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Badge Registration and Housing Information BADGE REGISTRATION AND HOUSING INFORMATION This information is also available on the NAMM Web site: www.namm.org • Red and Blue Badge Club • Badge Registration • Online Hotel Reservation Information • Hotel Location Map • Hotel Reservation Form • Official Hotel List • Exhibitor Event Reservation Form • Event Space at Official Hotels • Exhibitor Suite Reservation Form • Official Hotels Offering Suites RED AND BLUE BADGE CLUB – “R&B CLUB” The NAMM R&B Club is located below the escalator in Hall E Lobby and is reserved exclu- sively for red and blue badge holders, including manufacturers’ reps. This large, multi-lingual business center offers meeting tables, private meeting rooms, e-mail access, free limited copy services, language translators and a variety of complimentary beverages. A receptionist will also be on hand to assist Members with their business center needs. Only attendees wearing a Red (Exhibitor) and Blue (Buyer) Badge will be permitted in the R&B Club. EXHIBITOR BADGE REGISTRATION WORKSHEET FREE Badge Deadline: December 5, 2008 January 15 – 18, 2009 – Anaheim, California ANAHEIM CONVENTION CENTER Company Name: Register Online at: Contact Name: www.namm.org Address: or fax completed form to 760-438-3483 City, State, Zip, Country: Phone #: Fax: See reverse side for additional registration information Registration Contact e-mail: Badges will be sent via first-class mail to above address or enter alternate shipping address below. Please print name, badge type and e-mail address for each show attendee Alternate Shipping Address: Name _______________________________ E=Exhibitor S=Exhibitor Employee V=Visitor A=Artist I=Industry Associate Company ____________________________ For Express Shipping Service Address _____________________________ Shipping fees paid by credit card: Please indicate preferred carrier and account # City ________________________________ Card # _____________________ Exp. Date ____ UPS___ FedEx___ State ________Postal Code ____________ Account #____________________________ Signature: ________________________________ Country _____________________________ Badge On-Site First Name Last Name Type Pickup e-mail (must be unique for each registrant) 1 2 3 4 5 6 7 8 9 10 11 12 AFTER DECEMBER 5, 2008, LATE FEE WILL BE CHARGED FOR EACH BADGE REQUESTED BADGES WILL NOT BE MAILED AFTER DECEMBER 30, 2008 Note: Important Policy Change: Terms and Conditions: • Non-industry Visitors under the age of 16 may not attend NAMM shows • NAMM Show Badges are the property of NAMM. • Only two categories will have access to the NAMM Show for anyone under 16: • $50 replacement fee for any lost or misplaced badge. 1. Retail Employees that can be verified as employees • NAMM Show Badges are not transferable and must be worn in a 2. Endorsed Artists that can be verified as artists visible fashion at all times when on the show floor. • Minors verified as employee or artist must be accompanied by an adult at all times. • Badge name must match name on photo identification. • Forms with fictitious or offensive names may not be processed. Exhibitor Badge allotment (available October 27, 2008): • NAMM is not responsible for illegible entries, misspellings, omissions. • 8 ‘E’ (Exhibitor) badges for 1st 100 sq ft, + 2 for each additional 100 sq ft, 1 ‘S’ (Em- • NAMM Show badges may not be photocopied or duplicated. ployee) badge per employee minus Exhibitor badges requested. • Any attempt to transfer or sell any NAMM Show badge may result in recall of all • ‘V’ (Visitor), ‘A’ (Artist) or ‘I’ (Industry Associate) badges equal to number of employees. badges issued to responsible company. • Badge allotment for employees and guests of NAMM Member companies. • Exhibitor allotment may not be used for end users, dealers, or distributors. • Company name will appear on all badges requested for visitors. • Please do not request Exhibitor badges for minors, 17 or under. 5790 Armada Drive, Carlsbad, CA 92008 • Phone: 800-767-6266 International callers: 760-438-8001 or e-mail us at [email protected] 53 THE 2009 NAMM SHOW REGISTRATION INFORMATION FREE BADGE REGISTRATION officially opens for retailers, manufacturer reps and non-exhibitors onS eptember 8, 2008. EXHIBITOR REGISTRATION opens on October 27, 2008. Important information to know! • Your NAMM Membership must be active for the 2009 NAMM Show in order to register for free badges. • Registering more then 50 people for the NAMM Show? Contact Ken Longenecker via e-mail [email protected] for direct assistance. • Need to renew your NAMM Membership? Visit www.namm.org/renew. • If you’re picking up your badge at Will Call, bring your Registration generated e-mail confirmation and valid photo ID. • After the December 5, 2008 badge deadline, badges are $25 each (subject to allotment). Badges can not be mailed after December 30, 2008. • Clear badge holders will be available at various entrances to the trade show floor. • Note: Important Policy Change: • Non-industry Visitors under the age of 16 may not attend NAMM Shows • Only two categories will have access to the NAMM Show for anyone under 16: 1. Retail Employees that can be verified as employees 2. Endorsed Artists that can be verified as artist • Minors verified as employee or artist must be accompanied by an adult at all times. 54 THE 2009 NAMM SHOW Anaheim, CA • January 15-18, 2009 NAMM Member Housing Officially Opens September 15, 2008 at 8:00 a.m. PDT Reserve Your Hotel Room—Easy as 1-2-3 ! Individual Reservations – 19 Rooms or Less 1 NEW ! Log on to the Anaheim Housing Bureau/ Passkey Site directly through the Internet. Web address and access code will be e-mailed to all active NAMM Members before housing opens on September 15, 2008. 2 Enter reservation information and click “Submit.” 3 Receive your online acknowledgment number and instructions via e-mail within minutes. Group Reservations – 20 Rooms or More 1 Create an Excel spreadsheet with your Attendee Rooming List and complete the official Hotel Reservation Form. 2 Send these two completed documents directly to the Anaheim Housing Bureau when housing opens on Monday, September 15, 2008, at 8:00 a.m. PDT via e-mail at [email protected] or fax to 714.776.2688. 3 Within one week after receipt of your information, the Anaheim Housing Bureau will assign your group block to available hotels. You will receive acknowledgments for reservations and instructions for managing your company’s room reservations online. PLEASE REMEMBER: • Have names, arrival and departure dates, and credit card information ready when making reservations! • The acknowledgment number you receive after making reservations will allow you to manage each reservation on your own—making all individual changes online. • There will be a $35 cancellation fee imposed on reservations cancelled after November 13, 2008. Please don’t miss the Anaheim Housing Bureau deadlines as these will not be extended. • All room requests entered should be actual reservations providing the name, arrival and departure date, and room type for each person. • If your status as a NAMM Member or exhibitor changes during the housing process, reservations are subject to change or cancellation. • Housing deadline is December 12, 2008. NAMM works with a variety of Anaheim hotels to offer attendees and exhibitors hotels in close proximity to the Anaheim Convention Center at below market public rates. Additionally, in direct response to Member requests, the Anaheim Housing Bureau uses the Passkey booking process to allow for the greatest ease in booking your hotel reservations. Anaheim Convention and Visitors Bureau Important Dates: Housing Department – ph: 714.765.8868 Member Housing Opens September 15, 2008 NAMM, the International Music Products Deadline to Cancel Rooms W/O Penalty November 13, 2008 Association – ph: 760.438.8001 Housing Deadline December 12, 2008 55 THE 2009 NAMM SHOW HOTEL RESERVATION FORM Housing officially opens September 15, 2008, at 8:00 a.m. PDT. Book hotel rooms online for fastest acknowledgment at namm.org. You can also sign and fax your completed form to the Anaheim Housing Bureau. Faxing your housing form to the Anaheim Housing Bureau will delay your response time in receiving an acknowledgment. Forms received prior to opening cannot be processed. Company Name: _________________________________________________ Member #: __________________ NAMM works with a variety of Anaheim hotels to offer attendees and exhibitors Contact Name (print): ________________________________________________________________________ accommodations in proximity to the Anaheim Convention Center at below Address: __________________________________________________________________________________ market public rates. The Anaheim Housing Bureau uses PASSKEY which allows you City, State, Zip, Country: ______________________________________________________________________ to book individual or group reservations online. NAMM does not profit from Phone #: _______________________Fax: ________________________ e-mail: ________________________ these relationships. Signature: _________________________________________________________________________________ Anaheim Housing Bureau Send acknowledgment by (check one): e-mail Fax Mail P.O. Box 4270 800 W. Katella Ave. Buyer Exhibitor Non-Exhibiting Co. Visitor Anaheim, CA 92803 Please see 2009 NAMM Show Official Hotel List. Phone: 714-765-8868 FAX: 714-776-2688 Hotel 1. _______________________________________3. _____________________________________ Email: [email protected] Choices: 2. _______________________________________4.
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