Supporting a World-Class, Collaborative & Competitive DRI Community in Canada Annual General Meeting September 24, 2020 @NDRIO_NOIRN Meeting Details • The entire AGM is happening virtually on the Lumi Global platform ▪ To ask a question, please use the chat feature found on the left-hand side of your screen ▪ To access materials from the AGM package and platform FAQs, please view the information tab, at the top of the screen on the left • If you need technical support during the meeting, please email [email protected]. • The AGM is being recorded and portions of it will be housed on the NDRIO website 2 @NDRIO_NOIRN Meeting Agenda 1 Welcome and Opening Remarks 4 Researcher Council Introduction and Q&A George Ross, Interim ED, NDRIO Janet Davidson, OC, Chair, NDRIO Board of Directors Guillaume Bourque, Chair, Researcher Advisory Group Nipun Vats, ADM, Science and Research Sector, ISED 2 Official Business 5 New CEO Introduction and Q&A Janet Davidson, OC Janet Davidson, OC Norman Rees, Interim CFO, NDRIO Nizar Ladak, Incoming CEO (Guest Speaker) Peter MacKinnon, Vice-Chair, Board of Directors (Moderator) 3 NDRIO Update and Q&A 6 Closing Comments George Ross George Ross Janet Davidson, OC 3 @NDRIO_NOIRN Opening Remarks from ISED Nipun Vats • Assistant Deputy Minister, Science and Research Sector, Innovation, Science and Economic Development Canada (ISED) 4 @NDRIO_NOIRN Official Business 5 @NDRIO_NOIRN Meeting Overview 1 Meeting Formalities 2 Formal Business • Approval of March 11, 2020 Special Meeting Minutes • Presentation of Financial Statements • Appointment of Auditors • Confirmation of By-Law Amendments 3 Conclusion 6 @NDRIO_NOIRN Meeting Formalities 7 @NDRIO_NOIRN Introductions Chair Board Janet Davidson, OC, Chair of the Board Peter MacKinnon, Vice-Chair David T. Barnard Management Donna Bourne-Tyson George Ross, Interim Executive Director Jennifer Doyle Norman Rees, Interim Chief Financial Officer Alexandra King Allison Barr, Director of Policy, Governance & Chris Lumb Membership Development David MaGee Ghilaine Roquet, Director of Planning & Operations Gail C. Murphy Jay Black, Strategic Advisor & Chief Information Officer Sina Shahandeh Cynthia Goodwin, Communications Lead Jane Skoblo Mark Haley, Human Resources Lead Jeffrey Taylor Elizabeth Carter, Senior Executive Assistant Denis Thérien Deb Verhoeven Martha Whitehead 8 @NDRIO_NOIRN Meeting and Voting Procedures • Electronic meeting via Lumi platform • Recording will be available on NDRIO’s website • Two steps for approval of each motion: ▪ Motions to be moved and seconded through the Lumi chat function (type “I make the motion” and “I second the motion”) ▪ Voting on the motions through Lumi will be deferred to the end of the Meeting • Reminder: Only one representative of each Primary Member organization may move, second or vote on motions 9 @NDRIO_NOIRN Formal Business 10 @NDRIO_NOIRN Items of Formal Business 1. Approval of the minutes for the special meeting of the Members of NDRIO held on March 11, 2020 2. Presentation of the audited financial statements of NDRIO for the year ended March 31, 2020 3. Appointment of NDRIO’s auditor for the financial year ending March 31, 2021 4. Confirmation of the amended and restated general operating By-Laws of NDRIO 11 @NDRIO_NOIRN Approval of Meeting Minutes • The draft minutes of the Members of the Corporation held on March 11, 2020 were circulated to the Members MOTION to approve the minutes for the special meeting of the Members of the Corporation held on March 11, 2020 ▪ Type “I make the motion” or “I second the motion” in the chat function 12 @NDRIO_NOIRN Financial Statements 13 @NDRIO_NOIRN Financial Statements 14 @NDRIO_NOIRN Appointment of Auditor • KPMG LLP is NDRIO’s current auditor • The Board recommends that KPMG be re-appointed as auditor for the forthcoming year MOTION to re-appoint KPMG as the Corporation's auditor until the next annual meeting of Members or until a successor is appointed and to authorize the Board of Directors to fix the auditor's remuneration ▪ Type “I make the motion” or “I second the motion” in the chat function 15 @NDRIO_NOIRN By-Law Amendments • Amendments were adopted to the By-Laws on August 31, 2020 based on Member feedback and Board review • Amendments were circulated with the Notice of Meeting MOTION to ratify and confirm the amended and restated general operating By-Laws of the Corporation as circulated ▪ Type “I make the motion” or “I second the motion” in the chat function 16 @NDRIO_NOIRN Voting on Formal Business Please vote on all motions via the Lumi platform 1. Approve the minutes for the special meeting of the Members of the Corporation held on March 11, 2020 2. Re-appoint KPMG as the Corporation's auditor until the next annual meeting of Members or until a successor is appointed and to authorize the Board of Directors to fix the auditor's remuneration 3. Ratify and confirm the amended and restated general operating By-Laws of the Corporation as circulated 17 @NDRIO_NOIRN Conclusion of Official Business 18 @NDRIO_NOIRN Conclusion of Official Business • Further Business • Conclusion 19 @NDRIO_NOIRN Annual General Meeting Executive Director Update Presented by George Ross, Interim Executive Director September 24, 2020 20 @NDRIO_NOIRN NDRIO Update 1 NDRIO Build Phase 2 Accomplishments 3 Member and Community Outreach 4 Next Steps 5 Q&A 21 @NDRIO_NOIRN NDRIO Build Phase 22 @NDRIO_NOIRN From Concept to Enterprise Transition has occurred, Stage of Development NDRIO is fully functional Corporate Mandate Concept Build-Out Operationalization & Activities January 31, 2021 April 1, 2022 Applicant Board August 19, 2019 TRANSITION PLANS STRATEGIC PLAN Contribution Workplan Guided By Agreement Strategic Planning Guided By October 31, 2019 Requirements Inaugural Corporate Plan January 31, 2020 23 @NDRIO_NOIRN Revised Timeline: Transition Milestones Transition Milestone #1 CARL Portage Data Management (DM) Funding from CANARIE Ends October 2020 and CARL Portage Integrates with NDRIO Transition Milestone #2 ISED Advanced Research Computing (ARC) Expansion Program Funding Ends and April 2022 NDRIO Funding Leadership Begins Transition Milestone #3 Canadian Foundation for Innovation Major Science Initiatives Funding (Operations) April 2022 Ends and NDRIO Funding Leadership Begins Transition Milestone #4 Data Management (DM) and Research Software (RS) Funding from CANARIE Ends and April 2022 NDRIO Assumes Full Leadership of DM and RS Functions 24 @NDRIO_NOIRN Revised Timeline: Key Deliverables Annual Report July 31, 2020 Completion of the Current State Assessment September 2020 Development and Delivery of Initial Projects from October 2020 Progress Report October 31, 2020 2021-22 Proposal + Performance, Evaluation, Risk & Audit Framework to ISED December 11, 2020 Completion of the Researcher Needs Assessment December 2020 Corporate Plan + Joint DRI Ecosystem Plan (with CANARIE) January 31, 2021 Operational Transition Plan – CANARIE January 2021 Operational Transition Plan – Compute Canada April 2021 Draft Service Delivery and Funding Model May 2021 Annual Report July 31, 2021 Delivery of 2021-2024 Strategic Plan September 2021 Progress Report October 31, 2021 2022-2025 Proposal to ISED December 11, 2021 Corporate Plan + Joint DRI Ecosystem Plan January 31, 2022 Strategic Workplan Deliverables Reporting & Accountability Deliverables 25 @NDRIO_NOIRN Accomplishments 26 @NDRIO_NOIRN Workplan Activated to Ensure Major Milestones Met 27 @NDRIO_NOIRN 1. Governance 28 @NDRIO_NOIRN Governance Milestones Governance foundation set: • Applicant Board established, organization incorporated, By-Laws developed • Member & Governance Model finalized December 10, 2019 • 136 Members recruited January / February 2020 • 15-member Board of Directors elected March 2020 Board development: • 7 Board meetings: 3 quarterly meetings + 4 special meetings • Board orientation complete and governance training planned Governance & Nominating; HR; Audit, Finance & Risk Committees functioning • Terms of reference and workplans established • Board-level policies in development • 2 special committees established: Membership & Stakeholder Committee and Joint NDRIO/Compute Canada Transition Committee 29 @NDRIO_NOIRN NDRIO Interim Guiding Principles Researcher-Centric Service-Oriented NDRIO is Accountable Committed Striving for & Transparent to being Excellence Collaborative 30 @NDRIO_NOIRN Accountability & Reporting • Progress Report delivered January 2020 • Corporate Plan delivered January 2020 • Workplan presented to Board May 5, 2020 • Annual Report delivered to ISED July 15, 2020 • First audit from KPMG completed, a ‘clean’ audit report with no audit findings reported • New Contribution Agreement deadlines negotiated with ISED due to COVID-19-related delays • AGM delivered September 24, 2020 31 @NDRIO_NOIRN 2. Organization Development 32 @NDRIO_NOIRN Building Operational Capacity • Cross-Canada Interim Management Team established Fall 2019 • Team today counts ~19 people, including roles in Research Analysis, Human Resources, Communications & Member Relations, Information Technology, Finance & Administration ▪ Team continues to be distributed across Canada, working in both official languages ▪ Professional services secured to assist in legal support, recruitment, payroll, compensation policy, workplan development ▪ Dedicated team to support recruitment of Researcher Council • Key organizational policies and procedures in place; HR; procurement, delegations • Permanent CEO recruitment process launched May 1, 2020 ▪ The appointment