Berkshire Centre Programme 2021 Version 5: 25th July 2021 Updates include COVID information and rally programme changes from this point onwards only. 1 www.berkshirecentrecaravanclub.co.uk 1 Berkshire Centre Officers & Committee 2020-2021 WENDY GODDARD MARIE WOODWARD Chairlady Vice Chairman 200 Club Officer 07736 475 067 07920 728 733 [email protected] [email protected] CAROL GALLAGHER IAN GROVER Secretary Treasurer Entertainment Equipment 01235 411 086 Officer 07711 533 733 07712 888 786 [email protected] [email protected] CHRIS BEVAN PETER BIGGS Committee Member Rally Secretary Region Representative 07766 331 195 0118 377 4847 [email protected] 07778 881285 [email protected] SUE BIGGS STUART BRADLEY Committee Member Committee Member Competitions Officer Health And Safety Officer 07701 305 836 07813 254 260 [email protected] [email protected] DERRICK GODDARD ALAN MANLEY Committee Member Committee Member Rally Equipment Officer Webmaster 0118 941 0888 07713 925 396 07736 475 063 [email protected] [email protected] GARY WILLIAMS UNA MANLEY Committee Member Committee Member Entertainment Officer Social Media Officer Regional Representative Family Liaison Officer 0118 940 1405 [email protected] 07950 830 062 [email protected] TRACIE WILLIAMS Committee Member Family Liaison Officer 0118 940 1405 07940 717 469 [email protected] 2 www.berkshirecentrecaravanclub.co.uk 2 Rallying Arrangements – from 12th April 2021 (updated 25th July 2021) The arrangements for holding and attending rallies have been set up by the Club and Centres during 2020 to be COVID-19 Safe. The main points involved in holding rallies in England in the current situation and for the foreseeable future are explained here. Different guidelines and dates are applicable in Wales, Scotland and Northern Ireland, and they are not covered here. Any change to guidelines or law announced by Government or the Caravan & Motorhome Club override the information in this Rally Book. Changes will be communicated to members and these guidelines will be updated and re-published when necessary. • Rallies are permitted to take place from the start of Step 2, expected to be from 12th April 2021. During Step 2, rallies are on a ‘campsite only’ basis. There can be no social activities at a rally; none will be arranged by Rally Officers, either indoors or outdoors. There will not be Flagpole meetings. Ralliers should not erect awnings or tents for the purpose of socialising. • During Step 3 (started from 17th May 2021), there can be social events for a maximum of 30 people outdoors. So social events and Flagpole meetings will be introduced as the guidelines and circumstances allow. The Rule of Six applies to indoor meetings and two households are permitted to meet on that basis – an outfit represents one household. • During Step 4 (started from 19th July 2021), there are no longer any Covid restrictions on rallies and social gatherings. There are still Covid-Secure Protocols, with government and Club recommendation to continue following them. Rally Officers and Members need to respect each others sentiments and actions regarding Covid. • All members must comply with the Government’s guidance at the time regarding social contact and group size for meeting outdoors and indoors. • A rally is not permitted if Lockdown is in force in the area where a rally is to be held. Members who live in Lockdown areas may not travel to any rally. Up to now, the Club has been following the approach of allowing rallies during the periods when the majority of Club sites can be open. With the Tier system that was in place during autumn 2020, rallies and travel were permitted in Tier1 and Tier 2 areas, but not in Tier3 or higher. • Please book rallies as normal using the Centre website. The Committee appreciates that members may be apprehensive to commit to attending a rally, but without bookings in the few weeks approaching a rally, we cannot gauge the level of interest. The Committee is reviewing the viability of rallies at its meeting each month; rallies with too few bookings to be viable may well be cancelled. • In the run-up to a rally, the Rally Officer will be in contact by email with all who have booked to provide guidance on the rally and to request payment of fees. Payment can be by cheque (made payable to “Berkshire Centre Caravan Club” and posted to the Rally Officer) or by online banking (using the bank account details that the Rally Officer will provide). 3 www.berkshirecentrecaravanclub.co.uk 3 • Cancellations in advance of the rally for any reason are acceptable in the current situation. Please contact the Rally Officer to cancel. The scheme of charging fees for late cancellation is suspended until further notice and a full refund will be made for all amounts that have been paid in advance. Non-arrivals (that is without making contact with the Rally Officer before the rally) may still be charged. • In advance of each rally, the Committee and Rally Officers are undertaking Covid- related Health & Safety risk assessments. Up to and including Step 3, they were being forwarded to the Club for the record. From Step 4, they are held on file by the Centre. • Rally signage will be arranged as normal unless notified otherwise. • Pitching on rallies will leave as much space as possible between outfits, complying with the minimum spacing requirements of 6m between facing walls and 3m clear space around each unit. • The water supply and elsan at each rally will have a supply of hand sanitiser, supplied either by the site owner or the Centre. • For the foreseeable future, rally plaques will be provided to members after the rally. Plaque orders are being arranged in batches and are being co-ordinated by Marie Woodward. • Ralliers are expected to conduct themselves in accordance with the Government Covid guidelines that are in place at the location and time of the rally – in particular social distancing and numbers in gatherings. For the purposes of counting numbers, each outfit is a household (allowing for bubble arrangements). Rally Officers and Committee members are not responsible for policing observance of the Government Covid guidelines. Committee Meeting Dates for 2021 Committee meetings are being held online using Zoom and are expected to be on the following Monday evenings. The Committee may vary these dates or hold additional meetings as necessary to fit with handling the Covid situation. 11 January 8 February 8 March 12 April 10 May 7 June 12 July 16 August 20 September 11 October 8 November 13 December Items that members wish to raise with the Committee should be in writing (email or post) and addressed to the Centre Secretary. Thank you. 4 www.berkshirecentrecaravanclub.co.uk 4 Notices The points here explain the reasoning around items in this Rally Programme and present some necessary information that is normally scattered through the book in a single place to help with maintaining the rally programme as we go through 2021. Guide to Rallying booklet The Berkshire Centre’s Guide to Rallying booklet provides additional information about how the Centre is run. Copies can be downloaded from the Centre’s website or are available from the Secretary. Advertisers This year’s Centre Programme does not contain the same amount of advertising as usual. With the Covid-19 situation, the recognised position that businesses in general have priorities to remain solvent, no Committee members being willing to undertake the Publicity Officer role, and the somewhat temporary and fluid nature of this Rally Programme book, the Committee felt that it was not viable to try to secure advertising. Changes to the Centre Programme This Centre Programme contains as much information as is available at the time of going to print. As the rallying year continues and Rally Officers put together their organisation for rallies, it may be necessary to add, remove or amend any event at a rally. In particular this year, there may be changes due to the ongoing situation with Covid-19. It may be necessary for the Committee to amend the programme as circumstances dictate. Updates are generally notified through monthly updates from Committee and on the website and Facebook posts. We ask members to show understanding where alterations occur. Book-By Date All rallies show a “book by” date. This is the date when the Committee will review if a rally is viable for the numbers booked and can cancel it if necessary. Please book early to avoid disappointment. Site Fees Site fees are correct at the time of printing, and all are per night unless stated otherwise. The fees reflect the agreements between the Rally Secretary and the site owners. Occasionally, changes are then made by site owners. Where the site fee is shown as being inclusive of VAT, this has been applied at the current rate of 20%. Some site fees are shown as “Depends on Numbers”, indicating there is a fixed fee for hire of the venue, and the Rally Officers & Committee will set the site fee after the Book By date. Disclaimer Readers should note that neither The Caravan and Motorhome Club nor the Berkshire Centre can accept responsibility for the quality, safe delivery, satisfactory operation or effectiveness of any product or service advertised or mentioned in this publication. 5 www.berkshirecentrecaravanclub.co.uk 5 Exercising Dogs Dogs must be exercised in accordance with guidelines at the site or venue. Dog waste must be removed from all rally fields (including agricultural fields that may contain animal waste) and be disposed of by members as per their normal domestic circumstances. PLEASE DO NOT EXERCISE DOGS WITHIN SCHOOL GROUNDS. The Rally Secretary has negotiated to allow dogs on rallies at school sites.