NDRIO Annual General Meeting Presentation

Supporting a World-Class, Collaborative & Competitive DRI Community in Canada

Annual General Meeting September 24, 2020

@NDRIO_NOIRN Meeting Details

• The entire AGM is happening virtually on the Lumi Global platform ▪ To ask a question, please use the chat feature found on the left-hand side of your screen ▪ To access materials from the AGM package and platform FAQs, please view the information tab, at the top of the screen on the left • If you need technical support during the meeting, please email [email protected]. • The AGM is being recorded and portions of it will be housed on the NDRIO website

2 @NDRIO_NOIRN Meeting Agenda

1 Welcome and Opening Remarks 4 Researcher Council Introduction and Q&A

George Ross, Interim ED, NDRIO Janet Davidson, OC, Chair, NDRIO Board of Directors Guillaume Bourque, Chair, Researcher Advisory Group Nipun Vats, ADM, Science and Research Sector, ISED

2 Official Business 5 New CEO Introduction and Q&A

Janet Davidson, OC Janet Davidson, OC Norman Rees, Interim CFO, NDRIO Nizar Ladak, Incoming CEO (Guest Speaker) Peter MacKinnon, Vice-Chair, Board of Directors (Moderator)

3 NDRIO Update and Q&A 6 Closing Comments

George Ross George Ross Janet Davidson, OC

3 @NDRIO_NOIRN Opening Remarks from ISED

Nipun Vats • Assistant Deputy Minister, Science and Research Sector, Innovation, Science and Economic Development Canada (ISED)

4 @NDRIO_NOIRN Official Business

5 @NDRIO_NOIRN Meeting Overview

1 Meeting Formalities

2 Formal Business

• Approval of March 11, 2020 Special Meeting Minutes • Presentation of Financial Statements • Appointment of Auditors • Confirmation of By-Law Amendments

3 Conclusion

6 @NDRIO_NOIRN Meeting Formalities

7 @NDRIO_NOIRN Introductions

Chair Board Janet Davidson, OC, Chair of the Board Peter MacKinnon, Vice-Chair David T. Barnard Management Donna Bourne-Tyson George Ross, Interim Executive Director Jennifer Doyle Norman Rees, Interim Chief Financial Officer Alexandra King Allison Barr, Director of Policy, Governance & Chris Lumb Membership Development David MaGee Ghilaine Roquet, Director of Planning & Operations Gail C. Murphy Jay Black, Strategic Advisor & Chief Information Officer Sina Shahandeh Cynthia Goodwin, Communications Lead Jane Skoblo Mark Haley, Human Resources Lead Jeffrey Taylor Elizabeth Carter, Senior Executive Assistant Denis Thérien Deb Verhoeven Martha Whitehead

8 @NDRIO_NOIRN Meeting and Voting Procedures

• Electronic meeting via Lumi platform • Recording will be available on NDRIO’s website • Two steps for approval of each motion: ▪ Motions to be moved and seconded through the Lumi chat function (type “I make the motion” and “I second the motion”) ▪ Voting on the motions through Lumi will be deferred to the end of the Meeting • Reminder: Only one representative of each Primary Member organization may move, second or vote on motions

9 @NDRIO_NOIRN Formal Business

10 @NDRIO_NOIRN Items of Formal Business

1. Approval of the minutes for the special meeting of the Members of NDRIO held on March 11, 2020 2. Presentation of the audited financial statements of NDRIO for the year ended March 31, 2020 3. Appointment of NDRIO’s auditor for the financial year ending March 31, 2021 4. Confirmation of the amended and restated general operating By-Laws of NDRIO

11 @NDRIO_NOIRN Approval of Meeting Minutes

• The draft minutes of the Members of the Corporation held on March 11, 2020 were circulated to the Members

MOTION to approve the minutes for the special meeting of the Members of the Corporation held on March 11, 2020

▪ Type “I make the motion” or “I second the motion” in the chat function

12 @NDRIO_NOIRN Financial Statements

13 @NDRIO_NOIRN Financial Statements

14 @NDRIO_NOIRN Appointment of Auditor

• KPMG LLP is NDRIO’s current auditor • The Board recommends that KPMG be re-appointed as auditor for the forthcoming year

MOTION to re-appoint KPMG as the Corporation's auditor until the next annual meeting of Members or until a successor is appointed and to authorize the Board of Directors to fix the auditor's remuneration

▪ Type “I make the motion” or “I second the motion” in the chat function

15 @NDRIO_NOIRN By-Law Amendments

• Amendments were adopted to the By-Laws on August 31, 2020 based on Member feedback and Board review • Amendments were circulated with the Notice of Meeting

MOTION to ratify and confirm the amended and restated general operating By-Laws of the Corporation as circulated

▪ Type “I make the motion” or “I second the motion” in the chat function

16 @NDRIO_NOIRN Voting on Formal Business

Please vote on all motions via the Lumi platform 1. Approve the minutes for the special meeting of the Members of the Corporation held on March 11, 2020 2. Re-appoint KPMG as the Corporation's auditor until the next annual meeting of Members or until a successor is appointed and to authorize the Board of Directors to fix the auditor's remuneration 3. Ratify and confirm the amended and restated general operating By-Laws of the Corporation as circulated

17 @NDRIO_NOIRN Conclusion of Official Business

18 @NDRIO_NOIRN Conclusion of Official Business

• Further Business • Conclusion

19 @NDRIO_NOIRN Annual General Meeting Executive Director Update

Presented by George Ross, Interim Executive Director September 24, 2020

20 @NDRIO_NOIRN NDRIO Update

1 NDRIO Build Phase

2 Accomplishments

3 Member and Community Outreach

4 Next Steps

5 Q&A

21 @NDRIO_NOIRN NDRIO Build Phase

22 @NDRIO_NOIRN From Concept to Enterprise

Transition has occurred, Stage of Development NDRIO is fully functional

Corporate Mandate Concept Build-Out Operationalization & Activities

January 31, 2021 April 1, 2022 Applicant Board August 19, 2019 TRANSITION PLANS STRATEGIC PLAN

Contribution Workplan Guided By Agreement Strategic Planning Guided By October 31, 2019 Requirements

Inaugural Corporate Plan January 31, 2020

23 @NDRIO_NOIRN Revised Timeline: Transition Milestones

Transition Milestone #1 CARL Portage Data Management (DM) Funding from CANARIE Ends October 2020 and CARL Portage Integrates with NDRIO

Transition Milestone #2 ISED Advanced Research Computing (ARC) Expansion Program Funding Ends and April 2022 NDRIO Funding Leadership Begins

Transition Milestone #3 Canadian Foundation for Innovation Major Science Initiatives Funding (Operations) April 2022 Ends and NDRIO Funding Leadership Begins

Transition Milestone #4 Data Management (DM) and Research Software (RS) Funding from CANARIE Ends and April 2022 NDRIO Assumes Full Leadership of DM and RS Functions

24 @NDRIO_NOIRN Revised Timeline: Key Deliverables

Annual Report July 31, 2020 Completion of the Current State Assessment September 2020 Development and Delivery of Initial Projects from October 2020 Progress Report October 31, 2020 2021-22 Proposal + Performance, Evaluation, Risk & Audit Framework to ISED December 11, 2020 Completion of the Researcher Needs Assessment December 2020 Corporate Plan + Joint DRI Ecosystem Plan (with CANARIE) January 31, 2021 Operational Transition Plan – CANARIE January 2021 Operational Transition Plan – Compute Canada April 2021 Draft Service Delivery and Funding Model May 2021 Annual Report July 31, 2021 Delivery of 2021-2024 Strategic Plan September 2021 Progress Report October 31, 2021 2022-2025 Proposal to ISED December 11, 2021 Corporate Plan + Joint DRI Ecosystem Plan January 31, 2022

Strategic Workplan Deliverables Reporting & Accountability Deliverables

25 @NDRIO_NOIRN Accomplishments

26 @NDRIO_NOIRN Workplan Activated to Ensure Major Milestones Met

27 @NDRIO_NOIRN 1. Governance

28 @NDRIO_NOIRN Governance Milestones

Governance foundation set: • Applicant Board established, organization incorporated, By-Laws developed • Member & Governance Model finalized December 10, 2019 • 136 Members recruited January / February 2020 • 15-member Board of Directors elected March 2020 Board development: • 7 Board meetings: 3 quarterly meetings + 4 special meetings • Board orientation complete and governance training planned Governance & Nominating; HR; Audit, Finance & Risk Committees functioning • Terms of reference and workplans established • Board-level policies in development • 2 special committees established: Membership & Stakeholder Committee and Joint NDRIO/Compute Canada Transition Committee

29 @NDRIO_NOIRN NDRIO Interim Guiding Principles

Researcher-Centric Service-Oriented

NDRIO is Accountable Committed Striving for & Transparent to being Excellence

Collaborative

30 @NDRIO_NOIRN Accountability & Reporting

• Progress Report delivered January 2020 • Corporate Plan delivered January 2020 • Workplan presented to Board May 5, 2020 • Annual Report delivered to ISED July 15, 2020 • First audit from KPMG completed, a ‘clean’ audit report with no audit findings reported • New Contribution Agreement deadlines negotiated with ISED due to COVID-19-related delays • AGM delivered September 24, 2020

31 @NDRIO_NOIRN 2. Organization Development

32 @NDRIO_NOIRN Building Operational Capacity

• Cross-Canada Interim Management Team established Fall 2019 • Team today counts ~19 people, including roles in Research Analysis, Human Resources, Communications & Member Relations, Information Technology, Finance & Administration ▪ Team continues to be distributed across Canada, working in both official languages ▪ Professional services secured to assist in legal support, recruitment, payroll, compensation policy, workplan development ▪ Dedicated team to support recruitment of Researcher Council • Key organizational policies and procedures in place; HR; procurement, delegations • Permanent CEO recruitment process launched May 1, 2020 ▪ The appointment of Nizar Ladak, incoming CEO, announced August 18, 2020 ▪ Transition plan and onboarding approach established

33 @NDRIO_NOIRN 3. Strategic Planning Foundations

34 @NDRIO_NOIRN Strategic Planning Framework Established

Strategic Plan Work Streams Administration and Areas Current State Assessment Needs Assessment New Service Delivery Model Transition Plan Strategic Plan Organization Collaborators and Stakeholders Stakeholders supporting research Expert Committees and Working Groups Relationship between NDRIO and Landscape (national, regional, local) workflows Collaborators, Stakeholders, (relationship Intersections between ARC, DM, RS International involvement management) streams International organizations Current Governance and Committees Establish formal role for Researcher New governance model New Committees Council Researcher Council Bridging three streams Governance Joint Committee of NDRIO and CC Plan for continuous review Boards Joint Management Workgroup Current Management Structures CEO and executives onboarding Test new funding model against Recruitment Plan How to implement/execute: Organization / Org Chart targeted matching funds ratios Communication and engagement plan Organizational Chart Management Risk and Mitigation Plan Service Delivery Model Funding Structure Current Services Mapping Requirements for new or revised New Service Delivery Model Transition Plan - from current services How execute/implement service Services services to new services delivery model Continuous improvement Current Infrastructure Mapping Required capacity Procurement policy Required capacity / mode of delivery Proposed Infrastructure Architecture New Infrastructure

Activities / Deliverables / Activities Infrastructure Resources allocation process Implementation timeline Support for External Infrastructure Providers Existing HQP Needed functions and competencies HR policy HQP map Recruitment Plan Needed HQP HQP Change Management policy Migration Plan to integrate HQP Training policy Current Funding Streams Areas needing support Grant Management Model New Funding Model New programs timeline Streams and timelines for funding calls Funding Funding Proposals to ISED Negotiations with Provinces Management process Expectations for recipients External International Benchmark Peer Review Peer Review (informational)Peer Review CANARIE Researcher Council Internal NDRIO ISED - CFI - Provinces CANARIE ISED - CFI - Provinces CARL-Portage Researchers ISED Compute Canada CARL-Portage Institutions Compute Canada Research Community (associations, Regions, host sites, institutions Compute Canada Research Community Contributors Regions, Host sites, Institutions societies) HQP Regions, host sites, institutions Stakeholders Stakeholders CCF regions, host sites, Institutions Research community ISED External experts HQP External consulting expertise End Date September 2020 December 2020 December 2020 April 2021 January 2021 & April 2021 September 2021 35 @NDRIO_NOIRN Current State Assessment

Current State Assessment: • Critical baseline understanding for service and funding model development and the basis of NDRIO’s strategic plan • Document the current Canadian DRI landscape in Advanced Research Computing (ARC), Research Data Management (RDM) and Research Software (RS) • Will provide an understanding of national, regional and institutional services; funding; and Highly Qualified Personnel (HQP) deployment Products: • DRI Landscape Assessment • Three position papers for ARC, RDM and RS – Draft #1 to be completed Sept. 30, 2020 • Subject to expert review and validation • Funding and HQP analysis that will identify: ▪ National regional funding levels, matching approaches and variances ▪ Deployment of HQP

36 @NDRIO_NOIRN Researcher Needs Assessment

Researcher Needs Assessment: • Process to identify gaps between current state and desired state (as defined by users), either to answer gaps in capacity, to respond to emerging trends, to introduce new technology, etc. • Basis to establish a roadmap (with priorities and critical path) to move from current state to future state that will serve as strategic plan foundation Process: • Building on the Current State Assessment • Led by the Researcher Council • Supported by a team of senior analysts • Informed by working groups and consultation, we will prepare Researcher Needs Assessment report Products: • Integrated Position Paper (ARC, RDM, RS) – Draft #1 to be completed December 31, 2020 • Input to new service and funding model development, and then to strategic plan

37 @NDRIO_NOIRN Leadership & Senior Analyst Team

• Ghilaine Roquet NDRIO Director of Planning and Operations. Previously CIO at McGill University and Université de Montréal. • Shahira Khair Seconded from the University of Victoria, where she works as a Data Curation Librarian to support researchers with data management. Shahira holds an M.Sc and M.L.I.S. from the University of Ottawa. • Felipe Pérez-Jvostov Seconded from McGill University where he serves as the Senior Advisor for Research Data Management. Felipe holds a PhD in Parasitology from McGill. • Seppo Sahrakorpi Has a PhD in Computational Physics and has worked in the IT and ARC fields for over 20 years as an academic, systems administrator, ARC support engineer, lead IT architect, project manager and entrepreneur. • Qian Zhang Seconded from the University of Waterloo where she was a CLIR Postdoctoral Fellow in Software Curation. Qian holds a PhD with a major in Physical Oceanography and a minor in Computer Science from the Louisiana State University in Baton Rouge.

38 @NDRIO_NOIRN Outreach & Validation

• Current State Assessment and Researcher Needs Assessment exercises will be supported by planned outreach, engagement and validation with community input. Consultation methods will include: ▪ Requests for information (white papers, position papers, roadmaps, etc.) ▪ Roadshows ▪ Focus groups ▪ Working groups ▪ One-on-one meetings ▪ Surveys • Results will be subject to validation and expert review: ▪ Working group review ▪ Researcher Council leadership and review ▪ Public dissemination for comments and formal consultations ▪ Release of final version

39 @NDRIO_NOIRN New Service & Funding Model Development

New Model Development: • Built on Current State Assessment, Researcher Needs Assessment, Funding and HQP Baseline • Informed by International Comparators • Key input into strategic plan and multi-year funding proposal • Articulate national, regional and institutional services • Provide recommended model for services and funding that meet ISED expectations, including matching- fund requirements Process: • Planned RFP to secure external capacity – release targeted for October 2020 • Supported by working groups, steering committee, consultation and community validation Products: • Draft #1 report for consultation targeted for May 31, 2021

40 @NDRIO_NOIRN 4. Transition Planning

41 @NDRIO_NOIRN Transition Planning Framework

• Two operational transition plans are being developed. 1. The transition of Research Data Canada (RDC) / Research Data Management (RDM) and Research Software (RS) with CANARIE – this plan will be prepared by CANARIE in collaboration with NDRIO, to be approved by both organizations before being presented to ISED. (Planning Deadline: January 2021) 2. NDRIO is planning the transition of ARC activities, in collaboration with Compute Canada Federation. (Planning Deadline: April 2021) • NDRIO and Compute Canada recently formed a Joint Transition Committee. ▪ A coordinating committee of Board representatives from NDRIO and Compute Canada has been established to oversee transition activities leading up to April 1, 2022.

42 @NDRIO_NOIRN Transition Focused Workplan Streams

Current State New Service Delivery Administration and Areas Needs Assessment Transition Plan Transition Assessment Model Organization

New Governance Model Researcher Council Current Governance and Establish Formal Role for Joint Committee of NDRIO Integration of Expert Governance Committees Researcher Council and CC Boards Committees Stakeholder Analysis Joint Management Workgroup Recruitment Plan Current Management Test New Funding Model CEO and Executives Communication and Winding Down of CC Management Structure Against Targeted Matching Onboarding Engagement Plan Implementing New Org Funds Ratios Organization / Org Chart Risk and Mitigation Plan

Establish National and Requirements for New or New Service Delivery Transition Plan – From Regional Services Services Current Services Mapping Revised Services Model Current Services to New Negotiate Agreements with Services Regions and Institutions

Required Capacity / Mode Current Infrastructure of Delivery Proposed Infrastructure Negotiate Agreements with Infrastructure and Aging Required Capacity Resources Allocation Procurement Policy Architecture Host Sites Process Implementation Timeline HR Policy Recruitment, Transition HQP: Employer, Functions, Needed Functions and Change Management Recruitment Plan and Severance HQP etc. Competencies New HQP Map Policy Migration Plan to Integrate Renew Contracts / Activities Activities Deliverables / Training Policy HQP Secondments

New Funding Model Grant Management Model Funding Current Funding Model Negotiations with New Programs Timeline Establish New Programs Provinces Funding Proposals to ISED External International Benchmark Peer Review ISED – CFI – Provinces Researchers Council Compute Canada Compute Canada Compute Canada Research Community Regions, Host Sites and Regions, Host Sites and Compute Canada

CCF Transition Plan Framework Plan Transition CCF Regions Institutions Internal NDRIO Regions, Host Sites and Contributors Host sites HQP HQP ISED Institutions Institutions Institutions Regions, Host Sites and Research Community ISED HQP Institutions External Consulting External Experts Expertise End Date September 2020 December 2020 April 2021 December 2020 April 2021 March 2022

43 @NDRIO_NOIRN Member & Community Outreach

44 @NDRIO_NOIRN Membership Update

Inaugural Member Recruitment Drive New Associate Members: (Dec. 2019 – Feb. 2020): • Ontario Brain Institute • 315 organizations approached • SNOLAB • March 31, 2020: 136 Members • Montreal AI Ethics Institute (51 Primary + 85 Associate) • ICES • Today: 142 Members • Health Sciences North Research Institute (49 Primary + 93 Associate) • HPQC Labs • Canadian Institute for Health Information (CIHI)

45 @NDRIO_NOIRN Primary Members

Athabasca University Ryerson University University of Regina Baycrest Saint Mary's University University of Saskatchewan Bow Valley College Simon Fraser University University of Toronto British Columbia Institute of Technology (BCIT) St. Francis Xavier University University of Victoria Brock University Sunnybrook Research Institute University of Waterloo Carleton University Unity Health Toronto University of Windsor Centre for Addiction and Mental Health Université de Montréal Western University CHU Sainte-Justine Université de Sherbrooke Wilfrid Laurier University Concordia University Université du Québec à Chicoutimi (UQAC) York University Dalhousie University Université Laval École de technologie supérieure (ÉTS) Université TÉLUQ HEC Montréal University Health Network (UHN) Hospital for Sick Children University of Alberta Kwantlen Polytechnic University University of British Columbia Lakehead University University of Calgary McGill University University of Guelph McMaster University University of Manitoba Memorial University of Newfoundland University of New Brunswick Queen's University University of Ottawa Royal Military College of Canada University of Prince Edward Island

46 @NDRIO_NOIRN Associate Members

Health Sciences North Research Institute Conestoga College Mila SRNet Acadia University Council of Prairie and Pacific University Libraries Mohawk College of Applied Arts and Technology St. Joseph's Healthcare Hamilton ACENET (COPPUL) Montreal AI Ethics Institute Thompson Rivers University ACORN-NS CUCCIO Mount Royal University College Trent University Amii (Alberta Machine Intelligence Institute) Cybera Mount Saint Vincent University TRIUMF Aurora College Durham College MRnet Université de Moncton BCNET École Polytechnique (Polytechnique Montréal) NB/PEI Educational Computer Network Université du Québec Brandon University École nationale d'administration publique (ENAP) Niagara College Université du Québec à Montréal (UQAM) Calcul Quebec Emily Carr University of Art and Design Northern Alberta Institute of Technology (NAIT) Université du Québec à Rimouski (UQAR) Cambrian College of Applied Arts & Technologies Fanshawe College Nova Scotia Community College Université du Québec à Trois-Rivières (UQTR) Canadian Astronomical Society (CASCA) Fleming College NSCAD University Université du Québec en Abitibi-Témiscamingue Canadian Astronomy Data Centre Fraser Health Authority Ocean Networks Canada Université du Québec en Outaouais Canadian Federation for the Humanities & Social George Brown College Ontario Brain Institute University of Northern British Columbia Sciences Georgian College ORION University of Ontario Institute of Technology Canadian Institute for Health Information (CIHI) Grande Prairie Regional College Red Deer College University of Ottawa Institute of Mental Health Canadian Research Data Centre Network HPQC Labs RISQ Research Canadian Research Knowledge Network (CRKN) Humber College Royal Roads University University of the Fraser Valley Canadore College ICES Saskatchewan Polytechnic University of Winnipeg CANARIE Institut national de la recherche scientifique (INRS) Selkirk College Vancouver Island Health Authority Cape Breton University Institute of Particle Physics Seneca College Vancouver Island University CARL Lambton College Sheridan College Institute of Technology and Vector Institute Centre de documentation collégiale Lawson Health Research Institute Advanced Learning Waypoint Compute Canada Lunenfeld-Tanenbaum Research Institute, Sinai SNOLAB World Data System Compute Ontario Health Southern Alberta Institute of Technology (SAIT) Yukon College Concordia University of Edmonton MacEwan University

47 @NDRIO_NOIRN Member & Stakeholder Engagement

Member & Governance Model Development: Fall 2019 • 210 people consulted Member Meetings • January 16, 2020: Information about Membership (Virtual) • March 11, 2020: Special Members’ Meeting (Ottawa + Virtual, + Post-Event Survey) • July 28 & 29, 2020: Member Update (Virtual) • September 24, 2020: AGM (+ Post-Event Survey) Researcher Advisory Group Creation: June 2020 • 7-member, multi-disciplinary researcher group to support development & recruitment of Researcher Council Researcher Council Consultation Process: July 2020 • 110 people attended 2 webinars, 25 written submissions received Researcher Council Recruitment Process: August 2020 • Broad communications, outreach to 700 potential candidates, 137 applications, 22 researchers selected Call for input to NDRIO By-Laws: March and Summer 2020, 2 submissions received

48 @NDRIO_NOIRN Member & Stakeholder Engagement

Member & Stakeholder Email Outreach ~ 30 email campaigns Social Media Engagement LinkedIn and now Twitter @NDRIO_NOIRN Stakeholder Presentations Compute Canada, CANARIE, U15, OCUR, 2 Portage webinars (one in French, one in English), Compute Canada Federation staff Stakeholder Meetings ISED; Compute Canada; CANARIE; CARL Portage; Compute Ontario; Calcul Quebec; WestGrid; ACENET; McGill University; University of Toronto; University of Victoria; Simon Fraser University; University of Waterloo; Queen’s University; group meetings with host sites and with regions; Colleges and Institutes Canada (CICan); Research Manitoba; Ministry of Science, Economy and Innovation, Government of Quebec; Federation of CEGEPS; Pacific Institute for the Mathematical Sciences (PIMS); Canadian Personalized Healthcare Innovation Network (CPHIN); Genome Canada; World Data System International Technology Office (WDS ITO); CIHR Institute of Genetics; CIHR Institute of Genetics; Partnership Group for Science and Engineering (PAGSE)

49 @NDRIO_NOIRN Next Steps

50 @NDRIO_NOIRN On the Horizon

Establishment and Support of Researcher Council September 2020 CEO Onboarding October 2020 Launch of Initial Projects Call November 2020 Permanent Organizational Development, Continued Refinement of Backroom December 2020 Functions and Support for Governance Development Evaluation and Risk Framework December 2020 Member & Stakeholder Engagement Plan December 2020 (TBD) Change Management Plan December 2020 Launch of New Model Development Process January 2021 Joint Ecosystem Plan with CANARIE January 2021 CANARIE’s Transition Plan (DM and RS) January 2021 Branding April 2021 Operational Transition Plan with Compute Canada May 2021 Cybersecurity Framework Development March 2022

51 @NDRIO_NOIRN 52 @NDRIO_NOIRN Appendix

53 @NDRIO_NOIRN Current National Structure of DRI Ecosystem

• 100% federal • 40% federal funding via ISED funding via CFI for for CANARIE national, regional • 100% PT funding and local layers for regional and • 60% PT / Other local networks funding

Fragmented funding on a project basis

Innovation, Science and Economic Development Canada, 2020 54 @NDRIO_NOIRN Redistribution of Funding Allows for Federal Leadership Nationally

Current Funding Arrangement New Funding Arrangement

ARC ARC Infrastructure National Direct Service to Infrastructure National Direct Service + Operations Services Researchers + Operations Services to Researchers

Up to 25% Up to 60% for regional federal for ARC HQP 75% infrastructure; up to 100% Up to 100% Provinci for operations 60% 60% 60% Federal 60% 60%al/ 75% Provincial/ Provincial/ Provincial/ Provincial/ InstitutioProvincial/ Provincial/ Institutional Institutional Institutional Approx. 40% Institutional Institutional Institutionalnal Provincial/ Institutional for infrastructure

Innovation, Science and Economic Development Canada, 2020

55 @NDRIO_NOIRN 2020-21 Financial Update

Funding • Full ISED funding for 2020-21 received, including the carryover of unspent 2019-20 funds: $8,470,000. • The majority of these funds were received in August 2020 with the approval of the 2019-20 Annual Report. • Collected $473,500 in membership fees as at August 31, 2020. ▪ This represents 96% of all Members. ▪ All Primary Members have paid. • $5,260 of interest income has been earned on bank deposits through the end of August 2020.

56 @NDRIO_NOIRN 2020-21 Financial Update

Expenses • Expenses are planned to equal ISED funding ($8,470,000). • Membership fees are being accumulated pending the development of a value proposition. • Expenses are phased to the second half of the year, as the CARL Portage activity transfers to NDRIO October 1, 2020. ▪ The transfer amounts to approximately 35% of ISED funding. • NDRIO continues to forecast its total annual expenditures and will update ISED and request a carryover of 2020-21 potential lapsed funds as part of its 2021-22 Corporate Plan.

57 @NDRIO_NOIRN NDRIO Researcher Council

Guillaume Bourque, Interim Chair, Researcher Council

September 24, 2020

58 @NDRIO_NOIRN A Key Tool to Advance the National DRI Strategy

• In Fall 2019, NDRIO undertook governance ▪ Develop and propose the governance model for consultation across Canada. Consultations a permanent Researcher Council; provided initial feedback on the need to ▪ Launch the Researcher Council recruitment establish a Researcher Council. The concept of a process; Researcher Council was recognized as an ▪ Assess and recommend candidates for the important part of NDRIO’s governance structure inaugural Researcher Council to the Board for and was included in NDRIO’s By-Laws. final approval, and; • NDRIO’s inaugural Board of Directors was ▪ Initiate the Researcher Needs Assessment tasked with giving further consideration on how process. to best constitute the Researcher Council as a priority activity. The establishment of the • To deliver on its mandate, the RAG held Researcher Advisory Group is in keeping with national consultations on the proposed NDRIO’s commitment to seek expert advice as it governance model for the Researcher Council develops as an organization. and launched a national recruitment process for the Researcher Council. • The NDRIO Board of Directors announced the creation of the Researcher Advisory Group (RAG) in June 2020 to:

59 @NDRIO_NOIRN About the Researcher Advisory Group

The 7-member, multi-disciplinary Researcher Advisory Group included the following members:

Guillaume Bourque, Chair Leads research in human genetics with McGill University

David Barclay Leads research in oceanography and underwater acoustics with Dalhousie University

Matthew Choptuik Leads research in numerical relativity with the University of British Columbia

Leads research in the areas of the brain and therapeutics with the University of Erin Dickie Toronto and works with the Centre for Addiction and Mental Health Leads research in the development and use of new communication technologies Catherine Middleton with Ryerson University Vice-President of Research and Partnerships at Element AI and NDRIO Board Denis Thérien Director Canada 150 Research Chair in Gender and Cultural Informatics at the University of Deb Verhoeven Alberta (Edmonton) and NDRIO Board Director

60 @NDRIO_NOIRN Researcher Advisory Group Timeline

• The RAG held 17 meetings over 4 months • RAG members invested additional time to undertake preparation work, and independent assessments and analysis

Fall 2019 2020 Sept - Dec May June July August September Initial NDRIO RAG RAG Announced Consultations on Created Researcher Council RAG Consultations on RC Governance Model

RC Recruitment Process Launched Researcher Advisory Group Delivered on its Mandate: RC Selection Process and Final • Developed and proposed the governance model for a permanent Board approval Researcher Council; Launch of • Launched the Researcher Council recruitment process; Researcher • Assessed and recommended candidates for the inaugural Researcher Council Council to the Board for final approval, and; • Initiated the Researcher Needs Assessment process

61 @NDRIO_NOIRN RAG Consultations on Researcher Council Governance Model

• The RAG issued the Researcher Council Governance Model Consultation Paper for stakeholder feedback from June 30 to July 10, 2020. Two webinars were also held. ▪ Over 110 participants attended the webinars: ▪ English webinar held on July 7, attended by 80 participants ▪ French webinar held on July 9, attended by 30 participants ▪ 25 stakeholders provided written submissions ▪ Consultation participants represented the diversity of research disciplines, including a wide range of institutions • Overall, stakeholders were supportive of the Researcher Council governance model as set out in the consultation paper. • Stakeholder feedback focused on the provision of further details on the operations of the Researcher Council and how it would work with the NDRIO Board and management.

62 @NDRIO_NOIRN Consultation Findings and Final Model Role of Researcher Council (RC)

What We Heard Final Changes to RC Governance Model Clarify link between RC’s needs assessment role • RC will make recommendations to the Board on the researcher needs assessment; and DRI funding allocations. funding decisions rest with the NDRIO Board. RC will not make operational funding decisions on allocation of DRI resources.

RC should represent all researchers’ DRI interests • RC will ensure diversity of researcher voices is represented to the NDRIO Board. RC is and make recommendations to the Board that the Council for all researchers from all disciplines. reflect all researchers’ needs. • RC will work with NDRIO staff on a researcher needs assessment that ensures researcher priority needs inform strategic plans/activities and work planning for current and future needs. • RC will recommend DRI needs prioritization.

RC needs to build a strong researcher community • RC serves as ambassadors for researchers. RC will use various outreach activities and network. Examples include: mechanisms to serve and engage researchers. • form network of contacts at each institution; • RC will engage with members, stakeholders, NDRIO staff and leverage specialized • hold virtual meetings to help research expertise as necessary. community understand NDRIO offerings; • RC will develop processes to engage researchers across disciplines to identify, • hold outreach webinars ; synthesize and validate current and future priorities. • collect information about community’s needs, • RC will annually survey the researcher community to further understand their needs. and report on findings/actions • RC will nurture young researchers and students, and encourage their involvement with • Survey researchers on an annual basis NDRIO.

63 @NDRIO_NOIRN Consultation Findings and Final Model Governance and Operations of Researcher Council

What We Heard Final Changes to Governance Model Need for strong relationship between RC and NDRIO Board is committed to the success and effectiveness of RC and will work with the NDRIO Board; RC Chair should sit on NDRIO inaugural RC to provide it with the tools that it needs to succeed in achieving its mandate. Board meetings with full voting privileges. Inaugural RC will report back to the Board on the appropriate RC Chair role at NDRIO Board meetings (observer, voting) for the Board’s consideration.

RC to publish an annual report that reflects RC RC will publish an annual report for the research community on its activities to ensure work, recommendations and implementation of transparency of its operations. its work.

To succeed, RC needs dedicated staff and expert To equip RC to deliver on its mandate, the RC will be well supported by dedicated resources, working groups. including a team of management/staff, subject matter experts as well as specialized sub- committees and working groups that will be established as required.

Mixed comments about two-tier RC member Retain current two-tier recruitment process which resulted in a successful RC selection recruitment (open call vs. primary member process. This will ensure a diverse pool of candidates for RC vacancies on a go-forward basis. nominations). Primary Members were directly invited to make nominations which resulted in a diverse pool of candidates and strong Primary Member representation.

RC members should be bound by a Code of All RC members will be required to sign a Code of Conduct and adhere to strict Conduct. confidentiality guidelines.

64 @NDRIO_NOIRN Consultation Findings and Final Model Size and Composition of Researcher Council

What We Heard Final Changes to Governance Model RC size of 15-20 members is adequate. • RC size will be between 15 to 25 members. The inaugural Researcher Council will be 22 members. • Researcher Council members are faculty researchers from post-secondary institutions, research hospitals and/or affiliated institutes that are eligible for Tri-Council grants. • Non-faculty professionals, including technical staff, may participate in expert working groups that will support the work of the Researcher Council.

Need for diversity of researcher representation RC represents the diversity of the national research enterprise including research discipline; including by region, institution, language, career institution; geographic and linguistic diversity; and diversity between established and stage and EDI considerations. emerging researchers. NDRIO is committed to the principles of Equity, Diversity and Inclusion (EDI).

Council members should have DRI expertise in all RC candidates to have DRI experience and can address and negotiate competing DRI advanced research computing (ARC), research interests, demonstrate strategic thinking and vision, and communicate effectively. software (RS) and data management (DM).

65 @NDRIO_NOIRN Researcher Advisory Group Timeline

Fall 2019 2020 Sept - Dec May June July August September Initial NDRIO RAG RAG Announced Consultations on Created Researcher Council RAG Consultations on RC Governance Model

66 @NDRIO_NOIRN Researcher Council Members | Recruitment Process

A RAG Selection Committee was constituted to undertake the Researcher Council recruitment process. A detailed recruitment process was followed including:

• Investigating several recruitment models from similar • Including Dr. Alexandra King, NDRIO Board member organizations. and internal medicine and Indigenous health researcher on the RAG Selection Committee. • Using the latest Tri-Council EDI questionnaire with up-to-date research and analysis of current • Assigning two reviewers to separately assess each approaches including EDI self-identification. candidate’s submission for fairness and consistency. • Consulting federal Tri-Council officials to seek their • Requiring all RAG members to identify any conflict or advice and leverage their experience. potential conflict of interest with candidates assigned for their review. Dr. Erin Dickie was recused • Developing an electronic and confidential application from the Selection Committee as she expressed an form to improve the efficiency of the application and interest in Researcher Council membership. selection process. • Providing candidates with a 3-week window to apply. • Developing FAQs to guide applicants through the Researcher Council recruitment process launched on process and address their questions. August 4 with applications/nominations accepted • Contracting a specialized executive recruiter to guide until August 23. the selection process and undertake targeted outreach.

67 @NDRIO_NOIRN Selection of Researcher Council Members | Criteria

The RAG Selection Committee reviewed candidates against a diverse set of criteria.

Selection Criteria: • Digital research infrastructure (DRI) experience in • Diversity of geography advanced research computing (ARC), data • Linguistic diversity management (DM) and/or research software (RS) domains • Diversity between established and emerging researchers • Ability to address and negotiate competing DRI interests • Equity, Diversity and Inclusion (EDI) considerations • Demonstrated strategic thinking and vision • Effective communications skills with internal and external stakeholders • Diversity of research discipline and DRI domain • Diversity of institutional background

68 @NDRIO_NOIRN Selection of Researcher Council Members Equity, Diversity and Inclusion (EDI)

• EDI principles were front and centre throughout the Researcher Council selection process. • The RAG Selection Committee was tasked with striking a balance between all identified selection criteria and EDI considerations of: ▪ Gender ▪ Visible Minority ▪ Indigenous ▪ Disability • The following measures were taken to account for EDI principles: ▪ A recruitment consultant was engaged to undertake targeted outreach ▪ The deadline was flexible to accommodate potential EDI candidates ▪ The candidate selection process included EDI considerations throughout ▪ The application form used the latest Tri-Council EDI survey, based on the most-up-to date research and analysis of current approaches to self-identification

69 @NDRIO_NOIRN Selection of Researcher Council Members | Outreach

Outreach Activities: • Directly reached out, on two separate occasions, to over 700 stakeholders with the posting and application • Reached out to Colleges and Institutes Canada (CiCAN) to share posting with colleges • Reached out to CANARIE and PORTAGE to share the posting and application form with their members • Shared the posting and application form with Compute Canada to share with their 12,000 researchers and members in their database • Posted the position on LinkedIn and NDRIO website • Proactively reached out to EDI target groups including Indigenous researchers

70 @NDRIO_NOIRN Researcher Advisory Group Timeline

Fall 2019 2020 Sept - Dec May June July August September Initial NDRIO RAG RAG Announced Consultations on Created Researcher Council RAG Consultations on RC Governance Model

71 @NDRIO_NOIRN Selection of Researcher Council Members Pool of Applicants

• The RAG received a strong response from researchers for the recruitment process, despite the summer and COVID-19.

Outreach efforts resulted in a strong pool candidates: ▪ 142 candidates applied (nomination and applications) ▪ 137 deemed eligible ▪ 69 speak and write English and French ▪ 33 are early-career researchers ▪ 117 submissions came from Primary Members, representing 35 of the 51 Primary Members

72 @NDRIO_NOIRN Candidate Assessment and Selection

• 137 candidates were each assessed by two RAG Selection Committee reviewers; reviewers scored candidates independently. • Scoring was assigned to the questions. • Scoring occurred in several steps: ▪ Reviewers scored candidates on questions and a total score was determined ▪ Selection Committee met to discuss the scores by reviewers ▪ Where there were gaps, committee members assessed the basis for the gaps ▪ A final score for each candidate was determined following a gap assessment • Further assessment of top candidates was undertaken to strike a balance against another set of selection criteria including by discipline, institution, geography and EDI.

73 @NDRIO_NOIRN Inaugural Researcher Council Composition (22 Members)

Selection Criteria Member Representation

Qualifications and Skills DRI Experience (ARC, DM or RS) All Members Ability to Address and Negotiate Competing DRI Interests Strategic Thinking and Vision All Members Previous Board, Council or Organizational Membership Experience All Members Representation Ontario: 8 Quebec: 7 West: 5 East: 2 Regional Representation Members Members Members Members Speak Both Official Canadian Languages 13 Members 14 Primary Member 6 Members Applications (3 of which come Nominations by Primary Members vs Application Open Call Nominations from Primary Member organizations) 5 with 5 with ARC 6 with DM 6 with RS DRI Area of Expertise experience in Experience experience experience all 3 domains

SSHRC: 7 Members CIHR: 6 Members NSERC: 9 Members Tri-Agency representation Many researchers receive research funding from more than one agency 19 members from Universities (including 2 small institutions) / 3 Institutional representation research hospitals / No members from Colleges Early career stage researcher 4 Members EDI Gender Identity 11 Members Identify as Women 11 Members Identify as Men Visible Minority 5 Members Indigenous No Members Disability 2 Members

74 @NDRIO_NOIRN Results Against Our Selection Criteria

• We met our selection criteria targets except for securing Researcher Council members from colleges and Indigenous communities. • College Representation: • Only 7 applications were received despite engagement with the college sector through CiCAN to make the application college-friendly and CiCAN sending the application to their membership. • We plan to work more closely with CiCAN on ways to improve college engagement on a go-forward basis. • We welcome your input about ways to solicit collage membership in the future. • Indigenous Representation: • We undertook targeted outreach to potential Indigenous candidates. • A number expressed interest in future NDRIO Researcher Council membership opportunities but were not ready to apply in the current RC selection round. • We plan to approach these candidates and invite them to participate in future working groups to support the work of the Researcher Council. • We welcome your input about ways to solicit college and Indigenous membership in the future.

75 @NDRIO_NOIRN Researcher Advisory Group Timeline

Fall 2019 2020 Sept - Dec May June July August September Initial NDRIO RAG RAG Announced Consultations on Created Researcher Council RAG Consultations on RC Governance Model

76 @NDRIO_NOIRN The Inaugural Researcher Council

77 @NDRIO_NOIRN Inaugural Researcher Council Members

Name Title Institution Tri-Agency ARC/ DM/RS Discipline

ONTARIO Susan Brown Professor University of Guelph SSHRC All Digital Humanities, Literature, Feminist Theory Anne Martel Professor Sunnybrook Research Institute CIHR RS AI, Personalized Medicine Amol Verma Assistant Professor Unity Health Toronto CIHR DM Health Services Research Rebecca Pillai Riddell Professor York University SSHRC RS Behavourial Neuroscience Pekka Sinervo Professor University of Toronto NSERC ARC Experimental Particle Physics Constance Crompton Assistant Professor University of Ottawa SSHRC RS Digital Humanities, Science History Erin Dickie Assistant Professor Centre For Addiction and Mental Health CIHR DM Neuroinformatics Girma Bitsuamlak Professor Western University NSERC ARC Computational Fluid Dynamics QUEBEC Guillaume Bourque Professor McGill University and Interim Chair CIHR All Human Genetics and Bioinformatics Carolyn Côté-Lussier Assistant Professor Institut National de la Recherche Scientifique SSHRC RS Criminology, Social Psychology Philippe Després Professor Université Laval CIHR DM Computing in Medicine Bruno Blais Assistant Professor Polytechnique Montréal NSERC ARC Computational Fluid Dynamics Benjamin Fung Professor McGill University NSERC DM Data mining; Artificial Intelligence Benoît Dupont Professor Université de Montréal SSHRC DM Cybersecurity Marie-Jean Meurs Professor Université du Québec à Montréal (UQAM) NSERC DM Artificial Intelligence, Automatic learning WEST Karen Bakker Professor University of British Columbia SSHRC RS Environment, Governance, Social Science, Water Randall Sobie Professor University of Victoria NSERC All Particle Physics Erik Rosolowsky Associate Professor University of Alberta NSERC ARC Astronomy Rebecca Davis Associate Professor University of Manitoba NSERC All Chemistry Carl D'Arcy Professor University of Saskatchewan CIHR RS Population Health EAST Laura Estill Associate Professor St. Francis Xavier University SSHRC RS Digital Humanities; Digital Pedagogy Erika Merschrod Professor Memorial University NSERC ARC Materials Science

78 @NDRIO_NOIRN Inaugural Researcher Council Members

79 @NDRIO_NOIRN Inaugural Researcher Council: Needs Assessment

• The key deliverable for the Researcher Council is the researcher needs assessment which must be complete by December 2020. The needs assessment is a critical input into the development of NDRIO’s first strategic plan that will be completed by Fall 2021. • The researcher needs assessment is a systematic process for determining and addressing researchers' needs, or "gaps" between the current state and the desired state or "wants.” The needs assessment determines "what" should be delivered to researchers; the "how" is defined by NDRIO’s Service Delivery Model. • Building on the current state assessment, the main deliverables of the needs assessment phase are integrated position papers covering ARC, DM and RS. • The Researcher Council will oversee the development of the needs assessment. The needs assessment will be based on significant outreach and consultations with the researcher community. The Researcher Council will also benefit from the work of subject matter experts.

80 @NDRIO_NOIRN 81 @NDRIO_NOIRN Incoming CEO Introduction

82 @NDRIO_NOIRN Incoming CEO Introduction

Nizar Ladak • NDRIO CEO effective October 5, 2020 • Currently President & CEO of Compute Ontario • Formerly held senior positions at Health Quality Ontario, North York General Hospital and the Canadian Institute for Health Information

83 @NDRIO_NOIRN 84 @NDRIO_NOIRN Final Comments

85 @NDRIO_NOIRN Contact Us

George Ross Interim Executive Director, NDRIO [email protected]

www.EngageDRI.ca

86 @NDRIO_NOIRN Thank You.

87 @NDRIO_NOIRN