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Loudoun County, Virginia Board of Supervisors 1 Harrison Street, S.E., 5Th Floor, P.O

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Loudoun County, Virginia Board of Supervisors 1 Harrison Street, S.E., 5Th Floor, P.O Loudoun County, Virginia Board of Supervisors 1 Harrison Street, S.E., 5th Floor, P.O. Box 7000, Leesburg, VA 20177-7000 Telephone (703) 777-0204 Fax (703) 777-0421 www.loudoun.gov BOARD BUSINESS MEETING AGENDA Board Room, First Floor, Government Center Tuesday, July 3, 2012 9:00 A.M. 9:00 a.m. Call to Order (* Proposed on Consent) I. Call to Order - Chairman York II. Pledge of Allegiance – Supervisor Buona III. Adoption of Consent Agenda IV. Requests for Additions/Deletions to the Agenda V. Closed Session VI. Information Items VII. Public Input (Advanced sign-up required; limited to 15 speakers, 2 minutes each) VIII. Action Items 1. Dulles Corridor Metrorail Project (Time Certain: Immediately following Public Input) 2. *Administrative Items Report of July 3, 2012 3. *Approval of the National Conference Center (NCC) Access Road and Easement Agreement (Rauch/Carlton) 4. *Ashburn Area Sheriff’s Station Land Acquisition (Rauch/Carlton) 5. *Board Member Initiative: Connect Northern Virginia/Request from Loudoun County Chamber of Commerce (York) 6. Finance/Government Services and Operations Committee Reports: Agenda Page 2 6a. Consideration of a 2012 Bond Referendum and/or a Virginia Public School Authority (VPSA) Participation Followed by the Future Sale of $110,080,000 in General Obligation Bonds to Finance Capital Projects Included in the Fiscal Years 2013-2018 Adopted Capital Improvement Program for FY 2013 - This item has been deferred. 6b. *Resolution Authorizing the Issuance and Sale of General Obligation Bonds for Loudoun County, Virginia in the Maximum Amount of $70,625,000 (Mays/Williams) 6c. *Loudoun Health Council Proposed FY13 CHIP Initiatives (Goodfriend) 7. Transportation and Land Use Committee Reports: 7a. Traffic Mitigation from Sycolin Road Overpass Project Construction (Leesburg District) (Castellow/Beacher) 7b. *Review, Renewal, Modification or Termination of the New Lovettsville and the New Mountville Agricultural and Forestal Districts (Blue Ridge & Catoctin Districts) (Boles/Flynn) 7c. *SPEX 2011-0037/Dulles North Corporate Park, Building #7 (Sterling District) (McCarter/Pastor) 8. *August Recess/Cancellation of Board Meetings (Davis/Hemstreet) IX. Adjourn The Board will take recesses at approximately 10:30 - 10:45 a.m. and 2:30 - 2:45 p.m. Please note: Advanced sign-up for Public Input is available. Contact the Office of the Clerk to the Board of Supervisors at (703) 777-0200 to sign-up to speak. Advanced sign-up is open until noon the day prior to the Business Meeting. Copies of agenda items are available in the County Administrator’s Office and also available on- line at http://www.loudoun.gov/bosdocuments. If you wish to provide information to the Board via the visual display equipment in the Board Room please notify Jeanette Gilbert, Deputy Clerk, in advance of the meeting at 703-771-5679. Agenda packets are usually posted by close of business on the Thursday prior to the Business Meeting. The Action Report of the meeting is usually available in this packet by close of business the day following the Business Meeting. If you need assistance accessing this information contact County Administration, 703-777-0200. Agenda Page 3 If you require any type of reasonable accommodation, as a result of a physical, sensory, or mental disability, to participate in this meeting, please contact Jeanette Gilbert at (703) 771-5679. Three days notice is requested. FM Assistive Listening System is available at the meeting. Agenda –07-03-12 County of Loudoun Memorandum DATE: July 3, 2012 TO: Board of Supervisors FROM: Tim Hemstreet, County Administrator SUBJECT: Summary of Agenda The Loudoun County Board of Supervisors meets at 9:00 a.m. in the County Government Center, 1 Harrison Street, SE, Leesburg, VA. (* Proposed on Consent) I. Call to Order - Chairman York II. Pledge of Allegiance – Supervisor Buona III. Adoption of Consent Agenda IV. Requests for Additions/Deletions to the Agenda V. Closed Session VI. Information Items VII. Public Input (Advanced sign-up required; limited to 15 speakers, 2 minutes each) VIII. Action Items 1. Dulles Corridor Metrorail Project (Time certain: Immediately following Public Input) Per the Funding Agreement and the additional 30-day extension granted by MWAA and Fairfax County, the Loudoun County Board of Supervisors has until July 4, 2012, to inform MWAA if Loudoun County will participate in the funding of the Dulles Corridor Metrorail project. The Board has held nine work sessions on this issue, from March 7 through June 29. The Board is anticipated to take a vote as a part of this action item at its July 3rd Business. 2. *Administrative Items Report of July 3, 2012 Board of Supervisors Summary of Agenda July 3, 2012 Page 2 This Report contains the following items for the Board of Supervisors approval on July 3, 2012: Budget Adjustments; Board of Supervisors Minutes; Deeds for Approval; Amendments to Chapter 209 of the Codified Ordinances of Loudoun County / Precincts, Polling Place and Absentee voting Location; Addition of Public Hearing for ZCPA 2011-0010, SPEX 2011-0033, ZMOD 2012-0004 / Loudoun County Public Schools – Hs-8, and ZMOD 2012-0001 / National Conference Center; Request for Board of Supervisors’ Approval of Three Regular, Full-time Developmental Services (DS) Case Managers (3.00 FTE) in the Department of Mental Health, Substance Abuse and Developmental Services; Grant of Easement over County Property – Moorefield Station; Grant of Easement over County Property – Farmwell Property; Request to Install and Maintain Traffic Calming Measures on Charandy Drive in Kings Crossing Subdivision, Secondary Road Addition – Five Oaks; Secondary Road Addition – VDOT Route 50 Project – 0050-053-119, C-501. 3. *National Conference Center Access Road and Easement Agreement ( Ashburn District) (Rauch/Carlton) The National Conference Center contract requires all parties to negotiate and execute an Access Road Agreement within 120 days of the end of the Due Diligence Period which defines all parties’ responsibilities for the development of the access road to serve the National Conference Center and HS-8. The Due Diligence Period ended on February 17, 2012. The deadline for executing the Access Road Agreement is July 5, 2012. The Proposed National Conference Center Access Road Agreement is a three party agreement between the Seller, Oxford Capital Group, LLC, The Loudoun County Board of Supervisors, and the Loudoun County School Board. This item provides the National Conference Center Access Road and Easement Agreement for the Board of Supervisors review and approval as to form. 4. *Ashburn Area Sheriff’s Station Land Acquisition (Rauch/Carlton) In November 2011, County Staff was directed to negotiate a contract for approximately 13.33-acres from the property owner of One Loudoun as the site provided a site for the Ashburn Sheriff Station and the opportunity to co-locate additional public facilities at a future time. The Ashburn Sheriff Station will utilize approximately 5-acres of the site and the remaining land designated for future public use. Future uses will be identified by the Board of Supervisors in its review of its Adopted Capital Needs Assessment and the Capital Improvement Program during the FY 2014 budget development process. Contract negotiations were suspended pending the newly elected Board of Supervisors being briefed on the contract negotiations in January 2012. The new Board directed staff to proceed with contract negotiations. The contract terms have been reviewed and revised by both the County and the Property Owner through June 2012 and a contract has been finalized. The land sale price for the 13.33 acres is $8,300,000. The contract terms also provide the County the opportunity to buyout the monthly Board of Supervisors Summary of Agenda July 3, 2012 Page 3 cost for the Property Owners’ Association (“POA”). The monthly cost for the POA, in which this parcel would be included in, is $15,031. To be removed from the POA, with the exception of maintaining some architectural standards of conformance of the overall One Loudoun Project, the one-time buyout option fee is $487,000. These fees will be used for the County’s share of maintenance for wear and tear on the One Loudoun’s community’s roads. The roads within this business community will be owned and maintained by the POA and not the Virginia Department of Transportation (VDOT). The Board of Supervisors is exercising this option in the contract which increases the total purchase price to $8,787,000. A due diligence period of ninety (90) days is proposed in the contract following contract execution. Settlement is contingent on the subdivision of the parcel along with the accompanying infrastructure being completed. The outside settlement date would be approximately in October 2012. A summary of the Contract Terms is provided in Attachment 2 to this item. A draft motion is provided in Attachment 1 to proceed with the contract purchase. 5. *Board Member Initiative: Connect Northern Virginia/Request from Loudoun County Chamber of Commerce (York) Chairman York is requesting a “Board-initiated” item to be placed on the next business meeting. This item will be to forward the request from the Chamber of Commerce to fund $2,500 for the first year of the project entitled “Connect Northern Virginia”. Please note that the item will include the request from the Chamber as well as a brief fact sheet. Chairman York is recommending that the Board send this to the Finance Committee for further discussion and recommendation 6. Finance/Government Services and Operations Committee Reports: 6a. Consideration of a 2012 Bond Referendum and/or a Virginia Public School Authority (VPSA) Participation Followed by the Future Sale of $110,080,000 in General Obligation Bonds to Finance Capital Projects Included in the Fiscal Years 2013 - 2018 Adopted Capital Improvement Program for Fiscal Year 2013 (Mays/Williams) – This item has been deferred. 6b.
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