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89103NCJRS.Pdf If you have issues viewing or accessing this file contact us at NCJRS.gov. National Criminal Justice Reference Service nCJrs This microfiche was produced from documents received for inclusion in the NCJRS data base. Since NCJRS cannot exercise control over the physical condition of the documents submitted, the individual frame quality will vary. The resolution chart on this frame may be used to evaluate the document quality. IJ,g 2 5 1~"2,8 11111 . IM;g 1.0 3 2 [lg 1 . 2.2 ~ W I~ Il.: W I:: rn.4.0 l"- I.:. u 1.1 ",u" [- --- 11111'·25 11111 1.4 11111 1.6 MICROCOPY RESOLUTION TEST CHART NATIONAL BUREAU OF STANDARDS-1963-A ,{ f~ " ,; I' Microfilming procedures used to create this fiche comply with ! ij the standards set forth in 41CFR 101-11.504. " '} Ii It Points of view or opinions stateq. in this document are '/ those of the author(s) and do not represent the official I position or policies of the U. S. Department of Justice. I ;\ .... I" ) National Institute of Justice " United States DepartlFJent=of Justice Washington, D. C. 20531 / r.:.) .....~ ----10 ~ ---. ~ ---.- ." FOR WANT OF A RECORD ...... 'PROBLEMS IN THE TAANSFEB OF RECORDS FROM THE if, COOK COUNTY JAIL TO THE ILLIN01s' DEPARTMENT OF CORRECTIONS THIS REPORT WAS SPONSORED J6INTLY BY THE FOLLOWING ORGANIZATIONS: by CHICAGO LAW ENFORCEMENT STUDY GROUP Paul 8igman 109 N. Dearborn - Suite 303 Chicago, Illinois 60602 (312) 346-1179 Janice Linn, Executive Director ~, 1979 by Chicago Law Enforcement Study Group William A. Geller: Research Director U.S. Department of Justlc:e National Institute of Justice JOHN HOWARD ASSOCIATION This document has been reproduced exactly as received from the 67 East Madison - Suite 1216 person or organization originating it. Points of view or opinions stated in this document are ,those of the authors and do not necessarily Chicago, Illinois 60603 represent the official position or policies of the National Institute of (312) 263:-1901 Justice. Permission to reproduce this copyrighted material has been granted by Michael J. Mahoney, Executive Director Chicago Law Enforcement Study Group to the National Criminal Justice Reference Service (NCJRS). ILLINOIS PRISONS AND JAILS PROJECT (an affiliate of John Howard Association) Further reproduction outside of the NCJRS system requires permis­ sion of the copyright owner. 67 East MadiSon - Suite 1216 , .. Chi cago, 111 i noi 560603 ,j (312) 263-1904, A xoepoxot sponsoxoed j ointZy by t7?e (, .Nancy Hi ke 1sons, Cha i rperson Chicago Law Enforcement Study Group,(;:.-. John Howard Association, and Illinois Prisons and Jails Project Funds for this project were supplied through a grant ~rom the McDonald's Corporation. We' are very grateful for this SUpport .. i\, (,' \ ~,/MAR »-,1) 1983 . ACI<NOWLEDGMENTS· ' Acknowledgments i A,CQUISITIONS The production of this report would not have been PQssible 1 without the active cooperation of the agencies involved. Special I. Introduction .. .. .. .. .. .. .. .. .. ~ . .. .. .. thanks' are due Gayle Franzen, Director of the Illinois Depart­ II. Nature of the Problem •••••••• ~ ••••••••••••••••••••••• 3 ment of Corrections' and Phillip Hardiman, Director of the Cook County Department of Corrections, for their willingness to lend the expertise of their staffs to aid in this effort. A. Medical Records' ••••••••••• o ••••• ~ ••• e •••••••••• o. 3 Time-served Records ••••••••••••••••••••••••••••• 0 6 B. All of those contacted gave freely of their time and know­ ledge~ These include the staffs of the record offices at the IIr. Relevant Law and Standards Q ••• ~ •••••••••••••••••••••• 13 Cook County Jail, Joliet Correctional Center, Dwight Correction­ 13 al Center and Stateville Correctional Center; Jail personnel in A. Medical Records •••••••••••••••••••••••••••••• 0 ••• Time-served Records •••••••••••••••••••••••• ~ ••••• 15 reception and classification and computer systems; officials of B. the Illinois Department of Corrections' offices of Legal Ser­ vices, ~edical Services and Advocacy Services, and the Prison IV e Atte~pts to Deal with the Problems ••••••••<~ < ••• 0 ••••• 18 , ' Revi.ew· Board; and staff at Cermak Memorial Hospital. The of­ 18 fice of the legal counsel for :the Illinois Department of Mental A. Medical Records ..•...•••.....•. 0 ••••••••••••••••• Health and Developmental Disabilities provided valuable insight B. Time-served Records ••••• e ••••••' •••••••••••••••••• 19 into the operation of that agency. ,I • V. Recommendations oo •••••••••••••• ~ •••••• o •••••••••••••• 23 Warden Dennis Wolff and Assistant Warden Nancy Harms, both 23 of Joliet Correctional Center, gave freely of their time ·to de­ Short-term Reform •••••••••••.•••••••••.•.••••• 0 •• A. scribe how the problems studied affect their institution. Dr. B., Long-term,--:cRef..Q,rI!L .• _•• ,.".,,', ~ 0, .,.,., ~,!, ..................... 26 Bert King, former Medical Administrator at Cerma,k and Dr~ Barbara Starrett, Medical Administrator at the Rikers Island Appendix A: Medical Summary used by correctional facility in New York, shared their extensive ex­ Cermak Memorial Hospital +974-77 .•...•.••.••..••• ~ .•• 29 perience in correctiona~ medical services. Appendix B: Medical Summary used by Lt. Howard Finn, Assistant to the Commanding Officer of Montefiore Hospital and Medical Center the Chicago Police Department's Identification Section, was ,_R:ikers Island, New York ...••...•...••••..•..•••••••.. 30 particularly helpful in providing us with an understanding of Jr' how fingerprint numbers could be utilized, as were the staff App;E§ndix C: Request for Verification of of the Illinois Department of Law Enforcement. Time Served in Custody of Cook County Department of Corrections .•.•.•.•••••.••..• ~ •• . • . • •• 31 Judge Richard Fitzgerald,' Presiding Judge of the Criminal Division of the Circuit Court'of Cook County, showed an acute Appendix D: Authorization for Release of -understanding of and sympathy for the plight of those affected Information from Illinois Department by problems in the transfer of "time-served" records. of Mental Health and Developme~if~?~ '. b . 1 . t . 32 D~sa .1 .~ ~e<s •••••••••••••••••••••••••/v "Q •••••••••••• 0 •• The author is particularly grat~ful to the many jailhouse lawyers at Stateville Correctional C~nte!: who patiently ex­ Appendix E: Procedure for Processing plained to him the effect which the problems studied have on • • • • • • • • • • • • . • . • • • •,,_,.. 33 the men and women incarcerated in Illinois prisons • :--::: PTime Considered Served Sentences ,;/~' \" Appendix F: Memorandum Concerning Time Valuable legal research assistance was provided by Mary Considered Served Sentences ••••.•.....••.•.•.••..•••• 35 A. Collins and M.,John Trofa of the law firm of Chapman and Cutler, through the Chicago Lawyers Committee for Civil Rights Under Law. G -i- '.~. ",. "'~_'J~" " ",'r, Finally, the staffs and board members of the Chicago Law Enforcement study Group, the John Howard Association and the Illinois Prisons .and Jails Project (an affiliate of the John Howard Association) have provided a wealth of support and ad­ vic~. The study was conceived of by Bill Geller, Nancy Mikelsons, "Jeanette Musengo and Mike Ma40ney, all of whom have continued to I. INTR:ODUCTION 9'i ve valuable guidance to the'author. This report would have 1\ suffered greatly' wi-tnc)ut the insightful editing of Bill Geller, I Roughly seventy percent of thEii men and worn,en in the custody and the expert typing of Wanda Brown. of the Illinois Department of Corrections are from Cook County. Each of these' 7,500-8,000 prisoners was tried and convicted in Cook County. Unless they had enough money to post bond inunediately upon arrest, each spent at least some time in the custody of the Cook County Department of Corrections prior to trial and sen­ tencing. After being sentenced to a term in a State prison, they were moved from the Cook County Jail, to the Reception and Classi­ ,fication center at either Joliet Correctional Center (for men) -- or Dwight Correctional Center (for women) . Officials of both the Couni:y and" State departments of cor­ rections have for some y,ears been aware of serious problems re­ lated to the transfer of certain types of records from the County Jail to the State prisons. Outside organizations, such as the Illinois Prisons and Jails Project, have brought numerous examples of these problems to light. Yet despite repeated efforts by the two departments to deal with the sit~1ation, major(\ }:,iffi,culities persist. 0- This report is the result of a six week study conducted jointly by the Chicago Law Enforcement study Group, Illinois Prisons and Jails Project and the John Howard Association. The effort drew upo~ the substantial experience of IPJP and JHA, with Illinois cdrrectional systems, as weI! as the research capabilities of the Study Group. Research was conducted pri­ marily through personal interviews with authorities both within and outside the two correctional agencies. It is not ,;the intent of this report to affix blame for the difficulties described. The personnel involve4 in the trans­ fer of records face trying working conditions, heavy workloads and inadequate funding. A major obstacle is simply poor, communication among the agencies involved. That the problems are systemic is, however, of little ~ I" consolation to the men and women directly affected. This study has focused on two areas of particularly serious consequence: the failure to forward medical information concerning prisoners and t,he failure to transfer accurate accounts of the amount
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