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Bid Evaluation Report

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Bid Evaluation Report N 0.1,D (C1'C-1)2(80)/2016-17 GOVERNMENT OF SINDH FINANCE DEPARTMENT Karachi, dated the 24-03-2017 Bid Evaluation Report I. Name of Procuring Agency: FINANCE DEPARTMENT, GOVT OF SINDH 1. Tender Reference No: FD (CTC-I) 2(80)/2016-17 :i. Tender Description/Name of work/item: HIRING OF RENTAL VEHICLES FOR BUDGET DUTY 4. Method of Procurement: SINGLE STAGE TWO ENVELOPES .i. Tender Published: DAILY DAWN (05-02-2017), EXPRESS (04-02-2017), KAWISH (07-02-2017), SPPRA SERIAL NO.31457) & FD 5. Total Bid documents Sold; TWO (02) 1. Total Bids Received: TWO (02) >. Technical Bid Opening date: OV' MARCH 2017 AT 12:00 Noon 9. No. of Bid technically qualified: ONE (01) 10. Bid Rejected: ONE (01) 1 1. Financial Bid Opening date: 201H MARCH 2017 AT 12:00 Noon (2. Bid Evaluation Report: Cost offered Ranking in Comparison Reasons for Name of Firm S No by the Bidder terms of wills acceptance/ Remarks or Bidder cost Estimated cost rejection 0 1 2 3 4 5 6 Procurement Cominittee Proposed to award Rs.54,600/- the contract of M/s Khan on per day Within Hiring of rental Single Qualified 1. Transport basis for 17 Single Estimated vehiclesto M/s Bidder Services rental Cost Khan Transport vehicles Services being • Single qualified 0. Bidder in Financial gN",.: __ ._ ______._... _ __________. .... Proposal Contd... •.tJ `et IA IS1,' nce „.V# rnent, 1>:c" roe" ,nev of fee ,4o v.%\c 4/MPhil O' t:N•C`2". -2- In the above case, two (02) firms namely M/s United Transport Services and M/s Khan Transport Services have been participated wherein M/s United Transport services has been dis- qualified due to partnership firm whereas M/s Khan Transport Services has qualified in technical proposal who fulfilled all the required criteria as mentioned in Standard Biding ,tocuments. hut due to singly hiciclor in Financial Proposa! 'ho Evportmenta! Procurement Committee unanimously determined to get the Market price for the said services calling quotations from local market to keep-up the matter in transparent manner prior the award of Contract to M/s Khan Transport Services in terms of Rule-48, of SPPRA-2010 (Amended 2017) Nhich stated that "Even only one Bid is submitted, the bidding process may be considered ialid, if the bid was advertised in accordance with the rules, and prices are comparable to the 2rices or rates of the last awarded contract or the Market prices". (.1AMIR ISRAN) (1‘. AD AYUB) (GH MANGRIO) Section • f er (B&A) Section Officer (GENERAL) Section Officer ERAL) Finance D: . artment SGA&C Department Transport Dep ent • (AHMED ALI SIDDIQI) Deputy Secretary (B&E-I) Finance Department (NISAR AHMED SHAIKH) Additional Secretary (Admn/SR) Finance Department •• GOVERNMENT OF SINDH, FINANCE DEPARTMENT CONTRACT EVALUATION FORM 1) NAME OF THE ORGANIZATION /DEPTT Finance Department, Govt. of Sindh 2) PROVINCIAL / LOCAL GOVT / OTHER Provincial 3) TITLE OF CONTRACT Hiring of Rental vehicles for Budget Duty 4) TENDER NUMBER No. FD (CTC-I) 2)80)/2016-17 5) BRIEF DESCRIPTION OF CONTRACT Hiring of rental vehicles for Budget Duty 6) FORUM THAT APPROVED THE SCHEME Departmental Purchase committee 7) TENDER ESTIMATED VALUE 5,000,000 8) ENGINEER'S ESTIMATE (For civil works only) 9) ESTIMATED COMPLETION PERIOD (AS PER CONTRACT) W.E.F. 17th of April 2017 till compilation of Budget Session (2017-18 )(60 Days maximum) or as per Finance Department late sitting order 10) TENDER OPENED ON (DATE & TIME) 01-03-2017 , 12:Noon 11) NUMBER OF TENDER DOCUMENTS SOLD Two (Attach list of buyers) 12) NUMBER OF BIDS RECEIVED Two 13) NUMBER OF BIDDERS PRESENT AT THE TIME OF OPENING OF BIDS Two 14) BID EVALUATION REPORT Yes (enclose a copy) 15) NAME AND ADDRESS OF THE SUCCESSFUL BIDDER M/s Khan Transport Services,B-S3, Block 3 FB Area, Karachi. 16) CONTRACT AWARD PRICE Rs.54,600/- on per day basis for 17 vehicles (Hi-ace & Coasters) 17) RANKING OF SUCCESSFUL BIDDER IN EVALUATION REPORT Single Bidder (i.e. lft , 2nd , 3`d EVALUATION BID) 18) METHOD OF PROCUREMENT USED (Tick one) a) SINGLE STAGE—ONE ENVELOPE PROCEDURE Domestic /local b) SINGLE STAGE—TWO ENVELOPE PROCEDURE / c) TWO STAGE BIDDING PROCEDURE d) TWO STAGE — TWO ENVELOPE BIDDING PROCEDURE L PLEASE SPECIFY IF ANY OTHER METHOD OF PROCUREMENT WAS ADOPTED i.e. EMERGENCY, DIRECT CONTRACTING ETC. WITH BRIEF REASONS. 19) APPROVING AUTHORITY FOR AWARD OF CONTRACT Administrative Secretary , Finance Secretary 20) WHETHER THE PROCUREMENT WAS INCLUDING IN ANNUAL Yes I No _ PROCUREMENT PLANT? 21) ADVERTISEMENT: i) SPPRA Website Yes (If yes, give data and SPPRA Identification No) S. No 31457 (Report I. No ii) News Papers J Yes Dawn (05-02-2017) (If yes, give names of newspapers dates) Express (04-02-2017) Kawish (07-02-2017) No 22) NATURE OF CONTRACT Domest c/ I Int. Local 23) WHETHER QUALIFICATION CRITERIA WAS INCLUDED IN Yes No i 115 BIDDING/TENDER DOCUMENTS? i IllnifTes, enclose a copy) 245: WHETHER BID EVALUATION CRITERIA WAS INCLUDING IN LYes v BIDDING/TENDER DOCUMENTS? — (If yes, enclose a copy) 25) WHETHER APPROVAL OF COMPETENT AUTHORITY WAS OBTAINED Yes I No FOR USING A METHOD OTHER THAN OPEN COMPETITIVE LI _ BIDDING? 26) WAS BID SECURITY OBTAINED FROM ALL THE BIDDERS? 1 Yes • 27) WHETHER THE SUCCESSFUL BID WAS LOWEST EVALUATED Yes 1 No BID/BEST EVALUATED BID (in case of Consultancies) 111 28) WHETHER THE SUCCESSFUL BIDDER WAS TECHNICALLY Yes I COMPLIANT? 29) WHETHER NAMES OF THE BIDDERS AND THEIR QUOTED PRICES LYes i WERE READ OUT AT THE TIME OF OPENING OF BIDS? LI 30) WHETHER EVALUATION REPORT GIVEN TO BIDDERS BEFORE THE Yes II No AWARD OF CONTRACT? _ III (Attach copy of the bid evaluation report) 31) ANY COMPLAINTS RECEIVED Yes (If yes, result thereof) No ✓ 32) ANY DEVIATION FROM SPECIFICATIONS GIVEN IN THE TENDER Yes NOTICE /DOCUMENTS (If yes, give details) No I 33) WAS THE EXTENSION MADE IN RESPONSE TIME? Yes (If yes, give reasons) No ✓ 34) DEVIATION FROM QUALIFICATION CRITERIA Yes (If yes, give detailed reasons) — No i 35) WAS IT ASSURED BY THE PROCURING AGENCY THAT THE Yes i No SELECTED FIRM IS NOT BLACK LISTED? 36) WAS A VISIT MADE BY ANY OFFICER/OFFICIAL OF THE PROCURING Lies / AGENCY TO THE SUPPLIER'S PREMISES IN CONNECTION WITH THE _____ PROCUREMENT? IF SO, DETAILS TO BE ASCERTAINED REGARDING FINANCING OF VISIT, IF ABROAD: (If yes, enclose a copy) 37 WAS PROPER SAFEGUARDS PROVIDED ON MOBILIZATION THE Yes v CONTRACT (Bank guarantee etc)? 38 SPECIAL CONDITIONS, IF ANY Yes (If yes, give Brief Description) ✓ r" /) —I%lo---- R844 Signature & Official Stamp _a,+,, Authorized Officer/ \'-' ' FOR OFFICE USE ONLY ¢tee * OVERtiv- Roont No.171. Caretaker cell. Groundflpor, ce Deportment. Government of Sindh. Building No.6. Sindh Secretariat A.K Lodhl Block, Shroh-e-Kamal Attaturk Karachi . Tele: 021-99222113 ANNEXURE-A EVALUATION CRITERIA FOR HIRING OF RENTAL VEHICLES FOR BUDGET DUTY FEN- 1 t' BIZIEF/DESCRIPTION,. 11, • r. • •••• -• • • - •-• • - dr. • 1.1•1. , 1 1 1 CERTIFICATIONS Certificates issued by M/s Khan Transport Remarks the concerned authority Services a) -,i1c111 Sales Tax Issued by Sindh Revenue 05 00 Not provide rtificate Board b) Aional Tax Issued by FBR 05 05 provided ,:ertificate c) V.:lid Fitness Certificates issued by 05 05 provided t.'crtiticates of vehicles Regional transport authority di I ivers valid Driving Driver License should be 05 05 provided ;.ense and NIC,s valid 1).1ei Fuel System Certificate on the 05 05 provided Lcniticates company's letter head that shows, only single fuel system installed in vehicles 1) RJut Permit Issued by 05 05 Provided Regional transport authority Total Marks for serial No. 01 - 30 25 a) \o. of years in 02 Marks of Each Year 10 10 Established in 1987 Business b) specifications Complete detail of firm 10 10 Provided complete detail of Broachers (Telephone, Company Fax, e-mail ETC) c) Valid NIC of the firms' Color Copy is required 05 05 representative d) Availability of Cell List Cell Phones • phones of Drivers Numbers of the drives 05 05 ',;}4.11LP Sec tl Officer (Ge‘erwo ; it spat\ )S°\0,04`P Gove lartt at &c.c.. kOiC oteSeciOssi 1 \%‘\S Pcw P1/4 naos02,201 E-\\ „ s. keks% Total Marks Serial No. 02 30 30 3 a) I icome tax annual 02 marks for ear year 10 10 Provided Returns of 05 years (Max 10) b) rudited Financial 02 Marks on production 10 00 Not Provide ';tatements of five of each year Statement ears (Max 10) c) Hank Statements (Last 02 marks for each year 10 10 Provided 1 ive Years) Total Marks for serial No. 03 RELEVANT FIELD 02 marks for each similar 10 04 provided two similar EX PERI ENCE complexity assignment assignments (Documents proof) Max 05 assignments GRAND TOTAL 1.00 79 • 111 SRAN) (MUHA MAD AVUB) „„,-(`I= -AR ANGRIO) (4Se, t i, ,n r (B&A) Section Officer (General) Section Offi er (General) Fina QC D: .artment Service General Administration & Transport epartment Coordination Department (AHMED ALI SIDDI Deputy Secretary ( Finance Depa (NISAR AHMED S Additional Secretary (Admn/SR) Finance Department 11411411fl111111!!11IU111M4111UIC H993575 41' PAK ISTA N ) • , • - INIFIT,1111111.101-. r ,701- ;rig it MU Licence No. •t8, House No. 10)I; 0 MAY 2017 Uwat Astira Colony Nu. 2, Meir"OCGih (Mb MAY 2017. 1 S. P4•37 7 7 Pb • ISSUED TO Wm+ ADDREr4 • — THROUGH WITH ADOREW SPECIAL AO H ES IVE PURPOSE GOVT? ENT OF SINDH FINANCE DEPARTMENT VALUE RS a, STAMP VENDOR'S SIGNWURE M"": - CONTRACT AGREEMENT This AGREEMENT of Contract (hereinafter called the "CONTRACT") is made on this 081110h May, 2017, belv.cen Finance Department.
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