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Ut Arlington - Exhibit A UT ARLINGTON - EXHIBIT A FIRE ALARM SYSTEMS INSPECTION, TESTING, AND MAINTENANCE SPECIFICATIONS GENERAL The University of Texas at Arlington (UTA) is requesting bids from qualified and experienced fire alarm system service companies to provide all labor, equipment, tools, materials, insurance, bond, transportation, specialty service contractors, and other items or services required to conduct inspections, test, and maintain fire alarm systems, fire protection releasing panels, institutional clocks, smoke control venting and exhaust systems, and fire shutters/doors located in UTA buildings. The service company will also provide personnel to support University events where fire alarm verification is required. This contract does not preclude UTA from contracting with other service companies for like-type services. SCOPE OF WORK AND SPECIFICATIONS 1. Authority 1.1. The University is under the jurisdiction of the Texas State Fire Marshal’s Office (SFMO) who currently has adopted the National Fire Protection Association (NFPA) 101 Life Safety Code, 2015 Edition; NFPA 1 Fire Code, 2015 Edition; and NFPA 72 National Fire Alarm and Signaling Code, 2013 Edition. 1.2. Future SFMO code adoptions shall be applicable. 2. Licensing and Certification 2.1. The service company shall hold a current license, issued by the State of Texas in accordance with the Texas Insurance Code Chapter 6002, Fire Detection and Alarm Devices and 28 TAC §§ 34.600, The Fire Alarm Rules (28 TAC §§ 34.601 - 34.624) to design, install, and service fire detectors, notification and signaling devices, and associated fire alarm equipment. 2.2. The service company shall maintain a staff of properly trained, licensed, and experienced personnel to ensure satisfactory performance. 2.3. The service company shall assign to UTA a designated representative who will be responsible for the coordination and administration of UTA fire alarm systems inspections, testing, and maintenance. 2.4. At least one person in the company shall hold a current National Institute Certification in Engineering Technologies (NICET) Level 4 and/or a Senior Engineering Technician (SET) in fire alarm systems. 2.4.1. Proof of certification will be required prior to award of contract. 2.5. At a minimum, all other technicians shall hold a current Fire Alarm Technician License (FAL) in accordance with 28 TAC §§ 34.601 - 34.624. 2.5.1. Proof of certification shall be kept on the technicians’ person at all times in the form of a “pocket license.” 3. Requirements for Bid Submittal 3.1. Fees associated with the services to be provided herein shall be bid in a unit price structure. 1 UT ARLINGTON - EXHIBIT A 3.2. The University will not pay fees above those submitted by the bidder, and bidders are advised to ensure that all related expenses are included in the unit price. 3.3. The unit prices must be submitted on EXHIBIT B, “Fire Alarm System Bid Form” of this specification. 4. Pre-Bid Meeting 4.1. Prospective bidders must attend the mandatory pre-bid meeting at which time a site survey of the facilities will be conducted. At that time the prospective bidders may examine building layouts, verify equipment manufacturers, system types, and other items as deemed necessary. 5. Proof of Insurance 5.1. The service company shall provide, maintain, and show proof of insurance as required by the Texas Insurance Code Chapter 6002 and UTA procurement requirements. 6. Meetings and Communication 6.1. The UTA Environmental Health & Safety Office (EH&S) will conduct regularly scheduled meetings with the service company to review upcoming and current projects, items of concern, service company performance, scheduling, coordination, and other items to be determined as necessary to meet the intent, safety, and needs of the University. 6.2. The service company will be required to use project/task management software provided by EH&S. 7. Staffing Requirements 7.1. The service company shall employ on permanent staff a minimum of five personnel who have been trained and certified on inspection, testing, maintenance, and repair of fire alarm systems. Proof of this training certification must be provided. 7.2. The service company technicians that are assigned to perform inspection, testing and maintenance service on the UTA fire alarm systems shall also be competent with troubleshooting and diagnostic procedures, repair of Simplex fire alarm systems, suppression releasing panels, Simplex clocks, other institutional clocks, and other fire alarm manufacturers’ equipment. 7.3. The service company shall provide two or more technicians to perform fire alarm inspections, as required, to meet the schedule listed in EXHIBIT C, UTA Schedule for Fire Alarm Systems Inspection and Testing. 7.4. Work shall be scheduled in advance and at the convenience of UTA. 7.4.1. As part of this contract, UTA may request that inspection and/or testing be performed outside of normal business hours at no additional charge. This is to minimize disruption to the building occupants during functional testing of the fire alarm systems and components. 7.5. UTA requires that the primary service company perform all work using its own employees, except for proprietary software programming services. 2 UT ARLINGTON - EXHIBIT A 7.5.1. Proprietary software programming services must be performed by the appropriate manufacturer (Simplex, VESDA, etc.) Simplex programming changes will be coordinated by EH&S. 7.6. The service company shall have qualified and experienced technicians on-call 24 hours per day, who are available to provide service during evening, weekends, and holidays. 7.6.1. The service company shall have at least one technician familiar with the campus fire alarm systems on-call and available directly by cell phone after normal business hours. 7.6.2. The service company shall respond to the UTA campus upon request for services as specified herein, within one (1) hour of UTA verbally notifying the service company. 7.7. The service company shall provide all equipment (i.e., ladders, scaffolding, mechanical lifts, hand tools, and testing equipment, etc.) necessary to perform all work safely. 7.8. The service company may place an approved storage container on UTA property for storage of equipment and tools required to perform work on the campus. 8. Maintenance Work 8.1. Technicians shall have knowledge and training to maintain the fire alarm systems in a condition of repair so that they perform as originally designed or intended. 8.2. UTA shall require that one dedicated technician, who has a minimum of five years prior experience servicing Simplex systems, be assigned to the UTA campus. This technician is in addition to other technicians conducting inspections. 8.3. The Simplex-trained technician shall be on campus between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, specifically to conduct system maintenance, repairs, and other related activities as directed by EH&S. 8.4. As part of this contract, UTA may request that the work, to include troubleshooting, repairs, maintenance, inspection and/or testing, be performed outside of normal business hours at no additional charge. This is to minimize disruption to the building occupants during functional testing of the fire alarm systems and components. 8.4.1. When necessary to ensure timely repair of systems, the contractor will provide additional support personnel to assist in troubleshooting and repair. 8.4.2. Fire alarm systems shall not be left impaired at the end of the day. 8.4.3. The service company will continue troubleshooting and repairs to have the fire alarm panel operational and in a normal state before leaving campus. 8.4.4. If the service company is contacted regarding a system repair during normal working hours (8:00 a.m. to 5:00 p.m., Monday through Friday) no labor will be charged for maintenance and repairs until the issue is corrected. 8.4.5. If the service company is contacted outside of normal working hours or on holidays, labor will be charged at the rate in EXHIBIT B, Fire Alarm Systems Bid Form. 8.5. The University will purchase and provide fire alarm parts, equipment, and material to be installed by the service company for necessary repairs and maintenance. 8.5.1. Fire alarm bench stock parts will be barcoded by EH&S personnel and input into UTA’s Chemical Environmental Management System (CEMS). 3 UT ARLINGTON - EXHIBIT A 8.5.2. The service company’s technician(s) shall record the barcode number for any part removed/installed and update the CEMS database the same day a part is utilized. 9. Inspection & Testing 9.1. All work must be performed in strict accordance with all applicable federal, state, and local regulations. 9.2. Inspection, testing, and maintenance shall be in accordance with NFPA 72, Chapter 10, Table 10.3.1, Visual Inspection Frequencies, and Table 10.4.4, Testing Frequencies. Refer to Table 10.4.2.2 for testing methods. 9.3. As part of this contract, UTA may request that inspection and/or testing be performed outside of normal business hours at no additional charge. This is to minimize disruption to the building occupants during functional testing of the fire alarm systems and components. 9.4. The service company shall use recognized industry standard inspection software and must have barcoding capabilities. 9.5. Fire alarm panels, transponders, notification appliance circuit (NAC) panels, and remote annunciators shall be tested and documented for function(s) in accordance with NFPA 72 guidelines and manufacturer’s recommendations. This includes verification of the following: 9.5.1. Auxiliary functions, i.e.: elevator interfaces, air-handler shutdown, fire/smoke dampers, central station monitoring dialers, central receivers or communicators, etc. 9.5.2. Conventional hardwired fire alarm systems and all devices shall be logged for zone verification. 9.5.3. True Site Workstation (TSW) fire alarm graphics and labeling.
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