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View BOD 20210721.2.Pdf AGENDA REGULAR MEETING BOARD OF DIRECTORS ORANGE COUNTY WATER DISTRICT 18700 Ward Street, Fountain Valley, CA (714) 378-3200 Wednesday, July 21, 2021 – 5:30 p.m. Computer Audio: Please click the link below to join the Zoom webinar: https://ocwd.zoom.us/j/95734914322 Telephone Audio: (669) 900-9128 Meeting ID: 957 3491 4322 Pursuant to Paragraph 11 of Executive Order N-25-20, executed by the Governor of California on March 12, 2020 as a response to mitigating the spread of Coronavirus known as COVID-19, this regular meeting of the Orange County Water District will allow members of the Board to attend the Board meeting telephonically from remote locations without requiring public access to those locations. Public participation will be afforded telephonically through the Zoom Webinar access listed above. PLEDGE OF ALLEGIANCE ROLL CALL • EMPLOYEE OF THE QUARTER AWARD TO SR. COMMUNICATIONS SPECIALIST CRYSTAL NETTLES ITEMS RECEIVED TOO LATE TO BE AGENDIZED RECOMMENDATION: Adopt resolution determining need to take immediate action on item(s) and that the need for action came to the attention of the District subsequent to the posting of the Agenda (requires two-thirds vote of the Board members present, or, if less than two-thirds of the members are present, a unanimous vote of those members present.) VISITOR PARTICIPATION Time has been reserved at this point in the agenda for persons wishing to comment for up to three minutes to the Board of Directors on any item that is not listed on the agenda, but within the subject matter jurisdiction of the District. By law, the Board of Directors is prohibited from taking action on such public comments. As appropriate, matters raised in these public comments will be referred to District staff or placed on the agenda of an upcoming Board meeting. At this time, members of the public may also offer public comment for up to three minutes on any item on the Consent Calendar. While members of the public may not remove an item from the Consent Calendar for separate discussion, a Director may do so at the request of a member of the public. CONSENT CALENDAR (ITEMS NO. 1 - 16) All matters on the Consent Calendar are to be approved by one motion, without separate discussion on these items, unless a Board member or District staff request that specific items be removed from the Consent Calendar for separate consideration. 1. APPROVAL OF CASH DISBURSEMENTS RECOMMENDATION: Ratify/authorize payment of bills 2. APPROVAL OF MINUTES OF BOARD OF DIRECTORS MEETING HELD JUNE 16, 2021 RECOMMENDATION: Approve minutes as presented ITEMS RECOMMENDED FOR APPROVAL AT COMMUNICATION AND LEGISLATIVE LIAISON COMMITTEE MEETING HELD JULY 8, 2021 (ITEM NO. 3 - 4) 3. FEDERAL LEGISLATIVE UPDATE Bill Number Title Reps. Grace F. Napolitano (CA-32), Raúl M. Large Scale Water Recycling Project Grijalva (AZ-03), Jared Huffman (CA-02), and Investment Act Susie Lee (NV-03) RECOMMENDATION: Take no position on this Bill 4. 2021-2022 ORANGE COUNTY WATER DISTRICT LEGISLATIVE GOALS AND PLATFORM RECOMMENDATION: Agendize for July 21 Board meeting: Approve the addition of two policy principles to the OCWD 2021-2022 Legislative Goals and Platform ITEMS RECOMMENDED FOR APPROVAL AT WATER ISSUES COMMITTEE MEETING HELD JULY 14, 2021 (ITEMS NO. 5 - 11) 5. AMENDMENT TO AGREEMENT WITH DDB ENGINEERING FOR ADDITIONAL GWRS FINAL EXPANSION PERMITTING SUPPORT RECOMMENDATION: Authorize issuance of Amendment to Agreement No. 1273 with DDB Engineering Inc. for an additional $151,350 for regulatory permitting services in support of the GWRS Final Expansion 6. AGREEMENT WITH NWRI TO ADMINISTER AND FACILITATE THE 2021 GWRS INDEPENDENT ADVISORY PANEL MEETING RECOMMENDATION: Authorize issuance of Agreement to the National Water Research Institute for an amount not to exceed $38,496 to provide administration and facilitation services for the 2021 GWRS Independent Advisory Panel meeting 7. ANNUAL SANTA ANA RIVER STREAMGAGING JOINT FUNDING AGREEMENT WITH THE UNITED STATES GEOLOGICAL SURVEY RECOMMENDATION: 1) Approve and authorize Joint Funding Agreement with USGS to conduct streamgaging of the Santa Ana River below Prado Dam and Santiago Creek at Santa Ana for the period of October 1, 2021 to September 30, 2022; and 2) Authorize payment of $35,920 to the USGS for OCWD’s share of costs for these services 2 8. AMENDMENT NO. 4 TO AGREEMENT WITH INTERA FOR ADDITIONAL GROUNDWATER MODELING SUPPORT FOR THE NORTH BASIN REMEDIAL INVESTIGATION/FEASIBILITY STUDY RECOMMENDATION: Authorize issuance of Amendment No. 4 to Agreement No. 998 with Intera increasing the contract amount by $14,660 9. PURCHASE ORDER TO XYLEM WATER SOLUTIONS USA, INC. TO REPLACE SUBMERSIBLE PUMP #4 AT ANAHEIM LAKE RECOMMENDATION: Authorize Issuance of Purchase Order to Xylem Water Solutions USA, Inc. in the amount of $142,293 to provide a replacement for submersible pump #4 at Anaheim Lake, labor to terminate the pump #4 cables and trouble shoot an operational alarm from pump #3 10. CONTRACT NO. GAP-2021-1 GREEN ACRES PROJECT SANTA ANA RESERVOIR VALVE REPLACEMENTS: CATEGORICAL EXEMPTION AND NOTICE INVITING BIDS RECOMMENDATION: 1) Authorize filing of a Categorical Exemption for the Green Acres Project Santa Ana Reservoir Valve Replacements project in compliance with the California Environmental Quality Act (CEQA) guidelines; and 2) Authorize publication of Notice Inviting Bids for Contract No. GAP-2021-1, Green Acres Project Santa Ana Reservoir Valve Replacements 11. POLICY TO ASSIST SOUTH ORANGE COUNTY AGENCIES WITH WATER EMERGENCIES RECOMMENDATION: Adopt the provided policy principles of when OCWD would assist South Orange County water agencies with water supply emergencies or planned shutdowns of the imported water system ITEMS RECOMMENDED FOR APPROVAL AT ADMINISTRATION AND FINANCE ISSUES COMMITTEE MEETING HELD JULY 15, 2021 (ITEMS NO. 12 - 16) 12. MONTHLY CASH CONTROL REPORT RECOMMENDATION: Receive and file Summary Cash and Cash Equivalents Control Reports dated June 30, 2021 13. INVESTMENT PORTFOLIO HOLDINGS REPORTS RECOMMENDATION: Receive and file the Investment Portfolio Holdings Reports dated June 30, 2021 14. AMENDMENT NO. 2 TO AGREEMENT NO. 1315 WITH VALLEY CITIES/GONZALES FENCE, INC. FOR ON-CALL FENCE REPAIRS RECOMMENDATION: Authorize issuance of Amendment No. 2 to Agreement No. 1315 to Valley Cities/Gonzales Fence, Inc., for an amount not to exceed $25,000 per year, at the same rates, for on-call fence repairs for the recharge basins, for a period of one year with the option to renew for an additional year 3 15. AMENDMENT NO. 1 TO AGREEMENT WITH SOLTIS AND COMPANY, INC., FOR LANDSCAPE MAINTENANCE SERVICES AT SANTIAGO BASIN BIKE TRAIL RECOMMENDATION: Authorize issuance of Agreement with Soltis and Company Inc. for an amount not to exceed $36,000 for an additional year for landscape services, with an option to renew for one year 16. PRE-AUDIT MEETING WITH AUDITORS FOR COMPLIANCE WITH AUDITING STANDARDS BOARD STANDARD NO. 114 RECOMMENDATION: Select Directors Rowe, Ta and Whitaker to attend a Zoom pre-audit meeting with the auditors after the August 2021 Administration/Finance Issues Committee meeting END OF CONSENT CALENDAR MATTERS FOR CONSIDERATION 17. AUTHORIZE EXECUTION OF AGREEMENT WITH METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA AND OTHER PARTIES FOR THE SANTA ANA RIVER CONSERVATION AND CONJUNCTIVE USE PROGRAM (SARCCUP) AND AGREEMENT WITH MWDOC AND OTHER PARTIES FOR SALE OF EXCESS SARCCUP WATER RECOMMENDATION: Authorize the General Manager to execute the following agreements: 1) Agreement among The Metropolitan Water District of Southern California, Eastern Municipal Water District, Inland Empire Utilities Agency, Municipal Water District of Orange County, Western Municipal Water District, and Orange County Water District regarding the Santa Ana River Conservation and Conjunctive Use Program; and, 2) Agreement among Eastern Municipal Water District, Western Municipal Water District, Inland Empire Utilities Agency, Orange County Water District, and The Municipal Water District of Orange County regarding Santa Ana River Conservation and Conjunctive Use Program Excess Water Sales and Purchase Agreement INFORMATIONAL ITEMS 18. GWRS FINAL EXPANSION VIDEO 19. WATER RESOURCES SUMMARY 20. SANTA ANA WATERSHED PROJECT AUTHORITY COMMISSION ACTIVITIES 4 21. COMMITTEE/CONFERENCE/MEETING REPORTS ► July 08 - Communication and Legislative Liaison Committee (Chair Brandman) ► July 12 - GWRS Steering Committee (Vice Chair Yoh) ► July 14 - Water Issues Committee (Chair Green) ► July 15 - Administration and Finance Issues Committee (Chair Ta) ► Reports on Committees/Conferences/Meetings Attended at District Expense 22. VERBAL REPORTS . PRESIDENT'S REPORT . GENERAL MANAGER'S REPORT . DIRECTORS’ REPORTS . GENERAL COUNSEL REPORT 23. RECESS TO CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS [Government Code Section 54957.6] OCWD designated representative: District President Steve Sheldon Non-Represented Employee: General Manager RECONVENE IN OPEN SESSION ADJOURNMENT 5 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Orange County Water District, 18700 Ward Street, Fountain Valley, CA and on the OCWD website: www.ocwd.com not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Assistant District Secretary. Backup material for the Agenda is available at the District offices for public review
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