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Town of Portola Valley Staff Report

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Town of Portola Valley Staff Report Page 1 TOWN OF PORTOLA VALLEY 6:00 PM – CLOSED SESSION 7:00 PM – Regular Meeting of the Town Council Wednesday, June 14, 2017 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028 _____________________________________________________________________________ SPECIAL AND REGULAR MEETING AGENDA 6:00 PM – CALL TO ORDER AND ROLL CALL Councilmember Derwin, Councilmember Aalfs, Councilmember Wengert, Vice Mayor Richards and Mayor Hughes ORAL COMMUNICATIONS Persons wishing to address the Town Council on any subject may do so now. Please note however, that the Council is not able to undertake extended discussion or action tonight on items not on the agenda. ADJOURN TO CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Designated Representatives: Jeremy Dennis, Town Manager; Leigh Prince, Town Attorney; and Susan Cope, Administrative Services Manager Unrepresented Employees: Town Clerk; Administrative Services Manager; Accounting Technician; Administrative Assistant; Sustainability & Special Projects Manager; Planning Director; Associate Planner; Assistant Planner; Planning Technician II; Public Works Director; Deputy Building Official/Senior Building Inspector; and Maintenance Worker II REPORT OUT OF CLOSED SESSION ADJOURN TO REGULAR MEETING 7:00 PM - CALL TO ORDER AND ROLL CALL Councilmember Derwin, Councilmember Aalfs, Councilmember Wengert, Vice Mayor Richards and Mayor Hughes ORAL COMMUNICATIONS Persons wishing to address the Town Council on any subject may do so now. Please note however, that the Council is not able to undertake extended discussion or action tonight on items not on the agenda. CONSENT AGENDA The following items listed on the Consent Agenda are considered routine and approved by one roll call motion. The Mayor or any member of the Town Council or of the public may request that any item listed under the Consent Agenda be removed and action taken separately. 1. Approval of Minutes – Town Council Meeting of May 24, 2017 (4) 2. Approval of Warrant List – June 14, 2017 (15) 3. Recommendation by Public Works Director – Adopt a Resolution to Authorize the Filing of an Application for (30) Funding Assigned to the Metropolitan Transportation Commission (MTC) (a) A Resolution of the Town Council of the Town of Portola Valley Authorizing the Filing of an Application for Funding Assigned to MTC and Committing any Necessary Matching Funds and Stating Assurance to Complete the Project (Resolution No. __) REGULAR AGENDA STAFF REPORTS AND RECOMMENDATIONS 4. Recommendation by Sustainability & Special Projects Manager – Review and Approve Resolution and (36) Additional Efforts in Support of Paris Agreement (a) A Resolution of the Town Council of the Town of Portola Valley in Support of the Paris Agreement (Resolution No.__) Agenda - Town Council Meeting PageJune 2 14, 2017 Page 2 5. Recommendation by Public Works Director – Spring Down Pond Restoration Project – Request for Approval (93) of Plans and Authorizations for Construction for Project #2017-PW05 6. Recommendation by Planning Director - Annual Housing Element Progress Report for 2016 (96) 7. Presentation by Town Manager – Review Proposed 2017/2018 Fiscal Year Budget and Set Public Hearing (108) 8. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS (161) Report by Town Council Members – Brief announcements or reports on items of significance for the entire Town Council arising out of liaison appointments to both in-town and regional committees and initiatives. There are no written materials and the Town Council does not take action under this agenda item. 9. Town Manager Report (162) WRITTEN COMMUNICATIONS 10.Town Council Digest – May 26, 2017 (163) 11.Town Council Digest – June 2, 2017 (167) 12.Town Council Digest – June 9, 2017 (180) ADJOURNMENT ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Portola Valley Library located adjacent to Town Hall. In accordance with SB343, Town Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at Town Hall, 765 Portola Road, Portola Valley, CA 94028. SUBMITTAL OF AGENDA ITEMS The deadline for submittal of agenda items is 12:00 Noon WEDNESDAY of the week prior to the meeting. By law no action can be taken on matters not listed on the printed agenda unless the Town Council determines that emergency action is required. Non-emergency matters brought up by the public under Communications may be referred to the administrative staff for appropriate action. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only issues you or someone else raised at the Public Hearing(s) described in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). Page 3 CLOSED SESSION – There are no written materials for the Closed Session Item Page 4 PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING NO. 949, MAY 24, 2017 CALL TO ORDER AND ROLL CALL Mayor Hughes called the Town Council’s Regular meeting to order at 7:00 p.m. and led the Pledge of Allegiance. Ms. de Garmeaux called the roll. Present: Councilmembers Mary Ann Moise Derwin, Jeff Aalfs, Ann Wengert; Vice Mayor John Richards, Mayor Craig Hughes. Absent: None Others: Jeremy Dennis, Town Manager Leigh Prince, Town Attorney Debbie Pedro, Planning Director Brandi de Garmeaux, Sustainability & Special Projects Manager Susan Cope, Administrative Services Manager ORAL COMMUNICATIONS None. PRESENTATION (1) San Mateo County 911 Communications: New Facility and Computer Aided Dispatch System Presentation Town Manager Dennis introduced Jamie Young, Project Manager, 911 Communications Center and Computer Aided Dispatch. Ms. Young shared the background and history regarding the 911 Communications Center and its evolution. She narrated a slide show detailing the public safety services provided by the Center. She explained the current technologies in use and described the new emerging technologies. Ms. Young was accompanied by the Director of Operations for Public Safety Communications, Dan Belville. Ms. Young described the history, background, and details of the 911 services provided, including the evolution of the 911 wireless system. In response to Mayor Hughes’ question, Ms. Young said that if someone texts 911 into their mobile phones, they will get a bounce back message. She said there is a text control center, a filter that messages go through before they go to the 911 center, and the attempts made are not calculated. Ms. Young described the emerging Next Gen system, which all Counties are supposed to be on by 2020. She said, however, the State has not yet allocated funding for that, so the anticipated completion date of 2020 is unlikely. She said the County is preparing the new building so it will be ready when the Next Gen system rolls out. She said the Next Gen Center will include a real-time crime center with predictive crime analytics. Ms. Young described some of the emerging third-party apps in the public safety arena and the difficulty in managing them. She said the 911 Centers are moving into operations centers and the new technology is influencing how they do business. She said their regional operations center is currently in the construction document planning phase, which will provide them at least two-thirds more space than they currently have, and they are planning appropriately for growth. She said their basic function is 911 communications – getting resources to an emergency – but they are now moving toward a slew of other types of business in the public safety sector. 1 Page 5 Ms. Young invited questions from the Council. Councilmember Wengert asked for clarification regarding how the automated medical functionality works. Ms. Young said when someone calls 911 and says someone is having a heart attack, the dispatcher goes through a list of questions that provides patient information to determine the criticality of the patient’s status. She said as they move toward a full arrest situation, then that automation gives them the cue to move into step-by-step CPR sequence. She said it is an automated system in that as the dispatcher asks the questions and enters the answers, the next appropriate question pops up to get to the applicable instructions. She confirmed it is real time with a dispatcher, immediately redirected based on the criticality. The dispatcher stays on the phone with the caller and patient until first responders arrive. Councilmember Wengert asked for a description of the backup systems in place in the event of a massive earthquake or massive power failure. Mr. Belville said there is a backup station in Redwood City that is substandard because it is a small space and in close enough proximity that it may also be impacted by whatever impacts the main station. He said he met today with the San Francisco airport, who does have room at their facility. He said an obstacle is transporting their staff through Redwood City to the San Francisco airport during a disaster such as an earthquake. He said the County is building a new fire station at Tower Road and they can set up a dispatcher center in the back of the station while it’s being built. He said they were also in conversation with San Mateo about a switch that can be flipped to transfer calls there. He said another option would be to purchase some very robust trailers that are more mobile. He said it is a high priority and they are looking at three or four options to determine what will be best to achieve optimum redundancy.
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