 + 40 at the Chapel of the Holy Spirit (2018 – 446; 2017 – 443; 2016 – 419). There were on average 230 pledging households in 2019 contributing to planned giving (2018 - 244; 2017 - 227; 2016 - 225)
Worship Daily Prayer normally takes place in the church on mid weekdays with up to 5 services of public worship each Sunday and one on a Wednesday. In addition, on Sundays there is a pattern of services at the Chapel of the Holy Spirit and youth- orientated worship events in the halls. There is a weekly reflective service of Holy Communion at the Chapel of the Holy Spirit on Tuesday mornings.
Deanery During 2019 two representatives of the church were members of the Deanery Synod, regularly reporting to the PCC as they also automatically become members of PCC.
Pastoral Care Under the leadership of Dan Christian and Sue Blaby All Saints has a team involved in and committed to developing Pastoral Ministry with staff and many others reaching out and offering care to church members and the local community.
Mission and Evangelism All Saints is heavily involved with both Mission and Evangelism. Support is given to local, national and international projects and individuals.
______BHP LLP Page 6 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019 - continued
Achievements and performance - continued
Ecumenical relationships Members of staff meet with leaders of other local churches and from churches across the city. The ministry based on the Chapel of the Holy Spirit at Whirlow is a beacon of ecumenical cooperation for the city and beyond. We are in a mission partnership with St Gabriels in Greystones with one of our Associate Vicars, Revd Alistair Stevenson, spending half his time as Priest in Charge throughout 2019 and other members of the ministry team providing support. We have run a number of joint services and events.
Public Benefits The range of activities in our church provides clear tangible benefits to our community by: - The provision of a full range of services, in the open evangelical tradition, available to all. - Pastoral work, including visiting the sick, distressed and bereaved in the community and through our links with St Luke’s Hospice. - Teaching of the Christian faith through sermons, courses, special events and youth groups and religious assemblies in local schools. - Providing facilities through the use of the Parish Halls to a large variety of groups, including Pre-school, Mother and Toddler Groups, uniformed organisations, musical and theatre groups etc.
Review of the year
Following his resignation, our Vicar, Gary Wilton, ended his incumbency on 5 September 2019 after a sabbatical taken from the end of June. At the time of writing this report we remain in a Vacancy. The period of Vacancy which is longer than we might have hoped for, reflects that as part of the Sheffield Diocese, All Saints needs to wait for the Bishop of Sheffield's approval to advertise for a new incumbent and this approval needs to take into account financial constraints across the Diocese and the implementation of a new strategy "Renewed, Released, Rejunvenated". A consultation was held with Deaneries and Parishes in the early part of 2020. The Bishop issued an Ad Clerum on 7 May 2020 providing initial feedback and signalling that some recruitment would commence from June. We await confirmation as to whether this will include to our Vacancy at All Saints.
During the vacancy period all members of the ministry staff are prayerfully taking on the extra duties that operating without a dedicated incumbent necessarily involves. We have been particularly helped in this regard by Beth Keith starting work as our new Associate Vicar on 30 January 2019. Ministry Team
Associate Vicar, Dan Christian, is responsible for our multi-generation pastoral ministry, ably assisted by Sue Blaby. He also oversees ministry to children, youth and families, senior’s ministry and occasional offices and ministry among men.
Associate Vicar, Beth Keith, has taken on the responsibility of overseeing our extensive small group ministry including the women only Echo groups and groups for younger adults. This is alongside overseeing welcoming and our internship programme. She is developing ministry among women , encouraging the prayer life of the church family and our Alpha courses. She took over as our deputy safeguarding officer.
Associate Vicar, Alastiar Stevenson worked half time at All Saints during 2019, continuing to lead on worship and the music ministry, while developing the role of Priest in Charge at St Gabriels as part of our mission partnership with that church. He has been ably supported by David Onac, Director of Choral Music in that aspect of the ministry.
Children’s Minister, Rosie Blackett very ably continues to develop the children’s ministry throughout the church and in her role as school chaplain for at Clifford All Saints School. She was assisted in 2019 by Ruth Ling and Eva Brankin as assistants to our Toddlers Group and Small Saints.
Joseph Sheldon's contract as our part time Youth Ministry Leader came to an end in August 2019. After careful consideration, PCC decided to advertise for a part time Youth Minister in autumn 2019 as the PCC recognised the aspiration to appoint someone with experience in order to develop ministry amongst the youth. We were unsuccessful in our initial recruitment and readvertised in February 2020 but to date have not been able to make an appointment. Dan Christian, ably supported by our 2 interns from September 2019, has continued to run a range of youth activities, although unfortunately House Party 2020 scheduled for April 2020 had to be cancelled due Covid-19 restrictions.
______BHP LLP Page 7 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019- continued
Review of the year - continued
Operations Team During 2019 we have sought to strenghten a range of governance and operational processes and procedures. This work has been largely led by our Operations Manager, Rachel McLafferty, in addition to overseeing the day to day requirements of operating our church and parish halls. We are also very grateful for all the work undertaken by our volunteer Parish Safeguarding Officer, Kate Gerrish, as there has been considerable work to develop and implement enhanced Church of England requirements in the important area of safeguarding.
Programme of Events During the year we had a full programme of events for all the church family, which included the popular House Party in April and Holiday Club in August. Probably the highlight of the year was the Big Church Weekend Away held in Buxton in January 2019 when 320 of the church congregation of all ages gathered together for a weekend of fellowship, teaching and fun.
Whirlow During 2019 we have benefited from the upgrade to the facilities at Whirlow following the 60 th Anniversary Refurbishment Project. The final liability, paid by Whirlow Grange Ltd, net of grants and other contributions, was £178,432. All Saints Ecclesall fully discharged our 50% share of the costs, £89,216 by autumn 2019.
FINANCIAL REVIEW Each autumn, we have a Stewardship Appeal for the forthcoming year when we set out the draft budget for the year ahead, outline the likely major needs from our reserves and ask members of the church family to prayerfully consider their pledged giving for the year ahead. For 2019 the appeal set out a request for an ambitious £440,000 of pledged giving (compared to £415,000 final actual in 2018) to allow us to undertake the full range of proposed church activities and missional giving, with only a modest planned in year deficit of £20,000, fully affordable in the context of our reserves. By early summer 2019 it became clear that this target level of general pleged giving was unlikely to be achieved. (The final actual position was £421,000.) At the same time we identified a number of cost pressures which had not been identified or were unforseen at the time of setting the 2019 budget. Taken together the factors could have resulted in a £60,000-£70,000 deficit. As a result, we began work to look at ways of reducing our expenditure and increasing our income, while still maintaining a full range of our activities and giving. We made some changes but as our accounts show, even after taking into account £41,000 of legacy funding, we ended the year with a £20,440 deficit (prior to net gains on fixed assets/investments).
As our 2018 report set out, in 2019 we planned to sell one of our Clergy properties (48 Renshaw Road) and replace it with another property which would provide more suitable, low maintenance accommodation for our new Associate Vicar and her family. These transactions were successfully completed. After taking into account discharging our loan to Church Commissioners on 48 Renshaw Road, we utilised £217,000 of our reserves. We made no other major calls on our reserves during 2019 other than to fund our in year financial deficit of £20,000 because PCC decided to defer further major estates expenditure until we had undetaken more indepth financial planning, established a risk register and moved to a new risk based Reserves Policy. This is set out below.
Looking ahead to 2020, in our Stewardship Appeal we have asked the church family for pledged giving of £430,000 and PCC approved a deficit budget of £40,500 at its meeting on 17 February 2020. PCC discussed the potential requirements for our unrestricted liquid reserves which stand at £294,794 at 31 December 2019 (as set out in note 19 to the accounts) and these are set out in our new Reserves Policy below. Members of PCC are fully aware of their stewardship responsibilities as trustees of a charity and to the church family for good financial governance and planning. During 2020 we will continue with our work on risk management and initiatives to increase the income of the church, with the objective of setting a balanced financial budget for 2021. All of this work is to support delivery of our calling as set out in our mission statement.
______BHP LLP Page 8 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019 - continued
Reserves policy We review our reserves policy at least once a year and at its meeting in February 2020, PCC approved a revised approach to our policy.
Our aim is to maintain unrestricted reserves at a sufficient level to ensure financial resilience and sustainability, including protecting us against key risks identified in our risk register. The most significant of these is the likely cost of repairs to our church building. Our aim is to achieve an appropriate balance between financial resilience and stepping out in faith to use our funds in support of the mission of the church.
We believe that we should look ahead over a three year planning period, but that as a minimum we should seek to have sufficient reserves for the financial year ahead. At the 31 December 2019 we assessed that we needed reserves of £250k for 2020 and that we should have a £50k contingency for 2021 while we continue to work on plans to allow us to operate in financial balance in 2021. Thus, in total we have assessed that we need £300k of reserves. A summary of our requirements is shown in the table below:
Reserves Required at 1 January 2020 Church Activities £ 2020 Budget: Planned Deficit 40,500
Reserve for operational risks during 2020 which include potential shortfall in giving against £430k budget and unexpected or emergency staffing or other costs 54,000 Retaining balance on Toddler and Youth Designated Funds 5,200 Contingency for 2021: PCC is working to have a balanced budget for 2021 but believe it is appropriate to have a contingency reserve to allow for some phasing of changes to income/expenditure and other risks 50,000 Estates Fund for major repairs to the Church over the next two years. There are still substantial repairs required eg to prevent serious water ingress, following the 2015 Quinquennial Inspection. We will seek Grants to support the works and hence supplement this reserve. 120,000 Budget for repairs to the Church Halls of which £7,000 already spent in January 2020 20,000 Contingency for in year minor repairs 10,000
Total 299,700 Unrestricted Funds Available 294,794
(Shortfall)/Surpus Reserves Available (4,906)
We define unrestricted reserves as free reserves and designated funds held in liquid form. Thus we exclude any funds which could only be realised by the disposal of the fixed assets held for charitable use such as the properties we own. The total level of such funds at 31 December 2019 was £295k. Thus we have a small shortfall of £5k against our target requirement. We will continue work in 2020 to identify actions to eliminate this shortfall and build up reserves for future years.
The Total Funds of the Church are made up as follows: £ Endowment Funds: Investments held permanently to produce income for the specific use of maintaining the churchyard, church fabric, supporting church music and contributing to the Diocesan Stipend Fund. 464,529
Restricted funds held for specific purposes. 116,862 Designated funds held in the form of tangible fixed assets 1,260,101 Unrestricted/ designated funds held in liquid form for general purposes. 294,794 2,136,286
______BHP LLP Page 9 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019 - continued
Investment policy
Investment in property such as clergy housing and the parish halls is made to assist in the mission of the church by providing resources for ministry staff and outreach to the church family and wider community.
Investment in the CBF Church of England Investments funds is made principally to ensure the security of the endowed funds and a good long term financial return.
Investments in cash deposits is spread between different financial institutions for varying investment terms to ensure maximum flexibility and the ready access to working capital with a reasonable financial return.
Post Balance Sheet Event: Impact of Covid-19 Pandemic
Each year as part of approving the accounts, which we did this year at a virtual meeting of the PCC on 11 May 2020, PCC members are required to consider if there have been any material events which have happened since the balance sheet date (31 December 2019) and which we should highlight, therefore, as part of our report. This is particularly the case if the event(s) are likely to have a significant financial impact.
On Monday 23 March 2020 the Prime Minister announced unprecedented peace time restrictions on our daily lives in response to the Covid-19 pandemic. These had been preceded the previous week by some inital restrictions including on social gatherings. As a result, at All Saints we held our last services of worship in the church on Sunday 15th March and closed the Halls during the following week. At the time of writing this report, our church building and halls remain closed.
We are very grateful that our Ministry team, together with a whole range of lay volunteers from across the church family, have responded in many marvellous ways to provide pastoral support and care to our church family and wider communities, including in new and imaginative ways and to provide services on line during these extraordinary and challenging times. We are also very grateful to members of our operations and admin team who we have asked to continue to work to keep necessary financial and other operational matters functioning.
The cessation of activities in the halls and church is inevitably leading to a loss of income from hiring, fees and weekly donations "through the plate". However, we remain very thankful for the large number of church family members who continue to maintain their giving through our stewardship programme. At the same time, a variety of actions have taken place to reduce expenditure where appropriate and possible for example in "pausing" contracts for certain supplies, with significant reductions in our use of utilities and after careful consideration, in placing 7 members of staff on "furlough" in line with the Government scheme.
Led by our wardens and deputy treasurer, the PCC has continued to be kept well informed of key issues emerging and through the use of modern technology for virtual meetings etc, has continued to make important decisions. PCC were given a detailed appraisal of the financial position for 2020 at the 11 May 2020 meeting, including how our deficit for 2020 may exceed the planned £40.5k in different scenarios, linked to how long strict social distancing restrictions are in place. The PCC also considered an updated budget for the 2021 financial year. From this review, PCC members were able to assure themselves that although there may yet need to be some difficult prioritisation decisions on spending to support church activities and missional activities, we could from the information available to us on the 11 May 2020, continue to allocate our reserves as set out under the Reserves Policy section above.
2020 is likely to be a challenging year in many ways for us as a church family and for many members individually, but we remain thankful that we continue to be blessed by God's abundant provision and faithfulness.
______BHP LLP Page 10 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2019 - continued
Trustees' responsibilities statement
As trustees, the members of the PCC are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the members to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the PCC and of the incoming resources and application of resources of the PCC for that period. In preparing these financial statements, the members are required to:
- select suitable accounting policies and apply them consistently; - observe the methods and principles in the Charities SORP FRS 102; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the PCC will continue to operate.
The members are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the PCC and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the PCC and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed
Approved by the PCC on 11 May 2020 and signed on their behalf by Sarah Leighton, Senior Warden
______BHP LLP Page 11 INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL OF ECCLESALL PARISH CHURCH
Opinion
We have audited the financial statements of the Parochial Church Council of Ecclesall Parish Church ( "the PCC") Charity for the year ended 31 December 2019 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 ‘‘The Financial Reporting Standard applicable in the UK and Republic of Ireland."
In our opinion the financial statements:
- give a true and fair view of the state of the PCC’s affairs as at 31 December 2019 and of its incoming resources and application of resources in the year then ended;
- have been properly prepared in accordance with the United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:
- the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or - the trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charity’s ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue.
Other information The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report , other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
______BHP LLP Page 12 INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE PAROCHIAL
CHURCH COUNCIL OF ECCLESALL PARISH CHURCH - continued
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion: - the information given in the financial statements is inconsistent in any material respect with the trustees' report; or
- sufficient accounting records have not been kept; or
- the financial statements are not in agreement with the accounting records; or
- we have not received all the information and explanations we require for our audit.
Responsibilities of trustees
As explained more fully in the trustees’ responsibilities statement, the members of the PCC are responsible for the preparation of financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
Use of our report
This report is made solely to the members of the PCC, as a body, in accordance with the Charities Act 2011. Our audit work has been undertaken so that we might state to the members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the PCC and the PCC’s members as a body, for our audit work, for this report, or for the opinions we have formed.
BHP LLP Chartered Accountants 2 Rutland Park Statutory Auditor Sheffield S10 2PD
BHP LLP is eligible for appointment as auditor of the Charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.
______BHP LLP Page 13 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2019
Unrestricted Restricted Endowment Funds Funds Funds Total Total 2019 2019 2019 2019 2018 Notes £ £ £ £ £
Income and endowments from: Donations and legacies 3 409,686 129,634 - 539,320 679,931 Charitable activities 4 73,023 26,881 - 99,904 89,548 Other trading activities 5 64,645 - - 64,645 69,585 Investments 6 2,948 13,931 - 16,879 15,537
Total income and endowments 550,302 170,446 - 720,748 854,601
Expenditure on: Charitable activities - Grants made 7 (17,818) (15,344) - (33,162) (43,451) - Other missional giving 8 (106,418) (5,000) (111,418) (65,506) - Activities directly relating to the work of the church 9 (422,276) (174,332) - (596,608) (595,266)
Total resources expended (546,512) (194,676) - (741,188) (704,223)
Net gains/ (losses) on investments - - 73,199 73,199 (5,960) Net gains/ (losses) on revaluation of fixed assets (1,215) - - (1,215) 143,078
Net income / (expenditure) 2,575 (24,230) 73,199 51,544 287,496
Transfers between funds 11 (25,862) 25,862 - - -
Net movement in funds (23,287) 1,632 73,199 51,544 287,496
Reconciliation of funds:
Total funds brought forward 1,578,182 115,230 391,330 2,084,742 1,797,246
Total funds carried forward 1,554,895 116,862 464,529 2,136,286 2,084,742
All income and expenditure derive from continuing activities.
______BHP LLP Page 14 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD BALANCE SHEET AS AT 31 DECEMBER 2019
2019 2018 Notes £ £ £ Fixed assets
Tangible assets 15 1,260,101 1,192,074 Investments 16 464,529 391,330
1,724,630 1,583,404 Current assets
Debtors 17 31,214 156,837 Short term deposits 30,041 291,978 Cash at bank and in hand 401,413 327,207 462,668 776,022 Creditors: amounts falling due within one year 18 (51,012) (71,569) 577,22567,192 Net Current assets 411,656 704,453 Total assets less current liabilities 2,136,286 2,287,857
Creditors: amounts falling due after more than one year 18 - (203,115)
Net assets 2,136,286 2,084,742
Charity Funds Unrestricted funds Free funds 19 139,541 36,205 Designated funds 19 1,415,354 1,541,977
1,554,895 1,578,182 Restricted funds 19 116,862 115,230 Endowment funds 19 464,529 391,330
Total funds 2,136,286 2,084,742
Approved by the Parochial Church Council on 11 May 2020 and signed on its behalf by:
Sarah Leighton, Senior Church Warden
The notes on pages 17 to 31 form an integral part of these financial statements.
______BHP LLP Page 15 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD STATEMENT OF CASH FLOWS AS AT 31 DECEMBER 2019
Note 2019 2018 £ £
Cash flow from operating activities 24 (114,495) 232,305 Interest paid (324) (2,275) Net cash flow from operating activities (114,819) 230,030
Cash flow from investing activities Payments to acquire tangible fixed assets (439,791) (66,195) Proceeds on sale of fixed assets 350,000 - Interest and dividends received 16,879 15,537 Net cash flow from investing activities (72,912) (50,658)
Net (decrease) / increase in cash and cash equivalents (187,731) 179,372
Cash and cash equivalents at 1 January 2019 619,185 439,813
Cash and cash equivalents at 31 December 2019 431,454 619,185
Cash and cash equivalents consists of: Cash at bank and in hand 401,413 327,207 Short term deposits 30,041 291,978
Cash and cash equivalents at 31 December 2019 431,454 619,185
______BHP LLP Page 16 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
1. Summary of significant accounting policies
(a) General information and basis of preparation
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and are rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
(b) Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted and are detailed in note 19.
Restricted funds represent the funds of the PCC that are subject to restrictions as set out by the donor. Details of each restricted fund are given in note 19.
Endowment funds represent those assets which must be held permanently by the PCC, which are detailed in note 19.
The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the financial statements of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.
______BHP LLP Page 17 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
1. Accounting Policies - continued
(c) Income recognition
Voluntary income and capital sources Collections are recognised when received by or on the behalf of the PCC.
Planned giving receivable under Gift Aid donations is recognised only when received.
Income tax recoverable on Gift Aid donations is recognised when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.
Funds raised from events etc are accounted for gross except where expenses are considered to be immaterial.
Income from investments Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised when the income is recognised. Income received in respect of investments held in endowment funds is classified as restricted income.
(d) Gains and losses on investments
Realised gains or losses are recognised when investments are sold.
Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
(e) Resources Used
Grants Grants and donations are accounted for when paid over, or when awarded, if the award creates a binding obligation on the PCC.
Activities directly relating to the work of the Church The Diocesan Common Fund is accounted for when due. Any amount unpaid at 31 December is provided for in the accounts as an operational (though not a legal) liability and is shown as a creditor in the Balance Sheet.
(f) Fixed Assets
Consecrated property and movable church furnishings Consecrated and beneficed property of any kind is excluded from the accounts by section 10(2)(a) of the Charities Act 2011. This exclusion continues to apply to the consecrated property at Whirlow, Sheffield, (the Chapel of the Holy Spirit), owned by All Saints Ecclesall PCC and held under the custodian trusteeship of the Sheffield Diocesan Board of Finance. The purchase of land at Whirlow and the subsequent building of the Chapel in 1958 was financed out of a generous bequest received from the Estate of Enid Gertrude Hague Deceased. In January 2019, The Chapel of the Holy Spirit was valued on the basis of open market value by Whitehornes Bespoke Sales & Lettings at £275,000 - £285,000.
______BHP LLP Page 18 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
1. Accounting Policies - continued
(g) Fixed Assets - continued
Movable church furnishings held by the Vicar and Churchwardens on special trust for the Parochial Church Council, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church’s inventory which can be inspected (at any reasonable time).
Unconsecrated property Property held by the PCC for continuing use in its work that has not been consecrated or beneficed is valued at market value for existing use at 31 December each year.
Other fixtures, fittings and office equipment Individual items of fixtures, fittings and equipment with a purchase price of £1,000 or less are written off when the asset is acquired, with the exception of computer equipment, which is capitalised regardless of cost.
Items with a purchase price in excess of £1,000 are included in the accounts at cost less depreciation which is calculated so as to write off the equipment over their expected lives as follows:
Office equipment – 3 or 4 years straight line Church equipment – 4 to 10 years straight line
(h) Investments
Investments with the Central Board of Finance Investment Funds are valued at mid-market value at 31 December.
(i) Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
(j) Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable organisation for UK corporation tax purposes.
(k ) Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, taking into account the implications of Covid-19 as disclosed in note 26 and the Trustees' report. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
______BHP LLP Page 19 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
1. Accounting Policies - continued
(l) Current Assets
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors.
Short term deposits include cash held on deposit either with the Central Board of Finance Church of England Funds or with various banks.
2. Prior year SOFA Unrestricted Restricted Endowment Funds Funds Funds Total 2018 2018 2018 2018 £ £ £ £ Income and endowments from: Donations and legacies 569,075 110,856 - 679,931 Charitable activities 85,132 4,416 - 89,548 Other trading activities 69,585 - - 69,585 Investments 1,836 13,701 - 15,537
Total income and endowments 725,628 128,973 - 854,601
Expenditure on: Charitable activities - Grants made (15,727) (27,724) - (43,451) - Other missional funding (65,506) - - (65,506) - Activities directly relating to the work of the church (485,564) (109,702) - (595,266)
Total resources expended (566,797) (137,426) - (704,223)
Net gains/(losses) on investments - (5,960) (5,960) Net gains/ (losses) on revaluation of fixed assets 143,078 143,078
Net income / (expenditure) 301,909 (8,453) (5,960) 287,496 Transfers between funds (10,828) 10,828 - -
Net movement in funds 291,081 2,375 (5,960) 287,496
Reconciliation of funds:
Total funds brought forward 1,287,101 112,855 397,290 1,293,501 1,797,246 Total funds carried forward 1,578,182 115,230 391,330 2,084,742
______BHP LLP Page 20 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
3. Income from donations and legacies Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 £ £ £ £ £ Planned giving: - Gift aided 255,260 50,377 - 305,637 328,433
- Other planned giving 25,794 4,638 - 30,432 21,674 Total planned giving 281,054 55,015 - 336,069 350,107 Other giving 4,026 740 - 4,766 7,993 Collections at services 4,158 2,772 - 6,930 6,776 Donations, appeals, etc 3,403 24,492 - 27,895 6,929 Income tax recoverable on Gift Aid 66,931 18,415 - 85,346 85,393 Total giving 359,571 101,434 - 461,006 457,198
Grants 9,075 28,200 - 37,275 10,960 Legacies 41,039 - - 41,039 211,773 409,686 129,634 - 539,320 679,931
4. Incoming resources from charitable activities Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 £ £ £ £ £ Funeral & Weddings Fees 14,160 12,496 - 26,656 22,563 Events 16,788 10,125 - 26,913 20,101 Church hire 6,523 - - 6,523 6,638 Grave plots - 4,260 - 4,260 3,900 Parish Hall lettings 8,465 - - 8,465 16,851 Whirlow lettings 5,030 - - 5,030 4,082 Trading 22,057 - - 22,057 15,413
73,023 26,881 - 99,904 89,548
Events include childrens' holiday club, youth events (including house party) and toddler events
5. Income from other trading activities Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 £ £ £ £ £ Parish Hall lettings 61,685 - - 61,685 67,357 Whirlow lettings 2,960 - - 2,960 2,228 64,645 - - 64,645 69,585
6. Income from investments Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 £ £ £ £ £ Dividends and interest 2,948 13,931 - 16,879 15,537 2,948 13,931 - 16,879 15,537
______BHP LLP Page 21 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
7. Grants made Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 £ £ £ £ £
Overseas Mission & Charitable Giving:
- Missionary societies 12,880 1,210 - 14,090 1,642 - Relief and development agencies 1,804 6,856 - 8,660 12,880 14,684 8,066 - 22,750 14,522 Home Mission & Charitiable Giving 3,134 7,278 - 10,412 28,929 17,818 15,344 - 33,162 43,451
Grants made in excess of £1,000 are as follows:
Church Mission Society 6,000 - - 6,000 6,000 Overseas Missionary Fellowship 3,800 - - 3,800 3,800 Smithers Pakistan with SIM 1,000 - - 1,000 1,000 Rachael Williams via OM 240 1,210 - 1,450 3,890 Alpha India - 1,150 - 1,150 2,494 Connected Church - Tanzania - 4,642 - 4,642 5,000 Tearfund - 1,064 - 1,064 1,000 Ecclesall Live at Home Scheme 1,000 - - 1,000 700 The DATIC Trust (Galeed House) 700 375 - 1,075 700 Christians and Sheffield Schools 690 315 - 1,005 300 Church Urban Fund - - - - 5,300 Christians Against Poverty - - 5,300 Snowdrop Project 1,064 - 1,064 5,410 Alistair Stevenson at St Gabriel - - 1,250 Clifford All Saints School 2,500 - 2,500 - 13,430 12,320 - 25,750 42,144
2018 comparators have been restated where necessary to provide a consistent analysis
8 Other Missional Giving Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 £ £ £ £ £ Diocesan Common Fund 92,227 - - 92,227 65,506
St Gabriels 14,191 5,000 - 19,191 -
106,418 5,000 - 111,418 65,506
Please see note 9 for further details on contributions to the Diocesan Common Fund.
All Saints PCC entered into a Mission Partnership with St Gabriels PCC for 5 years from 1 January 2019. During 2019 Rev. Alistair Stevenson worked half time as Associate Vicar at All Saints and half time as Priest in Charge at St Gabriels. Throughout 2019, All Saints fully funded the stipend and related employer costs of Rev. Stevenson and thus provided missional funding into St Gabriels of £19,191. In 2019, £5,000 of this was funded via a kick start grant from the Diocese and hence is shown as restricted expenditure.
______BHP LLP Page 22 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
9 Activities directly relating to the work of the church
Unrestricted Restricted Endowment Total funds Funds Funds Funds 2019 2018 Ministry: £ £ £ £ £ - Diocesan Common Fund #1 46,667 - - 46,667 70,000 - Clergy stipends - 90,219 - 90,219 70,994 - Clergy housing & expenses 15,770 - - 15,770 10,436 - Loan interest on clergy property 324 - - 324 2,275 - Lay staff salaries & expenses 23,058 - - 23,058 21,450 - Contribution to diocesan stipends - 4,613 - 4,613 4,500 85,819 94,832 - 180,651 179,655 Salaries 122,109 1,321 - 123,430 119,316 Church running costs 42,032 - - 42,032 41,172 Major repairs 7,058 3,446 - 10,504 14,112 Services and ministry costs 14,928 426 - 15,354 17,017 Mission and evangelism costs 606 - - 606 1,538 Events #2 11,070 45,528 - 56,598 13,620 Trading activities 3,856 - - 3,856 4,291 Wedding and funeral costs 3,458 4,654 - 8,112 10,928 Upkeep of churchyard - 24,064 - 24,064 24,347 Parish Hall running costs 38,114 - - 38,114 45,217 Whirlow running costs 28,366 - - 28,366 12,658 Whirlow development costs 716 - - 716 68,500 Administration expenses #3 25,621 61 - 25,682 16,584 Depreciation 20,549 - - 20,549 18,315 (Profit)/Loss on sale of fixed asset 6,970 - 6,970 - Governance costs (note 10) 11,004 - - 11,004- 7,996 422,277 174,332 - 596,608 595,266
#1 Diocesan Common Fund: The PCC's total contribution to the Sheffield Diocesan Board of Finance Common Fund in 2019 was £138,894. (2018 £131,944) Our contribution has two elements. The Diocese has confirmed that the annual cost of supporting an incumbent (vicar) for a parish is £70,000. This covers stipend and housing costs, together with other parish support costs. Parishes are asked to make a further contribution to the Common Fund which takes into account the relative wealth of the parish. All Saints Ecclesall was asked to fund an additional £68,894 in 2019 (£65,506 in 2018).
During 2019 we had an incumbent only until 5 September 2019. As a result, we have shown £46,667 as activities directly relating to the work of the church. (2018 - £70,000). We have shown the balance of £23,333 within other missional giving to give an overall total of £92,227 (2018 - £65,506). This presentation is a change in our 2019 accounts to provide greater clarity to the readers of our accounts. For consistency the 2018 comparators have been changed. See also note 8 on Missional Giving.
#2 During 2019 a big church family weekend away was held. The costs of the event were £44,054. These were met by a mix of donations and from payments by church family members attending. There was a small surplus of £700 which was given as a grant to Whirlow Grange Ltd to support other church families to have time away. #3 In 2019 it has been necessary to write off £10,787 of old balances relating to prior years 10 Governance costs Auditor's remuneration - audit of 2019 accounts 7,200 - - 7,200 4,509 - prior year under provision 886 886 - Legal and professional 2,918 - #REF! - 2,918 3,487 11,004 - - 11,004 7,996
______BHP LLP Page 23 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
11 Transfers between funds £1,758 was transferred from general funds to the Whirlow fund to cover the in-year deficit and £716 of redevelopment costs in excess of the creditor included in last year's accounts (2018: £1,008).
£25,862 was transferred to the designated ministries fund from general funds to support the designated ministries fund expenditure not covered by income (2018: £10,828).
£136,144 was transferred to general funds from the Legacy fund to support future operating activities as part of the revised Reserves Policy; £224,406 to the Fixed Assets fund primarily to support the purchase of 9 Greystones Grange and the balance of £2,250 to the Estates designated fund. (In 2018 £136,553 was transferred to the fixed asset fund.) £36,087 was transferred from the Parish Hall fund to the Estates designated fund, following a decision by PCC to consolidate funds for estate improvements into one fund at the end of 2019 (In 2018 £nil). £12,500 was transferred from Redevelopment fund to the Estates designated fund, following a decision by PCC to consolidate funds for estate improvements into one fund at the end of 2019 (In 2018 £nil). £4,744 was transferred from the Churchyard fund to the Estates designated fund, following a decision by PCC that from 1 January 2019 all income and expenditure rerlating to the churchyard should to be accounted for through the Churchyard Restricted Fund (In 2018 £nil).
12 Auditor’s remuneration The auditor’s remuneration amounts to an audit fee of £7,200 (including VAT) for 2019 and an under accrual of £886 in relation to the 2018 audit. (2018: £3,410) and other non audit services of £540 (2018: £1,099).
13 Trustees' and key management personnel remuneration and expenses The trustees neither received nor waived any remuneration during the year (2018: £nil). Trustees may claim travelling and subsistence expenses but no claims were made (2018 £nil). One PCC member was paid a total of £187 for officiating at or otherwise assisting at some services (2018: Three PCC members were paid £170) The total amount of donations made to the Church by the Trustees was £89,994 (2018: £59,506). This includes the total amount where donations were made from joint accounts held with a spouse. The PCC considers the key management personnel to be the Trustees, the Vicar, the Associate Vicars and the Operations Manager. The aggregate salary and pension contributions paid by Ecclesall PCC to and on behalf of these individuals is £148,273 (2018: £107,574). This includes £nil (2018 £nil) for the Vicar as these costs are met via our Common Fund contribution.
14 Staff costs and employee benefits The total staff costs and employee benefits were as follows: 2019 2018 £ £ Wages and salaries 233,677 207,504 Social security 13,467 7,104 Defined contribution pension costs 38,963 10,021 286,107 224,629 Average number of employees during the year (headcount) 17 12
The average number of employees includes 3 Associate Vicars (2 in 2018) and as part of partnership arrangements, 2 staff employed on behalf of Whirlow Grange Ltd (1 in 2018). Stipend clergy are paid by the Diocese through the Church Commissioners. The stipends and related social security and pension costs for the Associate Vicars are financed by Ecclesall PCC and included in the total benefits shown above, No employees received total employee benefits (excluding employer pension costs) of more than £60,000.
______BHP LLP Page 24 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
15. Fixed assets Freehold Church & land and Halls Office buildings equipment equipment Total £ £ £ £ Cost / market value for existing use As at 1 January 2019 1,120,000 96,125 46,590 1,262,715 Revaluation (1,215) - - (1,215) Additions 426,215 11,692 1,884 439,791 Disposals (350,000)905,000 26,041- 31,062(9,861) (359,861)962,103 As at 31 December 2019 1,195,000 107,817 38,613 1,341,430
Accumulated depreciation As at 1 January 2019 - 36,909 33,732 70,641 Disposals - - (9,861) (9,861) Charge for the year - 13,189 7,360 20,549 As at 31 December 2019 - 50,098 31,231 81,329
Net book value As at 31 December 2019 1,195,000 57,719 7,382 1,260,101
As at 31 December 2018 1,120,000 59,216 12,858 1,192,074
The freehold land and buildings at 31 December 2019 are comprised of: £ Clergy House: 162 Knowle Lane, Sheffield 450,000 Clergy House: 9 Greystones Grange, Sheffield 450,000 Church Parish Hall 295,000 1,195,000
No depreciation or impairment has been provided on the freehold land and buildings as the PCC has a policy of valuing properties at market value for existing use at 31 December each year. The properties were revalued on the basis of open market value by Whitehornes Bespoke Sales & Lettings in December 2019 resulting in the overall small reduction in valuation.
The historical cost of the Clergy House at 162 Knowle Lane is £390,000 and 9 Greystones Grange was purchased in January 2019 for £426,215. Information is not available to quantify the historical cost of the Church Parish Hall.
The Clergy House at 48 Renshaw Road, Sheffield was sold on 31 May 2019 for £350,000 and at the same time the PCC discharged the equity sharing loan with the Church Commissioners which was included in liabilities (Note 18). The net loss on the transaction was £7,275.
16. Fixed asset investments 2019 2018 Market value £ £ As at 1 January 2019 391,330 397,289 Increase in value during the year 73,199 (5,959) As at 31 December 2019 464,529 391,330
______BHP LLP Page 25 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
16. Fixed asset investments - continued
CBF Church of England Investment Fund Share price (in 2019 pence) at Shares 31.12.2019 £ Houghton Fabric Fund 2,621 1,916.91 50,242 Churchyard Fund 12,683 1,916.91 243,126 Choristers Memorial Fund 650 1,916.91 12,460 Augmentation Trust 8,279 1,916.91 158,701 464,529
17. Debtors 2019 2018 £ £ Prepayments and other debtors 25,093 41,837 Expected Legacies 6,121 115,000 31,214 156,837
18. Creditors 2019 2018 £ £ Due within one year Accruals and other creditors 51,012 43,097 Deferred income - 28,472 51,012 71,569
Due after more than one year Equity sharing loan - 134,615 Other creditors - 68,500 - 203,115 Equity sharing loan As at 1 January 2019 134,645 107,692 Repayment of Loan (134,645) - Share of increase in property values - 26,953 As at 31 December 2019 - 134,645
The equity sharing loan from the Church Commissioners was secured on the property at 48 Renshaw Road. It operated on the basis that the Commissioners did not receive repayments during the life of the loan, but shared in the proceeds of sale. The property was sold in February 2019 and the Chuch Commissioners received £141,890 being their share of the proceeds of the sale.
______BHP LLP Page 26 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
19. Fund reconciliation
Unrestricted funds Balance at Incoming Resources Gains / Balance at 01/01/2019 Resources Expended Transfers (losses) 31/12/2019 £ £ £ £ £ £ Free funds 36,205 395,671 (400,859) 108,524 - 139,541
Designated funds: Youth Events fund 5,565 9,121 (10,433) - - 4,253 Toddlers fund 2,056 6,340 (7,396) - - 1,000 Whirlow fund - 27,325 (29,082) 1,758 - - Legacy fund 321,761 41,039 - (362,800) - - Parish Hall fund 35,756 70,806 (70,475) (36,087) - - Estates fund 102,136 - (7,718) 55,582 - 150,000 Redevelopment fund 12,500 - - (12,500) - - Churchyard fund 4,744 - - (4,744) - - Sub total 484,518 154,630 (125,104) (358,792) - 155,253 Fixed Assets fund 1,057,459 - (20,549) 224,406 (1,215) 1,260,101 1,541,977 154,630 (145,653) (134,386) (1,215) 1,415,354
Total Unrestricted funds 1,578,182 550,302 (546,512) (25,862) (1,215) 1,554,894
Total of Unrestricted Funds held as Cash or Short Term Deposits 294,794
Designated Funds
Youth Events fund - Funding for the purpose of supporting youth activities such as the annual House Party.
Toddlers fund – Income generated mainly from the Toddlers Group. PCC have determined that from 2019 onwards a balance of £1,000 should be retained each year end if possible for future major purchases. Any in year surplus income will be used to support funding the toddlers assistant post.
Whirlow fund – All Saints Ecclesall operate the Whirlow Spirituality Centre in partnership with Whirlow Grange Ltd. The PCC's share of income and expenditure relating to the centre as part of the partnership arrangements is accounted for via this fund, with any shortfall in funding being financed from general funds.
Legacy fund - Legacies given to the PCC for which no use was specified are accounted for via this fund. During 2019 PCC determined that funds should be transferred either to general funds or other designated funds as part of an updated Reserves Policy.
Parish Hall fund – This fund is used to account for income from lettings of the parish halls and related expenditure. As part of the revised Reserves Policy, PCC determined that the balance of funds at 31 December 2019 should be transferred to general reserves. In future funding for the improvement and major maintence of the halls will be through the designated Estates Fund. Any shortfall in letting income to cover operating costs of the halls will be met from general funds. Estate fund - PCC has determined that a designated fund should exist to support future major repairs and improvements to the Church, Parish Halls and other properties owned by the PCC. The value of the fund required will be evaluated at least once a year.
Redevelopment fund – a fund for the future redevelopment of the church was started with a generous one off donation in 2017. With the agreement of the donor in 2019 this funding has been transferred to the Estates fund and the redevelopment fund has been closed.
Churchyard fund: During 2019 PCC determined to close this fund with effect from 1 January 2019 so that all income and expenditure relating to the churchyard is accounted for via the Churchyard Restricted Fund. The balance on the designated fund was transferred to the Estates Designated fund. Fixed Assets fund – the value of funds invested in Freehold Land & Buildings and other capital assets to support church activities.
______BHP LLP Page 27 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
19. Fund reconciliation - continued
Balance at Incoming Resources Gains / Balance at Unrestricted funds - prior year 01/01/2018 ResourcesExpended Transfers(losses) 31/12/2018 £ £ £ £ £ £ Free funds 8,395 373,541 (333,895) (11,836) - 36,205 Designated funds: Youth Events fund 3,602 15,187 (13,224) - - 5,565 Toddlers fund 1,514 6,213 (5,671) - - 2,056 Whirlow fund - 18,449 (19,457) 1,008 - - Legacy fund 324,810 202,004 (68,500) (136,553) - 321,761 Parish Hall fund 19,553 84,809 (68,606) - - 35,756 Estates fund 110,014 8,447 (16,325) - - 102,136 Redevelopment fund 12,500 - - - - 12,500 Churchyard fund 10,570 16,978 (22,804) - - 4,744 Sub total 482,563 352,087 (214,587) (135,545) - 484,518 Fixed Assets fund 796,143 - (18,315) 136,553 143,078 1,057,459
1,278,706 352,087 (232,902) 1,008 143,078 1,541,977
Total Unrestricted funds 1,287,101 725,628 (566,797) (10,828) 143,078 1,578,182
Total of Unrestricted Funds held as Cash or Short Term Deposits 520,723
Balance at Incoming Resources Gains / Balance at Restricted funds 01/01/2019 Resources Expended Transfers (losses) 31/12/2019 £ £ £ £ £ £ Restricted: Churchyard fund 99,048 19,681 (25,440) - - 93,289 Houghton Fabric (Estate) fund 1,815 1,631 (3,446) - - - Choristers fund 64 362 (426) - - - Augmentation trust fund - 4,613 (4,613) - - - Connected Church fund 6,696 1,379 (4,703) - - 3,372 Big Church Weekend Away fund - 44,754 (44,754) - - - St Gabriels: Kick Start fund - 25,000 (5,000) - - 20,000 Designated ministries fund - 64,357 (90,219) 25,862 - - Assigned Fees fund - 4,600 (4,600) - - - Mission & Other funds 6,135 4,069 (10,003) - - 201 Youth Events fund 1,472 - (1,472) - - - 115,230 170,446 (194,676) 25,862 - 116,862
Endowment: Churchyard fund 204,815 - - - 38,311 243,126 Houghton fabric fund 42,325 - - - 7,917 50,242 Choristers fund 10,497 - - - 1,963 12,460 Augmentation trust fund 133,693 - - - 25,008 158,701 391,330 - - - 73,199 464,529
Restricted funds: Churchyard fund – Funds available to use as a resource to maintain the churchyard. Income each year is from the Endowment churchyard fund and from specific funeral related fees. Expenditure is all on maintenance of the churchyard.
Houghton Fabric (Estate) fund – Income is from Endowment Fund investments and each year estates expenditure can be set against the fund resulting in a £nil balance at year end. Choristers fund – Income is from the related Endowment Fund investment and is spent on the provision of music. Augmentation trust fund – Income is from the related Endowment Fund which is held on behalf of the Sheffield Diocesan Board of Finance and is passed to them as a contribution to the Diocesan Stipend Fund. Connected Church fund – funds generated from donations and events to finance the partnership with Tearfund to support the Diocese of Mount Kilimanjaro with the Church & Community mobilisation project.
The Big Church Weekend Away was held in January 2019. All income received for the event has been expended and so the Fund will be closed with effect from 1 January 2020. St Gabriels: Kick Start Grant - All Saints Ecclesall PCC has entered into a 5 year Mission Partnership Agreement with St Gabriels PCC. We received a £25,000 grant from the Sheffield Diocesan Board of Finance in 2019 to support the parnership. It will be used equally over the 5 years. Designated ministries fund – Historically part of the regular donations from the church family have been specifically allocated to this fund to cover the remuneration of the ministry staff. The need for this historic approach no longer exists and PCC determined in November 2019 to cease this approach from 1 January 2020 and so the fund is closed as at 31 December 2019
______BHP LLP Page 28 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
19. Fund reconciliation - continued Restricted funds: Assigned fees fund - A set proportion of fees earned from funerals and weddings has to be paid over to the Sheffield Diocesan Board of Finance. This fund is used to manage such income and should have a £nil balance at each year end. Mission & Other funds – donations or grants received for specific purposes
Youth events fund – These funds were generated from donations and events a number of years ago. In 2019 the funds have been fully utilised to support the 2019 Youth House Party. The fund is closed with effect from 31 December 2019.
Endowment funds: Endowment Funds are assets which must be held permanently by the PCC. The income arising from these assets is allocated each year to the relevant restricted funds as shown above.
Restricted funds - prior year Balance at Incoming Resources Gains / Balance at 01/01/2018 Resources Expended Transfers (losses) 31/12/2018 £ £ £ £ £ £ Restricted: Churchyard fund 99,048 8,442 (8,442) - - 99,048 Houghton Fabric fund 129 1,686 - - - 1,815 Choristers fund 64 - - - - 64 Augmentation trust fund - 4,500 (4,500) - - - Connected Church fund 8,846 2,850 (5,000) - - 6,696 Designated ministries fund - 81,616 (92,444) 10,828 - - Assigned Fees fund (182) 4,145 (3,963) - - 0 Mission & Other funds 3,478 25,734 (23,077) - - 6,135 Youth Events fund 1,472 - - - - 1,472 112,855 128,973 (137,426) 10,828 - 115,230
Endowment: Churchyard fund 207,935 - - - (3,120) 204,815 Houghton fabric fund 42,970 - - - (645) 42,325 Choristers fund 10,656 - - - (159) 10,497 Augmentation trust fund 135,729 - - - (2,036) 133,693
397,290 - - - (5,960) 391,330
20. Analysis of net assets by fund Unrestricted Unrestricted designated Restricted Endowment free funds funds funds funds Total £ £ £ £ £ Fixed assets for church use - 1,260,101 - - 1,260,101 Fixed assets investments - - - 464,529 464,529 Current assets 175,896 158,347 128,425 - 462,668 Current liabilities (36,355) (3,094) (11,563) - (51,012) Long-term liabilities - - - - -
Fund balance 139,541 1,415,354 116,862 464,529 2,136,286
Analysis of net assets by fund - prior year Unrestricted Unrestricted designated Restricted Endowment free funds funds funds funds Total £ £ £ £ £ Fixed assets for church use - 1,192,074 - - 1,192,074 Fixed assets investments - - - 391,330 391,330 Current assets 67,860 561,431 146,731 - 776,022 Current liabilities (31,655) (8,413) (31,501) - (71,569) Long-term liabilities - (203,115) - - (203,115)
Fund balance 36,205 1,541,977 115,230 391,330 2,084,742
Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with the restrictions imposed by the donors.
______BHP LLP Page 29 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
21. Capital commitments
The church had commitments as follows: 2019 2018 £ £
Contracted for but not provided in these financial statements - 7,000
22. Church of England Defined Contributions Scheme Ecclesall PCC participates in the Pension Builder Scheme section of the Church Workers Pension Fund (CWPF) for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the Employer and the other participating employers.
The CWPF has a section known as the Defined Benefits Scheme, a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014. Pension Builder Scheme The Pension Builder Scheme of the Church Workers Pension Fund is made up of two sections, Pension Builder Classic and Pension Builder 2014, both of which are classed as defined benefit schemes. Pension Builder Classic provides a pension for members for payment from retirement, accumulated from contributions paid and converted into a deferred annuity during employment based on terms set and reviewed by the Church of England Pensions Board from time to time. Discretionary increases may also be added, depending on investment returns and other factors. Pension Builder 2014 is a cash balance scheme that provides a lump sum that members use to provide benefits at retirement. Pension contributions are recorded in an account for each member. This account may have bonuses added by the Board before retirement. The bonuses depend on investment experience and other factors. There is no requirement for the Board grant any bonuses. The account, plus any bonuses declared, is payable from members’ Normal Pension Age.
There is no sub division of assets between employers in each section of the Pension Builder Scheme.
The scheme is a multi-employer scheme as described in Section 28 of FRS 102 as it is not possible to attribute the Pension Builder Scheme’s assets and liabilities to specific employers. This means that contributions are accounted for as if the Scheme were a defined contribution scheme. The pensions costs charged to the SoFA in the year are contributions payable. 2019: £10,783. (2018: £10,021)
A valuation of the Pension Builder Scheme is carried out once every three years. The most recent was carried out as at 31 December 2016. For the Pension Builder Classic section, the valuation revealed a deficit of £14.2m on the ongoing assumptions used. At the most recent annual review, the Board chose not to grant a discretionary bonus, which will have acted to improve the funding position. There is no requirement for deficit payments at the current time. For the Pension Builder 2014 section, the valuation revealed a surplus of £1.8m on the ongoing assumptions used. There is no requirement for deficit payments at the current time.
The legal structure of the scheme is such that if another employer fails, Ecclesall PCC could become responsible for paying a share of that employer’s pension liabilities.
______BHP LLP Page 30 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ECCLESALL SHEFFIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2019
23. Related Party Transactions
There are no related party transactions during the period (2018: £nil), other than those disclosed in note 13.
24. Reconciliation of net income to net cash flow from operating activities
2019 2018 £ £
Net income for year 51,544 287,496
Interest receivable (16,879) (15,537) Interest payable 324 2,275 Depreciation and impairment of tangible fixed assets 20,549 18,315 (Gains) on investments (71,984) (164,040) Decrease/(Increase) in debtors 125,623 (29,893) (Decrease)/ Increase in creditors (223,672) 133,689
Net cash flow from operating activities (114,495) 232,305
25. Analysis of changes in net debt
As at 1 Other non- As at 31 January Cashflows cash December 2019 changes 2019 £ £ £ £ Cash and cash equivalents: Cash 327,207 74,206 - 401,413 Short term deposits 291,978 (261,937) - 30,041 619,185 (187,731) - 431,454
Loans falling due after one year: -Equity sharing loan (note 18) (134,645) 134,645 - -
Total net debt 484,540 (53,086) - 431,454
26. Post Balance Sheet Event As part of their assessment of the going concern basis of preparation, the PCC has considered the impact of the Covid-19 pandemic on the Church’s income sources and the wider community that it operates in. For further details of this, we refer you to the Trustees' Report. It is the view of the PCC that the events which have significantly impacted the Church are the direct result of Government and international policy in response to the pandemic (for example restrictions on travel and personal interactions) and such policies were announced after the balance sheet date. The PCC, therefore, considers the impact of Covid-19 to be a non-adjusting post-balance sheet event.
______BHP LLP Page 31