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Board of Directors Agenda Board of Directors Thu 26 November 2020, 09:00 - 12:30 WebEx Agenda 09:00 - 09:00 1. Welcome and Introductions 0 min Verbal Donna Hall 01 Agenda Part One Board meeting November 2020_v2.1.pdf (3 pages) 1.1. Bolton a poem by Ibby Ismail 09:00 - 09:00 2. Patient Story 0 min Verbal Marie Forshaw 09:00 - 09:00 3. Apologies for Absence 0 min Verbal Esther Steel 09:00 - 09:00 4. Declarations of Interest 0 min Verbal Donna Hall 09:00 - 09:00 5. Minutes of the meeting held on 30th July 2020 0 min Minutes Donna Hall 5 Board of Directors Minutes - 24.09.2020 copy.pdf (11 pages) 09:00 - 09:00 6. Action Sheet 0 min Action Sheet Donna Hall 6 Board actions September 2020.pdf (1 pages) 09:00 - 09:00 7. Matters Arising 0 min Verbal Donna Hall 09:00 - 09:00 8. CEO Report 0 min Report Fiona Noden 8. CEO report November 20_v2.pdf (6 pages) 09:00 - 09:00 9. Covid Update and Reset 0 min Presentation Andy Ennis and Sharon Martin 9.1. Covid Health and Wellbeing James Mawrey 9.1 BOD report - Staff HWB update Nov20-v2.pdf (5 pages) 09:00 - 09:00 10. Flu Vaccination update 0 min Report Marie Forshaw 10 Healthcare worker flu vaccination best practice management checklist Nov 20 (2).pdf (2 pages) 09:00 - 09:00 11. Integrated Performance Report 0 min Report Andy Ennis 11. Integrated Performance Report Nov 2020.pdf (50 pages) 09:00 - 09:00 12. Quality Assurance Committee Chair Report 0 min Chair Report Andrew Thornton 12. QA Chair report November Board.pdf (6 pages) 09:00 - 09:00 13. Finance and Investment Committee Chair Report 0 min Chair Report Jackie Njoroge 09:00 - 09:00 14. People Committee Chair Report 0 min Chair Report Malcolm Brown 14 People Committee Chair report.pdf (4 pages) 09:00 - 09:00 15. Safeguarding Annual Report 0 min Report Marie Forshaw 15 Safeguarding and LAC Annual Report 2019-2020 final.pdf (30 pages) 09:00 - 09:00 16. Mortality update 0 min Report Francis Andrews 16. BoD mortality report.pdf (14 pages) 09:00 - 09:00 17. Learning from Deaths Report 0 min Report Francis Andrews 17. BoD learning from deaths report.pdf (7 pages) 09:00 - 09:00 18. Refresh of 2019 - 24 strategy 0 min Report Sharon Martin 18. Strategy review 2020.pdf (21 pages) 09:00 - 09:00 19. Audit Committee Chair Report 0 min Alan Stuttard 09:00 - 09:00 20. Standing Orders and Matter Reserved 0 min Esther Steel 20. Standing Orders November 2020.pdf (53 pages) 09:00 - 09:00 21. Standing Financial Instructions and Scheme of Delegation 0 min Annette Walker 12. Updated SFIs and SoD-2.pdf (81 pages) 09:00 - 09:00 22. Infection Prevention and Control Annual Report 0 min Marie Forshaw 22 Annual Infection Control Report 2019-20 (2).pdf (32 pages) 09:00 - 09:00 23. Revalidation Annual Report 0 min Francis Andrews 23 Medical Appraisal and Revalidation Board Report 2020 v1.2.pdf (26 pages) 09:00 - 09:00 24. Any Other Business 0 min Verbal Donna Hall Bolton NHS Foundation Trust – Board Meeting 26 November 2020 Location: WebEx Time: 09.00 – 13.00 Time Topic Lead Process Expected Outcome 09.00 1. Welcome and Introductions Chair Verbal Bolton – a poem by Ibby Ismail I Ismail Verbal To receive 09.05 2. Patient Story DoN Verbal To note 09.20 3. Apologies for Absence DCG Verbal Apologies noted 4. Declarations of Interest Chair Verbal To note any new declarations of interest or declarations in relation to items on the agenda 5. Minutes of meeting held 24 September 2020 Chair Minutes To approve the previous minutes 6. Action sheet Chair Action log To note progress on agreed actions 7. Matters arising Chair Verbal To address any matters arising not covered on the agenda Safety Quality and Effectiveness 09.25 8. CEO Report CEO Report To receive 09:35 9. COVID Update and Reset COO/ DS&T Presentation For assurance 9.1 Covid Health and Wellbeing DoP Report To receive for assurance 10.00 10. Flu Vaccination update DoN Report To receive for assurance 10:05 11 Integrated Performance Report COO Report To receive 10.20 12. Quality Assurance Committee Chair Report – 21 QA Chair Report To provide assurance on work delegated to the sub committee. October and 18 November 2020 1/3 1/352 Time Topic Lead Process Expected Outcome 10.30 13. Finance and Investment Committee Chair F&I Chair Report To provide assurance on work delegated to the sub committee. Report – October and November 10.40 14. People Committee Chair Report – October and PC Chair Report To provide assurance on work delegated to the sub committee. November 10.50 Coffee break 11.00 15 Safeguarding Annual Report DoN Report To receive for assurance 11.10 16 Mortality update MD Report/prese To receive for assurance ntation 11.20 17 Learning from deaths report MD Report To receive for assurance Strategy 11.30 18 Strategy Review 2020 D S&T Presentation To approve Governance 11.40 19 Audit Committee Chair Report 24 November Audit Chair Report To approve 2020 11.50 20 Standing Orders and Matters Reserved DCG Report To approve 12.00 21 Standing Financial Instructions and Scheme of DoF Report To approve Delegation 12.10 22 Infection Prevention and Control Annual Report DoN Report To receive for assurance 12.20 23 Revalidation Annual Report Report MD To receive for assurance 12.25 24 Any other business 2/3 2/352 Questions from Members of the Public 25 To respond to any questions from members of the public that had been received in writing 24 hours in advance of the meeting. Resolution to Exclude the Press and Public 12.30 26 To consider a resolution to exclude the press and public from the remainder of the meeting because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted 3/3 3/352 Meeting: Board of Directors Date: Thursday 24th September 2020 Time: 09:00 Venue: Via Webex Present: Donna Hall Chair DH Fiona Noden Chief Executive FN Andy Ennis Chief Operating Officer AE Francis Andrews Medical Director FA Annette Walker Director of Finance AW James Mawrey Director of People JM Sharon Martin Director of Strategic Transformation SM Andrew Thornton Non Executive Director AT Malcolm Brown Non Executive Director MB Rebecca Ganz Non Executive Director RG Jackie Njoroge Non Executive Director JN Martin North Non Executive Director MN Alan Stuttard Non Executive Director AS Bilkis Ismail Non Executive Director BI Apologies: Marie Forshaw Director of Nursing MF In Attendance: Esther Steel Direc tor of Corporate Governance ES Linda Denham Deputy Director of Nursing LD Michaela Toms Divisional Nurse Director MT Ibrahim Ismail Aspirant Non Executive II Minutes: Kimberley Güzel Personal Assistant KG Observers: Chris Gee (Bolton News), Public Governors, Members of the Public 1/11 4/352 Page 1 of 11 Meeting: Board of Directors Date: Thursday 24th September 2020 Time: 09:00 Venue: Via Webex 1. Welcome and Introductions The Chair welcomed everyone to the meeting together with all observers. The Chair also reminded observers they were unable to make contributions to the meeting. 2. Patient Story The Chair reminded everyone the patient story should remain confidential. Mrs P (who has worked for the Trust for 30 years) presented the story of her father-in- law who very sadly passed away in Royal Bolton Hospital after contracting Covid-19 following his admittance. Mrs P detailed a number of issues including lack of interpreters, lack of communication with the family by hospital staff and food being brought in for the patient that was not presented to him. Mrs P suggested liaison officers and interpreting services might be support mechanisms that could be looked at in the future together with frequent communications with relatives. Mrs P went on to thank Board members for listening to her story. The Chair thanked Mrs P for delivering her story and also offered apologies on behalf of the Trust for the family’s experience. The Chief Executive also thanked Mrs P for relaying her story. Resolved: Board members discussed the concerns raised by Mrs P and considered telephone/video calls with relatives being facilitated and also food deliveries to support patients. A Task & Finish group chaired by the Assistant Director of AHPs is rapidly producing guidance on communication with patients and relatives. Actions: FT/20/27 update on actions taken in response to patient story (Covid/communication/BAME patients) 2/11 5/352 Page 2 of 11 Meeting: Board of Directors Date: Thursday 24th September 2020 Time: 09:00 Venue: Via Webex 3. Declarations of Interest None. 4. Minutes of the previous meeting on 30th July 2020 The minutes of 30th July 2020 were approved as a true and accurate reflection of the meeting. 5. Action Sheet Updated to reflect progress made to discharge the agreed actions. The outstanding action was for the Chief Operating Officer to present a verbal update on national benchmarking comparisons. 6. Matters Arising There were no matters arising. 7. CEO Report The Chief Executive presented the CEO report providing a summary of reportable incidents, awards, recognition and media interest. Board members discussed the Board Assurance Framework and it was advised that although some organisations ceased this work during the pandemic the Executives felt it was too important strategically to pause. The framework also assists the Board to understand its risks. Resolved: Report noted. 8. COVID and Reset Update The Chief Operating Officer presented a 13 slide presentation.
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