DOCSLIB.ORG

Publication 685 Has Been Updated with Changes Through January 2018, As Follows

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text
Publication 685 Has Been Updated with Changes Through January 2018, As Follows Update Notice This online version of Publication 685 has been updated with changes through January 2018, as follows: This chapter, subchapter, part, or section titled was Throughout the document, various grammatical changes and additional assessment calculations were included. 3-1.1.5 Postage updated with the removal of “pending PRC Assessment approval” and the addition of an assessment start date. Contents 1 Introduction to the Publication for Streamlined Mail Acceptance For Letters And Flats . 1 1-1 Streamlined Mail Acceptance. 1 2 Intelligent Mail Full-Service . 3 2-1 Program Overview . 3 2-2 Participation Criteria . 3 2-3 Full-Service Electronic Verification Policy . 5 2-3.1 Verification Process. 6 2-4 Full-Service Postage Assessment . 18 2-5 Full-Service Mail Quality Reports . 18 3 Move Update. 19 3-1 Program Overview . 19 3-2 Census Process Participation Criteria . 19 3-3 Move Update Census Process Verification Policy . 20 3-3.1 Verification Process. 20 3-4 Move Update Mail Quality Reports. 22 4 eInduction . 23 4-1 Program Overview . 23 4-2 eInduction Participation Criteria . 23 4-2.1 Advanced and Optional Preparations . 24 4-3 eInduction Verification Policy . 27 4-3.1 Verification Process. 27 4-3.2 Entry of eInduction Containers . 28 4-3.3 Post-Induction Verifications . 29 4-4 eInduction Postage Assessment . 38 4-5 eInduction Mail Quality Reports . 38 5 Seamless Acceptance . 41 5-1 Program Overview . 41 5-2 Participation Criteria . 41 5-2.1 Mail Preparation . 41 5-2.2 Electronic Documentation. 42 5-2.3 Seamless Parallel Program . 42 January 2018 iii Publication for Streamlined Mail Acceptance for Letters and Flats 5-2.4 Onboarding . 43 5-2.5 Auto-finalization . 44 5-2.6 Confirmation Page for BMEU Entry . 45 5-2.7 Verification Process. 45 5-2.8 Verifications Using Error Thresholds. 47 5-2.9 Verifications using Postage Adjustment Factors . 54 5-3 Seamless Acceptance Postage Assessment . 60 5-4 Seamless Acceptance Mail Quality Reports. 61 6 Postage Assessment After Verification . 63 6-1 Program Overview . 63 6-2 Postage Assessment Roles and Services . 63 6-3 Assessment Process Overview . 64 6-3.1 Pay Process . 65 6-3.2 Request Review Process . 66 6-3.3 Resolution Process . 66 6-3.4 Past Due Process . 67 Appendix A — Quick Guide to Error Thresholds . 69 Appendix B — Quick Guide to Assessable Metrics – Full-Service, Move Update, eInduction, and Seamless Acceptance . 75 Appendix C — Verification Assessment Calculation Examples . 85 Appendix D — Seamless Onboarding Checklist. 119 Appendix E — Reference List. 121 iv Publication 685 Exhibits Exhibit 2-3.1 Full-Service Verification Process. 6 Exhibit 4-3.1 eInduction Program. 27 Exhibit 5-2.7 Seamless Acceptance Verification Process . 45 Exhibit 5-2.8.1.1 Undocumented Bookending Example . 48 Exhibit 6-3 Postage Assessment Process. 64 January 2018 v Publication for Streamlined Mail Acceptance for Letters and Flats This page intentionally left blank vi Publication 685 Tables Table 2-3.1.1.1 MID Error Descriptions . 7 Table 2-3.1.1.3 MID Error Thresholds . 8 Table 2-3.1.2.1 STID Error Description . 9 Table 2-3.1.2.3 STID Error Threshold . 9 Table 2-3.1.3.1 By/For Error Description . 11 Table 2-3.1.3.3 By/For Error Threshold . 12 Table 2-3.1.4.1 Barcode Uniqueness Error Descriptions . 13 Table 2-3.1.4.3 Barcode Uniqueness Error Thresholds . 14 Table 2-3.1.5.1 Entry Facility Error Descriptions . 15 Table.
Load more

Recommended publications
  • DMM 343 Standard Mail Prices and Eligibility for Commercial Flats
    Commercial Flats: Standard Mail Prices and Eligibility 343 343.1.4.2 343 Prices and Eligibility Overview 1.0 Prices and Fees for Standard Mail 2.0 Content Standards for Standard Mail Flats 3.0 Basic Standards for Standard Mail Flats 4.0 Price Eligibility for Standard Mail 5.0 Additional Eligibility Standards for Nonautomation Standard Mail Flats 6.0 Additional Eligibility Standards for Enhanced Carrier Route Standard Mail Flats 7.0 Additional Eligibility Standards for Automation Standard Mail Flats 8.0 Incentive Programs for Standard Mail Flats 1.0 Prices and Fees for Standard Mail 1.1 Price Application Postage is based on the price that applies to the weight (postage) increment of each addressed piece. 1.2 Standard Mail Price Application Standard Mail prices are based on the weight of the pieces as follows: a. The appropriate minimum per piece price applies to any Standard Mail piece that weighs 3.3 ounces (0.2063 pound) or less. b. A price determined by adding the per piece charge and the corresponding per pound charge applies to any Standard Mail piece that weighs more than 3.3 ounces. 1.3 Regular and Nonprofit Standard Mail—Presorted, Enhanced Carrier Route, and Automation Prices For prices, see Notice 123–Price List. 1.4 Fees 1.4.1 Presort Mailing Fee A mailing fee must be paid each 12-month period for each permit used to mail Standard Mail and/or Parcel Select Lightweight pieces, except for qualifying full-service automation mailings under 3.4 and 705.24.0 (see Notice 123—Price List).
    [Show full text]
  • DMM 365 Bound Printed Matter Mail Preparation for Commercial Flats
    Commercial Flats: Bound Printed Matter Mail Preparation 365 365.1.4 365 Mail Preparation Overview 1.0 General Information for Mail Preparation 2.0 Bundles 3.0 Sacks 4.0 Sack Labels 5.0 Preparing Presorted Flats 6.0 Preparing Carrier Route Flats 7.0 Preparing Barcoded Flats 1.0 General Information for Mail Preparation 1.1 Basic Preparation—Nonpresorted There are no presort, sacking, or labeling standards for nonpresorted Bound Printed Matter. 1.2 Definition of Presort Process Presort is the process by which a mailer prepares mail so that it is sorted to at least the finest extent required by the standards for the price claimed. Generally, presort is performed sequentially, from the lowest (finest) level to the highest level, to those destinations specified by standard and is completed at each level before the next level is prepared. 1.3 Definition of Mailings A mailing is a group of pieces within the same class of mail and the same processing category that may be sorted together and/or presented under a single minimum volume mailing requirement under the applicable standards. Generally, types of mail that follow different flows through the postal processing system (e.g., automation, nonautomation carrier route, and other nonautomation) and mail for each separate class and subclass must be prepared as a separate mailing. Other specific standards may define whether separate mailings may be combined, palletized, reported, or deposited together. 1.4 Terms for Presort Levels [10-5-09] Terms used for presort levels are defined as follows: a. Carrier route: all pieces for delivery to the same city route, rural route, highway contract route, Post Office box section, or general delivery unit.
    [Show full text]
  • The Postal Service Is Amending Mailing Standards of the United
    This document is scheduled to be published in the Federal Register on 10/11/2018 and available online at https://federalregister.gov/d/2018-22107 , and on govinfo.gov 7710-12 POSTAL SERVICE 39 CFR Part 111 POSTNET Barcode AGENCY: Postal Service™. ACTION: Final rule. SUMMARY: The Postal Service is amending Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to remove all references to the POSTNET™ barcode. DATES: Effective Date: [INSERT DATE PUBLISHED IN THE FEDERAL REGISTER]. FOR FURTHER INFORMATION CONTACT: Lizbeth Dobbins at (202) 268-3789 or Garry Rodriguez at (202) 268-7261. SUPPLEMENTARY INFORMATION: The Postal Service published a notice of proposed rulemaking on July 23, 2018, (83 FR 34806–07) to amend the DMM to remove all references to the POSTNET barcode. This decision was based on the limited use of the POSTNET barcode and the need to simplify the standards in regard to barcoding letter-size and flat-size mailpieces. The Postal Service received 1 formal response which was in agreement with the removal of POSTNET barcodes in the DMM. The Postal Service will remove all references to the POSTNET barcode from the DMM. The Postal Service will continue to process mailpieces with a POSTNET barcode to accommodate customers who may have preprinted stock bearing a POSTNET barcode. List of Subjects in 39 CFR Part 111 Administrative practice and procedure, Postal Service. The Postal Service adopts the following changes to Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM), incorporated by reference in the Code of Federal Regulations. See 39 CFR 111.1.
    [Show full text]
  • The Postal Service and the Evolution of PC Postage. Report Number
    Cover Office of Inspector General | United States Postal Service RARC Report The Postal Service and the Evolution of PC Postage Report Number RARC-WP-19-005 | June 3, 2019 PRIORITY MAIL PRIORITY MAIL VISIT US AT USPS.COM PRIORITY MAIL DATE OF DELIVERY USPS TRACKING INCLUDED INSURANCE INCLUDED VISIT US AT USPS.COM PICK UP AVAILABLE PRIORITY MAIL PRIORITY MAIL VISIT US AT USPS.COM PRIORITY MAIL DATE OF DELIVERY USPS TRACKING INCLUDED INSURANCE INCLUDED VISIT US AT USPS.COM PICK UP AVAILABLE PRIORITY MAIL PRIORITY PRIORITY MAIL MAIL DATE OF DELIVERY USPS TRACKING INCLUDED INSURANCE INCLUDED PICK UP AVAILABLE LARGE FLAT RATE BOX VISIT US AT USPS.COM Table of Contents Cover Executive Summary ...................................................................................................................................... 1 Observations .................................................................................................................................................... 3 Introduction .................................................................................................................................................. 3 History of PC Postage .............................................................................................................................. 3 Limited Number of PC Postage Providers ..................................................................................... 6 Credit Card Fees .......................................................................................................................................
    [Show full text]
  • Handbook AS-503, June 17, 2010
    Contents How To Use This Handbook General Numbering System Reference Symbols Acronyms and Abbreviations Introduction 0-1 Policy Statement 0-2 Overview 0-3 Facility Types & Programs 0-4 Deviation Policy 0-5 Retail Design Review Policy 0-6 Directory Structure 0-7 USPS Reference Documents Appendices Appendix A Feedback Form Appendix B Deviation Request Form Appendix C Headquarters Design Review Form Module 1: General Criteria Chapter 1 Civil Chapter 2 Architectural Chapter 3 Structural Chapter 4 Mechanical Chapter 5 Electrical Standard Design Criteria Contents 1 Handbook AS-503, June 17, 2010 Module 2: Specific Criteria 2A Mail Processing Facilities Note that the criteria related to the facility type known as Mail Processing Facilities has been extracted and compiled in a separate folder named “MPF” (Mail Processing Facilities) in the Building Design Standards. 2B Medium Standard Building Designs (MSBD) Chapter 1 Civil (Not used, refer to Module 1, Chapter 1) Chapter 2 Architectural Chapter 3 Structural (Not used, refer to Module 1, Chapter 3) Chapter 4 Mechanical Chapter 5 Electrical 2C Small Standard Building Designs (SSBD) Chapter 1 Civil (Not used, refer to Module 1, Chapter 1) Chapter 2 Architectural Chapter 3 Structural (Not used, refer to Module 1, Chapter 3) Chapter 4 Mechanical (Not used, refer to Module 1, Chapter 4) Chapter 5 Electrical Standard Design Criteria Contents 2 Handbook AS-503, June 17, 2010 Module 3: Special Facility Types 3A Vehicle Maintenance Facilities (VMF) [See new MPF folder] 3B Modular Post Offices 3C Storage
    [Show full text]
  • Postal Service™. ACTION
    This document is scheduled to be published in the Federal Register on 08/09/2021 and available online at POSTAL SERVICE federalregister.gov/d/2021-16985, and on govinfo.gov 39 CFR Part 111 New Mailing Standards for Domestic Mailing Services Products AGENCY: Postal Service™. ACTION: Final rule. SUMMARY: On May 28, 2021, the Postal Service (USPS®) filed a notice of mailing services price adjustments with the Postal Regulatory Commission (PRC), effective August 29, 2021. On June 23, 2021 USPS further filed a notice to change the maximum size limitation for presorted First-Class Mail postcards. This final rule contains the revisions to Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to implement the changes coincident with the price adjustments and postcard size limitation changes. DATES: Effective August 29, 2021. FOR FURTHER INFORMATION CONTACT: Jacqueline Erwin at (202) 268- 2158 or Dale Kennedy at (202) 268-6592. SUPPLEMENTARY INFORMATION: On July 19, 2021, the PRC favorably reviewed the price adjustments proposed by the Postal Service. On July 28, 2021, the PRC favorably reviewed the presorted postcard maximum size limitations proposed by the Postal Service. The price adjustments, presorted postcard maximum limitations and DMM revisions are scheduled to become effective on August 29, 2021. Final prices are available under Docket No. R2021-2 (Order No. 5937), and presorted postcard maximum size limitations are available under Docket No. MC2021-104 (Order No. 5946) on the Postal Regulatory Commission’s Web site at www.prc.gov. Direct Pallet Discount for Marketing Mail High Density Flats The Postal Service is offering additional discounts to move additional USPS Marketing Mail High Density flats to direct pallets.
    [Show full text]
  • Nrlca Mail Count Guide
    www.nrlca.org NRLCA MAIL COUNT GUIDE REVISED JANUARY 2018 Table of Contents National Mail Count 2018 ................................................................................................................................... 1 SECTION I - HOT TOPICS ................................................................................................................................. 1 SPM (Service Performance Measurement) Scans ......................................................................................... 1 DPS Flats Issues for Mail Count ..................................................................................................................... 1 Prepaid Parcel/Carrier Pickup ......................................................................................................................... 2 Village Post Offices (VPO)-Mail Count Procedures ........................................................................................ 3 SECTION II - MAIL COUNT OVERVIEW ........................................................................................................... 3 Types of Mail Counts ...................................................................................................................................... 3 National Mail Counts ................................................................................................................................... 3 Special Mail Counts ....................................................................................................................................
    [Show full text]
  • DMM 101 Physical Standards for Retail Letters, Flats, And
    Retail Mail: Physical Standards for Letters, Cards, Flats, and Parcels 101 101.1.1 101 Physical Standards Overview 1.0 Physical Standards for Letters 2.0 Physical Standards for Flats 3.0 Physical Standards for Parcels 4.0 Additional Physical Standards for Express Mail 5.0 Additional Physical Standards for Priority Mail 6.0 Additional Physical Standards for First-Class Mail 7.0 Additional Physical Standards for Parcel Post 8.0 Additional Physical Standards for Media Mail 9.0 Additional Physical Standards for Library Mail 1.0 Physical Standards for Letters 1.1 Dimensional Standards for Letters Letter-size mail is: a. Not less than 5 inches long, 3-1/2 inches high, and 0.007-inch thick. b. Not more than 11-1/2 inches long, or more than 6-1/8 inches high, or more than 1/4-inch thick. c. Not more than 3.5 ounces (First-Class Mail letter-size pieces over 3.5 ounces pay flat-size prices). d. Rectangular, with four square corners and parallel opposite sides. Letter-size, card-type mailpieces made of cardstock may have finished corners that do not exceed a radius of 0.125 inch (1/8 inch). See Exhibit 1.1d. Exhibit 1.1d Maximum Corner Radius for Letter-Size, Card-Type Mailpieces Corner Radius Maximum 1/8" Graphic at 100% Place mailpiece against template to test accuracy Domestic Mail Manual • Updated 5-12-08 101Retail Mail: Physical Standards for Letters, Cards, Flats, and Parcels 101.1.2 1.2 Nonmachinable Criteria A letter-size piece is nonmachinable (see 6.4) if it has one or more of the following characteristics (see 601.1.4 to determine the length, height, top, and bottom of a mailpiece): a.
    [Show full text]
  • Federal Register/Vol. 65, No. 191/Monday, October 2
    58682 Federal Register / Vol. 65, No. 191 / Monday, October 2, 2000 / Proposed Rules PART 39ÐAIRWORTHINESS Issued in Fort Worth, Texas, on September ADDRESSES: Written comments should DIRECTIVES 25, 2000. be mailed or delivered to the Manager, Eric Bries, Postage Technology Management, USPS 1. The authority citation for part 39 Acting Manager, Rotorcraft Directorate, Headquarters, 475 L'Enfant Plaza SW, continues to read as follows: Aircraft Certification Service. Room 8430, Washington, DC 20260± Authority: 49 U.S.C. 106(g), 40113, 44701. [FR Doc. 00±25154 Filed 9±29±00; 8:45 am] 2444. Copies of all written comments BILLING CODE 4910±13±P will be available at this address for § 39.13 [Amended] inspection and photocopying between 9 a.m. and 4 p.m., Monday through 2. Section 39.13 is amended by Friday. adding a new airworthiness directive to POSTAL SERVICE read as follows: FOR FURTHER INFORMATION CONTACT: 39 CFR Parts 111 and 502 Nicholas S. Stankosky, 202±268±5311. Bell Helicopter Textron, Inc.: Docket No. SUPPLEMENTARY INFORMATION: Postage 2000±SW±16±AD. Production, Distribution, and Use of evidencing systems covered by these Applicability: Model 204B helicopters with Postal Security Devices and Information-Based Indicia regulations include all those systems main rotor mast assembly, part number (P/N) that generate information-based indicia 204±011±450±001, installed, certificated in AGENCY: Postal Service. (IBI) and use a postal security device any category. ACTION: Proposed rule. (PSD). The characteristics of these Note 1: This AD applies to each helicopter systems enable the Postal Service to identified in the preceding applicability SUMMARY: The Postal Service is scan indicia to detect fraud.
    [Show full text]
  • DMM 201 Physical Standards for Commercial Letters, Flats
    Commercial Mail: Physical Standards 201 201.1.1.1 201 Physical Standards Overview 1.0 Physical Standards for Machinable Letters and Cards 2.0 Physical Standards for Nonmachinable Letters 3.0 Physical Standards for Machinable and Automation Letters and Cards 4.0 Physical Standards for Flats 5.0 Physical Standards for Nonautomation Flats 6.0 Physical Standards for Automation Flats 7.0 Physical Standards for Parcels 8.0 Additional Physical Standards by Class of Mail 9.0 Customized MarketMail 1.0 Physical Standards for Machinable Letters and Cards 1.1 Physical Standards for Machinable Letters 1.1.1 Dimensional Standards for Letters Machinable letter-size mail is: a. Not less than 5 inches long, 3-1/2 inches high, and 0.007-inch thick. 1. 0.007 inch thick if no more than 4-1/4 inches high and 6 inches long; or 2. 0.009 inch thick if more than 4-1/4 inches high or 6 inches long, or both. b. Not more than 11-1/2 inches long, or more than 6-1/8 inches high, or greater than 1/4-inch thick. c. Rectangular, with four square corners and parallel opposite sides. Letter-size, card-type mailpieces made of cardstock may have finished corners that do not exceed a radius of 0.125 inch (1/8 inch) unless prepared as Customized Market Mail under 243.9.0. See Exhibit 1.1.1. d. Within an aspect ratio (length divided by height) of 1.3 to 2.5, inclusive. See 3.7. e. Subject to additional dimensional restrictions in 3.0, depending on mailpiece design.
    [Show full text]
  • Before the Postal Regulatory Commission Washington Dc 20268-0001
    Postal Regulatory Commission Submitted 8/17/2010 3:09:25 PM Filing ID: 69752 Accepted 8/17/2010 BEFORE THE POSTAL REGULATORY COMMISSION WASHINGTON DC 20268-0001 RATE ADJUSTMENT DUE TO ) EXTRAORDINARY OR EXCEPTIONAL ) Docket No. R2010-4 CIRCUMSTANCES ) COMMENTS OF USERS OF FLAT-SHAPED MAIL (August 17, 2010) Pursuant to Order No. 485 at 6, the undersigned parties respectfully submit these comments on the rate increases proposed by the Postal Service for Periodicals Mail and Standard Mail Flats. The undersigned parties are also co- sponsors of the separate comments of the Affordable Mail Alliance, which explain why all of the rate increases proposed by the Postal Service in this docket should be denied in their entirety. The present comments provide further and independent reasons why the proposed increases for Periodicals Mail and Standard Mail Flats are unjustified. INTRODUCTION AND SUMMARY In this docket, the Postal Service is proposing an eight percent rate increase for Periodicals Mail—significantly above the 5.6 percentage average increase proposed for all mail classes and services as a whole. While the Postal Service is not proposing an above-average price increase for Standard Mail Flats in this case, it apparently plans to do so in the future when the catalog industry is in a less “delicate financial condition.” Kiefer Statement at 29-30. The Postal Service defends its approach on the theory that the current rates for these products do not cover their attributable costs. Kiefer Statement at 6 & 41. This theory is incorrect. First, the failure of Periodicals and Standard Mail Flats to cover the costs attributed to them by the Postal Service is primarily a function of the Postal Service’s inability to gain control of its operating costs, which have outpaced the rate of inflation for years.
    [Show full text]
  • Federal Register/Vol. 83, No. 141/Monday, July 23, 2018
    Federal Register / Vol. 83, No. 141 / Monday, July 23, 2018 / Proposed Rules 34807 Authority: 5 U.S.C. 552(a); 13 U.S.C. 301– eVS parcels. An Intelligent Mail barcode 604 Postage Payment Methods and 307; 18 U.S.C. 1692–1737; 39 U.S.C. 101, in the address block must be placed Refunds 401, 403, 404, 414, 416, 3001–3011, 3201– according to 5.3. 3219, 3403–3406, 3621, 3622, 3626, 3632, * * * * * * * * * * 3633, and 5001. 4.0 Postage Meters and PC Postage ■ 2. Revise the Mailing Standards of the 8.0 Facing Identification Mark (FIM) Products (‘‘Postage Evidencing United States Postal Service, Domestic * * * * * Systems’’) Mail Manual (DMM) as follows: 8.2 Pattern * * * * * Mailing Standards of the United States 4.3 Postage Payment Postal Service, Domestic Mail Manual [Revise the third sentence in the (DMM) introductory text of 8.2 to read as * * * * * follows:] * * * * * * * * The required FIM pattern as 4.3.3 Placement of Postage 200 Commercial Mail Letters, Cards, shown in Exhibit 8.2.0 below depends * * * When placing indicia on Flats, and Parcels on the type of mail and the presence of mailpieces, position indicia at least 1⁄4 an Intelligent Mail barcode as follows: inch from the right edge of the * * * * * 1 * * * * * mailpiece and ⁄4 inch from the top edge of the mailpiece and as follows: 202 Elements on the Face of a 204 Barcode Standards Mailpiece * * * * * Overview * * * * * [Revise the text of item e to read as [Revise the link heading under follows:] 5.0 Barcode Placement Letters and ‘‘Overview’’ to read as follows:] e.
    [Show full text]