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Download Handbook YOU BELONG HERE! Student organizations are a fundamental part of the diverse and dynamic community that exists at The University of Texas at Arlington. We believe that involvement in clubs and organizations advances student success, complements scholastic endeavors, provides “hands-on” opportunities for learning and personal growth, hones professional skills, and builds enduring bonds of friendship and camaraderie. We are committed to helping you pursue a fulfilling and robust college experience. Officers of student organizations will want to familiarize themselves with the responsibilities incumbent upon them by their role as leaders. To help, the Office of Student Organizations has published this handbook to help guide them through the most relevant organizational policies and resources. This information is also presented as an aid to advisors, organization members, and other on- and off- campus stakeholders of our community. INVOLVEMENT & ENGAGEMENT In addition to this handbook we also hope you will find useful the resources and information available online at uta.edu/getinvolved. There you can find more ways to become involved and engaged in campus life. Lastly, please let us know if there is anything we can do to make your time at UTA an unparalleled experience. Follett Student Student Student Student Leadership Center Activities Government Organizations uta.edu/leadership uta.edu/excel uta.edu/studentgovernance uta.edu/studentorganizations Copyright © 2019 Cover design by B. Moor The University of Texas at Arlington Revised on November 12, 2019 Student Organizations Handbook | The University of Texas at Arlington i CONTENTS Section I: Introduction ........................................................................................................................... 1 About this handbook........................................................................................................................... 2 Office of Student Organizations .......................................................................................................... 2 What is a Registered Student Organization (RSO)? ........................................................................... 3 Section II: Registered Student Organization Basics .............................................................................. 5 Privileges of Registered Student Organizations .................................................................................. 6 Basic Responsibilities of Registered Student Organizations ............................................................... 6 MavOrgs – mavorgs.uta.edu ........................................................................................................... 9 Starting a New Organization ............................................................................................................. 11 Steps to Registration .................................................................................................................... 11 Selecting a Faculty/Staff Advisor .................................................................................................. 12 Membership Non-Discrimination Policies ...................................................................................... 14 ADA Accommodations for Student Organizational Activities ......................................................... 14 Affiliated Organizations Charitable Status ..................................................................................... 14 Special Classes of Organizations ..................................................................................................... 15 Social Fraternities and Sororities .................................................................................................. 15 Sport Clubs ................................................................................................................................... 15 Rules and Guidelines for Constitutions of Registered Student Organizations ................................... 15 Statuses in an Organization’s Life Cycle .......................................................................................... 18 Student Organization Resources & Services .................................................................................... 20 Logos, Trademarks, and Marketing Material Guidelines ................................................................... 21 Registered Student Organization Discipline Suspension .................................................................. 22 Section III: Managing a Successful Organization ............................................................................... 23 Student Organization Training and Leadership Development ....................................................... 24 Student Organizations Newsletter ................................................................................................. 24 Member Recruitment & Retention ................................................................................................. 24 Self Governance .............................................................................................................................. 25 Officer Transition & Evaluation ......................................................................................................... 25 Section IV: Risk Management ............................................................................................................. 27 What is Risk Management? .............................................................................................................. 28 Hazing .............................................................................................................................................. 28 Student Organizations Handbook | The University of Texas at Arlington ii UTA’s Policy on Hazing .................................................................................................................... 29 Immunity ....................................................................................................................................... 30 Alcoholic Beverage Regulations ....................................................................................................... 32 Travel ............................................................................................................................................... 33 Waivers ............................................................................................................................................ 34 Section V: Event Planning .................................................................................................................. 35 Registering Student Organization Events/Activities .......................................................................... 36 General Rules on Means of Speech and Expression........................................................................ 36 Event Planning Tips ......................................................................................................................... 37 Reserving Space .............................................................................................................................. 38 The Commons and E.H. Hereford University Center ..................................................................... 39 Academic Space ........................................................................................................................... 39 General Outdoor Spaces .............................................................................................................. 39 Vehicle Access - Campus Interior/Pedestrian Areas ..................................................................... 40 Other University Facilities ............................................................................................................. 40 Building Usage Policies .................................................................................................................... 41 Classroom Door Access Policy ..................................................................................................... 43 Budgeting & Paying for Your Event .................................................................................................. 43 Program Assistance Funds ........................................................................................................... 43 Serving Food .................................................................................................................................... 44 Security ............................................................................................................................................ 44 Amplified Sound ............................................................................................................................... 44 Notes on Specific Types of Events ................................................................................................... 45 Fundraising and Solicitation .......................................................................................................... 45 Demonstrations or Rallies ............................................................................................................. 47 Gambling, Raffles and Gaming ..................................................................................................... 47 Exhibits ........................................................................................................................................
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