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MINUTES OF THE REGULAR MEETING OF KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD HELD THURSDAY, MAY 24, 2012 AT 6:00 P.M. AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO
PRESENT
Diane Lloyd (Chairperson of the Board), Angela Lloyd (Vice-chairperson of the Board), Cathy Abraham, Cyndi Dickson, Rose Kitney, Jaine Klassen Jeninga, Wes Marsden, Shirley Patterson, and Roy Wilfong.
Trustee Steven Cooke attended via video conference.
Regrets: Student Trustee Christopher Grouchy.
Absent: Trustee Gordon Gilchrist.
Also Present: R. Hick, C. Foy, S. Girardi, J. Lawrence, P. Mangold, S. Pollard, S. Roy, M. Twiss, M. Galonski, G. Kidd, and D. Bested.
Members of the employee groups, members of staff, students, and parents; interested members of the public; and members of the media were present at 7:00 p.m.
1. CALL TO ORDER
The Chairperson called the meeting to order at 6:00 p.m.
2. COMMITTEE OF THE WHOLE
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-081) That the Board move into Committee of the Whole, In-camera (6:00 p.m.).
CARRIED
The Open Session of the meeting resumed at 7:10 p.m.
3. NATIONAL ANTHEM AND A MOMENT OF SILENCE
The meeting was opened with the singing of the National Anthem followed by a Moment of Silence. Regular Board Meeting Page 2 Thursday, May 24, 2012
4. CHARACTER ATTRIBUTE – STUDENT TRUSTEE
The character attribute for the month of May is integrity.
Student Trustee C. Grouchy was unable to speak to this month’s character attribute as he was attending a student conference.
5. ADOPTION OF AGENDA
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-082) That the agenda be adopted with the following amendments:
• Under the various agenda item headings, the April 23, 2012 Board Meeting agenda items will precede the May 24, 2012 Board Meeting agenda items;
and
• Item 8.2, Unannounced Delegations, • Item 8.4, Disposition of Delegation Concerns (May 24, 2012), and • Item 17, Question Period will immediately follow Item 18, Report of the Committee of the Whole In-Camera Session;
and
the following 18 topics will be included under Item 15, Board Member Additions:
• Loran Scholarship Recipient – Thomas A. Stewart Secondary School • Spread the Net Campaign – Peterborough Collegiate and Vocational School • Sears Ontario Eastern Regional Drama Festival – Peterborough Collegiate and Vocational School • Jazz and Dixieland Band Awards – Thomas A. Stewart Secondary School • Kenner Ram Jam • Re-enactment of the War of 1812 – Norwood District High School • Student Guitar Group – Norwood District High School • Children’s Water Festival • Student Appointed to Minister’s Council – Cobourg District Collegiate Institute East Regular Board Meeting Page 3 Thursday, May 24, 2012
• Baltimore Public School Student • 30-Hour Famine – Cobourg District Collegiate Institute East • 28 Years of Winning – East Northumberland Secondary School • Minister of Education Visits Brighton Public School • Maytime Melodies C TD Scholarship Recipient • Aladdin Production – Newcastle Public School • Durham Regional Envirothon Competition – Courtice Secondary School • Nanosilver Turns to Gold CARRIED 6. ADOPTION OF MINUTES
6.1 Regular Board Meeting – Monday, April 23, 2012
It was, Moved by: Trustee Kitney Seconded by: Trustee A. Lloyd
(12-083) That the minutes for the Regular Board Meeting held on Monday, April 23, 2012 be adopted as recorded. CARRIED
7. EDUCATIONAL PRESENTATION
J. Kawzenuk, Principal of East Northumberland Secondary School, informed trustees that sixteen students from Cobourg District Collegiate Institute West, East Northumberland Secondary School, and Port Hope High School traveled to Tanzania, Africa to work with HIV/AIDS orphans, assist in other projects, and to enjoy some sightseeing.
A DVD presentation allowed those in attendance to get a glimpse of activities that occurred during the Journey of Hope 2012.
Students spoke to their personal experiences in Africa, and reflected on how this journey has impacted their lives.
Trustees thanked the students for sharing their adventure, and applauded the work they accomplished while in Africa. Thanks and appreciation were also extended to Principals J. Kawzenuk and S. Truelove for their dedication to this cause.
8. DELEGATIONS
8.1 PRE-ARRANGED DELEGATIONS
Nil. Regular Board Meeting Page 4 Thursday, May 24, 2012
8.3 DISPOSITION OF DELEGATION CONCERNS (from the April 23, 2012 Board Meeting)
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-084) That all delegations from the April 23, 2012 Board Meeting be received for information, and with thanks. CARRIED
9. BUSINESS ARISING FROM THE MINUTES
Nil.
10. STUDENT TRUSTEE REPORTS
In the absence of Student Trustee C. Grouchy, Chairperson D. Lloyd noted that trustees will have reviewed C. Grouchy’s reports from April and May, which speak to the following topics: Student Leadership Group; Leading to the Future magazine; Elementary Advisory Committee; OSTA-AECO (Ontario Student Trustees’ Association) Annual General Meeting; Student Trustee election results; Brighton Public School official opening; and Elementary Student Leadership Conference.
11. DECISION ITEMS
11.1 DECISION REPORTS
11.1.5 Appointment of Student Trustee (from the April 23, 2012 Board Meeting)
Chairperson D. Lloyd reported that Board Policy No. B-1.5, Student Trustee, requires that the Student Trustee be appointed by the Board by May 31, for the term August 1 to July 31.
At the April 10, 2012 Student Leadership Meeting, the Student Leadership Group heard presentations from 6 candidates seeking the position of Student Trustee for the coming year. The candidates were comprised of 4 female and 2 male students from Bowmanville High School, Clarington Central Secondary School, Clarke High School, East Northumberland Secondary School, and Thomas A. Stewart Secondary School.
After fair and equitable deliberations, the Student Leadership Group selected Vivienne Jaehn-Kreibaum, of East Northumberland Secondary School, for the position of Student Trustee, Kawartha Pine Ridge District School Board, 2012-2013. Regular Board Meeting Page 5 Thursday, May 24, 2012
It was, Moved by: Trustee D. Lloyd Seconded by: Trustee Dickson
(12-085) That Vivienne Jaehn-Kreibaum be appointed as Student Trustee, Kawartha Pine Ridge District School Board, for 2012-2013. CARRIED
11.1.6 Awards and Scholarships – Cobourg District Collegiate Institute West (from the April 23, 2012 Board Meeting)
S. Girardi, Superintendent of Student Achievement, reported that Gerald and Myra Beavan, parents of the late Pam Beavan, wish to establish a bursary in memory of their daughter, in the amount of $500 to be awarded annually to a female graduating student of Cobourg District Collegiate Institute West.
The criteria for the recipient of the award will be as follows: • must be a graduating female student; • must excel at sports while maintaining a solid academic standing; and • has demonstrated a positive, strong character.
Selection of the successful applicant will be made by the Awards Committee at Cobourg District Collegiate Institute West.
This bursary will be presented for the 2012 graduation year and annually until the donor and the school mutually agree to terminate the award.
It was, Moved by: Trustee Klassen Jeninga Seconded by: Trustee Abraham
(12-086) That the Kawartha Pine Ridge District School Board approve the establishment of the Pam Beavan Bursary in the amount of $500 to be presented annually to a graduating female student of Cobourg District Collegiate Institute West who has met the award criteria. CARRIED Regular Board Meeting Page 6 Thursday, May 24, 2012
11.1.1 Awards and Scholarships – Clarke High School and Port Hope High School
M. Twiss, Superintendent of Student Achievement, reported that the Port Hope Area Initiative Management Office wishes to establish an award known as the Port Hope Area Initiative – Environmental Stewardship Award in the amount of $250 to a graduating student of Clarke High School and $250 to a graduating student of Port Hope High School.
The successful applicants must meet the following criteria:
• must be a Grade 12 graduating student who has been accepted to attend post-secondary education in a program related to the study of the sciences and environment • has successfully completed the specialist high skills major for the environment or has taken classes related to environmental sciences • has displayed interest in the environment through extracurricular activities (e.g. volunteering and environmental clubs) • must provide confirmation of registration from a college or university to qualify for consideration
Selection of the Clarke High School award recipient and the Port Hope High School recipient will be made by the Awards Committee of each school.
The award will be presented at each Commencement annually until the donor and each school mutually agree to terminate the award.
It was, Moved by: Trustee Abraham Seconded by: Trustee Kitney
(12-087) That the Kawartha Pine Ridge District School Board approve the establishment of the Port Hope Area Initiative – Environmental Stewardship Award in the amount of $250 to be presented to a graduating student of Clarke High School and a graduating student of Port Hope High School who have met the award criteria. CARRIED Regular Board Meeting Page 7 Thursday, May 24, 2012
11.1.2 Awards and Scholarships – Peterborough Area Secondary Schools
P. Mangold, Superintendent of Student Achievement, reported that radio station Magic 96.7 wants to encourage students to pursue a career in journalism, and is offering a scholarship of $2,500 to a graduating student from one of the Peterborough area secondary schools: Adam Scott Collegiate Vocational Institute, Peterborough Collegiate and Vocational School, Crestwood Secondary School, Kenner Collegiate Vocational Institute, Lakefield District Secondary School, Norwood District High School, and Thomas A. Stewart Secondary School.
The criteria for the recipient of the award will be as follows:
• must be a graduating student with a minimum 70% graduating average • must be pursuing a post-secondary career in the field of journalism • must provide proof of registration from an accredited college or university to qualify for consideration
The recipient will be chosen by a selection committee chaired by the station’s News Director, and to include superintendency representation from Kawartha Pine District School Board. The scholarship award will be presented to the recipient at the commencement ceremony.
This scholarship will be presented for the 2012 graduation year and annually for a period of seven years.
It was, Moved by: Trustee Kitney Seconded by: Trustee A. Lloyd
(12-088) That the Kawartha Pine Ridge District School Board approve the establishment of the Magic 96.7 Journalism Scholarship, in the amount of $2,500 to be presented annually to a graduating student from one of the following secondary schools: Adam Scott Collegiate Vocational Institute, Peterborough Collegiate and Vocational School, Crestwood Secondary School, Kenner Collegiate Vocational Institute, Lakefield District Secondary School, Norwood District High School, and Thomas A. Stewart Secondary School, who has met the award criteria. CARRIED Regular Board Meeting Page 8 Thursday, May 24, 2012
11.1.3 Awards and Scholarships – Campbellford District High School
S. Roy, Superintendent of Student Achievement, reported that the family of Jack and Carol Greven wish to establish a graduation award known as the “Carol Greven Award” in the amount of $1,000 per year to a graduating student of Campbellford District High School. The award is in honour of Carol Greven who battled and survived breast cancer.
The successful applicant must meet the following criteria: • has participated in the football program at Campbellford District High School • is proceeding to post-secondary education or an apprenticeship program • demonstrates Carol's traits of resiliency, perseverance, and courage
Selection of the award recipient will be made by the Awards Committee of Campbellford District High School.
The award will be presented at Commencement annually until the donor and the school mutually agree to terminate the award.
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Patterson
(12-089) That the Kawartha Pine Ridge District School Board approve the establishment of “The Carol Greven Award” in the amount of $1,000 to be presented annually to a graduating student of Campbellford District High School who has met the award criteria. CARRIED
Trustee S. Cooke joined the meeting, via video conference.
11.1.4 Thomas A. Stewart Secondary School, Facility Improvements, Tender Results
J. Lawrence, Superintendent of Business and Corporate Services, presented the report.
At the Board meeting of January 23, 2012, program upgrades and facility improvements at Thomas A. Stewart Secondary School (TASSS) were approved, as a result of the Peterborough Accommodation Review. The construction amount for this work Regular Board Meeting Page 9 Thursday, May 24, 2012
was estimated to be $1,075,000. The Board also requested staff to proceed with renovations and upgrades to enhance the science and tech programs at TASSS, including improvements to science labs.
The superintendent reported that bids were received from pre- qualified general contractors for all work authorized by the Board for this summer at TASSS. These bids were summarized in Appendix A to the report. Moffet and Duncan Architects reviewed the tender submissions and supports the low bidder, Dalren Limited, being awarded the project at a cost of $2,387,300 (excluding taxes).
J. Lawrence noted that Dalren Limited has successfully completed large multi-discipline projects, which include East Northumberland Secondary School and Hillcrest Public School, and has completed renovations at Keith Wightman Public School and Armour Heights Public School to accommodate Full- day Kindergarten.
Superintendent Lawrence and M. Galonski, Controller of Facilities Services, responded to a trustee’s question of clarification regarding the difference between the $1,075,000 upgrades identified in January 2012 and the $2,387,300 upgrades being presented for approval.
In January 2012, upgrades estimated at $1,075,000 included: two elevators, interior and exterior signage, dance studio and change rooms, art studio and darkroom, multi-purpose music room and soundproofing, music practice room, ramp to music room, fashion room, additional lockers, library renovations, painting of steel roof, improvements to exterior of building facing the road, and resurfacing of tennis court. The tender being presented for approval reflects additional costing for renovations and upgrades to enhance science and tech programs.
A trustee noted that years ago, the Board approved costly upgrades to Kenner Collegiate Vocational Institute in order to support incoming intermediate students, and further noted that trustees have been vocal in their support of upgrades at Thomas A. Stewart Secondary School in order to meet student needs. Regular Board Meeting Page 10 Thursday, May 24, 2012
It was, Moved by: Trustee Abraham Seconded by: Trustee A. Lloyd
(12-090) That Dalren Limited be awarded the tender for facility improvements of Thomas A. Stewart Secondary School, in the amount of $2,387,300, excluding taxes. CARRIED
11.2 COMMITTEE DECISION REPORTS
11.2.4 Chairpersons’ Committee Report (from the April 23, 2012 Board Meeting)
Committee Chairperson D. Lloyd reported that the committee met on April 4, 2012.
The committee received and discussed a draft letter to Laurel Broten, Minister of Education, regarding the Board’s support for one provincial education system. The committee also reviewed and discussed the following policies:
• Board Policy No. B-1.5, Student Trustee • Board Policy No. B-6.4, Student Government in Schools • Board Policy No. ES-3.2, Political Activity in Schools • Board Policy No. B-7.1, Communications with the Community • Board Policy No. B-7.4, Advocacy • Board Policy No. B-4.4, Orientation Program for Newly Elected Trustees
Vice-chairperson A. Lloyd was agreeable to a request that policy recommendations be addressed prior to holding discussion around the draft correspondence.
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-091) That Board Policy No. B-1.5, Student Trustee, be approved as revised. CARRIED Regular Board Meeting Page 11 Thursday, May 24, 2012
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-092) That Board Policy No. B-6.4, Student Government in Schools, be forwarded to student councils/governments for consultation. CARRIED
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-093) That Board Policy No. ES-3.2, Political Activity in Schools, be forwarded to school councils and to the Student Leadership Group for consultation. CARRIED
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-094) That Board Policy No. B-7.1, Communications with the Community, be approved as revised. CARRIED
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-095) That Board Policy No. B-7.4, Advocacy, be approved with no changes. CARRIED
It was, Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga
(12-096) That Board Policy No. B-4.4, Orientation Program for Newly Elected Trustees, be approved as revised.
CARRIED Regular Board Meeting Page 12 Thursday, May 24, 2012
It was, Moved by: Trustee Kitney Seconded by: Trustee Dickson
That correspondence from the Chairperson of the Board, presented at the April 4, 2012 Chairpersons’ Committee meeting, regarding the Board’s support for one publicly funded school system in Ontario, be sent to the Minister of Education.
Discussion of the letter occurred, with trustee comments focusing on the following: • perhaps the letter should be directed to the Ontario Public School Boards’ Association (OPSBA) for possible action • First Nations schools are publicly funded and this may negatively affect the interests of those communities • Catholic boards are constitutionally protected • the Drummond Report did not raise this issue • the Ministry of Education has made it clear that they are not interested in this issue, but are interested in consolidating smaller boards • the timing is not right for the Board to take on this issue • with continued declining enrolment and with economic pressures being faced by the government, the Ministry must be encouraged to move in the direction of a unified public funded school system • the letter should identify that all four public funded provincial school boards should be unified • this is a reasonable request and someone has to be a leader in this process • the public has been raising this issue for a number of years
At the conclusion of the discussion, the Vice-chairperson called the question.
The motion was ...... DEFEATED
It was, Moved by: Trustee D. Lloyd Seconded by: Trustee Abraham
(12-097) That the Chairpersons’ Committee Report, dated May 24, 2012, be received for information. CARRIED Regular Board Meeting Page 13 Thursday, May 24, 2012
11.2.5 Resource Committee Report (from the April 23, 2012 Board Meeting)
S. Cooke, Committee Chairperson, reported that the committee met on April 11, 2012.
The committee reviewed Board Policy No. HR-4.3. The policy, formerly entitled Alternative Work Arrangements, has been rewritten and is now entitled Flexible Work Arrangements.
Through the 2012 Building Upgrade Expenditures Report, administration reviewed current funding sources to address the renewal of major building component upgrades. Work proposed for the summers of 2012 and 2013, totalling approximately $20 million, will result in continued facility improvements in the majority of schools.
Information reports received by the committee included the 2010-2011 Occupational Health and Safety/Workers’ Safety and Insurance Board (WSIB) Claims Final Report; an update report on the Instructional Technology Plan, with emphasis on WiFi in schools; and the 2011-2012 Second Quarter Interim Financial Report, with appendices that addressed enrolment, detailed revenue and expenditures, and capital.
It was, Moved by: Trustee Cooke Seconded by: Trustee Abraham
(12-098) That Board Policy No. HR-4.3, Alternative Work Arrangements be rescinded. CARRIED
It was, Moved by: Trustee Cooke Seconded by: Trustee Dickson
(12-099) That Board Policy No. HR-4.3, Flexible Work Arrangements (replacing existing Board Policy No. HR-4.3, Alternative Work Arrangements) be approved as revised. CARRIED Regular Board Meeting Page 14 Thursday, May 24, 2012
It was, Moved by: Trustee Cooke Seconded by: Trustee Kitney
(12-100) That Building Upgrade Expenditures through Energy Efficient Schools Funding, School Condition Improvements, and School Renewal Expenditures totalling $10,810,723 be approved.
Responding to a trustee query, J. Lawrence, Superintendent of Business and Corporate Services confirmed that the cost for upgrades to Thomas A. Stewart Secondary School are included in this amount.
The motion was ...... CARRIED
It was, Moved by: Trustee Cooke Seconded by: Trustee Klassen Jeninga
(12-101) That school additions/renovations to provide classroom space for the third and fourth year of the Full Day Kindergarten Program implementation, as per Ministry of Education allocation totalling $8,997,957, be approved.
CARRIED
It was, Moved by: Trustee Cooke Seconded by: Trustee Abraham
(12-102) That the Resource Committee Report, dated May 24, 2012, be received for information.
A trustee commented that the committee heard, through the Instructional Technology Plan – WiFi Update report, that results of post-WiFi implementation in all of the Board’s schools has shown no anomalies and all readings are well below the Health Canada established limits.
The motion was ...... CARRIED
11.2.1 Program Review Committee Report
In the absence of Committee Chairperson G. Gilchrist, Trustee J. Klassen Jeninga presented the committee’s report from its May 8, 2012 meeting. Regular Board Meeting Page 15 Thursday, May 24, 2012
The committee received an update report regarding the Peterborough secondary school transition process. A summary of course offerings now available at Thomas A. Stewart Secondary School (TASSS) that were not previously available to students at Peterborough Collegiate and Vocational School (PCVS) was included with the report. Two events, being held May 11 and in early June, have been planned for the purpose of building positive relationships among Peterborough secondary school students. Students and parents who are having difficulty dealing with or adapting to the change are being encouraged to seek supports that are available to them.
It was reported that the committee received revisions to Board Policy No. ES-3.13, First Nation, Métis, and Inuit Voluntary Self- Identification, and to Board Policy No. ES-3.6, Program Safety. Committee members heard that the current number of students who have self-identified is not reflective of the actual number of Aboriginal descendent students residing in the Board’s jurisdiction, and that strategies on promoting student self- identification and awareness continues to be a topic of discussion through the Advisory Committee on Aboriginal Issues.
Through Board Member Additions, the topics of memorizing mathematics timetables and learning to read by the use of phonics was discussed, with clarification being provided by administration.
It was, Moved by: Trustee Klassen Jeninga Seconded by: Trustee Marsden
(12-103) That Board Policy No. ES-3.13, First Nation, Métis, and Inuit Voluntary Self-Identification, be approved as revised.
CARRIED
It was, Moved by: Trustee Klassen Jeninga Seconded by: Trustee A. Lloyd
(12-104) That Board Policy No. ES-3.6, Program Safety, be approved as revised. CARRIED Regular Board Meeting Page 16 Thursday, May 24, 2012
It was, Moved by: Trustee Klassen Jeninga Seconded by: Trustee Abraham
(12-105) That the Program Review Committee Report, dated May 24, 2012, be received for information.
A trustee noted that she attended the student sponsored event held on May 11 at Nichols Oval, and in speaking with students at the event, they reported that they were having at great time. Thanks and appreciation were extended to the organizers of this event.
The motion was ...... CARRIED
11.2.2 Resource Committee Report
Committee Chairperson S. Cooke reported that the committee met on May 15, 2012.
The committee heard that tenders for upgrades and facility improvements at Thomas A. Stewart Secondary School were received on May 15 and approval of the tender award is to take place at the May 24 Board Meeting (see May 24 Board Meeting agenda Item 11.1.4).
The committee received a report from administration, and approved the recommendation, that Baltimore Public School boundaries be revised to allow residents living on Noble Road, at or near the intersection of Racetrack Road, to attend Baltimore Public School rather than Camborne Public School.
The committee reviewed, and approved, revisions made to Board Policy No. ES-1.2, Pediculosis in Schools, incorporating input from an online survey.
Administration provided the committee with an update regarding the four Peterborough secondary schools that have Foundations which are separately constituted corporations and registered charitable organizations. In the past, for reporting purposes, the activities of the Foundations have been included in the Board’s Consolidated Financial Statements. The Audit Committee is supporting administration’s recommendation that this no longer take place. Staff have met with representatives of each of the Foundations and discussed the following: Regular Board Meeting Page 17 Thursday, May 24, 2012
• relevant changes in the Board’s insurance policy • the Foundations will no longer be consolidated in the Financial Statements of the Board • the Foundations have the option of rolling their operations in the Board’s Charitable Trust or operating separately and distinctly from the Board within their own Foundations • implications around both options.
It was, Moved by: Trustee Cooke Seconded by: Trustee Abraham
(12-106) That the Baltimore Public School boundaries be revised to allow residents living on Noble Road, at or near the intersection of Racetrack Road, to attend Baltimore Public School rather than Camborne Public School. CARRIED
It was, Moved by: Trustee Cooke Seconded by: Trustee A. Lloyd
(12-107) That Board Policy No. ES-1.2, Pediculosis in Schools, be approved as revised. CARRIED
It was, Moved by: Trustee Cooke Seconded by: Trustee Patterson
(12-108) That the Resource Committee Report, dated May 24, 2012, be received for information.
A trustee posed a question regarding the Board’s liability if Foundations operate independently from the Board.
J. Lawrence, Superintendent of Business and Corporate Services stated that if Foundations are independent from the Board, then they would be responsible for their own insurance, audit and reporting.
A trustee asked if a Board employee or trustee who sits on an independent Foundation could be implicated in a lawsuit.
Superintendent Lawrence stated that Board staff and trustees would be operating as individuals to the Foundation and therefore not directly associated as an employee of the Board. Regular Board Meeting Page 18 Thursday, May 24, 2012
The superintendent noted that Foundations may need to change some of their articles to allow people other than Board personnel to sit on their boards.
The trustee expressed concern that some constitutions name people as Board employees or trustees.
Superintendent Lawrence stated that discussion will need to be held with Foundations if they decide to go this route.
The trustee suggested that legal opinion be sought on whether or not Board personnel or trustees should participate on Foundations, and that this information be brought to a future Chairpersons’ Committee meeting.
The motion was ...... CARRIED
The Board recessed at 8:30 p.m.
The Board reconvened at 8:50 p.m.
11.2.3 Budget Committee Report
Committee Chairperson A. Lloyd reported that the committee met on May 15, 2012.
The committee received a detailed overview of enrolment and the related impact on grants and the annual budget.
Trustees were informed that secondary enrolment is projected to decline by 492 students next year; with Full-day Kindergarten (FDK) students being calculated as 1 Full-time Equivalent, there is a year-over-year increase of 317 elementary students; Grants for Student Needs have decreased; Special Education expenses will exceed revenue; and decreases have been made to staffing.
Major components of the 2012-2013 Capital Budget include Full-day Kindergarten classroom construction, school condition improvements, Ontario Street Public School construction (in progress), start-up equipment for FDK, and Information Technology Plan costs.
The committee extended thanks and appreciation to all staff who were involved in the Budget preparation process, and for the clarity of information presented. Regular Board Meeting Page 19 Thursday, May 24, 2012
The Committee Chairperson acknowledged, with thanks, the 2012-2013 Budget booklet that was distributed to trustees this evening.
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Dickson
(12-109) That the 2012-13 Operating Budget in the amount of $382,315,548 and a 2012-13 Capital Budget in the amount of $20,838,032 be approved and administration be authorized to submit the Operating Budget in the format required by the Ministry of Education for the 2012-13 Financial Estimates. CARRIED
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Patterson
(12-110) That the Budget Committee Report, dated May 24, 2012, be received for information.
Trustees commented on the Board’s 2012-2013 funding being greatly reduced prior to receiving funding for the Early Learning Program; to administration ensuring that students are not being negatively impacted; and to the Board’s ability to achieve a balanced budget which satisfies Ministry of Education compliance requirements.
The motion was ...... CARRIED
12. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) REPORT
Vice-chairperson of the Board Angela Lloyd, the Board’s Delegate Member of OPSBA, noted that she had no further updates to share with trustees since her email report of the April Board of Directors Meeting. The Board’s Delegate Member stated that information will be shared following OPSBA’s June Annual General Meeting.
13. CORRESPONDENCE REQUESTS
Nil. Regular Board Meeting Page 20 Thursday, May 24, 2012
14. INFORMATION ITEMS – CONSENT ITEMS
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-111) That the following agenda items for the May 24, 2012 Board Meeting be received for information:
• Item 14.1 Chairpersons’ Committee Report • Item 14.2 Special Education Advisory Committee Report • Item 14.3 Advisory Committee on Aboriginal Issues Report • Item 14.4 Awards and Scholarships – Secondary Schools in the Municipality of Clarington • Item 14.5 Awards and Scholarships – Port Hope High School • Item 14.6 Student Transportation Services of Central Ontario (STSCO) Governance Committee Report • Item 14.7 Parent Involvement Committee Report • Item 14.8 Awards and Scholarships – Clarke High School (from the April 23, 2012 Board Meeting) • Item 14.9 Parent Involvement Committee Report (from the April 23, 2012 Board Meeting) • Item 14.10 Program Review Committee Report (from the April 23, 2012 Board Meeting) • Item 14.11 Special Education Advisory Committee Report (from the April 23, 2012 Board Meeting) • Item 14.12 Equity and Diversity Committee Report (from the April 23, 2012 Board Meeting)
Requests were made by trustees to pull the following reports from the April 23, 2012 Board Meeting, for comment and/or discussion:
• Item 14.10 Program Review Committee Report • Item 14.12 Equity and Diversity Committee Report
The motion was...... CARRIED
14.10 Program Review Committee Report (from the April 23, 2012 Board Meeting)
A trustee expressed appreciation to the Secondary School Consolidation Implementation Committee and to organizers of the student event that was held at Nicholls Oval on May 11.
A. Lloyd, Vice-chairperson of the Board, stated that student organizers would like to see this positive event repeated, and it is expected to grow through word of mouth. Regular Board Meeting Page 21 Thursday, May 24, 2012
14.12 Equity and Diversity Committee Report (from the April 23, 2012 Board Meeting)
Committee Chairperson S. Patterson reported that the committee met on April 11, 2012.
The committee: received updates on the progress of the Equity and Diversity Calendar, and on current projects of the Equity and Diversity team; heard that the Equity and Diversity Gala is being held at the Pines Senior Public School on May 31; held discussion and provided feedback on equity training programs; heard that Grade 7 and 8 boys from Armour Heights Public School participated in the Boys’ Conference which focused on building healthy relationships; and received information pertaining to the Elementary Teachers’ Federation of Ontario (ETFO) “Stepping Up” retreat, and the “Futures Conference” sponsored by the Toronto District School Board.
The committee also received information regarding accessibility features of the Board’s schools and buildings, employee medical safety and emergency planning, and accessibility-related accommodation requests from the public.
Following the presentation of the report, a trustee commented on the numerous sections of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), and stated that she looks forward to hearing more details on accessibility enhancements to the Board’s school and buildings.
15. BOARD MEMBER ADDITIONS
15.1 Loran Scholarship Recipient – Thomas A. Stewart Secondary School
Trustee Kitney spoke to Nicole Raymer, a Grade 12 student at Thomas A. Stewart Secondary School, who has been awarded a Loran Scholarship worth up to $80,000 over four years, based on academics, character, service and leadership potential.
15.2 Spread the Net Campaign – Peterborough Collegiate and Vocational School
Trustee Kitney spoke to Peterborough Collegiate and Vocational School students, staff and community raising almost $53,000 for the Spread the Net campaign. The money raised will be used to purchase anti-malarial mosquito nets to protect families in Africa. This accomplishment was featured on CBC’s The Rick Mercer Report. Regular Board Meeting Page 22 Thursday, May 24, 2012
15.3 Sears Ontario Eastern Regional Drama Festival – Peterborough Collegiate and Vocational School
Trustee Kitney spoke to Peterborough Collegiate and Vocational School’s theatrical production which competed in the Sears Ontario Eastern Regional Drama Festival. Students Zan Bilz, Kirsten Bruce and Matthew Finlan received awards for their involvement in the production.
15.4 Jazz and Dixieland Band Awards – Thomas A. Stewart Secondary School
Trustee Kitney spoke to Thomas A. Stewart Secondary School’s Dixieland Band receiving a gold award, and the Jazz Band earning a silver award, at MusicFest Canada in Ottawa.
15.5 Kenner Ram Jam
Vice-chairperson A. Lloyd reported that Ram Jam 2012, a live-music based Kenner Collegiate Vocational Institute reunion, will be taking place this Saturday at The Venue in Peterborough. Proceeds from this event go to the Kenner Foundation which provides scholarships and bursaries to current graduates.
15.6 Re-enactment of the War of 1812 – Norwood District High School
Trustee Patterson spoke to recent events held in Norwood in honour of the bicentennial of the War of 1812. Events included battalion inspections, trooping of colours, a parade, War of 1812 presentations, re-enactment of battles, a regency ball, and a historic fashion show.
15.7 Student Guitar Group – Norwood District High School
Trustee Patterson spoke to Norwood District High School having a guitar club, and its members playing several original pieces at “Celebrate Havelock”.
15.8 Children’s Water Festival
Trustee Patterson spoke to Peterborough area children enjoying the Children’s Water Festival that was held at Riverview Park and Zoo. Children moved between activity stations to learn about the importance of water and water conservation. Regular Board Meeting Page 23 Thursday, May 24, 2012
15.9 Student Appointed to Minister’s Council – Cobourg District Collegiate Institute East
Trustee Klassen Jeninga spoke to Cobourg District Collegiate Institute East student Mohamed Widaatalla, being appointed to the provincial Minister’s Student Advisory Council. This council provides students’ perspectives and advice on Ministry of Education policies, programs and activities, and feedback on student-focused communications from the Ministry.
15.10 Baltimore Public School Student
Trustee Klassen Jeninga spoke to Baltimore Public School student Riley Henry, who placed second in Canada at a wrestling event held in Prince Edward Island.
15.11 30-Hour Famine – Cobourg District Collegiate Institute East
Trustee Klassen Jeninga spoke to Cobourg District Collegiate Institute East students participating in a 30-Hour Famine, raising over $2,000 to help feed hungry families around the world.
15.12 28 Years of Winning – East Northumberland Secondary School
Trustee Dickson spoke to East Northumberland Secondary School’s Blue Dragons, who captured their 28th straight Bay of Quinte overall track and field championship in Belleville.
15.13 Minister of Education Visits Brighton Public School
Trustee Dickson spoke to Laurel Broten, Minister of Education, visiting Brighton Public School today to look at the school’s new Full-day Kindergarten program.
15.14 Maytime Melodies
Trustee Abraham spoke to the Maytime Melodies dessert concert that was recently held at Clarke High School. The high school’s Senior Concert Band, Jazz Band, String Orchestras and Choir performed at the event, along with students from The Pines Senior Public School and Newcastle Public School. Regular Board Meeting Page 24 Thursday, May 24, 2012
15.15 TD Scholarship Recipient
Trustee Abraham reported that Student Trustee Christopher Grouchy is one of twenty students from across Canada who has recently won a TD Scholarship for Community Leadership, worth up to $70,000. Recipients were identified as having made a meaningful and lasting difference in their communities.
Chairperson D. Lloyd added that Student Trustee Grouchy will be honoured at the June Board meeting.
15.16 Aladdin Production – Newcastle Public School
Trustees Abraham and Cooke spoke to Newcastle Public School’s recent performance of Aladdin. It was reported that this production was comparable to a secondary school production. Congratulations was extended to students and staff.
15.17 Durham Regional Envirothon Competition – Courtice Secondary School
Trustee Cooke spoke to a team of Courtice Secondary School students winning the Durham Regional Envirothon Competition. The students were quizzed on their environmental knowledge and asked to demonstrate various equipment.
15.18 Nanosilver Turns to Gold
Chairperson D. Lloyd spoke to Adam Noble, a Lakefield District Secondary School student, and his project “Euglena: The Solution to Nanosilver Pollution” which received a Best of Category prize at the Intel International Science and Engineering Fair in Pennsylvania. Adam was one of three finalists to receive the Dudley R. Herschbach SIYSS Award which includes attendance at the Stockholm International Youth Science Seminar (SIYSS) and Nobel Prize ceremonies in Sweden in December. It was noted that this is only the second time that a Canadian has won this award.
16. FUTURE MEETING DATES
Chairperson Diane Lloyd drew attention to the future meeting dates listed in the Board agenda. Regular Board Meeting Page 25 Thursday, May 24, 2012
18. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION
18.1 Chairpersons’ Committee Report
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-112) That the Director’s Performance Review for 2011-2012 has taken place as per Board policy. CARRIED
18.2 Student Transportation Services of Central Ontario (STSCO) Governance Committee Report
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-113) That the Student Transportation Services of Central Ontario (STSCO) Governance Committee Report, Agenda Item IC.6.4, Recommendation 1, considered in the Committee of the Whole Board Meeting on Thursday, May 24, 2012 be approved. CARRIED
18.3 Resource Committee Report
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-114) That the Resource Committee Report, Agenda Item IC.6.11, Recommendation 1, considered in the Committee of the Whole Board Meeting on Thursday, May 24, 2012 be approved. CARRIED
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-115) That the Resource Committee Report, Agenda Item IC.6.11, Recommendation 2, considered in the Committee of the Whole Board Meeting on Thursday, May 24, 2012 be approved. CARRIED Regular Board Meeting Page 26 Thursday, May 24, 2012
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-116) That the Resource Committee Report, Agenda Item IC.6.11, Recommendation 3, considered in the Committee of the Whole Board Meeting on Thursday, May 24, 2012 be approved. CARRIED
18.4 Audit Committee Report – Recommendations 1, 2 and 3
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-117) That the Evaluation of External Auditor Performance Report be approved. CARRIED
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-118) That Collins Barrow Kawarthas LLP be appointed Auditor for Kawartha Pine Ridge District School Board for the fiscal year September 1, 2011 to August 31, 2012. CARRIED
It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham
(12-119) That, for accounting purposes, School Foundations not be consolidated into the Board financial statements for the year ended August 31, 2012 and that legal and other issues relating to the Foundations be referred to the Resource Committee for further discussion. CARRIED
At this point, Chairperson D. Lloyd spoke briefly to the Director’s Performance Review for 2011-2012. The Chairperson noted that although the past year has been difficult, requiring the Director to work under adverse conditions, he did an outstanding job performing his duties with integrity and honesty. Thanks and appreciation were extended to the Director for a job well done. Regular Board Meeting Page 27 Thursday, May 24, 2012
8. DELEGATIONS – cont’d
8.2 UNANNOUNCED DELEGATIONS
Nil.
8.4 DISPOSITION OF DELEGATION CONCERNS (May 24, 2012)
Nil.
17. QUESTION PERIOD
Chairperson Diane Lloyd opened the meeting to questions from the floor. No questions were posed.
19. ADJOURNMENT
It was, Moved by: Trustee Wilfong Seconded by: Trustee A. Lloyd
(12-120) That the meeting be adjourned (9:32 p.m.). CARRIED
Diane Lloyd Chairperson of the Board
W.R. (Rusty) Hick Director of Education and Secretary of the Board
Kawartha Pine Ridge District School Board