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Laughton-En-Le-Morthen Parish Council

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Laughton-En-Le-Morthen Parish Council Laughton-en-le-Morthen Parish Council The Village Hall Firbeck Avenue Laughton-en-le-Morthen S25 1YD th (Parish Council Ordinary Meeting 20 January 2021) The meeting was held remotely via a remote meeting platform. Present: Councillors: Mr T Stanway (Chairman), Mr G Price (Vice-Chairman), Mrs J Leaning, Mrs T Hutson, Mr K Downing, Mr S Johnson, Mr R Thrower and the Clerk, Caroline Havenhand. In attendance Parishioners: No parishioners were in attendance. The Chairman gave some background to the reason for the meeting being held via a remote platform and some guidance on speaking and voting during the meeting. Reference Item Action 21/1 To receive and approve reasons for absence None. 21/2 To receive declarations of interest in respect of business on the Agenda No interests were declared. 21/3 To authorise the chairman to sign the minutes of the meeting held on 16th December 2020, as a true and correct record. The minutes were confirmed as a true and correct record and the Chairman accordingly signed the file copy. 21/4 To identify any agenda items which may be considered following the exclusion of the press and public, due to the confidential nature of the business to be discussed. None. Open Forum for Parishioners in Attendance – Public Participation Session No members of the public attended the meeting. 21/5 To receive information on the following ongoing issues and decide further action where necessary. 21/5.1 To review the most recent play inspection report and agree any action. The clerk circulated the play inspection report dated 22nd December 2020 and was designated Clerk ‘Very Low Risk’. it was resolved that no further action needs to be taken at this time other than asking the caretaker to clean off the algae again. 21/5.2 To provide an update on the Defibrillator and Cabinet at Laughton J&I. The clerk advised that the work had been delayed as the school could not be accessed whilst building work has been carried out. The work is now booked for this Friday. Information noted by Council. 21/5.3 To provide an update on the request for a speed sign on School Road. Page 1 of 5 Chairman’s Initial Date 17th February 2021 Laughton-en-le-Morthen Parish Council Meeting – Minutes 20th January 2021 In response to Council’s request RMBC Highways department have recommended changes to the road layout as set out below rather than another speed sign at that location. They felt that there was a danger of confusing drivers due to the number of different speed signs in that location. The proposed changes to the road layout to help make it clearer to drivers are as follows: School Road, Laughton-en-le-Morthen - Minor scheme to include road marking alterations, introduction of a splitter island and red carriageway surfacing. Council resolved to request details of the location and layout of the proposals as there were concerns raised about effects on parking and also reversing out of drives. 21/5.4 To discuss and agree number of new lamppost Poppies required. It was resolved to order 50 lamppost poppies and get the names put on over the next few months. To agenda locations for September meeting. 21/5.5 To inform Council that CCTV visit has not taken place yet due to Christmas and Weather. The clerk notified Council that visit had been delayed but was expected before next meeting. 21/6 Matters requested by Councillors/Clerk 21/6.1 To discuss a request from Laughton J & I for assistance with school crossing patrol. It was resolved that the Council grant £250 to the school, under the condition that these funds Clerk are earmarked to pay RMBC towards the school crossing patrol. 21/6.2 To discuss and agree action in relation to continued issues in Brookhouse with drainage and the issues with the main drain water supply. A meeting has been scheduled for 8th February with Severn Trent, RMBC, MP for Rother Clerk Valley and representatives from the Parish Council and Brookhouse. It was resolved that the Clerk requests that Yorkshire Water also be involved in this meeting to Coordinate replacement of the old water supply through Brookhouse. 21/6.3 To discuss football payment for 2020/21 in view of restrictions. It was resolved to advise the football team that £1050 fee requested will be lowered due to Clerk restrictions preventing playing games and training. The fee requested will be £150. 21/6.4 To discuss NALC Survey on Climate Change and agree a response. Having reviewed the questions many are applicable to larger councils – it was resolved to Clerk delegate completion of the survey to the clerk in conjunction with Councillor T Stanway. 21/6.5 To consider correspondence regarding the consultation on Term Dates for 2022/23 and agree a response. It was resolved to respond to the effect that holidays around Easter remain traditional Clerk 21/7 To consider relevant planning applications as published on RMBC’s weekly Lists 50 (2020) to 2 (2021). In particular, to discuss: - None It was resolved that no action is required. 21/8 To receive information on any previous planning applications/issues and discuss further action. RB2020/1850 – Conversion of existing barn at first and second floor for manager’s Page 2 of 5 Chairman’s Initial Date 17th February 2021 Laughton-en-le-Morthen Parish Council Meeting – Minutes 20th January 2021 accommodation and change of use of stables to holiday let accommodation at Leger Lake Stables, East Field Lane, Laughton-en-le-Morthen - Refused 05/01/2020 It was resolved that no further action is required. 21/9 Financial Matters 21/9.1 To receive the RFO’S report. a) After 9 months of the financial year 95% of annual anticipated income has been received, Football Fees are outstanding. 57.8% of planned expenditure has been spent. There are areas of underspend though the unplanned cost of drain and asbestos work has taken up most of the Village hall reserves and these will need to be rebuilt to cover unplanned repairs. From this year’s budget there will be approximately 3k to reallocate unless there are other unexpected repairs. This is likely to be allocated to the Village Hall Building Project, but the decision will be deferred until February in case of any unexpected spend. Second half precept received £16,320.00 plus vat refund for ½ year £1,338.56. b) The account balance on 31st December 2020 is £58,770.67. c) Grants received £400 Neighbourly, £1500 Ward Councillors. d) CIL received £1,157.60. Information noted by Council 21/9.2 To approve accounts for payment and note contractual payments made under clerk delegation. Please see Appendix 1 Council resolved to note the contractual payments made and that the accounts due are agreed and can be paid. See Appendix 2 in the minutes. 21/9.3 To receive bank reconciliation to 31st December 2020. The bank reconciliation was verified and signed by two Councillors. 21/9.4 To discuss and agree the 2021/22 Budget. It was resolved that the following items are agreed in the budget to increase: Play Area Reserves 2k, General Reserves £1k, CCTC Reserves £500, Defib £250 and VH Building works £5k to ensure that funds are available to meet these commitments. In addition, an election reserve has been created £1,275.00. Other increases relate to audit costs and small maintenance increases. NALC salary details have not been released so an estimate has been included. The 2021/22 budget was reviewed, and it was resolved to adopt this for the 2021/22 financial year. Copy circulated to all Councillors and attached to minutes. 21/9.5 To set the precept in order that this can be communicated to RMBC by the clerk. It was resolved that a precept of £35,900.00 be called for to meet the budget requirement for Clerk 2021/22 and that the clerk send the notification to RMBC. This will result in a band D equivalent increase from £72.15 to £78.83– This equates to £6.68 annual increase per household. 21/9.6 To review and adopt a Reserve Policy. It was resolved to adopt the Reserve Policy and review it in line with the next budget in Clerk January 2022. General Reserves to be maintained at no less than 50% of precept. Current 57% Predicted 2021/22 55%. Current Earmarked Reserves – CCTV £2,399 – To renew and update as required – to smooth out budget. Village Hall £205.30 – Repair fund Page 3 of 5 Chairman’s Initial Date 17th February 2021 Laughton-en-le-Morthen Parish Council Meeting – Minutes 20th January 2021 Village Hall Building Project £14,225 – For VH Plans Allotments £1,590 – General Clean-up fund Noticeboards £1,235 – ordered Newhall and Slade Hooton – not completed yet. Defibrillator £45 – fund for next defib required, to smooth out budget. Laptop - £180 – towards next replacement, to smooth out budget. Play Area – £2,578 – Invoices due for approx. £2k. To cover unexpected repairs and smooth out budget. CIL £1,157 – Earmarked for Capital Expenditure 21/10 To consider the following new correspondence received and decide where action is necessary. See Appendix 1 The email correspondence was discussed – it was resolved that no action is required in relation to the correspondence received. 21/11 To notify the clerk of matters for inclusion on the agenda of the next meeting The Clerk was notified of the following items for next month’s Agenda: Clerk • Update on Meeting with Severn Trent 21/12 To fix the date and time of the next Ordinary Council Meeting The next ordinary Parish Council Meeting will take place on Wednesday 17th February 2021 at 7.15pm by a remote meeting platform.
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