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Operations Memorandum Operations Memorandum To: New Haven Board of Education Finance and Operations Committee From: Gilda Herrera Date: 5/18/2021 Re: Frontier Renewal 2021-2022 Contractor Name: Frontier Communication Corporate Contractor Address: 401 Merritt Suite 1, Norwalk CT 06819-1069 Is the contractor a Minority or Women Owned Small Business? No Renewal or Award of Contract/Agreement? Renewal Total Amount of Contract/Agreement and the Hourly or Service Rate: $180,000.00 Contract or Agreement #: State 17PSX0072 Funding Source & Account #: 19047200 52260 Key Questions: (Please have someone ready to discuss the details of each question during the Finance & Operations meeting or this proposal might not be advanced for consideration by the full Board of Education): 1. What specific service will the contractor provide: Analog phone lines for the fire and burgalr alarm, elevator phone (similar items) and failover lines for the VoIP system for the BOE. 2. How was the contractor selected? Quotes? RFP? Sealed Bid or Sole Source? Please describe the selection process including other sources considered and the rationale for selecting this method of selection: STATE CT 18PSX0025 & 17PSX0072 3. If this is a renewal with a current vendor, has the vendor’s performance been satisfactory under the existing contract or agreement? Yes 4. If this Contract/Agreement is a Renewal has cost increased? If yes, by how much? No 5. If this Contractor is New has cost for service increased from previous years? If yes, by how much? n/a 6. Is this a service existing staff could provide? Why or why not? No, phone line systems CONTRACT SUPPLEMENT CONTRACT AWARD NO.: SP-37IT - Rev. 11/17/16 STATE OF CONNECTICUT Prev. Rev. 4/28/14 17PSX0072 DEPARTMENT OF ADMINISTRATIVE SERVICES PROCUREMENT DIVISION Contract Effective Date: Jean Del Greco Contract Specialist 450 Columbus Boulevard, Hartford, CT 06103 1 October 2017 Bid Due Date: 860-713-5623 Telephone Number 12 July 2017 SUPPLEMENT DATE: 13 June 2019 CONTRACT AWARD SUPPLEMENT #6 IMPORTANT: THIS IS NOT A PURCHASE ORDER. DO NOT PRODUCE OR SHIP WITHOUT AN AGENCY PURCHASE ORDER. DESCRIPTION: Telecom Network Services- PRI and Long Distance Services FOR: TERM OF CONTRACT: Department of Administrative Services, All Using State October 1, 2017 through September 30, 2021 Agencies, Political Subdivisions, and Not-for-Profit Organizations AGENCY REQUISITION NUMBER: 0000004755 CHANGE TO IN STATE (NON-SB) CHANGE TO DAS-CERTIFIED SMALL CHANGE TO OUT OF STATE CHANGE TO TOTAL CONTRACT CONTRACT VALUE BUSINESS CONTRACT VALUE CONTRACT VALUE AWARD VALUE - - - - NOTICE TO CONTRACTORS: This notice is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies on whose behalf the contract is made. INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY. NOTE: Dollar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts (actual or implied). They are for CHRO use only. NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or services rendered on orders placed against awards listed herein which are found not to comply with the specifications or which are otherwise unsatisfactory from the agency’s viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified. Please issue orders and process invoices promptly. CASH DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but such cash discount shall not be taken unless payment is made within the discount period. PRICE BASIS: Unless otherwise noted, prices include delivery and transportation charges fully prepaid f.o.b. agency. No extra charge is to be made for packing or packages. PLEASE NOTE: Supplement 6 is issued to update pricing on Exhibit 3 – Price Schedule (Windstream) All terms and conditions not otherwise affected by this supplement remain unchanged and in full force and effect. DEPARTMENT OF ADMINISTRATIVE SERVICES By:__________________________________ (Original Signature on Document in Procurement Files) Name: Jean Del Greco Title: Contract Specialist Date: 6/13/2019 Page 1 of 1 CONTRACT SUPPLEMENT CONTRACT AWARD NO.: SP-37IT - Rev. 11/17/16 STATE OF CONNECTICUT Prev. Rev. 4/28/14 17PSX0072 DEPARTMENT OF ADMINISTRATIVE SERVICES Contract Effective Date: Marcie Wilson PROCUREMENT DIVISION Contract Specialist 450 Columbus Boulevard, Hartford, CT 06103 1 October 2017 Bid Due Date: 860-713-5622 Telephone Number 12 July 2017 SUPPLEMENT DATE: 4 September 2018 CONTRACT AWARD SUPPLEMENT #5 IMPORTANT: THIS IS NOT A PURCHASE ORDER. DO NOT PRODUCE OR SHIP WITHOUT AN AGENCY PURCHASE ORDER. DESCRIPTION: Telecom Network Services- PRI and Long Distance Services FOR: TERM OF CONTRACT: Department of Administrative Services, All Using State October 1, 2017 through September 30, 2021 Agencies, Political Subdivisions, and Not-for-Profit Organizations AGENCY REQUISITION NUMBER: 0000004755 CHANGE TO IN STATE (NON-SB) CHANGE TO DAS-CERTIFIED SMALL CHANGE TO OUT OF STATE CHANGE TO TOTAL CONTRACT CONTRACT VALUE BUSINESS CONTRACT VALUE CONTRACT VALUE AWARD VALUE - - - - NOTICE TO CONTRACTORS: This notice is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies on whose behalf the contract is made. INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY. NOTE: Dollar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts (actual or implied). They are for CHRO use only. NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or services rendered on orders placed against awards listed herein which are found not to comply with the specifications or which are otherwise unsatisfactory from the agency’s viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified. Please issue orders and process invoices promptly. CASH DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but such cash discount shall not be taken unless payment is made within the discount period. PRICE BASIS: Unless otherwise noted, prices include delivery and transportation charges fully prepaid f.o.b. agency. No extra charge is to be made for packing or packages. PLEASE NOTE: Supplement 5 is issued to update pricing on Exhibit 3 – Price Schedule (Windstream) All terms and conditions not otherwise affected by this supplement remain unchanged and in full force and effect. DEPARTMENT OF ADMINISTRATIVE SERVICES By:___________________________________ (Original Signature on Document in Procurement Files) Name: Marcie Wilson Title: Contract Specialist Date: 9/4/2018 Page 1 of 1 CONTRACT SUPPLEMENT CONTRACT AWARD NO.: SP-37IT - Rev. 11/17/16 STATE OF CONNECTICUT Prev. Rev. 4/28/14 17PSX0072 DEPARTMENT OF ADMINISTRATIVE SERVICES PROCUREMENT DIVISION Contract Effective Date: Daniel Dion Contract Analyst 450 Columbus Boulevard, Hartford, CT 06103 1 October 2017 Bid Due Date: 860-713-5168 Telephone Number 12 July 2017 SUPPLEMENT DATE: 25 June 2018 CONTRACT AWARD SUPPLEMENT #4 IMPORTANT: THIS IS NOT A PURCHASE ORDER. DO NOT PRODUCE OR SHIP WITHOUT AN AGENCY PURCHASE ORDER. DESCRIPTION: Telecom Network Services- PRI and Long Distance Services FOR: TERM OF CONTRACT: Department of Administrative Services, All Using State October 1, 2017 through September 30, 2021 Agencies, Political Subdivisions, and Not-for-Profit Organizations AGENCY REQUISITION NUMBER: 0000004755 CHANGE TO IN STATE (NON-SB) CHANGE TO DAS-CERTIFIED SMALL CHANGE TO OUT OF STATE CHANGE TO TOTAL CONTRACT CONTRACT VALUE BUSINESS CONTRACT VALUE CONTRACT VALUE AWARD VALUE - - - - NOTICE TO CONTRACTORS: This notice is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies on whose behalf the contract is made. INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY. NOTE: Dollar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts (actual or implied). They are for CHRO use only. NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or services rendered on orders placed against awards listed herein which are found not to comply with the specifications or which are otherwise unsatisfactory from the agency’s viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified. Please issue orders and process invoices promptly. CASH DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but such cash discount shall not be taken unless payment is made within the discount period. PRICE BASIS: Unless otherwise noted, prices include delivery and transportation charges fully prepaid f.o.b. agency. No extra charge is to be made for packing or packages. PLEASE NOTE: Supplement 4 is issued to revise Supplement 1. Exhibit 3- Price Schedule (Windstream) corrected. All terms and conditions not otherwise affected by this supplement remain unchanged and in full force and effect. Page 1 of 2 CONTRACT SUPPLEMENT CONTRACT AWARD NO.: 17PSX0072 SP-37IT - Rev. 11/17/16 Contract Supplement #2 Prev. Rev. 4/28/14 DEPARTMENT OF ADMINISTRATIVE SERVICES By:___________________________________ (Original Signature on Document in Procurement Files) Name: DANIEL DION Title: Contract Analyst
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