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May 2021 CAC Meeting Materials

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May 2021 CAC Meeting Materials PPRTA CITIZEN ADVISORY COMMITTEE SPECIAL MEETING * Wednesday May 5, 2021 – 1:00 p.m. Join Zoom Meeting: https://ppacg.zoom.us/j/96613483876?pwd=UWJwbmxTYklXVHlrUG5oVE1mbHBwdz09 Meeting ID: 966 1348 3876 Passcode: 046723 One tap mobile: +16699006833,,96613483876# Dial In:669 900 6833 AGENDA ITEM ACTION 1 Call to Order/Establish Voting Members 2 Approval of the Agenda Approve 3 Public Comment Period for Items Not on the Agenda Public Comment The public can email general comments or comments regarding the agenda in advance of a meeting to PPACG Office Administrator at [email protected] 4 Approval of Minutes from April 7, 2021 Special Meeting Approve 5 Financial Reports A. Monthly Reports A. Information B. FY 2021 Budget Amendment B. Recommend 6 2021 Capital, Maintenance, and Public Transportation Contracts A. City of Colorado Springs A. Information B. El Paso County B. Recommend C. City of Manitou Springs C. Recommend 7 Member Governments and Other Reports A. City of Colorado Springs Transit Services Monthly Update A. Information B. PPRTA-3 Matrix B. Recommend C. City of Colorado Springs Request to Revise Board Policy #12 for Centennial C. Recommend Extension D. City of Colorado Springs Monthly Change Order & Property Acquisition D. Information Report E. El Paso County Monthly Change Order & Property Acquisition Report E. Information 8 Administrative Actions and Reports A. Report of Recent Board Actions A. Information 9 Agenda Topics for the Next Meeting Information 10 Communications Information 11 Adjournment Approve Indicates Attachment GOVERNMENT ENTITY MEMBERS REGULAR AT-LARGE MEMBERS Mr. Scott Barnhart, Colorado Springs CTAB Mr. Tom Vierzba, 2nd Vice Chair Mr. Tony Gioia, Colorado Springs CTAB Mr. David Chestnutt Ms. Karen Aspelin, Colorado Springs CTAB Mr. Rick Hoover Mr. Richard Robertson, El Paso County HAC Mr. Ed Dills Mr. David Zelenok, El Paso County HAC Mr. Gene Bray Mr. Lawrence Tobias, El Paso County HAC Ms. Ann Nichols, City of Manitou Springs ALTERNATE AT-LARGE MEMBERS Mr. Steven Hart, City of Manitou Springs Mr. Ryan Bissegger Mr. Richard Williams, Green Mountain Falls, 1st Vice Chair Mr. Jim Godfrey, Chair Ms. Ann Esch, Town of Green Mountain Falls Mr. Carlos Perez Ms. Cindy Tompkins, Town of Ramah Mr. Jim Moore Ms. Joan Lucia-Treese, Town of Ramah Respectfully Submitted, Rick Sonnenburg, PPRTA Program/Contracts Manager *All participation will be via the zoom meeting location due to the State of Emergency declared by Governor Polis, as amended and extended; the Seventh Amended Public Health Order 20-28; the Safer at Home and in the Vast, Great Outdoors Executive Order D 2020 091; and CDC recommendations against gathering in large groups in order to mitigate the spread of the COVID-19 virus. 1 PPRTA CAC Agenda Item 4 Colorado Springs ⬧ El Paso County ⬧ Manitou Springs ⬧ Green Mountain Falls ⬧ Ramah CITIZEN ADVISORY COMMITTEE Wednesday, April 7, 2021 – 1:00 p.m. Pikes Peak Area Council of Governments Main Conference Room All participation will be via the Zoom meeting location due to the State of Emergency declared by Governor Polis, Public Health Orders 20-23 and 20-14 (revised), Governor Polis’ March 25, 2020 Stay at Home Order D2020 017, and CDC recommendations against gathering in large groups in order to mitigate the spread of the COVID-19 virus. 1. Call to Order A roll call was performed at which time Chair Jim Godfrey established a quorum and called the meeting to order at 1:04 p.m. 2. Approval of the Agenda Mr. Tom Vierzba moved to approve the agenda, seconded by Ms. Joan Lucia-Treese. The motion carried unanimously. 3. Public Comment Mr. Rick Hoover noted that the City’s new quarterly report format is very nice. 4. Approval of the Minutes from the March 3, 2021 Regular Meeting. Ms. Joan Lucia-Treese moved to approve the minutes, seconded by Mr. Larry Tobias. The motion carried unanimously. 5. Financial Reports Ms. Beverly Majewski shared that the January 2021 sales and use tax receipts totaled $9,998,206: $2,565,992 over the monthly budget. The year-to-date tax receipts are $1,520,245 or 17.9% over prior year-to-date Actual. 6. 2020 Capital, Maintenance, and Public Transportation Contracts A. City of Colorado Springs Capital Projects Line-Item Transfer for Centennial Extension Mr. Mike Chaves, City of Colorado Springs, requests a positive recommendation for a line-item transfer of $2,240,000 from the Platte Bridge over Sand Creek Replacement project to the Centennial Blvd Extension: Fillmore Road to Fontanero Street Project. The project will need to be supplemented $6,060,612, with $2,388,361 to be reimbursed by CSU. $3,820,612 will be appropriated in 2021. Mr. Reb Williams moved to recommend approval, seconded by Mr. Dave Zelenok. The motion carried unanimously. B. City of Colorado Springs Mr. Mike Chaves, City of Colorado Springs, requested a positive recommendation for the 9 contracts as presented: 1) Kiewit Infrastructure Co., City Wide Intersection Improvements, add a left turn lane from North Bound Peterson onto west bound Dublin, add a traffic signal at the intersection and improve pedestrian 2 PPRTA CAC Agenda Item 4 access, Capital-PPRTA II: $863,884.40 2) AECOM, Centennial Blvd. Extension: Fillmore to Fontanero, Construction Management, Capital- PPRTA II: $2,468,411.00 3) SEMA Construction, Centennial Blvd. Extension: Fillmore to Fontanero, Build 8500 lineal feet of a 4-lane minor arterial, Capital-PPRTA II: $14,723,636.30 4) FHU, Platte Avenue Corridor Improvement Study, Study of the transportation improvement needs for Platte Avenue between I-25 and Powers Boulevard, Capital-PPRTA II: $1,323,802.00 5) Pyramid Construction, Barnes Road Roadway Improvements: Solar Ridge Drive to Powers Boulevard, Additional intersection improvements and Road Construction, Capital PPRTA II: $486,369.95 PPRTA/$130,000 Other 6) Olgoonik General, Pikes Peak Greenway Improvements, Reconstruct trail from I-25 to Cottonwood Creek, Capital PPRTA I and II: $219,173 PPRTA/$598,812.39 Other 7) FHU, Pikes Peak Greenway Improvements, Reconstruct trail from I-25 to Cottonwood Creek, Capital-PPRTA II: $141,795.00 8) T-P Enterprises, PPRTA On-Call Landscape Capital, Landscape and Maintenance Services, Capital- PPRTA II: $0.00 9) Stantec Consulting, Galley Road over West Fork of Sand Creek bridge Replacement, Replace bridge and improve channel, Capital-PPRTA II: $248,416.00 Mr. Larry Tobias moved to recommend approval of the 9 contracts, seconded by Mr. Scott Barnhart. The motion carried with 13 in favor and 4 opposed. (Reb Williams, Dave Zelenok, Ann Esch, and Richard Robertson.) C. El Paso County Ms. Jennifer Irvine, El Paso County, requests a positive recommendation for the following contracts: 1) Various, 2021 Asphalt Paving Material, Purchase Order for materials, maintenance: $200,000.00 2) Westates, Inc., 2021 Crack Seal Material, Purchase Order for Materials, Maintenance: $30,000.00 3) Suncor, 2021 Emulsified Asphalt (Chip Seal Oil), Purchase Order for Materials, Maintenance: $700,000.00 Mr. Larry Tobias moved to recommend approval, seconded by Ms. Joan Lucia-Treese. The motion carried unanimously. 7. Member Governments and Other Reports A. City of Colorado Springs Transit Services Monthly Update This was an information item provided by Mr. Brian Vitulli. B. Update of PPRTA-1 Capital Projects This was an information item provided by Mr. Mike Chaves and Ms. Jennifer Irvine. C. CDOT Impact on PPRTA Projects This was an information item provided by Ms. Gayle Sturdivant and Ms. Jennifer Irvine. D. City of Colorado Springs Monthly Change Order & Property Acquisition Report This was an information item provided by Mr. Mike Chaves. E. El Paso County Monthly Change Order & Property Acquisition Report This was an information item provided by Ms. Jennifer Irvine. 8. Administrative Actions and Reports A. Report of Recent Board Actions This was an information item provided by Mr. Rick Sonnenburg. B. Town of Calhan’s Request to Join the PPRTA Mr. Ed Dills moved to recommend approval of Calhan’s request to join the PPRTA, seconded by Mr. Reb Williams. The motion carried unanimously. C. PPRTA 2021 Annual Report Mr. Reb Williams moved to recommend approval of the Annual Report to include edits as discussed, seconded by Mr. Jim Moore. The motion carried unanimously. 3 PPRTA CAC Agenda Item 4 D. Update for CDOT’s I-25 Gap Project This was an information item provided by Mr. Rick Sonnenburg. E. Staff Field Review Report This was an information item provided by Mr. Rick Sonnenburg. 9. Agenda Topics for Next Meeting PPRTA 3 Matrix 10. Communications Mr. Brian Wess invited members of the CAC to the El Paso County Homeless Coalition Board meeting and elections tomorrow evening. Contact him for the link/info. 11. Adjournment Chair Godfrey adjourned the meeting at 3:22 p.m. Attendees Present Name Agency/Affiliation x Mr. Scott Barnhart Colorado Springs CTAB Mr. Tony Gioia Colorado Springs CTAB x Ms. Karen Aspelin Colorado Springs CTAB x Ms. Joan Lucia-Treese Town of Ramah x Mr. Ed Dills Citizen At-Large x Mr. Richard Williams, 1st Vice Chair Town of Green Mountain Falls x Ms. Ann Esch Town of Green Mountain Falls X left 3:19 Ms. Cindy Tompkins Town of Ramah x Mr. Steve Hart City of Manitou Springs x Ms. Ann Nichols City of Manitou Springs x Mr. Jim Godfrey, Chair Citizen-At-Large Alternate x Mr. Thomas Vierzba, 2nd Vice Chair Citizen-At-Large x Mr. Jim Moore Citizen-At-Large Alternate X left 3:05 Mr. Gene Bray Citizen-At-Large x Mr. Carlos Perez Citizen-At-Large Alternate Mr. David Chesnutt Citizen-At-Large x Mr. Rick Hoover Citizen-At-Large x Mr. Lawrence Tobias EPC HAC x Mr. Richard Robertson EPC HAC x Mr. Dave Zelenok EPC HAC x Mr.
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