2021 NYSNA ANNUAL CONFERENCE REGIONAL EXHIBIT SHOWS
FROM THE SHOW FLOOR PARTICIPANTS WILL RECIEVE A 20% DISCOUNT FOR TABLES AT THE REGIONAL EXHIBIT SHOWS! EXHIBIT LOCATIONS: DEADLINES:
→ ROCHESTER → SUBMISSIONS FOR TABLE APPLICATIONS:
October 27, 2021 DoubleTree Inn Rochester Rochester: October 22, 2021 1111 Jefferson Road Saratoga: October 22, 2021 Rochester,Room Block NY Room 14623 Rate: $110/night Cut-off Date: October 13, 2021 Long Island: October 29, 2021 Call 1-800-774-1500 → SUBMISSIONS & CANCELLATIONS FOR ELECTRIC: → SARATOGA October 28, 2021 OCTOBER 22, 2021 The Saratoga Springs City Center 522 Broadway EXHIBIT TIMES: *NYSNA has a room block at the: Saratoga Springs, NY 12866 ROCHESTER Embassy Suites Saratoga Springs 86 Congress Street, Saratoga Springs, NY 12866 SARATOGA 12:00 - 3:15pm Room Block Room Rate: $149/night Cut-off Date: September 27, 2021 LONG ISLAND 12:00 - 3:15pm CLICK HERE TO MAKE A RESERVATION 11:00-2:45pm Table of Contents: → LONG ISLAND
November 3, 2021 Terms & Conditions ...... 2 Hilton Long Island / Huntington 598 Broad Hollow Road Application/Contract for Exhibits ...... 3 Room Block Room Rate: $139/night Melville, NY 11747 Sponsorship Form ...... 4 Cut-off Date: October 4, 2021 Call 1-800-445-8667; mention NYSNA event Basket Raffle Donation Form ...... 5 Corporate Membership Information ...... 6 SPACE IS LIMITED! Electric Order Form ...... 7 When a show is sold out, reservations will no longer be accepted. Commodity Processor Form ...... 8 NY Incentive Program Information ...... 9 NY Incentive Program Form ...... 10 NYSNA Event Coordinator
Alyssa Molinari 21 Executive Park Drive, Clifton Park, NY 12065 518-446-9061 [email protected] Terms and Conditions
1. Table Assignments l 9. Acceptance: d c w :lThe n fina table assignments k prremain the Upond r acceptance of the table application an right ofNo assignmentNYSNA. Exhibitors of space willwill bebe madenotified or heldof unlesstheir ontract herein provided by the Ne York School Nutrition d fullassignments paymentby accompaniesemai o more the than signedone wee applicationior to eachand Association an eceipt of payment by NYSNA, there shall show.contract. be a legally binding contract between the Exhibitor l an NYSNA. 20%d discount for sexhibitors participating ins FTSF 2. Half Tables s NOT le will be applied d after approvals by NYSNA. d hIt shal Thebe understooauthorized by Exhibitorboth partie mustthat signthe theexhibitor applicationagree upon and 3. Brokers/Distributors:: Half table NYSNAare doesavailab not offerfor thbrokeris event. tables. contracthe terms an condition of exhibiting state erein. Tables will be grouped with broke unless otherwise stated. 10. Electric:t. d r/distributor 4. Use of Space: . Electric must Pleasebe berequested/purchase mindful of ALL your electricon the s electricneeds including request personal form prior itemsto each(cell event.phones,Electric laptops,cannot etc.). There will be one exhibitor per table be ordered muston site. g o ds d p Exhibitorlt are not permitted to sublet or divide spaceg or o s s display anyg itemss ofdany t non-exhibitor. Noncompliance will Exhibitor brin wn extension cor an ower resuAdditionalin exclusion tables or from “back future tables”shows. will not Distributin be availablef strip - the host propertie will charge for borrowed A/V onsite.advertisin Pleasei limite feel freeo the to bringtable assigned your own,to thebutexhibitor. keep in equipment. Electric request forms can be submitted to mind space is limited. 11. NYSNAKitchen up: until October 22, 2021 . s u 5. Limitation of Liability: s In orderle to obtain accesg to the kitchen, thes boxd emust be checked Please oncleanthe upapplication/contract after yourself in the kitchen.form. Yo It is agreed that the exhibitors wills arep responsibd for bringin youru own gsupplie s an assume responsibility for any damage to host property by quipment.g To theirw exhibits.k S Thel exhibitor further agree to make no claim kee foo warm,. we encourage yo to brin sterno and for any reason whatsoever, including l negligence, o against the chafin dishes, as you may not be able to use heat lamps in Ne Yor choo Nutrition Associations or thes host property 12. allRegistrationlocations Lists: l for loss,g s theft or damaged,or remova f exhibit, nor for any s k injury tow himselfk or employeel whilen exhibit are ind progress, Attendee l registration lists wil be sents bein et up orhdismantle nor for any action of any naturele of to all exhibitor noRegistrationmore than listone willwee beprior sent to to the theevent. email the Ne Yor d tSchoo Nutritio Association an the shost Weaddresswill notedalso provideas the contacta fina personregistration on the form. list to exhibitor property whics may render any exhibit area unusab nor ford after the show. 13. Event Layout: failuret to hol he event scheduled.g Organizers make no warrantie regarding the number of persons who will atten , Y. NYSNA reserves the right to adjust event his event. Any action arisin out of thi agreement or the s d format and schedule as needed due to changes in COVID-19 Event shall be brought in Albany N Organizer shall be regulations and restrictions. NYSNA will continue to be entitled to recover reasonable attorneys' fee an costs in any transparent and provide vendors with updates and changes 6. Generalaction to Showenforce Policy:this Agreement. s leading up to the in-person filming portion of the event. s s 14. Exhibit Break Down: g A a matter of general policy, NYSNA d h s k s reserve the right to restrict exhibit which, because of the d pr AFTER the closing hourNo exhibitorof the exhibits.may begin sdismantlin s noise, metho of operation, materials, safety or any other i exhibit or pac or remove article on exhibit until reason become objectionable, an ohibit or evict any exhibit s s d S Thi practices d isi which in the Board’s opinion may detract from the general disruptived to other exhibitors, discourages full character of anyh exhibit a a dwhole. Thi policy includes participation by our Foo ervice Director an persons, things, conduct, hprinted matters or anything of as considere to be rude. character whic is determine ds to be objectionable to the 15. Badges: exhibit. In the event of suc restriction or eviction, NYSNA i NOT LIABLE for any refun of rentalsl aor other exhibit Admission will be by NYSNA badge ONLY. Badge expense,d for a liability loss or prestige to the company, must be worn for entire length of show. Two (2) business volume loss, expense of personne t the conference complimentary badges will be issued to each booth. If 7. anCommodityso forth. Products: h additional badges are required, the fee for each badge is $25. Changes to badges can be submitted to NYSNA up Eacs processor will need to label each until October 18, 2021. After that date, onsite reprints will commoditys item displayed on the table with the correct coded be $25 per badge -- must be paid onsite at that time. The numberi sog the r wDirector are easily able to distinguish the amount of badges available per table are subject to NYSNAchange item they would like to order.u Pleaseh prepare your processeg policydue to prohibits COVID-19. attendance ALL exhibitors at the exhibits must checkby any innon- at tems usin a product most similar to the government exhibitingregistration industry before accessing representatives. the exhibit Vendors hall. cannot commodityd provideds to yo througg s diversion s (i.e. havin theg give away their badge to any other person, even those prsame percentaged p of fat, sodium, etc.). Please pland to preparel within the same company. cooke products for samplin - Thi event i all about tastin epare roducts. Please be sure to rea the specia 8. instructionCancellationfor Policy:certain locations. in writing on or before October There 1, 2021. will beAfter a $100 that processingdate, NYSNA fee will for notall refund give refunds requests for for table cancelled cancellations booths submitted (including electric).
2 2021 NYSNA Annual Conference – Application & Contract for Exhibit Table(s) It is understood that this application is a binding contract upon acceptance by NYSNA, and incorporated into this contract are the terms, conditions, rules and regulations contained herein. ABLE EXHIBITOR DATA: T PRICES: Per Table # Company: (Will appear on table sign and name badge) Rochester (Oct. 27) Member $400 x _____ = ______Membership ) (Must be current through November 30, 2021 to qualify for the member rate) Non-Member $650 x _____ = ______# y Saratoga (Oct. 28 Member $400 x _____ = ______Non-Member $650 x _____ = ______Compan Contact Person: Long Island (Nov. 3) Member $500 x _____ = ______Address: ______Non-Member $750 x _____ = ______
Email: Extra Badge ...... TOTAL $25 D x UE _____ = $ ______*20% discount for exhibitors participating in FTSF will be applied after approval by NYSNA. Phone: EXHIBITOR NAME BADGES: Onsite Contact Person: (Two complimentary badges per table per location. Extra badges $25 each. No more than 4 badges per table. Changes to badges can be submitted to NYSNA up until October 18, 2021. Email: After that date, onsite reprints will be $25 per badge -- must be paid onsite at that time.) Phone: NY Incentive program ROCHESTER: complete attached form) I have a product that qualifies for the I am a Commodity Processor (complete attached form) ( (complimentary) (complimentary) (MUST be pre-ordered) badge #1 badge #2 I need ice - I need refrigerationaccess to the kitchenspace What equipment do you need in the kitchen? SARATOGA: badge #3 (Add $25) badge #4 (Add $25) I
(complimentary) (complimentary)
What will you be cooking in the kitchen? badge #1 badge #2
Description of products or services to be displayed: LONG ISLAND: badge #3 (Add $25) badge #4 (Add $25)
(complimentary) (complimentary)
badge #1 badge #2 Broker(s):
badge #3 (Add $25) badge #4 (Add $25) PAYMENT INFORMATION: A l t If possible, place me next to: (NYSN accepts al credi card types) : _____ it
Please do NOT place me next to: Select payment type Check _____ Cred card:
Name on Card:
Card Numbern : y AUTHORIZATION: Agreement must be signed in order to apply for exhibit table Expiratiog Date:: Securit Code: I have read and agree to the terms and conditions. I am agreeing to pay the total due above by the payment method I have selected. Billin: Address : : City State Zip t t Name: (Please print): MAIL: Submi completed application/contract AND paymen to: Title NEW YORK SCHOOL NUTRITION ASSOCIATION 21 Executive Park Drive, Clifton Park, NY 12065 Signature:: QUESTIONS: Alyssa Molinari, Event Coordinator EMAIL: 518-446-9061 Date [email protected] 3 2021 NYSNA ANNUAL CONFERENCE SPONSORSHIPS
KEYNOTE SPONSOR $7000 BREAKOUT WORKSHOP SPEAKER $1000 Provide speaker of choice for Conference Keynote. (1 available) Your company may provide a 30 or 60-minute (4 available) Provide speaker of choice for one (1) on-demand breakout workshop. Content must be approved by workshop. Company logo and jump link to company NYSNA and meet USDA Professional Standards website will be available on the Keynote & workshop criteria. Contact NYSNA HQ to qualify. pages in the FTSF event book. *workshops are not gua eptedǦ etails
VIRTUAL AWARDS SPONSOR $4000 REGISTRATION WELCOME GIFT $750 Gift of your choice handed out to attendees at Five (5) minute speaking opportunity during virtual (1 available) (1 available) conference registration for all three in-person exhibit awards ceremony. One (1) complimentary conference shows. A rep from your company may hand out the bag insert. gift to attendees at registration.
CONFERENCE BAG INSERT $500 ATTENDEE WELCOME BOX $ 3000 2 Company may provide one (1) item to place in Sponsor, gifting & recognition made simple! Caroo snack (6 available) (3 available) attendees’ conference bags (a flyer, postcard, swag boxes are provided to the first 200 registered conference item, etc) for all three in-person exhibit shows. attendees. Caroo ships boxes directly to attendees to enjoy for the launch of the virtual event. Sponsoring company may provide one (1) non-perishable item to be placed in the box along with a customized note. For every box CONFERENCE COMMITTEE SHIRTS $500 Company logo will be placed on shirts that are worn delivered, Caroo donates meals to Feeding America. (1 available) Click here for more information. by the conference committee and HQ staff onsite at all three in-person exhibit shows.
NAME BADGE / LANYARDS $3000 Customized lanyards with company name given to all (1 available) conference attendees at registration for all three in- person exhibit shows. *Conference sponsors must also be exhibitors.
CONFERENCE BAGS $3000
Company logo will be placed on the conference bags (1 available) PAYMENT INFORMATION that each attendee receives at registration for all ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ three in-person exhibit shows. ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ SANITATION STATION $1500 ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Company logo will be placed on bottles of hand sanitizer (1 available) for attendees. Members of the conference committee will TOTAL AMOUNT DUE: ______hand out bottles of hand sanitizer at registration at all ǣ ̴̴̴̴̴ ̴̴̴̴̴ three in-person exhibit shows. ǣ
:
ǣ ǣ SUBMIT THIS FORM WITH PAYMENT TO: ǣ ̷ Ǥ g ǣ ǣ : ǣ ǣ a SIGNATURE: ______21 Executive Park Drive Clifton Park, NY 12065
4 2021 CONFERENCE BASKET RAFFLE
NYSNA will again be hosting a basket raffle at the Rochester, Saratoga and Long Island Regional show! . We would love to have you participate, create a showpiece, or show your pride in New York State! Be it color, size or shape; let your minds wander
Industry, Chapters and school districts – we would love to have all participate!
Please be sureDrop to o ffattach your basket the Basket at the Raffle registration Registration desk before Form 11am and fora business all three card locations to your! basket
. Thank you for your support! We look forward to hearing from you! All Proceeds will be going to 2022 Conference Registration Awards!
------BASKET RAFFLE REGISTRATION
Name of Chapter/Person(s)/or Company Donating Basket: ______Email: ______
Phone Number: ______
th th rd Location for Donation: RochesterOctober 27 Saratoga October 28 Long November Island 3
Theme or List of Basket Contents: ______t MAIL: Submi completed form to Alyssa Molinari, Event Coordinator: NEW YORK SCHOOL NUTRITION ASSOCIATION EMAIL: 21 Executive Park Drive, Clifton Park, NY 12065 [email protected] 5 CORPORATE MEMBERSHIP INFORMATION
A Industry Partner of the New York School Nutrition Association is an company or organization that does not qualify for other types of membership and is interested in furthering the programs of our Association. Such as: Food, Technology, Point of Sale, Apparel, Equipment etc.
As an NYSNA Industry Partner, you will have direct access to Directors, Buyers, Supervisors, and future child* nutritionAs of January department 1, 2020 theleaders membership who represent cycle will School be from Food April and 1 Nutrition- March 31, Services for all memberships*in New York State. CLICK HERE TO JOIN!
5 STAR ENHANCED STANDARD BENEFITS $2,300 $650 $250 n o NYSNA PP P E-subscriptior t then magazine PP P Membe oregistratio rates at events ry (members only events) PP P Invited to NYSNAparticipate at Regional y ite,Indust Seminars PP P Access t Members nsonl s NYSNAwith searchable (including membershipe-newsletters/videos)directory PP P Updates and communicatio from P Website: Companyry logo -& link throughout g each page P Website: Industry page - company listin with logo PP Website: Industry page - company with ghyperlink PP P Website: Indust page company listin ($1350 value) P $200Complimentary booth discountbooth at annual conference P P y nat annual conference (1 month in advance prior to public release ) P Priority booth selection & additional sponsorship opportunities at annual conference (2 weeks in advance prior to public release ) PP Priorit booth selectio & additional sponsorship opportunities at annual conference ors r r n or P Annual conference exhibit receive 5 Sta Corporater o Membe Ribbo f badges PP P Receivey list of registeredn or attendees a week nprio t ryevent (1 month in advance prior to public release ) P Priority registration for the School Nutrition Industry Conference (SNIC) (2 weeks in advance prior to public release ) PP Priorit registratio f the School Nutritio Indust Conference (SNIC) or NA y ($1800 value) P 1 full page color ad in 2 issues of NSYNA quarterly magazine ($900 value) P 25%1 full discountpage col orad in 1 issue of NSYisingquarterl ns magazine PP f additional advert optio available in the media kit Association 61
New York School Nutrition 21 Executive Park Drive Clifton Park, NY 12065 518-446-90 6 2021 NYSNA ANNUAL CONFERENCE ELECTRIC REQUEST FORM ROCHESTER
per plug quantity total DEADLINE TO ORDER *Maximum of one plug per table. One Plug ...... $25 x ______= $ ______*Does not include additional extension cords or power strips. ELECTRIC: *ONE heat lamp per table - will be strictly enforced. OCTOBER 8, 2021 What equipment will you be plugging in?
SARATOGA
quantity total *Does not include additional extension cords or power strips 5 Amp Single Electrical Hook-Up ...... $35 x ______= $ ______What equipment will you be plugging in?
LONG ISLAND
quantity total 115 Volts / Single Phase 20 Amps ...... $140 x ______= $ ______quantity total 115 Volts / Single Phase 25 Amps ...... $160 x ______= $ ______quantity total 115 Volts / Single Phase 30 Amps ...... $180 x ______= $ ______quantity total 115 Volts / Single Phase 40 Amps ...... $200 x ______= $ ______quantity total *Does not include additional extension cords or power strips. 115 Volts / Single Phase 50 Amps ...... $250 x ______= $ ______What equipment will you be plugging in?
PAYMENT INFORMATION: TOTAL DUE $ (NYSNA accepts all credit card types) : _____ it
Select payment type Check _____ Cred card:
AUTHORIZATION: Name on Card: Agreement must be signed in order to apply for electric. Card Numbern : y I have read and agree to the terms and conditions. I am agreeing to pay the total due above by the payment method I have selected. Expiratiog Date:: Securit Code:
Billin: Address : : City State Zip Name: (Please print): t t MAIL: Title Submi completed application/contract AND paymen to: NEW YORK SCHOOL NUTRITION ASSOCIATION Signature:: 21 Executive Park Drive, Clifton Park, NY 12065 Date QUESTIONS: Alyssa Molinari, Event Coordinator 518-446-9061 [email protected] 7 ONLY COMMODITY PROCESSORS MUST COMPLETE THIS PAGE
2021 NYSNA ANNUAL CONFERENCE COMMODITY PROCESSOR FORM
Company (Processor) Name: ______
Company Contact: ______Phone: ______(check one)
Our Company is currently an approved commodity processor: YES NO BROKERS FOR THE COMPANY:
Rochester Broker:
Saratoga Broker: ______
Long Island Broker: ______
______COMMODITIES THAT YOUR COMPANY PROCESSES: at
Meat: Dairy: (Check all th apply) Other:
a t
Beef Mozzarell Cheese Peanu Butter
Chicken Processed Cheese Oil
Turkey Eggs ______
Pork ent e
Number of differ commodity items you will b sampling ______e e table tent with the code e
Pleas provid a of th item clearly displayed. Please be sure to have prepared, cooked samples of the commodity options listed on the survey form our Directors and their Managers to sample. Please e your processed items using raw product most to the government commodity provided to you hroughfor diversion .e. having he same percentage of prepar similar t (i t fat).
8 Association 61
New York School Nutrition 21 Executive Park Drive Clifton Park, NY 12065 518-446-90 NY Incentive Program
e o If 30% of the school lunches per school year are comprised of food that is grown, Duringraised theor processed 2018 budget in New process York state, our theelected districts officials will receive put into an lawadditional th most .19 centsrobust in Farmreimbursement t School for incentive the free andprogram full in the nation! The program is simple: price lunches the following school year.
DEFINITIONS: Processing NYS Food Product • • o Any alteration of a food product from its raw or ,original A food item that is grown, harvested, or state t enhance its value or render it suitable for produced in New York State; or • consumption. Examples of processing include but A food item processed inside or outside NYS are not limited to, butchering of meat, or poultry, and Processed Products: comprising over 51% agricultural raw cooking, pasteurizing, and/or packaging food products. materials grown, harvested, or produced in Product Formulation Statement Required ProducNYS,in gby weight or volume. by • o o Completed & signed processor Producing of food grown upon and/or y Information t tie t delivered product harvested from the farm or waters by through agricultural, horticultural, aqua Onl NYS ingredients listed cultural, or dairying processes. Maintained SFA s
ProductFor processed Formulationproducts, SFA Statementmust require for Documentingthat product processedmanufacturers New complete York Statethe Food Products here o
h found t certify qualifying products. processedProcessed products e for whic a Product Formulation Statement for Documenting New York by Stat Food Products has not been certified by the manufacturer and maintained the s SFA cannot be counted toward this initiative. SFAs must maintain these signed statement for documentation.Districts Need to Maintain Documentation for Participation: • • • Invoices • Receipts s • Production records • NYS productY G list & C • Product formulation statements → : http://www.cn.nysed.gov/content/frequently-asked-questions- • New ork rown ertified regarding-30-nys-initiative • Solicitations FAQ • Contracts Purchase orders → e r • http://www.cn.nysed.gov/ Price lists For Complete Rules Pleas Refe to the NYS Education Department Website: Labels → https://www.nyschoolnutrition.org/30-incentive-program-summit-material For more information on the 30% Incentive Program:
9 NY Incentive Program
Form to be completed and for ncentive : submitted to [email protected] a NY I Program sign at the Regional Industry Seminars
Company Name:
Qualified Product:
Description of Qualified Product:
Category (check one):
NYS Food Product • t , , • A food item, tha is grown harvested, orhtproduced in New York State; or A food item processed inside or outside NYS comprising over 51% agricultural raw materials grown, Producingharvested or produced in NYS by weig or volume. • m m h , , Producing of food grown upon and/or harvested fro the far or waters throug agricultural, Processinhorticulturalg aqua cultural or dairying processes. • t m , ut , t, , Anyd alteration of a food produc fro its raw ordoriginal state to enhance its value or render it suitable for consumption. Examples of processing include b are not limited to butchering of mea or poultry an cooking, pasteurizing, and/or packaging foo products. he e rue he ove meets S program criteria: I certify t abov information is t and correct and that t product identified ab the NY
______Printed Name and Title Date
Signature of epresentative ______Authorized R 10