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Attachments of Council Date: Tuesday 8 December 2020 Time: 10.00 am Venue: Council Chamber, Municipal Chambers, The Octagon, Dunedin Council OPEN ATTACHMENTS UNDER SEPARATE COVER ITEM TABLE OF CONTENTS PAGE 6.1 Ordinary Council meeting - 17 November 2020 A Minutes of Ordinary Council meeting held on 17 November 2020 3 6.2 Ordinary Council meeting - 24 November 2020 A Minutes of Ordinary Council meeting held on 24 November 2020 6 7 Mosgiel-Taieri Community Board - 12 August 2020 A Minutes of Mosgiel-Taieri Community Board held on 12 August 2020 15 8 Mosgiel-Taieri Community Board - 30 September 2020 A Minutes of Mosgiel-Taieri Community Board held on 30 September 2020 23 9 Otago Peninsula Community Board - 24 September 2020 A Minutes of Otago Peninsula Community Board held on 24 September 2020 29 10 Saddle Hill Community Board - 24 September 2020 A Minutes of Saddle Hill Community Board held on 24 September 2020 36 11 Strath Taieri Community Board - 24 September 2020 A Minutes of Strath Taieri Community Board held on 24 September 2020 43 12 Waikouaiti Coast Community Board - 30 September 2020 A Minutes of Waikouaiti Coast Community Board held on 30 September 2020 47 COUNCIL 08 DECEMBER 2020 13 West Harbour Community Board - 30 September 2020 A Minutes of West Harbour Community Board held on 30 September 2020 55 COUNCIL 08 DECEMBER 2020 Item 6.1 Item Extraordinary Council MINUTES Minutes of an extraordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 November 2020, commencing at 6.15 pm PRESENT Attachment A Attachment Mayor Mayor Aaron Hawkins Deputy Mayor Cr Christine Garey Members Cr Sophie Barker Cr David Benson-Pope Cr Rachel Elder Cr Carmen Houlahan Cr Marie Laufiso Cr Mike Lord Cr Jim O'Malley Cr Jules Radich Cr Chris Staynes Cr Lee Vandervis Cr Steve Walker Cr Andrew Whiley IN ATTENDANCE Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Robert West (Acting General Manager City Services), Nicola Pinfold (Group Manager Community and Planning), Alan Worthington (Resource Consents Manager) and Graham McKerracher (Manager, Council Communications and Marketing) and Clare Sullivan (Team Leader Civic) Governance Support Officer Lynne Adamson 1 PUBLIC FORUM There was no Public Forum. 2 APOLOGIES Moved (Mayor Aaron Hawkins/Cr Sophie Barker): That the Council: Accepts the apology from Cr Doug Hall. Minutes Ordinary Council meeting - 17 November 2020 Page 3 of 61 COUNCIL 08 DECEMBER 2020 Motion carried 6.1 Item 3 CONFIRMATION OF AGENDA Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the agenda without addition or alteration Motion carried 4 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict A Attachment arose between their role as an elected representative and any private or other external interest they might have. Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried RESOLUTION TO EXCLUDE THE PUBLIC Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely: General subject of the Reasons for passing Ground(s) under Reason for matter to be this resolution in section 48(1) for the Confidentiality considered relation to each matter passing of this resolution C1 Consenting issue S7(2)(b)(ii) S48(1)(a) The withholding of the The public conduct information is of the part of the necessary to protect meeting would be information where the likely to result in the making available of the disclosure of Minutes Ordinary Council meeting - 17 November 2020 Page 4 of 61 COUNCIL 08 DECEMBER 2020 information would be information for likely unreasonably to which good reason 6.1 Item prejudice the for withholding commercial position of exists under section the person who 7. supplied or who is the subject of the information. S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which A Attachment any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried The meeting moved into confidential at 6.17 pm and concluded at 6.46 pm. .............................................. MAYOR Minutes Ordinary Council meeting - 17 November 2020 Page 5 of 61 COUNCIL 08 DECEMBER 2020 Item 6.2 Item Council MINUTES Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 24 November 2020, commencing at 10.00 am PRESENT Attachment A Attachment Mayor Mayor Aaron Hawkins Deputy Mayor Cr Christine Garey Members Cr Sophie Barker Cr Rachel Elder Cr Doug Hall Cr Marie Laufiso Cr Mike Lord Cr Jim O’Malley Cr Jules Radich Cr Chris Staynes Cr Lee Vandervis Cr Steve Walker Cr Andrew Whiley IN ATTENDANCE Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing) Chris Henderson (Group Manager Waste and Environmental Solutions), Scott MacLean (Acting Group Manager Parks and Recreation); Nicola Pinfold (Group Manager Community and Planning; Suzie Ballantyne (Policy Manager); John Brenkley (Planning and Partnerships Manager); Catherine Irvine (Solid Waste Manager) and Clare Sullivan (Team Leader Civic) Governance Support Officer Lynne Adamson 1 OPENING Manjunath and Vidya Kuldarni opened the meeting with a prayer on behalf of the Hindu Faith. 2 PUBLIC FORUM 2.1 Public Forum – Library Prayer Room Minutes Ordinary Council meeting - 24 November 2020 Page 6 of 61 COUNCIL 08 DECEMBER 2020 Paul Gourlie addressed the meeting concerning the development of an interdenominational prayer room and separate Muslim space at the Dunedin City 6.2 Item Library. Mr Gourlie commended Council for the initiative and suggested that the Council consider having an interfaith room and a room where women could meet separately as a more inclusive concept for the rooms. 3 APOLOGIES Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Accepts the apologies from Crs David Benson-Pope and Carmen Houlahan for absence and from Crs Doug Hall and Andrew Whiley for lateness. A Attachment Motion carried 4 CONFIRMATION OF AGENDA Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Confirms the agenda without addition or alteration. Motion carried 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Notes the Elected Members' Interest Register attached; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interest. Motion carried Minutes Ordinary Council meeting - 24 November 2020 Page 7 of 61 COUNCIL 08 DECEMBER 2020 6 CONFIRMATION OF MINUTES Item 6.2 Item 6.1 ORDINARY COUNCIL MEETING - 27 OCTOBER 2020 Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 27 October 2020 as a correct record. Motion carried 6.2 ORDINARY COUNCIL MEETING - 10 NOVEMBER 2020 Attachment A Attachment Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 10 November 2020 as a correct record. Motion carried REPORTS 7 COUNCIL FORWARD WORK PROGRAMME A report from Civic provided the updated forward work programme for the 2020-2021 year. Moved (Cr Steve Walker/Cr Christine Garey): That the Council: Notes the updated Council forward work programme. Motion carried 8 ACTIONS FROM RESOLUTIONS OF COUNCIL MEETINGS A report from Civic provided an update on progress on implementing resolutions made at Council meetings. Moved (Cr Steve Walker/Cr Rachel Elder): That the Council: Notes the Open and Completed Actions from resolutions of Council meetings. Minutes Ordinary Council meeting - 24 November 2020 Page 8 of 61 COUNCIL 08 DECEMBER 2020 Motion carried 6.2 Item 9 DCC SUBMISSION ON A PRELIMINARY VIEW OF 2023 CENSUS CONTENT A report from Corporate Policy sought approval of a draft Dunedin City Council submission to Stats NZ Tatauranga Aotearoa on a Preliminary view of 2023 Census content and various proposed quality improvements. The Group Manager Community and Planning (Nicola Pinfold) and Policy Manager (Suzie Ballantyne) spoke to the report and responded to questions. Moved (Cr Rachel Elder/Cr Steve Walker): That the Council: Approves the draft Dunedin City Council submission to Stats NZ Tatauranga Aotearoa.
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