Board Meeting Schedule 2014 January 24, 2014 April 29, 2014

Home , Sun Pass State Forest

Board Meeting Schedule 2014

January 24, 2014

8:30 AM – 4:00 PM

April 29, 2014

11:00 AM – 3:00 PM

August 18th, 2014

11:00 AM – 3:00 PM

November 3rd, 2014

7:30 AM – 11:00 AM Board of Directors 2013-2014

Ms. Lyn Hennion c/o Umpqua Investments 2594 E. Barnett, Suite A Medford, OR 97504 541.899.7656 Work: [email protected] Home: [email protected]

Mr. David Vernier 2351 NW Westover Rd., #1301 Portland, OR 97210-3786 503.721.0699 [email protected]

Mr. Nicholas Walrod 3805 N. Colonial Ave. Portland, OR 97227 503.808.9645 [email protected]

Ms. Joan Gray 2475 Van Ness Street Eugene, OR 97403 541.515.6895 [email protected]

Ms. Maria Elena Campisteguy c/o The Metropolitan Group 519 SW Third Avenue, Suite 700 Portland, OR 97204 203.517.3710 [email protected] Staff List 2013 --2014

Mr. Eric Vines Executive Director 1221 SW Yamhill St, Suite 100 Portland, OR 97205 503.552.3500 [email protected]

About Eric: Eric Vines’ overriding drive has always been to make a difference in the world. Whether working with midsize business owners to help create jobs, the Sitka Center in support of artists, or the Gray Family Foundation to build a civically engaged society, his philosophy has been that creating healthy organizations can make our communities and personal lives better. “Business should be a tool for good,” he believes. “Successful businesses should bring joy, prosperity, and happiness to their customers and employees.”

Mr. Vines received his undergraduate degree in physics from Whitman College and his MBA from the University of Oregon. He has lived and worked in in Xi’an, China, Philadelphia, Silicon Valley, Southwestern Michigan, and several locations in Oregon. A lifelong outdoorsman, he enjoys kayaking and hiking with his wife, Elsa – and also makes time to contribute to youreconomy.org, an ambitious online database which tracks every company and job created in the United States since 1992.

Mrs. Lara Christensen Program Officer 1221 SW Yamhill St, Suite 100 Portland, OR 97205 503.552.3500 [email protected]

About Lara: Lara Christensen has been with the Gray Family Foundation since its inception, serving previously as the Donor Relations Officer for the Gray Family Fund of the Oregon Community Foundation, and launching their statewide Environmental Education Program. Previously, she managed and mentored for outdoor science programs with Wolftree, Inc., and directed the outdoor school program in Vancouver, Washington. She has also worked as a naturalist for Metro and with the Friends of Tryon Creek State Park.

Ms. Christensen received her Bachelor of Arts in Philosophy and Literature from Pomona College, and a Master of Science degree in Environmental Studies from the University of Oregon. She is especially interested in rainforest ecology, spider biology, sustainable human communities, and the natural philosophers. She spends her off hours with her family, backpacking, bicycling, reading, cooking, and playing the fiddle. Mrs. Rana DeBey Program Associate 1221 SW Yamhill St, Suite 100 Portland, OR 97205 503.552.3500 [email protected]

About Rana: Rana DeBey has long felt a commitment to service and giving back to those in need, and was drawn early on to working in roles that helped build stronger communities. She is passionate about supporting children’s outdoor experiences as a way of deepening their connection to the world around them, and loves how her own motivations align with the Gray Family Foundation’s mission. Describing her personal philosophy, she says, “As global citizens, respect for nature is something we all need to cultivate.”

Ms. DeBey earned her Masters of Public Affairs from Indiana University, concentrating her studies in nonprofit management and comparative & international management. Born and raised in Kansas, she lived in Indiana and Ho Chi Minh City before arriving in Portland to work at Mercy Corps and Impact Northwest. She and her husband, Anders (whom she met while sailing around the world), have a young daughter, and enjoy gardening, camping, biking and spending as much time as possible together in the outdoors. The Gray Family Foundation Policy on Board and Volunteer Expense Reimbursement Adopted by the Board August 20, 2012

The Pension Protection Act of 2006 (PPA) enacted special rules that define some payments from supporting organizations to "disqualified persons" automatically as "excess benefit transactions" subject to excise tax. The disfavored payments include "compensation, or other similar payment" (Code Section 4958). The technical explanation of the PPA states that "[o]ther similar payments include payments … such as an expense reimbursement." The Gray Family Foundation (GFF-SO), a Type I supporting organization of The Oregon Community Foundation, has received legal counsel noting that as of the date of this policy’s enactment, there is no other authority on this issue. In the absence of further guidance from the U.S. Treasury, supporting organizations such as the GFF-SO should not reimburse disqualified persons, for expenses. The IRS definition of a disqualified person includes members of the person’s family. Family board members are still disqualified.

Current rules do allow the GFF-SO to directly pay reasonable expenses for disqualified persons to participate in planning retreats, board events, or other foundation-related business activities.

Examples of such activities include but are not limited to:

 Invited attendance of donor family members to a GFF-SO board meeting. The GFF-SO may arrange and directly pay for the travel, lodging or meals of such disqualified persons.  Research of potential program priorities of the GFF-SO board. The GFF-SO may arrange and directly pay for the travel, lodging, meals and registration fees for disqualified persons to attend a conference on a relevant topic or attend a convening of resource people.  Participation in the regional grantmakers association, which offers monthly programs and a biannual conference relevant to GFF-SO’s programs and planning. The GFF-SO may arrange to be billed directly by the association for event fees incurred by the attendance of disqualified persons.  Meetings of GFF-SO volunteers to review grant proposals and program evaluations. The GFF- SO may arrange and directly pay for travel, lodging and meals for disqualified persons who are participating.

Arrangements for direct payment of appropriate expenses must be made by GFF-SO board members and other disqualified persons through the GFF-SO Executive Director or other authorized OCF staff prior to incurring any expense. The GFF-SO will transact directly with the vendor of any services. The GFF-SO will not reimburse disqualified persons for such expenses.

Volunteers, Board members (who are not disqualified persons), and staff members may receive reimbursement for appropriate expenses consistent with the policies of The Oregon Community Foundation.

The board of the GFF-SO intends to comply fully with IRS guidelines for Type I supporting organizations. The board and the Executive Director will monitor the issuance of new rulings that may affect this policy and will amend it accordingly in order to preserve the GFF-SO’s public charity status. GRAY FAMILY FOUNDATION

CONFLICT OF INTEREST POLICY Adopted August 24, 2011

I. PURPOSE

Gray Family Foundation (the "Foundation") is an Oregon nonprofit corporation that intends to apply to the Internal Revenue Service for recognition as a tax-exempt charitable organization under Internal Revenue Code section 501(c)(3), contributions to which are deductible for income, gift, and estate tax purposes.

The purpose of this conflict of interest policy is to protect the interests of the Foundation from competing interests of an officer or member of the Board of Directors, and further to avoid any excess benefit transaction under federal tax laws. This policy is intended to supplement applicable Oregon and federals laws governing conflicts of interest involving tax- exempt nonprofit corporations.

Members of the Board of Directors of the Foundation shall in good faith serve the Foundation loyally, carefully, and diligently, exerting their best efforts to promote the mission and goals of the Foundation. Board members shall deal with each other in good faith and with due respect for the opinions of others. Board members shall at all times act solely in the best interests of the Foundation and not for their own interest or benefit or for the interest or benefit of another person or institution. Board members shall also comply generally with the duties set forth in the Oregon Nonprofit Corporation Act, including without limitation ORS 65.357, General Standards for Directors.

II. DEFINITIONS

A. Interested Person. Any director, officer, or member of a committee with board delegated powers, who has a direct or indirect “interest,” is an “interested person.”

B. Financial Interest. A person has a direct or indirect “interest” if the person has, directly or indirectly, through business, investment, or immediate family:

(1) A material ownership or investment interest in any entity with which the Foundation has a transaction or arrangement;

(2) A compensation arrangement with the Foundation or with any entity or individual with which the Foundation has a transaction or arrangement;

(3) A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Foundation is negotiating a transaction or arrangement; or

(4) Serves as a director, officer, or trustee of an entity with which the Foundation has or is negotiating a transaction or arrangement.

{00251936.DOC; 1} - 1 - Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

An interest is not necessarily a conflict of interest. Under Section III(B), a person who has an interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.

III. PROCEDURES

A. Duty to Disclose. In connection with any actual or possible conflict of interest known to an interested person, the interested person must disclose the existence of the interest and be given the opportunity to disclose all material facts to the directors or committee members considering the proposed transaction or arrangement.

B. Determining Whether a Conflict of Interest Exists. After disclosure of the interest and all material facts, and after any discussion with the interested person, the interested person shall leave the board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.

C. Procedures for Addressing the Conflict of Interest.

(1) An interested person may make a presentation at the board or committee meeting, but after the presentation, he or she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.

(2) The chairperson of the board or committee meeting shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.

(3) After exercising due diligence, the board or committee shall determine whether the Foundation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.

(4) If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board or committee shall determine by a majority vote of the disinterested members whether the transaction or arrangement is in the Foundation's best interest and for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.

{00251936.DOC; 1} - 2 - D. Violations of the Conflicts of Interest Policy.

(1) If the board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.

(2) If, after hearing the member's response and after making further investigation as warranted by the circumstances, the board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.

IV. RECORDS OF PROCEEDINGS

The minutes of the board and all committees with board delegated powers shall contain the following:

(1) The names of the persons who disclosed or otherwise were found to have an interest in connection with an actual or possible conflict of interest, the nature of the interest, any action taken to determine whether a conflict of interest was present, and the decision of the board or committee as to whether a conflict of interest in fact existed.

(2) The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.

V. COMPENSATION

A. A voting member of the board who receives compensation, directly or indirectly, from the Foundation for services is precluded from voting on matters pertaining to that member's compensation.

B. A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the Foundation for services is precluded from voting on matters pertaining to that member's compensation.

C. No voting member of the board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the Foundation, either individually or collectively, is prohibited from providing information to any committee regarding compensation.

VI. ANNUAL STATEMENTS

Each director, officer, and member of a committee with board delegated powers shall annually sign a statement which affirms that such person:

{00251936.DOC; 1} - 3 - (1) Has received a copy of the conflict of interest policy;

(2) Has read and understands the policy;

(3) Has agreed to comply with the policy; and

(4) Understands that the Foundation is charitable, and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.

VII. PERIODIC REVIEWS

Periodic reviews shall be conducted to ensure that the Foundation operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status. The periodic reviews shall, at a minimum, include the following subjects:

(1) Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's length bargaining.

(2) Whether partnerships, joint ventures, and arrangements with management organizations conform to the Foundation's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes, and do not result in inurement, impermissible private benefit, or an excess benefit transaction.

VII. USE OF OUTSIDE EXPERTS

When conducting the periodic reviews as provided for in these polices, the Foundation may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the board of its responsibility for ensuring periodic reviews are conducted.

{00251936.DOC; 1} - 4 -

Gray Family Foundation Vision

Summary In September 2012, the 6-year Gray Family Advised Fund at the Oregon Community Foundation became the Gray Family Foundation- Supporting Organization. This transition represented the first time OCF has had a staffed supporting organization. The GFF Board charged the new Gray Family Foundation staff with developing a Vision Framework to guide its philanthropic initiatives. This document is the beginning of that conversation, shaping the collective vision of Gray Family Members, Board Members, and staff to provide an impactful, forward looking vision for the Foundation’s work. At the heart of the Gray Family’s historic work has been a desire to increase community and civic engagement as a way to protect Oregon’s lands, taking off from a fundamental belief that people will protect what they know. We seek to help Oregonians know their state so they will work with their community and political leaders to protect the land, develop healthy communities, and make decisions that serve the interest of all members of society. September 28, 2013 Gray Family Foundation Vision 1

Values • Oregon Focused - Place Matters • Nature, Geography, and Art create integrating educational experiences • Kids need to get outside • We are future focused • We care about the Natural Environment, Culture and Communities • We want to include all Oregonians (Urban, Rural, All races and ethnicities, all socio-economic levels) • We are Innovative and Creative - Looking to different strategies and tactics to accomplish objectives • We are thoughtful in our approach, using knowledge to guide actions, but willing to take risks • We recognize that change will be incremental, taking time to see results • We have faith in the human spirit, believing that over time and together we can build the future we desire. • It's all connected - Environmental Literacy is tied to Arts, Culture, Food Health, Native Ecology, Education, Housing, Transportation, Energy and Climate.

Purpose Nurture sustainable communities in Oregon

Current Mission (Internal) Develop Gray Family Foundation systems for effective philanthropy

Current Mission (External) (we need to pick one) Integrate programs into our state education system that develop citizens who will steward Oregon’s lands

Imbed Geography and Outdoor education into Oregon’s School curriculum

By 2023 develop a cohort of 350,000 (10%) citizens committed to stewarding Oregon’s lands

Theory of Change People want to protect what they know and understand. If we wish to create a generation of citizens who care about protecting our environment, we need to give them experiences as kids that let them connect with nature. Kids need to get outside. In addition, our research suggests that educational experiences that happen outside create the rich engaging learning that reinforces retention, deepens understanding, and promotes critical thinking skills. Geography, Art, and learning in Nature contribute to the higher level thinking

September 28, 2013

Gray Family Foundation Vision 2 abilities we desire to see in our citizenry.

Projects • Geography Education • Environmental Literacy o No Oregon Child Left Inside (NOCLI) /Environmental Literacy Plan o Teacher Professional Development o 5th – 8th grade field trips o Outdoor School o Camp Maintenance o Equitable funding for Outdoor School and k-12 Environmental literacy programs • Latino Partnership Program

Potential Projects • Arts organization support (especially for arts that have a “place” connection) • Impact Investing (Organic Farm shares) • Libraries as rural connectors and education centers

Strategies

• The Gray Family Foundation will build a coalition of partners (State, Metro, Cities, School Districts, Foundations, State Agencies, Private Companies) to help schools fund outdoor school for all Oregon 5th or 6th graders.

• The Gray Family Foundation will work with the Oregon Community Foundation to develop leadership opportunities for the Latino Community and connect Latinos to environmental literacy initiatives

• The Gray Family Foundation will partner with schools to integrate geography education into statewide education standards and practices.

• The Gray Family Foundation will provide funding for infrastructure repair and replacements for Oregon Outdoor School Camp facilities.

• The Gray Family Foundation will invest in teachers to build their capacity to utilize outdoor education, geography, and art in their teaching.

• The Gray Family Foundation will encourage age appropriate experiences for K-12 students that help them understand their relationship to the natural world.

• The Gray Family Foundation will build a student advisory board to understand student interests with respect to learning how to be land stewards

September 28, 2013

Gray Family Foundation Vision 3

Investigating how the Projects work together

• Our purpose is to nurture a sustainable communities in Oregon (elements of sustainable communities include strong education, good jobs, decent health care, balanced ecological systems, renewable energy, healthy food, and clean air, soil and water; our current way of getting there is to use the power of outdoor experiences to build connection to “place” while reinforcing core elementary and secondary educational goals. Outdoor School is one such model, successfully implemented and worthy of expansion statewide. We are currently working to find a way to provide statewide funding of Outdoor School. This one program will cost $20 million annually, an amount the Gray family foundation cannot fund on its own.

• Geography Education is another model, not yet fully implemented, but capable of being implemented statewide. Geography education develops the capabilities of people to use spatial logic, reasoning, data, and visual representations to make informed decisions.

• The support of No Oregon Child Left Inside (NOCLI) and the Oregon Environmental Literacy Plan is our attempt to integrate a host of state agencies and other non-profit partners in the work of getting kids outside. This work is reinforced with efforts to get outdoor education and geography education into the core curriculum. We are also directly funding teacher training through our own Environmental Professional development for teachers and volunteer mentors grant program and the Geography Education Teacher Training Program run by the Center for Geographic Education in Oregon.

• We fund outdoor exploration and community field trips for 5th to 8th Grade in recognition of the fact that this work isn’t just outdoor school. If we had the resources we would fund other age appropriate experiences for getting kids outside and learning about their communities. Field Trips incorporate studies of watersheds, land trusts, waste management systems, farms and gardens.

• Camp Maintenance ensures that when kids go to Outdoor School, the facilities are up to date and able to support the program activities.

• The Latino Partnership Program recognizes that the Latino Population is an important partner in determining future environmental outcomes. They also have the potential to be a very engaged population and our future will be largely determined by how engaged these young people grow up to be as adults.

Sample list of Partners:

• NW Regional ESD and Multnomah ESD – Outdoor School practitioners

September 28, 2013

Gray Family Foundation Vision 4

• Friends of Outdoor School • Environmental Education Association of Oregon • Center for Geography Education in Oregon - for their work to develop curriculum for geography education • National Geographic Society • Chalkboard – teacher led school transformation • Lemelson Foundation – Invention and Design – could be a component of an outdoor school experience • Oregon Watershed Enhancement Board – as training partner for their network of on the ground watershed councils and as a state agency focused on restoration work that can engage students • OMSI – for their camp program and the ability to artistically and creatively design accessible and engaging science experiences for kids. • Oregon Cultural Trust – Arts are utilized heavily in outdoor school as an additional tool for creating an engaging learning experience. Arts and the outdoors fit together nicely. • State Parks and Land Trusts – they have stable funding and a desire to have their lands used. They have proposed finding ways to position parks next to land trusts so that campers can utilize both resources. They also encourage kids to continue their outdoor school experience by taking their parents camping with the Lets Go Camping program. • Oregon Department of Agriculture – Farmers, Gardeners – Food Health and food systems – Forest Stewardship – These are all subjects that kids learn in outdoor school and through outdoor educational experiences • STEM partnership – Outdoor School is a highly effective vehicle for delivering standard educational subjects like Science, Technology, Engineering and Math. • 4-H, Campfire, United Way, Ecotrust, Sustainable Northwest, Northwest Forest Research Institute, Land Trusts, The Nature Conservancy, Meyer Memorial Trust, the Collins Foundation, The Ford Family Foundation, The Bullit Foundation • There are of course many other good partners for this work. These are just some examples.

What does it look like when we succeed?

Oregonians are connected to the land in a way that is deep and fundamental. Whether we talk about farmers, urban hikers, children, families, or county commissioners, we are talking about connecting to common values of appreciating clean air, clean water, healthy forests, open spaces, and scenic beauty. When people vote, they vote to protect and conserve the land and natural resources first. Geography education, outdoor education, and the arts are fully integrated into our schools. Oregon’s educational achievements are so strong that other states

September 28, 2013

Gray Family Foundation Vision 5 come to Oregon to learn how we did it and people move to Oregon to enroll their kids in our schools. Oregon’s systems for managing natural resources (forests, fisheries, and water) are national models. Oregon’s Arts scene is world class in quality and innovation. International businesses relocate to Oregon because the values of our citizens represent the values that the businesses want to share with the world. Our food system is healthy and secure. Our tax revenues are strong because our productivity is so good. Oregon is the first state to generate all of its electricity from sources that don’t increase carbon, becoming a net exporter of green energy. All of Oregon’s citizens have access to excellent health care. When presidential candidates talk about successful states, they talk about Oregon. When people talk about why they love Oregon, they talk first about their love of nature, the environment, and their connection to the lands that make up our state.

September 28, 2013

Gray Family Foundation Annual Report 2012

Measuring Progress The Gray Family Foundation is working $1,200,000 to raise the level of civic engagement in Grant Distribuons history Oregon. We do this by encouraging programs that get kids outside, $1,000,000 $230,924 stimulate a high level of environmental $98,967 $157,050 $279,000 literacy, build geographic literacy, $800,000 $877,437 $861,463 $130,000 $806,164 develop leadership in the growing $705,809 Latino community, and build the $600,000 $666,316 Discreonary Grants capacity of teachers to teach subjects relating to the environment and $400,000 Compeve Grants geography. $200,000 So how do we know if we are making a difference? How do we measure our progress? $0 2008 2009 2010 2011 2012 Looking at distributions over time, at a basic level, indicates how many dollars are going out into the community. In Grants by Region 2012 Population Grants Amount general our grant totals for competitive Portland Metro grants have declined over time. But this (Clackamas, Hood River, has been offset by discretionary grants Multnomah, Washington) 48% 43% $415,088 Southern Willamette Valley that have kept our total grant (Benton, Douglas, Lane, Linn) 16% 11% $103,957 distributions relatively constant. Grants Northern Willamette Valley in 2008 were exceptionally high in (Marion, Polk, Yamhill) 12% 4% $33,500 Southern Oregon response to the greater need caused by (Jackson, Josephine,Klamath, the economic recession. In 2012 our Lake) 9% 7% $70,220 Central Oregon total grants amounted to $984,809. (Crook, Deschutes, Jefferson, Sherman, Wasco, Wheeler) 5% 4% $35,000 Reviewing grants by region gives a sense Eastern Oregon geographic disbursement across the (Baker,Gilliam,Grant,Harney, Malheur,Morrow,Union, state. The chart on the right shows the Wallowa) 5% 5% $52,068 percentage of grants by dollar North Coast (Clatsop,Columbia, Lincoln, compared to the percentage of Tillamook) 4% 7% $64,740 population. South coast (Coos, Curry) 1% 1% $12,000 Statewide 18% $167,736 Out of State <1% $4,000

October 2013

1 With “Grant amounts by Category,” we see how GFF allocated grants across the categories we care about. We can see that outdoor school is getting the majority of grants, followed by Community Field Trips and Discretionary Grants (including contributions to OCF for the database $100K and the Latino Partnership Program ($90K).

Grant amounts by Grants by Category category (dollar value) Comm. Field $350,000 $300,000 Discreonary Trips $250,000 26% 27% $200,000 $320,000 $150,000 $253,819 $252,500 $100,000 $50,000 $131,990 $- Teacher Prof. Devlpmt. OD School 14% 33%

Another way to view our impact comes from looking at percentage of funding we give to projects on average. We have called this leverage, i.e. how many other dollars are attracted to projects to which we are contributing.

Since 2009 we have stayed in a fairly consistent range between 7-15%.

% of Overall Project Cost Covered by GFF Grant

30%

25% 12% 26% 20%

15% 11% 7% 8% 15% 10% 9% 11% 12% 4% 5%

0% Sp08 Fa08 Sp09 Fa09 Sp10 Fa10 Sp11 Fa11 Sp12 Fa12

October 2013

2 As a dollar value you can see our contribution relative to the total value of the projects we have funded. (This chart only considers competitive grants, excluding discretionary grants).

$ Project Budget vs Granted 2012 $14,000,000 $12,184,793 $12,000,000

$10,000,000 $8,029,800 $7,493,540 $8,000,000 $7,309,579 $7,200,648 Project Total $6,000,000 Granted $4,000,000

$2,000,000 $877,437 $666,316 $861,463 $806,164 $705,809 $0 2008 2009 2010 2011 2012

We also looked at the number of requests for grants we received. This chart can be viewed from different perspectives. Are we doing our job if the number of requests goes down over time, suggesting either that we are helping organizations build sustainability, or does it mean that we are seen as a “difficult” funder with not enough money to be worth the time to apply? The trend shown may also indicate that grantees are getting a better sense of what we fund and targeting their requests accordingly.

Total Proposals Received Amount Requested 160 143 140 $3.0 $2.51 $2.29 120 103 101 $2.5 92 97 $1.86 $1.87

100 Millions $2.0 $1.68 80 $1.5 60 $1.0 40 $0.5 20 0 $0.0 2008 2009 2010 2011 2012 2008 2009 2010 2011 2012

October 2013

3 In 2012 we conducted our first census level study of students attending Outdoor School:

In 2011-2012 52.8% of students attended an outdoor school experience by the end of 6th Grade. This represents 26,220 students. Future censuses will show whether our efforts are increasing the number of students who participate in an outdoor school experience.

The map below shows the percentage of kids attending outdoor school in each county. Oregon’s private school children attend at higher rate (72%) than their public school equivalents.

In 2012, we continued our investments in evaluation, hiring Bora Simmons to conduct two-tiers of research on our work using the evaluation frameworks returned by the grantees from 2008 to 2010.

In the formative evaluation, Simmons interviewed individuals who had some familiarity with the Gray Family Fund and could speak to the status of environmental education in Oregon. It was clear from participants that the Gray Family Fund is held in high esteem. Interviewees felt that the Fund had made significant impacts in a short amount of time. The interviewees listed our strengths as: the efforts made to get children outside, fund outdoor school programs, increase environmental education within schools, and support statewide initiatives such as the Oregon

October 2013

4 Environmental Literacy Plan. The interviewees recognized that increased levels of funding were needed in order for systemic changes to be made (specifically change that would drive environmental education in Oregon). Although each individual interviewee made specific recommendations on how we should move forward, the following themes cut across the majority of participants:

1. Maintain a broad range of funding goals or categories that support environmental education activity at schools 2. Set priority funding for programs that engage children in outdoor experiences, while also addressing wider environmental literacy goals 3. Ensure that funding addresses equity issues both in terms of geographic distribution and underserved audiences 4. Develop a long-term strategy for systemic capacity building for EE in Oregon 5. Use the considerable influence of the Gray Family members to broaden the support for EE by educating, recruiting, and working with other funders and policy-makers.

The summative evaluation focused on the numeric outcomes of Gray Family Fund grants gathered via analysis of grant recipient documents. Overall, the analysis indicates that the Gray Family Fund is reaching a large number of students and teachers in Oregon. Almost two-thirds (66%) of the grants were designed and implemented to provide participants with nature- oriented experiences; 23.6% of the grants were designed and implemented to increase youth involvement in stewardship projects; and 20.1% of the grants were designed and implemented to increase the number of teachers and volunteer mentors who lead projects promoting sustainability and stewardship in their communities and schools. Ninety-seven percent of grants included in the evaluation reported that an outdoor field component was included in the funded project. One of the many interesting data sets that Simmons was able to capture was the cost per participant shown here:

Based on the information provided by grantees, it was determined that 95.5% of grantees were substantially addressing and on target to meet their objectives by project completion. Further, grant funded activity is making the desired impact as described by the four funding goals that

October 2013

5 were articulated by the Fund at the time of the report as well as the 17 funding objectives. While most grantees suggested, in their narrative reports, that changes in knowledge, attitudes, skills and/or behaviors occurred as a result of participating in a Gray Family Fund project, most did not provide specific qualitative or quantitative evidence of this change.

What’s missing?

Some measures, such as the number of environmentally literate or geographically literate 12th graders, which might tell us about our success, do not currently exist. We would need to partner with schools to identify literacy in these categories and fund their study. This is something we are considering for future projects.

On an organizational structure level, 2012 was the year in which we began the transition from a donor advised fund at OCF to the Gray Family Foundation Supporting Organization. This transition included establishing a brand identity, setting up a website, hiring staff, moving staff, setting up a budget and accounting relationship with OCF, establishing checking accounts, credit card accounts, and payment systems. We began an online Grant application system in December for our spring 2013 grant cycle. We also released the printed guide for how to start an Outdoor School. This publication has been well received although only a few dozen have been requested (plus an estimated 100 downloads).

This was also the year that we lost John Gray, passing the stewardship of the Gray Family Foundation on to the next generations.

As its founding year for the Gray Family Foundation, 2012 was a year full of activity and promise, setting the stage for many years of multi-generational philanthropy.

October 2013 Gray Family Foundation Program Calendar 2014

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Teacher Professional Development Outdoor School Community Field Trips Cohort Camp Maintance

Funders Forum Geography Year-End Planning, Annual Report Preparation

7/31/2013 Environmental Education Program Proposals Processing Steps

Spring 201 4

Deadline Staff Task Lara & 10/21 • Application questions and rubric to Eric to add to Foundant Rana

Eric & 11/4 • Application up on Foundant/RFP announcement out Rana

Lara & 2/3 • Deadline for emailed proposals and evaluation reports to be received via Foundant Rana

• By end of day 2/6 all applicants will have received confirmation emails for materials received by 2/3 deadline. For proposals, confirm complete applications via online system. 2/6 Rana Mark as “complete” in foundant and send an email to applicant to let them know we received it. Abandon drafts via foundant

• Request outstanding application items and evaluation items as necessary, due 2/20 at the latest. 2/10 Rana • Save to the U drive.

XX -- • OCF Board meeting

• Save a PDF copy of the proposal package from Foundant to the U drive (U:\Gray Family Foundation\Programs\Environmental Education Program\Proposals\2014) descriptively-named. (Org Name in Parentheses) COMPLETE proposal Sp14 2/7 Rana Enters proposals in Stellar. Take grant purpose from grant tagline See “How to Process Grant Applications in Stellar & Foundant” for specific instructions. • Review proposals as they are entered.

• Export data from foundant to filemaker 2/17 Lara • Adjust purposes & add counties as necessary in Filemaker Five formatted reports to Lara (alphabetical and by county)

• Assign proposals to evaluators. 3/10 Lara • Determine which proposals to share with other fund advisors. • Provide DROs with a hand-edited list of proposals for consideration in fall packets. Present at dept meeting.

• Update filemaker reports if necessary (with assignments) 3/10 Rana • Email instructions and assignments of evaluators (RANA)

Lara, TBD • Rana will take minutes during phone meetings for her small-team review (as needed). Rana

Lara, April 14th • Grant Evaluators Meeting (includes family and buddies). Rana will take minutes. 9 a.m. to 2 p.m. Rana

• Begin preparation of board book materials. 4/17 Rana • Materials submitted to Rana no later than 4/17.

Eric & • Finalize materials for GFF board report including grants for approval 4/21 Rana • Electronic version of board books emailed out to Board members by April 24th

Lara April 28th Rana • Tentative Gray Family Foundation S.O mtg (TIME TBD) Eric

• Announcement of Grantees Made (emails & letters to follow) on GFF website Rana & • Prepare decline email messages. Send decline emails. 5/1 Eric • Prepare award email messages. Send award emails. • Prepare award letters. Lara will review each letter.

• With Accounting, determine unique payment date (set up distributions in Stellar) By 6/1 Rana • Mail award letters with checks • Announcement of Spring Docket sent on listservs (via Joan at OCF?)

Fall 2014

Deadline Staff Task Lara & 4/21 • Application questions and rubric to Eric to add to Foundant Rana

Eric & 5/1 • Application up on Foundant/RFP announcement out Rana

Lara & 7/31 • Deadline for emailed proposals and evaluation reports to be received via Foundant Rana

• By end of day 8/5 all applicants will have received confirmation emails for materials received by 7/31 deadline. For proposals, confirm complete applications via online system. 8/5 Rana Mark as “complete” in foundant and send an email to applicant to let them know we received it. Abandon drafts via foundant

• Request outstanding application items and evaluation items as necessary, due 8/20 at the latest. 8/7 Rana • Save to the U drive.

XX -- • OCF Board meeting

• Save a PDF copy of the proposal package from Foundant to the U drive (U:\Gray Family Foundation\Programs\Environmental Education Program\Proposals\2014) descriptively-named. (Org Name in Parentheses) COMPLETE proposal Fa14 8/21 Rana Enters proposals in Stellar. Take grant purpose from grant tagline See “How to Process Grant Applications in Stellar & Foundant” for specific instructions. • Review proposals as they are entered.

• Export data from foundant to filemaker 8/21 Lara • Adjust purposes & add counties as necessary in Filemaker Five formatted reports to Lara (alphabetical and by county)

• Assign proposals to evaluators. 9/4 Lara • Determine which proposals to share with other fund advisors. • Provide DROs with a hand-edited list of proposals for consideration in fall packets. Present at dept meeting.

• Update filemaker reports if necessary (with assignments) 9/8 Rana • Email instructions and assignments of evaluators (RANA)

Lara, TBD • Rana will take minutes during phone meetings for her small-team review (as needed). Rana

October Lara, • Grant Evaluators Meeting (includes family and buddies). Rana will take minutes. 9 a.m. to 2 p.m. 13th Rana

• Begin preparation of board book materials. 10/14 Rana • Materials submitted to Rana no later than 10/16.

Eric & • Finalize materials for GFF board report including grants for approval 10/27 Rana • Electronic version of board books emailed out to Board members by October 30th

Lara November Rana • Tentative Gray Family Foundation S.O mtg (TIME TBD) 5th Eric

• Announcement of Grantees Made (emails & letters to follow) on GFF website November Rana & • Prepare decline email messages. Send decline emails. 6th Eric • Prepare award email messages. Send award emails. • Prepare award letters. Lara will review each letter.

• With Accounting, determine unique payment date (set up distributions in Stellar) By 12/1 Rana • Mail award letters with checks • Announcement of Spring Docket sent on listservs (via Joan at OCF?)

• Begin preparation of board book materials. 10/14 Rana • Materials submitted to Rana no later than 10/16.

Eric & • Finalize materials for GFF board report including grants for approval 10/27 Rana • Electronic version of board books emailed out to Board members by October 30th

Lara November Rana • Tentative Gray Family Foundation S.O mtg (TIME TBD) 5th Eric

Outdoor School Program Proposals fall 2013

Grant Purpose Program grant ID: Organization Cost Request Granted Benton 92838 Philomath Outdoor School (Philomath ) to send 110 sixth grade students from Philomath Middle School to Camp $53,280 $7,750 $7,750 Benton County Tadmor for four nights

Clackamas 92884 St. Clare School (Portland) to send 28 sixth grade students to Camp Arrah Wanna for ﬁve nights $7,469 $2,987 $2,000 Clackamas County

92132 Gladstone School district (Gladstone) to send 150 sixth grade students from Walter L. Kraxberger Middle School to $111,735 $36,162 $12,500 Clackamas County Twin Rocks Friends Camp in for two separate ﬁve-night sessions (75 students each) 92835 Oregon City School District (Oregon City) to send 508 sixth grade students (238 from Gardiner Middle School and 272 $123,377 $37,158 $20,000 Clackamas County from Ogden Middle School) to Camp Magruder or Camp Westwind for four nights 92099 91 School/Carus School (Oregon City) to send 62 sixth grade students from 91 School and 50 sixth grade students $42,000 $15,000 $10,000 Clackamas County from Carus School to Hancock Field Station for four nights

92100 Canby School District (Canby) to send 262 sixth-grade students (54 from Eccles Elementary, 60 from Knight $76,660 $25,000 $15,000 Clackamas County Elementary, 90 from Lee Elementary, 56 from Trost Elementary) to NWRESD at Camp Cedar Ridge or Camp Magruder for three nights Clatsop 92846 Seaside School District (Seaside) to send 130 ﬁfth grade students and up to 3 high school counselors to $28,122 $11,200 $8,000 Clatsop County NWRESD at Camp Cedar Ridge for two nights

92298 Knappa School District (Astoria) to send 40 sixth grade students from Hilda Lahti School to NWRESD at $11,180 $4,680 $3,000 Clatsop County Camp Magruder for three nights

Columbia 92842 Hudson Park Elementary School (RAINIER) to send 80 sixth grade students from Hudson Park Elementary and 20 high $16,000 $7,000 $4,000 Columbia County school counselors to Cispus Learning Center for four nights

Crook 92116 Crook County Outdoor School (Prineville) to send 215 Crook County sixth grade students from Crook County Middle $100,000 $25,000 $12,000 Crook County School, Paulina Elementary School, and Powell Butte Charter School to Suttle Lake Camp for four nights

1 10/8/2013 Outdoor School Program Proposals fall 2013

Grant Purpose Program grant ID: Organization Cost Request Granted Deschutes 92392 La Pine Middle School (La Pine) to send 90 sixth grade students from La Pine Middle School to Camp $16,300 $6,520 $3,000 Deschutes County Magruder for three nights

194279 On Belay Ty (Bend) for special start-up costs of program development towards outdoor school $485,500 $15,000 $15,000 Deschutes County programming in the Central Oregon region

Josephine 92867 Siskiyou Field Institute (Selma) to send 261 sixth grade students (71 from Lorna Byrne Middle School and $75,671 $18,217 $15,000 Josephine County 190 Students from Grants Pass South Middle School) to Deer Creek Center for four nights Klamath 92282 Shasta Elementary School (Klamath Falls) to send 72 sixth grade students to Camp Westwind for four nights $19,432 $7,500 $7,000 Klamath County

92280 Peterson (Klamath Falls) to send 90 sixth grade students from Peterson Elementary to Camp $22,851 $9,140 $6,500 Klamath County Westwind for three nights

92290 Klamath Falls City Schools (Klamath Falls) to send 200 ﬁfth grade students from Mills Elementary, Conger Elementary, $79,512 $40,000 $20,000 Klamath County Pelican Elementary, and Roosevelt Elementary to Klamath Outdoor Science School in Sun Pass State Forest for three nights 92848 Henley Elementary (Klamath Falls) to send 72 sixth grade students from Henley Elementary to Camp Westwind $18,232 $7,293 $6,500 Klamath County for three nights

92906 Klamath County School District (Klamath to send approximately 200 ﬁfth and sixth grade students to Klamath Basin $78,852 $40,000 $20,000 Falls) Outdoor Science School in Sun Pass State Forest for three nights Klamath County Lane 92118 Adams Elementary School (Eugene) to send 70 ﬁfth grade students from Adams Elementary to NWRESD at $13,770 $6,000 $4,000 Lane County Camp Cedar Ridge for two nights

92869 South Lane School District (Cottage Grove) to send 58 ﬁfth grade students (16 from London Elementary, 28 from Latham $7,500 $5,500 $3,500 Lane County Elementary, and 14 from Dorena Elementary) to Grove Christian Camp for three nights Lincoln 92908 Paciﬁc Rain Forest Programs (Newport) to send 70 sixth grade students from Taft Elementary and 24 Lincoln County $63,179 $15,000 $9,000 Lincoln County high school counselors to Sea Drift Creek Wilderness Camp for four nights (sixth-graders) and six nights (counselors) 2 10/8/2013 Outdoor School Program Proposals fall 2013

Grant Purpose Program grant ID: Organization Cost Request Granted Linn 92129 Central PTA (Albany) to send 30 ﬁfth grade students from Central Elementary School and 5 high $16,210 $6,484 $5,200 Linn County school counselors to Camp Cedar Ridge for three nights

Marion 92863 Robert Frost School (Silverton) to send 140 sixth grade students to Camp Tadmor for two nights $45,298 $9,755 $8,000 Marion County

92886 The Community Roots School (Silverton) to send 15 ﬁfth grade students and 2 sixth grade students to Camp Namanu $4,750 $4,420 $2,000 Marion County for four nights

92861 Butte Creek Elementary School (Mt. Angel) to send 57 ﬁfth and sixth grade students (25 from Butte Creek, 15 from $12,882 $5,871 $5,000 Marion County Central Howell, and 17 from Scotts Mills) to Camp Westwind for three nights

Multnomah 92841 Portland Public Schools (Portland) to send 235 low-income sixth grade students to Camp Angelos, Camp $913,738 $40,000 $40,000 Multnomah County Howard, Camp Arrah Wanna, or Camp Adams for two nights

92276 Holy Cross Catholic School (Portland) to send 25 sixth grade students to Camp Howard for ﬁve nights $11,875 $2,500 $1,500 Multnomah County

92401 OMSI (Portland) to send 615 ﬁfth and sixth grade students from eighteen elementary and $191,662 $40,000 $9,500 Multnomah County middle schools to OMSI Outdoor Science School in Spring and Fall 2014 at Hancock Field Station, Camp Kiwanilong, or Camp Namanu for three to ﬁve 92843 Reynolds School District (Fairview) to send 778 sixth grade students (270 from HB Lee, 294 from Reynolds and $235,728 $29,150 $24,000 Multnomah County 214 from Walt Morey Middle Schools) to either Camp Arrah Wanna, Camp Howard, Camp Nate, or Camp Sandy River for two nights 92837 Parkrose Middle School (Portland) to send 260 sixth grade students from Parkrose Middle School to MESD at $77,348 $24,000 $20,000 Multnomah County Camp Howard for four nights

92881 St Andrew Nativity School (Portland ) to send 30 sixth grade students to Camp Namanu for two nights $5,125 $4,650 $3,500 Multnomah County

92832 Opal Creek Ancient Forest Center (Portland) to send 460 ﬁfth and sixth grade students from ten elementary and middle $68,740 $14,730 $10,000 Multnomah County schools to Opal Creek Ancient Forest Center Camp for two to three nights

92847 Self Enhancement, Inc. (Portland) to send 45 sixth grade students from SEI Academy Middle School to MESD $19,380 $7,752 $5,000 Multnomah County at Camp Howard for three nights

3 10/8/2013 Outdoor School Program Proposals fall 2013

Grant Purpose Program grant ID: Organization Cost Request Granted Umatilla 92275 Hermiston School District 8R (Hermiston) to send 372 ﬁfth grade students from Desert View Elementary, Highland Hills $30,000 $12,000 $4,000 Umatilla County Elementary, Rocky Heights Elementary, Sunset Elementary, and West Park Elementary to Kiwanis Campground at Buck Creek for two nights Washington 92871 Springville K-8 School (Portland ) to send 100 ﬁfth grade students to NWRESD at Camp Trickle Creek for three $21,000 $6,300 $3,800 Washington County nights

92122 Forest Grove Community School (Forest to send 52 ﬁfth and sixth grade students from Forest Grove Community $12,252 $3,245 $2,000 Grove) School to Camp Trickle Creek for three nights Washington County 92897 Tigard-Tualatin School District (Tigard) for scholarships for approximately 400 sixth grade students from Fowler $109,250 $30,000 $15,000 Washington County Middle, Hazelbrook Middle, and Twality Middle to attend Camp Cedar Ridge or Trickle Creek for two nights Yamhill 92089 Meadow Park Middle School (Beaverton) to send 260 sixth grade students from Meadow Park Middle School to one of $159,259 $14,415 $7,000 Yamhill County three camps (Camp Magruder, Trickle Creek, and Cedar Park) for three nights and to send 276 sixth grade students from Conestoga Middle School 92086 Amity Elementary School (Amity) to send 60 ﬁfth grade students to United Methodist Church Camp in Toledo, $16,500 $7,000 $4,000 Yamhill County OR for one night in the fall and to LaPine State Park in LaPine, OR for three nights in the spring

4 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted Benton 2013- Institute for Applied Ecology (Corvallis) This project brings together three partners; Institute for Applied Ecology, $55,310 $18,000 $8,000 Benton County Marys River Watershed Council, and Greenbelt Land Trust. Ever Green: Student Riparian Stewards engages 320, 5-8th grade students from 4 schools in a yearlong riparian restoration project from design to on-the-ground implementation and monitoring on Evergreen and Jackson Frazier Wetlands. Students will propagate native plants and create restoration plans they will implement in the ﬁeld over multiple site visits.

2013- Marys River Watershed Council (Corvallis) To provide a hands-on ﬁeld study and stewardship opportunity to 600 local $58,719 $13,015 $8,000 Benton County middle school students at Newton Creek Wetlands, with instruction from 50 high school "near-peer" leaders, some of whom will form a Youth Watershed Council.

Clackamas 2013- Gladstone School District No. 115 To send 666 ﬁfth through eight grade students on Environmental Excursions $31,291 $12,750 $12,750 (Gladstone) to expand their knowledge of wastewater treatment plants and landﬁlls, Clackamas County renewable energy sites (Solar Highway, wind farms) and other environmentally-focused venues as well as participation with SOLVE on the restoration of Rinearson Creek, and utilizing recycled environmental waste to create attractive and meaningful community eco-art.

2013- Ecology In Classrooms and Outdoors To provide 28 teachers with professional development opportunities in $68,788 $26,240 $12,000 (Portland ) ecology and nature-based art, through workshops and classroom modeling of Clackamas County hands-on ecology and art lessons that reach over 800 elementary students.

Columbia 2013- Vernonia School District 47J (Vernonia) To create a half-year curriculum development schedule for integrating $28,000 $14,000 $14,000 Columbia County sustainability curriculum and projects across content areas, and grade levels (K-12).

Coos 2013- Coos Watershed Association (Charleston) To support a professional learning program for 35 southwestern Oregon $35,891 $7,222 $7,222 Coos County educators and mentors to effectively integrate place-based, service-learning curriculum, especially focused on watershed conservation, into traditional and alternative education programs, with an emphasis on building opportunities for at-risk youth.

1 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted Curry 2013- Curry Soil & Water Conservation District To engage 270 5th-6th grade students from Curry county's 3 rural school $31,582 $14,462 $14,462 (Gold Beach) districts on ﬁeld trips to water collection sites, treatment and waste water Curry County facilities. Students will connect the drops' of their tap water's journey, perform labs and ﬁnally school assemblies will to allow students to share their local communities "water story"

To bring global awareness to over 1500 k-8 students from 4 schools in 5 assemblies to view footage and hear the "water story" of remote villages in Ghana, Africa

Deschutes 2013- Upper Deschutes Watershed Council To support multiple week-long outdoor learning experiences for 600 $55,000 $20,000 $10,000 (Bend ) underserved 5th-8th grade students in Bend and Sisters, Oregon. Through Deschutes County The Upstream Project, students will explore the Metolius and Deschutes River while they learn about water sources, ecology, hydrology, and water quality. Students will develop a sense of place for their home watershed and gain hand-on skills in stream stewardship as they actively participate in restoration activities.

2013- High Desert Museum (Bend) To provide environmental education and develop science literacy among $27,651 $8,000 $5,000 Deschutes County 1,200 4th-6th graders from rural and low-income schools through Fired Up About Oregon's Forests!, a free, all-day forest and ﬁre ecology program

2013- Redmond Area Park and Recreation District 1. To teach students safe routes to school and other locations within $18,393 $7,000 $5,000 (Redmond) Redmond, and encourage safe outdoor exploration on foot and on bike. Deschutes County 2. To create a free Walk + Bike Safety program to serve approximately 350 students (25% of whom are on scholarship), Kindergarten to 5th grades, in our Before and After School Programs, located onsite at four Redmond schools. 3. To incorporate this program into our full-day summer program, to serve approximately 170 students (30% of whom are on scholarship).

2013- The Environmental Center (Bend) To create an innovative training program for twenty, 2nd - 8th grade Central $13,810 $4,810 $4,810 Deschutes County Oregon teachers that increases their understanding of sustainability and their capacity to integrate it into their curriculum using experiential and outdoor education techniques.

2 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted Douglas 2013- Phoenix School of Roseburg (Roseburg) 30 Phoenix Youth Corps and Natural Resource Career-Technical Education $71,805 $9,616 $9,616 Douglas County students will provide 120 Douglas County middle-schoolers hands-on stewardship education ﬁeld experiences throughout the 2013-14 school year utilizing local Oregon Youth Corps sustainability and restoration project sites. Earth Connect, a 6 week environmental summer 2013 day camp for 40 grade 4-6 youth will use school-based sites and trained high school career-tech students as Environmental Camp Counsleors.

2013- Bicycle Transportation Alliance (BTA) The BTA will train 30 physical education and health teachers and 20 other $43,509 $12,000 $5,000 (Portland) educators and community partners to facilitate comprehensive bicycle safety Douglas County programs that include on-street practice for elementary, middle and high school students. Trainings will be conducted for the Roseburg School District, at the Oregon Alliance for Health, Physical Education, Recreation, and Dance Conference (OAHPERD), and at the Annual Retreat of the Oregon Walk+Bike Network.

Jackson 2013- Butte Falls School District (Butte Falls) To support teachers in creating their natural resource programs taking place $45,000 $20,010 $5,000 Jackson County at the acquired local ﬁsh hatchery.

2013- Nature Awareness and Wilderness Sports Finding Home links nature observation and art for 270 Title I students in $30,100 $22,700 $16,000 Programs dba Coyote Trails School of Nature Jackson County using local parks and school grounds. (Medford) Jackson County 2013- Jackson County 4-H Leaders Association To provide 360 4th-6th graders with a 7 visit, locally based, standards aligned, $33,439 $14,337 $10,000 (Central Point) outdoor education program and to mentor teachers to be able to replicate Jackson County program elements using their local outdoor areas and local resources.

2013- Southern Oregon Regional Environmental This project will send 40 regional teachers and administrators, as well as 20 $87,348 $16,748 $14,000 Education Leaders (a DBA of Environmental community outdoor education providers to a three day Environmental Education Organization of Oregon) (Central Education August Institute (EEAI) and prepare them to implement the Oregon Point) Environmental Literacy Plan (OELP) and common core standards for education after exploring southern Oregon ﬁeld sites. The cohort will establish professional learning communities and support on-going student outdoor education experiences.

Jefferson 2013- Trout Unlimited -- Upper Deschutes Program to integrate at least 200 students, 10 teachers, and 10 volunteer mentors into $44,330 $11,500 $10,000 (Bend) the restoration and stewardship of the Metolius River Jefferson County

3 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted Josephine 2013- White Oak Farm & Education Center To provide 300 children, teachers and parents in Josephine and Jackson $9,000 $3,500 $3,500 (Williams) counties with the opportunity to connect to their food system and natural Josephine County environment while learning science and interpersonal skills in an experiential outdoor environment.

Lane 2013- School Garden Project of Lane County To provide active, outdoor, garden-based science education to 175 ﬁfth and $62,430 $10,000 $7,500 (Eugene) sixth grade students at four schools in the Eugene-Springﬁeld area. Lane County

2013- City of Eugene River House Outdoor Full Moon Rising exists to inspire students in local schools to recognize their $46,197 $17,000 $10,000 Program (Eugene) intimate connection to the natural environment by integrating our classroom Lane County curriculum with structured outdoor activities.

2013- Cascade Paciﬁc Resource Conservation & To bring 200 7th grade students to our demonstration farm for three ﬁeld trips $36,100 $14,000 $8,000 Development (Tangent) during the school year Lane County

2013- Mount Pisgah Arboretum (Eugene) To support a 5th grade, interactive, place-based ﬁeld trip program focused on $11,800 $5,200 $4,200 Lane County the ethnobotany of the S. Willamette Valley, for 400 students from low income schools in Lane County.

2013- Willamette Farm and Food Coalition To provide a comprehensive Farm to School Program for 304 ﬁfth grade $36,970 $10,000 $7,500 (Eugene) students in Lane County, connecting students to the source of their food and Lane County educating them about healthy local food systems.

2013- City of Creswell (Creswell) For expansion of the City of Creswell's fourth annual Earth Day Celebration, $18,923 $3,526 $2,500 Lane County engaging students in environmental curriculum focused on tree care and maintenance while promoting critical thinking on the value of urban forestry through an art and essay contest.

2013- Siuslaw School District 97-J (Florence) To enhance in-class estuary studies, Siuslaw Middle School eighth graders $7,776 $3,966 $3,966 Lane County will explore the Siuslaw estuary at minus-tide and remove invasives from the Siuslaw Estuary Trail. To enhance in-class forestry studies, SMS sixth graders will hike in a coastal rainforest, release recently planted trees, and tour a smolt trap and lumber mill. These projects supplement Siuslaw Salmon and Watershed Studies (SSWS), which also funds and organizes EE activities for grades 3-5 and 7 with other grants.

4 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted Lincoln 2013- Oregon Coast Aquarium (Newport) Marine Outdoor School Training (MOST) will create a year-long professional $92,305 $34,325 $5,000 Lincoln County learning community that will provide sixteen 6th grade teachers with the skills to develop and implement extended learning opportunities for students in marine environments.

Marion 2013- Friends of Straub Environmental Learning To provide two 5-day outdoor environmental education camps for 40 students $9,350 $3,500 $3,500 Center (Salem) in grades 4-8 who attend Salem-area schools that serve a high percentage of Marion County economically disadvantaged students. The camp's theme is "Naturalist Nation" and the focus on a different animal each day will improve their powers of nature observation and naturalist's skills as they visit different outdoor sites. Service projects are key components of the camps which will teach the campers environmental stewardship.

Multnomah 2013- Zenger Farm (Portland ) To provide three science ﬁeld trips to Zenger Farm and one science in- $63,624 $15,000 $10,000 Multnomah County classroom program for 920 ﬁfth grade students from urban, low-income schools through the Farm School Program.

2013- World Forestry Center (Portland) To provide 450 students, ages 5-12, from low-income schools with a 2-day $20,000 $10,000 $5,000 Multnomah County program of educational ﬁeld trips to the Discovery Museum, the Hoyt Arboretum, and WFC's demonstration forest in Wilsonville.

2013- Lower Columbia River Estuary Partnership To provide an experiential ﬁeld program and hands-on science lessons to 400 $63,466 $25,674 $20,000 (Portland) students underserved by environmental education programs that increases Multnomah County their understanding of ecological concepts and promotes stewardship and personal connection to Oxbow Park.

2013- Friends of Outdoor School (Portland) To help nature camp instructors learn how to use artistic tools, techniques, $8,321 $5,600 $5,600 Multnomah County and methods to better engage children in learning about and exploring nature.

2013- Friends of Outdoor School (Portland) To determine, document, and create a systematic process for analyzing data $57,400 $15,000 $15,000 Multnomah County about the impact of Outdoor School on students.

2013- Sauvie Island Center (Portland) To send 250 ﬁfth grade students for a day of outdoor education at the Sauvie $25,202 $8,591 $8,591 Multnomah County Island Center, exploring an organic farm and the surrounding natural area.

5 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted 2013- Wisdom of the Elders, Inc. (Portland) to provide PD training for 20 educators and mentors in the use of Native $99,600 $25,000 $5,000 Multnomah County American curricula on sustainability response to environmental degradation and climate change. Developed for Wisdom's 2013 summer ﬁeld science camp, lesson plans for culturally tailored curricula combines traditional ecological knowledge with western science, and includes sustainability videos developed by Native educators and students. Curricula and an implementation manual will be piloted by educators and replicated.

2013- Columbia Slough Watershed Council For the Slough School Education Program, engaging 1,200 5-8 grade, low- $92,500 $15,481 $10,000 (Portland) income student contacts throughout the watershed in community infrastructure Multnomah County tours, science education and service-learning projects to raise awareness about their watershed.

Statewide 2013- Creative Educational To build and sustain an effective multimedia resource (journal/website) that $40,000 $15,000 $5,000 Networks/Environmental Education Project shares teaching ideas and resources for developing environmental literacy in (dba Clearing Magazine) (Portland) the Paciﬁc Northwest. Statewide County 2013- Oregon Natural Resources Education To provide opportunities for ONREP facilitators and middle and high school $28,865 $9,981 $9,981 Program (Corvallis) teachers from different schools to work together with the common goal of Statewide County ﬁnding effective ways to engage students in cross curricular outdoor studies.

2013- Classroom Law Project (Portland) To introduce 130 social studies and science teachers to Oregon's $64,610 $25,000 $15,000 Statewide County Constitution, famous environmental law cases, and provide training that will help them design environmental public policy teaching pathways to use with their 2,000 learners in grades 4, 5, 8, and 9-12 classrooms.

2013- Tri-County Cooperative Weed Mang. Area To provide professional development for educators to explore new curriculums $23,815 $5,430 $5,430 (Baker City) facilitated through the Oregon Natural Resources Education Program and Statewide County local resource managers that will build understanding, knowledge, and skills about native plants and invasive weeds' ecological and economical impact. This program will incorporate informative material relating to classroom and outdoor "hands-on" knowledge to help instructors incorporate a knowledge based agenda to meet their speciﬁc student needs.

2013- Play Again Film (Ground Productions) To create and pilot an 8-hour Play Again teacher/mentor Professional $140,000 $40,000 $10,000 (Portland) Development module, distribute Play Again Educational Kits to Oregon Statewide County schools, and collaboratively market the ﬁlm and Oregon Educational Campaign with statewide and local environmental education, restoration, and sustainability efforts.

2013- Environmental Education Association of to provide 46 scholarships for public K-12 school teachers and administrators $10,000 $10,000 $10,000 Oregon SOSI (Portland) and non-proﬁt staff, to enable them to attend the 2013 Sustainable Schools Statewide County and Sustainable Solutions conference on June 25, 2013

6 10/8/2013 Community Field Trips and Teacher Professional development spring 2013 Grant Purpose Program grant ID: Organization Cost Request Granted Umatilla 2013- Umatilla Basin Watershed Council 1. To send over 700 underserved 6th-8th graders from rural and low $28,148 $8,380 $8,380 (Pendleton) income schools on educational ﬁeld trips to the Pendleton Water & Umatilla County Wastewater Treatment Plants. 2. To support classroom environmental education with activities and presentations in water quality testing labs, macroinvertebrates, watershed restoration, and salmonids life cycle. 3. To create service learning opportunities for students to foster stewardship.

Wallowa 2013- Wallowa Resources (Enterprise) To get 60 local rural kids grades 5-8th outside and more deeply connected $43,152 $15,000 $5,000 Wallowa County with Wallowa County through place-based learning, exploration, play, and the arts.

2013- Wallowa Resources (Enterprise) To create a year-long professional learning community for Wallowa Valley K $30,960 $10,000 $10,000 Wallowa County -12 teachers that increases their understanding of placed-based & outdoor education and their capacity to teach it.

Washington 2013- Center for Earth Leadership (Portland) To train and support parents in at least 60 elementary schools who $43,250 $11,000 $3,000 Washington County intentionally introduce more sustainable practices, form student green teams and nature clubs, and otherwise create a culture of respect for Earth in the daily life of children at school, all supported by ﬁve separate Eco-School Networks (ESNs) in the Willamette Valley.

2013- Tualatin Riverkeepers (Tigard) Tualatin Riverkeepers is building and sustaining partnerships to provide in- $85,059 $12,500 $12,500 Washington County depth nature awareness experiences for diverse children and families participating in its school-based ﬁeld trips and partner education programs.

Yamhill 2013- Friends of Tualatin River National Wildlife Friends of Tualatin River National Wildlife Refuge intends to serve our diverse $145,500 $20,000 $15,000 Refuge (Sherwood) community: to build professional capacity for 300 educators and volunteer Yamhill County mentors to incorporate nature-based learning into classrooms and youth organizations; to provide outdoor learning experiences for 2,500 youth; and to provide 850 family members opportunities to learn and experience nature together.

7 10/8/2013 A Supporting Foundation of The Oregon Community Foundation

Combined Statement of Changes in Net Assets January 1, 2012 through December 31, 2012

Gray Family Gray Family Foundation Gray Family Foundation OCF Fund Advised Fund Total

Beginning Balance $ - $ - $ 16,705,596 $ 16,705,596

Contributions, Income, and Investment Returns Return on Investment - 755,378 1,115,341 1,870,719 Receivables from Tissue Link Sale - - 125,684 125,684 Contributions 5,000 - - 5,000 Other Income - - 163 163 Grant Repayments - - - - Total 5,000 755,378 1,241,188 2,001,566

Grants and Other Expenses Grants Approved (466,870) - (517,939) (984,809) Volunteer Expenses (1,351) - (8,981) (10,332) Conferences & Meetings (2,482) - (812) (3,294) Legal Expenses (6,880) (1,932) - (8,812) Outside Services (19,744) (334) (21,549) (41,627) Office Supplies (7,567) - - (7,567) Marketing (3,539) - - (3,539) Outreach (1,500) - - (1,500) Travel (373) - - (373) Other Expenses (464) - (94) (558) OCF Fees - - (88,683) (88,683) Enhanced Service Fee - - (36,880) (36,880) Total (510,770) (2,266) (674,937) (1,187,973) Transfers 525,000 16,746,847 (17,271,847) -

Ending Balance $ 19,230 $ 17,499,959 $ - $ 17,519,189

U:\Gray Family Foundation\Board of Directors\Board Member Binder\Financials 12-31-12Combined Statement A Supporting Foundation of The Oregon Community Foundation

Combined Statement of Financial Position As of December 31, 2012

Gray Family Gray Family Foundation Foundation OCF Fund Total

Assets Cash and Cash Equivalents 48,791 (1,932) 46,859 Receivables - 69,311 69,311 Investments - 17,432,580 17,432,580 Contributions Receivable 5,000 - 5,000

Total Assets 53,791 17,499,959 17,553,750

Liabilities and Net Assets Liabilities Accounts Payable 34,561 - 34,561 Grants Payable - - - Total Liabilities 34,561 - 34,561

Net Assets 19,230 17,499,959 17,519,189

Total Liabilities and Net Assets 53,791 17,499,959 17,553,750

U:\Gray Family Foundation\Board of Directors\Board Member Binder\Financials 12-31-12Combined Bal Sheet

Working Agreement for OCF and Gray Family Foundation Geography Education Project

August 11, 2013

Background

The Gray Family Foundation (GFF) and The Oregon Community Foundation (OCF) manage funds created by John and Betty Gray respectively to support geography education in Oregon. These are the Geography Education Endowment of the GFF and the Gray Fund for Geography Education of OCF. Upon receipt of a bequest from John Gray’s estate expected in 2013, the combined corpus of these funds will be $9.3 million, generating approximately $420,000 annually for support of geography education.

Memo of Understanding

GFF and OCF agree that it is consistent with the donors’ intent to increase the number of geographically literate students in Oregon for the two foundations to collaborate closely in creating strategies and programs for geography education, and to effectively combine the resources of the funds. To that end, the GFF and OCF agree to place primary responsibility for program development and grant-making with the GFF. The GFF and OCF agree that:

 The GFF board will advise OCF on the use of both funds toward goals jointly developed by the GFF and OCF staff. Programs will be managed by the GFF staff. This will include the existing OCF commitments to an ongoing annual grant from the Oregon Geographic Alliance, current grants to the OSU and PSU geography departments, and new programs.

 By May 1 of each year the Gray Family Foundation staff will provide an annual report and evaluation of the previous year’s activities and impacts of both funds to OCF program staff and to the Gray Family Foundation board.

 In the event that the interests or priorities of the GFF and OCF regarding these funds diverge, either OCF or the GFF may at any time give notice of its intent for OCF to resume program management of the Gray Fund for Geography Education of OCF, but requiring fulfillment of grant commitments already made to nonprofit and educational partners.

 OCF staff will be invited to participate in Geography Education grant program management including grant proposal review and evaluation.

 The GFF and OCF agree that the grant program management provided by the GFF for the Gray Fund for Geography Education of OCF will be considered in the annual Working Agreement for OCF and Gray Family Foundation Geography Education Project Page 2

discussion and determination of the fee charged by OCF to the GFF for various administrative and investment services.

 This agreement will be reviewed, modified as mutually agreed, and reaffirmed every three years by OCF and the GFF to ensure common purpose and the greatest possible benefit to Oregon.

______Max Williams, President Joan Gray, Chair The Oregon Community Foundation Gray Family Foundation Working Agreement for OCF and Gray Family Foundation Gray Latino Leadership Fund of OCF

August 11, 2013

Background

John D. Gray’s estate provides for creation of The Gray Latino Leadership Fund of the Oregon Community Foundation to “provide support for participation in leadership training programs for those Latinos who have commitment and interest in becoming future leaders and persons of influence in present and future profit and nonprofit organizations in Oregon.” The Gray Latino Leadership Fund (“the Fund”) will have an initial value of $2 million, granting an estimated $90,000 annually.

It was also Mr. Gray’s intent for the Gray Family Foundation (GFF) to work closely with The Oregon Community Foundation (OCF) in promoting opportunities for Latino leadership and to align its work in this area with the work of OCF’s existing Latino Partnership Program. OCF shares the GFF’s interest in collaboration and values the advice that the board and staff of the GFF can provide in helping the Fund reflect Mr. Gray’s aspirations for a positive future for the Latino population in Oregon. Based on a letter further reflecting Mr. Gray’s intent in 2012, the Gray Family recommends use of the Fund to support

 leadership opportunities, leadership training and leaders in the Oregon Latino community with an emphasis on civic engagement  efforts that bridge the Latino community with the population at large  programs reflecting a high level of cultural awareness  programs that above all serve, are guided by, and give voice to the needs of the Latino community in the most accessible manner  programs to address structural racism and to engage with the community on issues of racial and social justice

Memo of Understanding

OCF will fulfill its stewardship role for the Gray Latino Leadership Fund through effective investment of the endowment and efficient program management. To further the goals of OCF’s Latino Partnership Program and the Gray Latino Leadership Fund, the GFF and OCF agree to collaborate as follows:

 OCF’s Latino Partnership Program (LPP) staff will create strategies and operate programs including (but not limited to) opportunities consistent with the purpose of the Gray Latino Leadership Fund and will apply spendable proceeds from the Fund consistent with donor intent.

 GFF staff will be invited to participate in LPP grant program activities including grant review and evaluation, conferences and trainings, or other community events. Working Agreement for OCF and Gray Family Foundation Gray Latino Leadership Fund of OCF Page 2

 The GFF board will designate one member of OCF’s Latino Leadership Partnership advisory board, who will serve a term consistent with other members.

 By May 1 of each year, OCF’s Latino Partnership Program staff will make an annual presentation to the GFF board, including such information as an annual report that includes the previous year's activities and impacts, proposed strategies for upcoming year, and budgets.

 This agreement will be reviewed, modified as mutually agreed, and reaffirmed every three years by OCF and the GFF to ensure common purpose and the greatest possible benefit to Oregon.

______Max Williams, President Joan Gray, Chair The Oregon Community Foundation Gray Family Foundation Minutes

Gray Family Foundation Board of Directors Meeting April 23, 2012

A meeting of the Gray Family Foundation (GFF-SO) was held at 7:30 a.m. at The Oregon Community Foundation (OCF) in Portland, Oregon, on April 23, 2012. Chair Joan Gray called the meeting to order.

Directors attending were Joan Gray, Lyn Hennion, Eric Lindauer, David Vernier and Nicholas Walrod. Also present were donor John Gray; legal counsel Jeff Thede; and OCF representatives Jeff Anderson, Max Williams, Laura Winter, Lara Christensen, Brenda VanKanegan, Amy Reaney and Chris Vitron.

I. Introductions

Ms. Gray introduced Chris Vitron as the new Fund Services Officer at OCF and thanked Amy Reaney for her work with the Gray Family Foundation.

II. Approval of Minutes

The minutes of the November 7, 2011, meeting of the Trustees were unanimously approved as presented (Exhibit A).

III. Funding Plan Update

Mr. Walrod reviewed the funding plan which is still dependent on the IRS determination. Funding is still planned to come from the existing Gray Family Advised Fund (~$17 million), other existing OCF funds and Mr. John Gray’s estate.

Additional funding is planned for some of the existing OCF funds started by Mr. Gray and a new Camp Maintenance fund is being established. The Camp Maintenance fund will be funded with $10 million and is expected to pay out $500,000 per year for the benefit of 10-15 camps that serve outdoor schools. This fund is expected to be inside the GFF-SO but would have three non-family members as advisors including someone with construction and/or architectural experience.

IV. Tax Exempt Status Update

Mr. Anderson reported the application for tax exempt status was submitted in early September but there is a backlog at the IRS for processing the applications. The IRS is currently working on applications received in August so the GFF-SO should expect some notice in the next couple months. Mr. Thede intends to start making some phone calls if notice is not received in the next 2-3 weeks. He thinks the delay is due to the extra attention that supporting organizations have been receiving from the IRS. V. Technology Committee Report & Recommendations

Mr. Vernier reported that the Technology Committee met on March 16th, 2012 to discuss the GFF- SO web presence. Part of the GFF-SO website is dependent on the transition of the OCF website, but that should happen in 2013.

Mr. Walrod received a tour of OCF’s intranet, OSCR, from Art Frank and believes it is something that might work for the GFF-SO to help with communication in the foundation. Sharepoint seemed to work fine for this purpose and is already in use at OCF. A downside to Sharepoint though is it is a Microsoft product and doesn’t interact with Apple, which is used by most of the GFF-SO board members. The committee will continue to look at options for a GFF-SO intranet.

Mr. Walrod gave an update to the OCF database conversion. OCF has hired a project manager which has helped and the expectation is that the new database will go live in about a year. The Tech Committee plans to have a meeting with Stellar when appropriate and if needed.

Mr. Walrod reported on the foundation website. Currently the GFF-SO website is part of the OCF site and ready for an upgrade to its own site but still connected to the OCF website. The tech committee met with Joan Vallejo, Director of Communications at OCF, who suggested branding for the foundation first then a website. Ms. Vallejo suggested some firms which the Tech Committee narrowed down to two: designpony and GoodWorks. The branding and website would be a 6-8 week process. Mr. Lindauer moved the Tech Committee be invested with the authority to choose the design firm for branding and website design within the budgeted amount. Mr. Vernier seconded and the motion was approved unanimously by the board.

VI. Staffing Committee Report & Recommendations

Mr. Lindauer reported that the Staffing Committee met on February 14th, 2012 and had three focuses: (1) Determining the right job descriptions; (2) determining the timing going forward; (3) setting appropriate compensation. Mr. Lindauer stated the Staffing Committee did not feel rushed because Mr. Walrod was doing an outstanding job as the interim director, whom Mr. Lindauer thanked for his work. The committee would like to move forward with a search for permanent GFF-SO staff.

There will be two positions to fill for the GFF-SO: Executive Director and Administrative Associate. The Staffing Committee originally felt the first position to be filled should be the associate position, but OCF currently has a temp who is dedicated part time to the GFF-SO. Since that position has been assured by OCF through December 2012, the board discussed filling the Executive Director position first; a final decision on timing was delegated to the Staffing Committee. The board felt it is important to have someone recognized as the “Gray person” at OCF. Ms. Hennion made a motion for the Staffing Committee to move forward on the hiring process for the Executive Director position. Mr. Vernier seconded and the board approved the motion unanimously. The hiring process will take up to three months; the position should be posted by July with a hiring decision by September.

VII. Budget Committee Report

Ms. VanKanegan reviewed an updated budget for 2012, adjusted for six months instead of a full year. The budget was only for informational purposes and not for approval. The board discussed the budget and asked for some accountability on the time, costs and fees. Mr. Williams explained that OCF will be gauging the amount of work involved for the GFF-SO by the OCF staff over the next year or so but there will be quite of bit of estimating done for the first year. For the 2013 budget the GFF-SO board will approve a budget and present it to the OCF board.

VIII. New Business

Mr. Lindauer’s term on the board expires in June. Mr. Williams and Mr. Thede noted that consistent with bylaws he can serve two full terms after the initial one year term. Mr. Lindauer will give it some thought and contact Mr. Walrod and Mr. Anderson about his willingness to be appointed for another term on the board. OCF will need to identify and appoint a new board member if Mr. Lindauer declines to serve.

Ms. Gray reported on the Environmental Education Program and the GFF-SO Advisory Council/Family Meeting. Overall the meeting was very successful, with approximately $380,000 in grants being approved. The evaluation form and the ongoing environmental literacy program were both discussed and will be issues for discussions in future meetings. Mr. Gray stated he has been talking to the city of Portland about parks and environmental education and is considering a scholarship for Portland Parks & Recreation to help with the cost of processing 15,000 students and teachers for their summer environmental education program. The total funding would be somewhere in the $50,000 to $500,000 range and would probably be part of the GFF-SO and not given to the city outright. Mr. Gray is also pondering the lack of capital for Portland’s east side parks and may add funding to the GFF-SO to help with that problem.

IX. Next Scheduled Board Meeting

The next board meeting is scheduled for Monday, November 5th at 7:30 a.m. in the OCF board room. A special board meeting may be scheduled after the IRS tax determination is received in order to address transferring of funds to the GFF-SO and/or staffing issues. The meeting will tentatively be at the end of July or middle of August and will be confirmed at a later date.

There being no other business, the meeting was adjourned.

Respectfully submitted,

Jeff Anderson Assistant Secretary/Treasurer Gray Family Foundation Board of Directors Meeting August 20, 2012

A meeting of the Gray Family Foundation (GFF-SO) was held at 8:00 a.m. at The Oregon Community Foundation (OCF) in Portland, Oregon, on August 20, 2012. Vice Chair Eric Lindauer called the meeting to order.

Directors attending were Eric Lindauer, David Vernier and Nicholas Walrod. Also present were family representative Janet Webster and OCF representatives Jeff Anderson, Laura Winter, Lara Christensen, Brenda VanKanegan, Rana DeBey, Linda Weisel (for part of the meeting), and Chris Vitron.

Directors absent were Joan Gray and Lyn Hennion

I. Introductions

Rana DeBey was introduced as the new Program Associate for the Gray Family Foundation. She provided information on her background and experience.

II. Approval of Minutes

The minutes of the April 23, 2012, meeting of the Trustees were unanimously approved as presented.

III. Funding Plan Update

Ms. Winter reported the OCF board approved the transfer of funds from the Gray Family Advised Fund to the GFF-SO, and Ms. VanKanegan said the preference is to make the transfer effective 9/1/12. Mr. Walrod stated additional funding for the GFF-SO is expected by the first quarter of 2013. There was also a discussion about whether the advised fund should remain open once the transfer is made. Mr. Walrod suggested keeping it open for now.

A resolution was introduced to allow the GFF-SO to establish an endowment fund with OCF in order to participate in OCF’s investment program. The resolution also authorized Joan Gray, as president of the board, to sign the fund agreement with OCF. Mr. Walrod motioned to approve the resolution but amend it to allow Eric Lindauer to sign the fund agreement in Ms. Gray’s absence. Mr. Vernier seconded the motion and it was approved unanimously.

Mr. Walrod then opened a discussion on the investment policy mix. The current mix in the advised fund is 75% in OCF’s main investment pool and 25% in the socially responsible investment pool. Mr. Walrod suggested the same ratio be kept when the funds are transferred to the GFF-SO because it’s important to keep the socially responsible pool relevant. He motioned to keep the current mix and Mr. Vernier seconded. The motion was approved unanimously. IV. Executive Director Interviews

Mr. Anderson reviewed the selection process to date for the Executive Director position. Over 140 applications were received and twelve candidates were interviewed. The final two candidates, Jim Desmond and Eric Vines, will be interviewed by the attendees of today’s meeting. Mr. Anderson reminded everyone the hiring decision will be made by OCF staff at the endorsement of the GFF-SO board. Ms. Gray and Ms. Hennion have communicated that they will approve of whichever candidate is recommended by the board members present at this meeting. Ms. Weisel reviewed the types of questions that are appropriate for interviewers to ask.

Each candidate was given an hour for the interview with the meeting attendees, and there was a half hour after each interview to debrief and discuss the candidates. After interviewing with the board and OCF staff, the candidates met with Lara Christensen and Rana DeBey for a separate interview and then had another interview with OCF staff members Mary Louise McClintock and Randy Choy.

At the conclusion of the interviews, Ms. McClintock and Mr. Choy gave their impressions of each candidate. After discussion, it was agreed that Eric Vines would be offered the position. Mr. Walrod motioned to recommend Eric Vines as the GFF-SO Executive Director to OCF. Dave Vernier seconded with the amendment that, if Mr. Vines declined the offer, Mr. Desmond would be recommended. The motion was unanimously approved.

V. GFF Logo Discussion

Mr. Walrod presented the final three choices for the new GFF-SO logo and asked the meeting attendees to choose which one they liked the best. Option C, below, was chosen as the majority favorite:

VI. Budget Committee Report

Mr. Walrod reviewed the budget for the remainder of 2012 and the pro forma 2013 budget. Ms. VanKanegan added details underlying the administrative fee charged by OCF. Mr. Vernier moved to approve the 2012 budget; Mr. Walrod seconded. The motion was unanimously approved.

Mr. Anderson then reviewed the draft version of an expense reimbursement policy. Mr. Walrod stated there is still some research to do and the final policy will have to be written. The Budget Committee will revisit the reimbursement policy at their next meeting.

VII. Reports/New Business

The Environmental Education retreat report and the Latino Leadership report were both tabled until the next meeting so the entire board could be present. VIII. Next Scheduled Board Meeting

The next board meeting is scheduled for Monday, November 5th at 7:30 a.m. in the OCF board room.

There being no other business, the meeting was adjourned.

Respectfully submitted,

Jeff Anderson Assistant Secretary/Treasurer Gray Family Foundation Board of Directors Meeting November 5th, 2012

A meeting of the Gray Family Foundation (GFF-SO) was held at 7:30 a.m. at The Oregon Community Foundation (OCF) in Portland, Oregon, on November 5th, 2012. Chair Joan Gray called the meeting to order.

Directors attending were Joan Gray, Eric Lindauer, David Vernier and Nicholas Walrod, Lyn Hennion. Also present were OCF representatives Jeff Anderson, Laura Winter, Chris Vitron, Brenda VanKanegan, Max Williams, Kathleen Cornett (for a short time) as well as Gray Family Foundation representatives Eric Vines, Rana DeBey and Lara Christensen.

I. Introductions

During introductions, the staff, board members, and family members took a few moments to remember the legacy of John Gray.

II. Approval of Minutes

The minutes of the August 20th, 2012, meeting of the Board of Directors were unanimously approved as presented.

III. Funding Plan Update

Eric Vines reported that the funds were officially transferred from the Gray Family Fund to the supporting organization, the Gray Family Foundation, on September 1st, 2012.

The question was raised by Mr. Vines whether or not to continue the family council’s discretionary spending in the same format as previously done (via the advised fund staff utilizing advised fund mechanisms). In the past, each of the members of the family council were allowed $20,000/year for small grants to organizations/causes of their own choosing. The grant advice received will now be processed by the staff of the GFF-SO as the funds have been transferred to allow for this. The family members present (Joan Gray & Nick Walrod) asked what the board’s opinion was regarding discretionary spending and wondered whether or not the board members should also be included as a means to encourage their involvement in philanthropy. The board members agreed that the family members could continue their making recommendations for discretionary grants throughout the end of the calendar year, with suggestions routed through one of the board members, and that any further advice will be approved by executive consent. Nick Walrod provided an update on John Gray’s estate. They are still working through the trust documents and should have more clarity around timing and initiatives in the coming weeks. In the meantime, Nick shared five program/funding areas that were specifically noted by John:

1. Community College Scholarship Support 2. Camp Maintenance 3. Outdoor School (additional funding) 4. Latino Leadership Partnership 5. Geography Education (a companion fund to the current fund)

IV. Approval of Grants & Pending Grant Advice

Lara Christensen described the grant cycle process, and took questions from the board in order to provide further clarification as necessary. Topics discussed included the length of time it takes to process grant applications, the typical reason for a school/organization being declined, whether or not feedback was provided to the school/organization after they were declined, and proliferation of rural vs. urban applicants. Rana DeBey provided a brief description of the research she performed on past applicants who did not apply in the current cycle.

The pending proposals for the Outdoor School Fall cycle were unanimously approved as recommended. (All grants approved during the meeting are included in Exhibit 1.)

Three pieces of pending advice were also presented. Two pieces were from Jack Gray’s advised fund to Lesley University and the Oregon Eagle Foundation. This advice was unanimously approved as recommended.

The third piece of advice was a grant to the Latino Leadership Partnership project. The vote for this advice was put on hold until later in the meeting (at which time a formal discussion of the project will take place).

V. Financial Statements

Brenda VanKanegan provided a discussion of the financial statements for the board members. It was noted the financial statements for this meeting included the information on the advised fund throughout the past year. This will no longer be represented on the GFF-SO financial statements.

Joan Gray moved to add Eric Vines as an additional signee on the GFF-SO checking account. The motion was unanimously approved.

The desired format of the financial statements moving forward was discussed as well as who would manage the checking account for the GFF-SO (previously the advised fund account was managed by OCF’s accounting team). It was determined that Brenda would continue to work with Eric Vines to make decisions as needed.

VI. Budget

Eric Vines presented an updated budget, providing explanation regarding any changes or additions. It was noted that he increased the travel budget to allot for his anticipated travel plans, and that the budget for professional services and website/marketing also increased. In addition, changes were made due to slight adjustments in Lara Christensen’s salary due to a position title change and a change in status (.77 to .8 FTE).

Eric Lindauer motioned to approve the budget as presented and it was unanimously approved (Exhibit 2). An updated 2013 budget will be presented at the next board meeting.

VII. Reports

Eric Vines provided an overview of his director’s notes, and welcomed comments from the group. He was asked to provide his reflections on the working relationship with OCF staff thus far, and reported that everyone has been helpful. Eric provided some questions that he would like to address over the coming months for the edification of the board & family members.

Technology: Eric Vines reported that there is a discrepancy between what GFF-SO wants to do and what Stellar can do in the near future, or at all. Eric proposed that the GFF-SO should implement an online grant application system in the short-term (possible using Foundant) and can merge with Stellar’s capabilities at a later date.

Nick Walrod expressed the family’s desire that all GFF-SO grants are able to be seen by OCF staff, particularly advised fund staff, so that the broader audience is aware of the funding interests/priorities of the GFF-SO. It was also noted that we want to continue to seek collaboration and partnership from advised fund donors and a complementary system is essential in order for GFF-SO & OCF to work well together.

Latino Leadership Project: Eric Vines gave a brief summary of the LLP, and referred the board members to the supplemental reading provided. The pending advice was described as $90,000 to fund the position of a full-time statewide director to oversee the LLP. The position description has been posted, with Kathleen Cornett (of OCF) leading the charge. They are hoping to have someone hired by January.

Nick described John Gray’s support of the project and suggested that the GFF-SO staff and/or board members should remain an active part of the

1) Hiring process for the statewide director 2) Establishment of program goals 3) Ongoing evaluation.

Eric Lindauer moved that the pending advice ($90,000) be approved fully, and it was unanimously approved.

Max Williams suggested that GFF-SO staff should draft a working agreement for the roles both OCF and the GFF-SO will play in working together on this project.

Geography Education: There is presently a field of interest fund established at OCF to support geography education which is administered by Kathleen Cornett & Randy Choy (OCF Staff). John Gray’s estate will double the size of this program.

Nick Walrod provided a background on the project, including a discussion of current partnerships with the Oregon Geography Alignment (OGA) which is funded by the National Geographic Society.

Last month, an RFP went out for a single proposal from the field partners which is expected to include $40,000 to foster the planning process for the partnership moving forward, and a second phase of $100,000 for implementation.

Laura Winter suggested drafting a working agreement for the roles both OCF and the GFF-SO will play in working together on this project.

Camp Maintenance: This program is projected to begin in Summer or Fall 2013. The Gray Family has a formed document regarding the program which they will turn over to GFF-SO staff. The staff will draft a formal document for board approval.

There is $5 million allocated for the program.

No Oregon Child Left Inside (NOCLI): Lara Christensen provided a background on the NOCLI initiative and where it currently stands.

Traci Price was funded by the Gray Family Fund for $50,000 for roughly nine-months of work in order to raise additional funds as well as to build relationships throughout Oregon. This period will end in March. The NOCLI task force has struggled to sustain the momentum they worked so hard to gain in their initial start-up (2010 -2011) and they have been unable to form any formal partnerships. If the GFF-SO decides not to move forward with the initiative come March, it was agreed that it is important to determine what else we could focus on advocacy-wise. This matter will be discussed at the Summit in 2013.

Environmental Education Retreat: Lara Christensen provided a brief report on the retreat. The main takeaway was that it was decided to create five working teams to address the following issues:

1. Evaluation Process & Final Reporting 2. ODS Evaluation Process 3. Evaluating Teacher Professional Development 4. Formative Questions 5. Preparation for Summit 2013 (potential partnership with the Environmental Association of Oregon)

Lara also discussed how to continue what started with the Environmental Education program (and the values it represented) and broaden that work. Ultimately the goal is civic engagement and getting kids outside. There might be other ways to achieve this more affectively. This will be a topic for discussion at the next GFF-SO retreat.

VIII. Other Business

Staff Work Plan: Eric Vines presented the first GFF-SO staff work plan.

It was noted that there were missing items from the work plan including the role the GFF-SO will play in the Latino Leadership Project as well as the Geography Education Program. Last, it was suggested that the GFF-SO staff include a line item on the work plan reflecting the continued work required on establishing the relationship between the GFF-SO and OCF as a whole.

Nick Walrod requested an end-of-year report, perhaps an annual report, be submitted to the board and family highlighting progress made in the previous year and what the priorities are moving forward.

Grant Cycle Update: The RFP for the Spring Grant Cycle will go out on December 1st. It will be circulated via the Department of Education, email listservs, the GFF-SO newsletter, and the GFF-SO & OCF website.

Volunteer Reimbursement Clarification: The current policy was presented by Eric Vines. It was decided that Eric should draft an amended policy allowing for the reimbursement of expenses to non-disqualified members of the board for travel to/from board meetings and retreats. The policy should be detailed and presented at the next GFF-SO board meeting.

IX. 2013 Calendar

Board Meeting Dates: proposed meetings on April 8, August 19, and November 4th were agreed upon with a start time of 11:30 AM on days in which there is no investment committee meeting, and 7:30 AM on days in which there is an investment committee meeting.

Retreat: Eric Vines proposed a one-day retreat to be held in Portland on January 25th. This date and location were accepted.

X. Other Business

It was determined that Nick Walrod will tell the absent family members about the retreat date and location.

There being no other business, the meeting was adjourned at 10:48 AM. Gray Family Foundation Board of Directors Meeting March 21, 2013

MINUTES

A meeting of the Gray Family Foundation (GFF) was convened at 11:30 a.m. at The Oregon Community Foundation (OCF) in Portland, Oregon, on March 21st, 2013.

Directors attending: Joan Gray, Eric Lindauer, David Vernier, Nicholas Walrod and Lyn Hennion. Also present were OCF representative Jeff Anderson and Gray Family Foundation representatives Eric Vines, Rana DeBey and Lara Christensen. OCF staff Roberto Franco and GFF contractor Traci Price attended to make presentations.

I. Introductions

Chair Joan Gray called the meeting to order. During introductions, the staff, board members, and family members viewed a TED talk video by Dan Pallotta entitled “The Way We Think about Charity is Dead Wrong.”

II. Approval of Minutes

The minutes of the November 5th, 2012, meeting of the Board of Directors were unanimously approved as presented.

III. Funding Plan Update & Review of Financial Statements

Executive Director Eric Vines reviewed the budgets as presented and provided explanation on the spending plans included in the board book, for discussion regarding “Do we spend down the non- endowment portion of the corpus? At what rate?”

Three options were presented: 1. Maintain spending policy that would indefinitely preserve corpus’ spending value (4.5%) 2. Spend an extra $650K per year (7.5%) assuming a 30-year spend down 3. Spend an extra $200K per year assuming a longer-term, ~ 50-year spend down

Each of the spending plans assumes the corpus is $17.5 million in 2012, rising to $39.5 million (with the inclusion of John Gray’s estate) by the end of 2013. The money will transfer in June or August, but the GFF will not be able to spend interest from money for six months if we track with OCF’s spending guidelines.

The family board members present discussed the Grays’ philosophy: they have always spent aggressively within reason. They noted that family members are interested now in the Gray Family Foundation Board of Directors Meeting March 21, 2013

foundation, but they do not know if their grandkids and great grandkids will be interested 20 to 30 years from now. Joan Gray shared John Gray’s perspective that there “are exceptional times that require extra spending and in those times we should spend extra.” Nick Walrod stated that John wasn’t interested in legacy and that we should “eat into our corpus but not with a goal of spending down.” It was concluded that the board is willing to spend down the non-endowment portion of the corpus but the rate was not formalized. The board provided verbal support for spending over 4.5% in the interim as long as the projects are relevant and approved by the board on a case-by-case basis.

The board has asked GFF staff to provide further clarification on the interpretation of “endowment,” including what it means in the specific context of John Gray’s estate as well as how much can we spend legally. The GFF staff will research this topic and provide a recommendation at our August board meeting.

Nick Walrod shared an update on the estate. Most of the money in the estate is designated toward new or existing initiatives. There is a remainder of $15 million that is currently set to go to the Yarg Foundation that potentially could come to GFF in the future. He also provided an overview of the Yarg Foundation, which was set up to manage John’s estate in 2011, and of which he is the Executive Director.

IV. Approval of Grants & Pending Grant Advice

Lara Christensen described the grant cycle process, and took questions from the board in order to provide further clarification as necessary. Topics discussed included:  the length of time it takes to process grant applications  the typical reason for an organization being declined  whether or not feedback was provided to the organization after they were declined  proliferation of rural vs. urban applicants. Lara also mentioned that GFF might earn some support from Advised Fund donors and that in this case, the GFF staff would decide how to proceed. Board member David Vernier commented about his involvement in the grant review process. He mentioned that an extraordinary amount of work goes into vetting each proposal and posed the question about how to get more OCF funds to consider funding proposals in the Environmental Education (EEd) program. The pending proposals for the EEd Spring Cycle (Community Field Trips for 5th – 8th Grade students and Teacher Professional Development) were unanimously approved as recommended. (All grants approved during the meeting are included in Exhibit 1.) Three special projects were presented by staff member Lara Christensen. These were grants that did not fit into the Spring Cycle but are relevant to the work of GFF overall. They represent exploratory and learning grants, including: 1. Classroom Law Project: $15,000 2. Friends of Outdoor School/ODS Research: $15,000 2 Gray Family Foundation Board of Directors Meeting March 21, 2013

3. Ground Productions/Play Again Film: $10,000

The projects were unanimously approved as recommended.

V. Reports

Executive Director Report: Eric Vines reviewed his notes and asked for questions. A full copy of the notes is available in the board book.

Latino Partnership Project: Roberto Franco discussed his role at OCF. Eric Lindauer shared with the board that he has known Roberto for 13 years and has always been impressed with his work. Roberto provided information about his background, both personally and professionally. He stated that the Latino community is challenged by lack of education, health issues, and high poverty rates. His desire is to build skills within Latino youth to invest in the future of the community as a whole. He has been meeting with groups in Medford, Bend, and Portland to gain a sense of what the Latino Partnership Project’s role will be in these regions. He shared that he anticipates the OCF board to adopt a working plan soon that will cover the next three to five years. There are three local LPP programs and each one is supported by a part-time coordinator. Along with an advisory committee, each coordinator works on issues that connect to their community.

Geography Education: Eric Vines shared that he has had conversations with OCF staff Kathleen Cornett and Randy Choy, who currently manage the Geography Fund created by Betty Gray, about the prospect of GFF managing that fund alongside the new Geography Fund to be created at the GFF. Kathleen & Randy will be kept involved in the administration of the fund. The board approved a motion for GFF to manage both Geography Funds together with continued involvement by Kathleen Cornett and/or Randy Choy. This proposal will be presented to OCF.

Camp Maintenance: Eric Vines reported on the staff’s planning for the incoming Camp Maintenance Fund. Staff is gathering information about the Outdoor School Camps statewide to determine which ones are the highest priorities for repairs. Ideally, GFF staff and interested board members would perform site visits in order to select a couple of the highest-needs camps and then work in conjunction with the camps to identify match (in-kind or cash). The GFF office volunteer, Marie Hopkins, is gathering research to begin this process. Joan Gray recommended bringing construction experts along on the site visits. Lara suggested asking Jessica Mosier for her input and assistance in developing an advisory committee. The board approved continued staff work on this process.

NOCLI: Traci Price, NOCLI Coordinator, gave a presentation that included:

 History of the NOCLI project (since 2009)  Alignment with Oregon Education standards (2011)  Past goals  Current goals o establish a task force

3 Gray Family Foundation Board of Directors Meeting March 21, 2013

o identify a 501c3 home o develop a professional development toolkit o secure funds

Currently, the task force members contribute roughly 200 hours/year, which equates to $50,000 in-kind per year. Traci estimates more than $150,000 in in-kind donations in the past three years.

Future projects (ideally) include:

 STEM Environmental Education Models report  Age-appropriate experience identification and scope and sequence mapping  Assess current statewide models and regional nodes  Improve communication strategies  Leadership (more spokespeople)  Network-building

The Gray Family Fund has supported NOCLI for three years. The board discussed questions regarding what Traci has shown/demonstrated up to this point in terms of deliverables. The project aligns with goals and values of the foundation but board members questioned the efficacy of the project and how she is held accountable to clear objectives.

Currently, Traci is under a professional services contract, as a consultant, with clear deliverables that she has met fairly successfully.

The board unanimously approved a motion to continue funding Traci Price’s position for another year but to first set up expectations and a timeline. It was determined that staff will look at the contract to develop deliverables (specific tasks) and present the contract to the board.

Environmental Education Retreat: Lara Christensen gave a brief update on the retreat, which is in the early stages of planning by a seven-person volunteer committee. The retreat will be held on August 15th-17th at a location to be determined.

Outdoor School Legislation: Eric Vines began with an apology to the board members for not including them in the initial recommendation/decision to move forward with hiring a lobbyist. In January, the GFF staff hired a lobbyist, Justin Martin. HB2516 was introduced and at the hearing, which Eric and Lara attended, the theme was that everyone loved Outdoor School but did not want to see it funded through Oregon Watershed Enhancement Board (OWEB)’s existing funding, or through Measure 76 funding. As a result, it was referred on with no recommendation to the Ways & Means Committee to find sources of funding (need estimated at $15 - $20 million annually). The ultimate goal of the bill was to start the conversation now and to get the GFF involved in the conversation. The Nature Conservancy suggested that the GFF consider sponsoring a ballot measure to fund a campaign to permanently allocate lottery dollars to fund outdoor school. A ballot measure initiative would likely cost $3 million based on Nature Conservancy’s past experience.

4 Gray Family Foundation Board of Directors Meeting March 21, 2013

The Gray Family Foundation staff will continue to update the board with any new information.

VI. Other Business

Mission/Vision/Values: Eric Vines asked that board members read through his presented vision document and send feedback to him personally. The document came out of the retreat held in January at the Kennedy School and follow-up conversations. This is an important document for Eric and staff to get a sense of how to proceed.

Volunteer Reimbursement: The board had no questions and the document was approved as presented in the board book.

Impact Investing: Eric shared the basic premise behind impact investing, which is to take investment resources and make a small loan or investment in a project that would get paid back over time. Eric asked the board if it was something we are interested in pursuing. The general consensus of the board was that it would be fun and interesting and that they would like to know more, but that it was not a high priority project. Eric will continue to research the idea for now and update board when the foundation is ready to move forward.

Board membership: Eric Lindauer reminded the board that his term was to end in June, and he would like to step down from the board. The board will need a nominating committee to determine a new board member in the coming months. Joan said that she would work on pulling that together with Eric Vines’ assistance.

There being no other business, the meeting was adjourned at 2:40 PM.

Respectfully submitted,

Jeff Anderson Assistant Secretary

Acknowledgement to Rana DeBey for preparation of draft minutes.

5 Gray Family Foundation Board of Directors Meeting August 19th, 2013

A meeting of the Gray Family Foundation (GFF) was held at 11:30 a.m. at The Oregon Community Foundation (OCF) in Eugene, Oregon, on August 19th, 2013. Chair Joan Gray called the meeting to order.

Directors attending were Joan Gray, David Vernier and Nicholas Walrod, Lyn Hennion. Also present were OCF representatives Jeff Anderson as well as Gray Family Foundation representatives Eric Vines, Rana DeBey and Lara Christensen. Jack Gray attended as a guest.

I. Approval of Minutes

The minutes of the March 21st, 2013, meeting of the Board of Directors were unanimously approved as presented. However, Lyn Hennion asked for clarification regarding the 200 hours/year that were mentioned on pg. 6 in the Board Book within the section update on NOCLI. GFF staff agreed to get further feedback on the matter and report back.

II. Review of Financial Statements & Proposed Budget for 2014

Executive Director Eric Vines presented the financial statements for June 2013 as well as the draft budget for 2014. In the draft budget, each line item was introduced and questions were raised as appropriate by the board. The discussion began with Grants-related expenses. Highlights included:  Investment Income: expectation of total assets of $38 million is based on 7.5% return with the bequest of $20 million included  Donations are not expected to be as high as 2013  Grant Expenses: projections are based on both what GFF has spent and the 4.5% payment expectation for new programs Camp Maintenance and Geography Education.  Grants: It was noted that the “other grants” category is what historically has been discretionary giving for the family, but that the family plan is to set up a separate advised fund. Moving forward, other grants will include things that are not coming through a regular category but that would further our interests as an organization. Next year there will be $140,000 allocated for this purpose.  Total grant expenditures next year will increase to 1.6 million Administration-related Expenses Notes included:  Staffing: Eric is proposing an increase for merit pay and changes to Rana DeBey’s position title and associated salary. The final details for this proposed changed will be presented at the November board meeting for final approval.  Eric explained that the ratio of grants to total income has changed in part due to paying staff, administration, and decreasing grants payout to get close to 4.5% rather than the 7% that we have been doing. It was added that we can still decide to spend more than 4.5% on a year by year basis, taking into account prudent financial management and the desire to maintain spending power over the long term. Investment Income Notes included:  OCF targets a 7.5% average return  Eric presented an investment report from the recently presented OCF board book.  The Board discussed the portion of the GFF investment that is in the social investment pool. It was noted that the social investment pool does better during certain market expansions due to its concentration in equities, but over time, it’s not likely to exceed the main investment pool.  Joan asked whether we should consider a social responsible screen for our investments

Eric Vines requested that the board’s investment committee begin meeting regularly. This will be necessary as we take ownership of assets from John’s estate that fall outside of the OCF investment pool.. Impact Investing considerations could also be evaluated by the investment committee. The committee members are Lyn Henion and Nicholas Walrod. It was determined that Mr. Walrod & Ms. Henion would hold a conference call in the next few months to discuss how to move forward with impact investments as well as to provide oversight to the foundation’s investments in general.

Washington Trust has submitted documents about the transfer of assets, the breakdown between YARG Foundation and the Gray Family Foundation. OCF staff then asked Washington Trust for further information regarding the documents, has received the documentation and is reviewing them now. The Gray Family members present requested that Eric Vines become more involved in the transfer of assets in conjunction with OCF staff. The Board also requested a proposed timeline of responses and actions between Washington Trust and OCF/GFF be presented by August 23rd, 2013.

III. Reports

Impact Investments: Executive Director Eric Vines is considering the possibility of mission-related investments for Gray Family Foundation. OCF has decided to allocate $3 million for impact investing (approximately 4.6% of OCF’s $65 million discretionary budget). These investments must pass through a social filter before returns on investment are considered.

There was discussion of particular examples: e.g. Freshwater Trust, Camp Westwind. The board and family is open to the idea of the concept. It was also noted that the Gray Family has a held value of trying to promote and increase philanthropy and helping others to explore impact investment by leading through example would be ideal. It was also determined that more information would be required before making final decisions. The board asked that Eric Vines to discuss the details with OCF staff member Brenda Van Kanegan and others as appropriate and provide additional information to the board. It was further requested that GFF staff provide fleshed out examples of possible impact investments at the November meeting.

Executive Director Report: Eric Vines reviewed his notes and asked for questions. A full copy of the notes is available in the board book.

Latino Partnership Project: Eric Vines shared his admiration for Roberto Franco. Franco is doing a lot of good work and has galvanized the conversation around increasing equity, diversity, and inclusion. He has built upon the 10 year LPP project OCF had underway.

Geography Education: OCF and GFF have come to an agreement on management of the OCF geography education fund. For now, the grantmaking activity of that fund will continue on a similar trajectory with the bulk of grants going to the Oregon Geographic Alliance (OGA). OGA has changed its name to the C-GEO and hired a planning coordinator. Eric Vines shared his experiences in Bend at the recent Geography teacher training institute organized by OGA. He noted that the amount of money we give to C-GEO limits our flexibility that we can give elsewhere. GFF staff is, however beginning to consider alternatives that would impact a larger number of students.

Other ideas were expressed, such as geography bees (like a spelling bee) or direct funding of geography supplies for teachers. The GFF staff was researching alternative ways to reach teachers and support geography education in Oregon within the boundaries of the new GFF Geography Fund and the existing OCF Geography fund guidelines.

Outdoor School Legislation/Lobbying: Lara and Eric provided an update on the legislative activities of the previous quarter and their recent meeting with Justin Martin from Perseverance Strategies, Inc. Eric shared a binder full of materials that Mr. Martin presented to GFF. Highlights from the discussion included:  The Bill allocated money from OWEB funding, which was not ideal and made passage more difficult.  We made significant process in starting conversations with OWEB and Nature Conservancy as a result of this bill and our statewide effort to gain support for the bill.  Many consider outdoor school to be an education function and we should investigate as to whether the education department would support and own this initiative.  An alternative to a legislative solution would be to pursue a ballot initiative. This would cost an estimated in $3 million over the course of three to five years.  STEM’s connection to creating high wage jobs has helped STEM funding gain support  It was discussed whether or not there’s a place to work with chalkboard on the initiative. Lyn Hennion agreed to make an initial contact on behalf of GFF/NOCLI.  GFF can currently spend around $150K in a calendar year on lobbying. This number will go up when our grantmaking activity increases, but we would not be able to fully fund a $3 million effort in our current configuration even if we wanted to do so.  OCF gave GFF a $5000 grant to pay for a facilitator leading 3 sessions to ultimately identify a stable funding base for Environment Education in Oregon.

Eric Vines asked if the board wanted to pursue lobbying as a strategy, and if so suggested that we would add money to the budget to support it. Joan recommended that that $10,000 would be added in as a placeholder. The board and family is open to the idea but requested more documentation on the proposed budget and strategy.

At this point, a decision was made to jump ahead to action items as the meeting was running about 45 minutes behind.

IV. Other Business

Approval of MOU’s:

Geography Education: GFF staff will manage both Geography Education funds. Agreement will be revisited every three years; this will increase staff time and impact. The MOU was approved with none opposing at 1:39 PM.

Latino Partnership Program: This fund will be managed and housed by OCF. A member of GFF staff will be on advisory committee. There will be a presentation once a year from their staff about progress. The agreement will be revisited again in three years. The MOU was approved with none opposing at 1:40 PM.

Website: Eric showed the board the website’s new layout and structure.

Environmental Education Retreat: Lara provided an overview of the Environmental Education retreat held August 15th – 17th at Oregon State University. Highlights included:  87 attendees  Ben Cannon and John Faulk gave keynote speeches  Agenda was built based on email survey to invitee list o ½ professional development o ½ capacity building & networking  Held a viewing for “Play Again” film: grantee Meg Merrill was in attendance  Marilyn Cover from grantee Classroom Law Project – gave a session on working with youth and supporting advocacy.  ‘Gray Family’ Tree Planting will be done by Friends of Trees to honor the contribution to environmental education  Next year EEAO will be taking over this conference; they will be requesting a grant from us to help to support them as a “sponsor”  Projected expenditures this year: $12,000

NOCLI: OSU extension has offered to house the initiative. They will submit a formal proposal in September.

Big Projects: Eric Vines shared a list of different ideas for new initiatives and projects that would be in line with our organizational vision. The complete list is in the board book materials. Eric requested that board members share what they are interested in learning more about, and accordingly will present a full proposal in November. The board members were asked to send their top four options the full board and staff.

Board Member Update: Eric will be talking to Maria Elena Campisteguy and Majorie Hammond to determine their interest and fit for the GFF Board. He will report back to the board members. Eric requested that the Gray Family send their original list of potential board members to Eric Vines. Eric will also meet Max and Jeff to identify a pool of potential board candidates with a goal to identify a new GFF board member by the next meeting in November.

Joan also requested that the board terms be included in future board books or made otherwise easily accessible by current board members and staff.

Staff Evaluations: The board requested the establishment of an evaluation process for staff. Evaluation of Lara and Rana’s positions will be conducted by the Executive Director. In November, an executive session will be held alongside the board meeting for the purpose of reviewing Eric’s performance and compensation. OCF will conduct the Executive Director evaluation in conjunction with the Board.

Annual Report Draft: The board expressed their appreciation of the breadth of the data and requested that the organizational goals be presented in tandem with the information, as well as a list of goals for the coming year.

Extras: The Gray Family is very interested in continuing the discussion around mission/vision/values. It was determined that Eric will send out his recent draft for further discussion.

The next meeting is November 4th at 7:30 AM – 11:00 AM at OCF’s Portland Office.

There being no other business, the meeting was adjourned at 2:55 PM.

Minutes prepared by: Rana DeBey

August 21, 2013